SAP FI-GLEND USER

DOCUMENTName of the Company: TATA Group of CompaniesCompany Code: 1234Version:0.1

INDEX:

1. Course Introduction Introduction to GL Business Process Overview Business Impact

2. Structure

Masters: Creation of GL Change/Edit GL Block and Unblock GL

Posting of Transactions: Posting of Invoice Display of Transaction Parking and Holding of Transaction Reset Clearing of Transaction

3. Reports

Entry View GL View

GL Introduction:

All business transactions (day to day activities) of the Company are recorded in the form of GL. Each GL a/c is created under a particular Account Group.

The Chart of Accounts consists of account groups assigned with number ranges, within which the related GL’s under the account groups should be created.

Business Process Overview:

A business process is defined as a set of activities and tasks, which involves clearly defined input, logic and a specific output, to accomplish an organizational goal.

Business Process Impact:

GL's are the company's main accounting records. A general ledger is a complete record of financial transactions over the life of a company. The ledger holds account information that is needed to prepare financial statements, which includes accounts for assets, liabilities, owners' equity, revenues and expenses.

Procedure to create Account Groups:

Menu Path : Financial Accouting – General Ledger Accounting – G/L Accounts – Master Data – Preparations - Define Account Groups

Transaction Code : OBD4

Financial Accounting

General Ledger

Master Data Transaction Processing

Account Analysis and Reconciliation

Periodic Processing

Reporting

Procedure to create GL Accounts:

Menu Path : Financial Accouting – General Ledger Accounting – G/L Accounts – Master Data - G/L Account – Creation and Processing – Edit G/L Account (Individual Processing) – Edit G/L Account Centrally

Transaction Code: FS00

Click on create button and enter company code in the field and the respective GL Account to be created. The GL Account number should be taken from the no. range assigned to the account groups.

Type/Description TabAccount Group - Select the Account Group under which the particular GL should be assigned.P&L Statement acct - Select P&L Statement acct radio button, if the GL account is an expense or a revenue a/cBalance Sheet Account - Select Balance Sheet Account radio button, if the GL account belongs to the category of Assets or Liabilities.Short Text – The text entered in this field will be displayed in the line item reports.Gl Acct Long Text – The text entered in this field will appear in the selection screen (f4), while posting, clearing or display of reports.

Control Data TabAccount Currency - The account currency indicates the currency in which the particular account is held.Open Item Management – All the Balance Sheet GL accounts comes under the category of Open Item Management.Line Item Management – GL Account posted will be displayed in the reports, only if it is checked.Sort Key – It is used to extract the data from the database in the order of the given sort key. Ex: Posting date, Doc.no, fiscal year etc.

Create/bank/Interest TabField Status Group – It controls the screen layout displayed while posting transactions in the particular GL

Account.

Blocking of GL AccountsSelect the GL account to be blocked.Click on Block button to block the Gl Account.A GL Account can be blocked at the creation level, posting level and planning level.

Change/Edit GL Account

Click on change Button to change/edit/add more input in the GL account.

Posting : After creation of GL Master, the invoices are posted with the help of GL accounts.

Procedure to Post GL AccountsMenu Path : SAP Easy Access – Accounting – Financial Accounting – General Ledger – Posting – F-02 General Posting Transaction Code: F-02

Document Date : The date on which the original document was issued. Ex: the issue date of an invoice.Type : The document type appears by default, based on the path or the transaction code given as input for posting.Company code : Appears by defaultPosting Date : The system takes the current date as posting datePeriod : It is the month/period of the fiscal/financial year. To post the invoice in a particular month, that particular posting period should be kept open and rest of them should be closed in OB52.Posting Key : It differentiates the debit and credit of the transactionAccount : Enter the GL Account for which the transaction is to be posted

Amount : Enter the amount of the transactionClick on More button to provide account assignment details. Ex: Business Area, profit center etcValue Date: The system takes the current date as value date, if the settings are made in the Global Parameters. Value date can be changed accordingly, based on the payment terms.Text : It is an explanatory note of the transaction.Posting Key : It differentiates the debit and credit of the transaction. Ex : 40 – GL Debit, 50 – GL Credit

Amount : It is the amount field for the credit entry of the transaction. If the same amount to be display, enter ‘*’ which will copy the amount of the debit line item. The amount may differ in case of compound entries.Business Area : Should be entered based on the requirement of the transactionText : In order to copy the same text as the debit entry, enter ‘+’ symbol.

Click on Document option from the menu bar and click on Simulate (Shift+F9)

The line items will be displayed with all the inputs provided.Click on Document – Post (Ctrl+s)Document will be posted and saved with a Document Number.

The document number will the taken from the document number ranges of SA Document type, provided in the OBA7 screen.

Click on Display under Document option from the menu bar.The Line items will be displayed in a report form with all the inputs.

Reports:

The extraction of posted data in a proper manner is called as a Report. GL Reports can be viewed through many ways. A GL Document can be viewed in 2 ways – Entry View and GL View.

Ex: FB03- Line Item Report FS10N – GL Balances Report

Transaction Code: FB03Menu Path : SAP Easy Access – Accounting – Financial Accounting – General Ledger – Document – FB03 Display

Transaction Code: FS10NMenu Path: SAP Easy Access – Accounting – Financial Accounting – General Ledger – Account – FS10N Display Balances

Parking of Document:SAP Easy Access – Accounting – Financial Accounting – General Ledger – Posting – F-65 General Document ParkingF-65OR (F-02)

Posting of Parked Document

SAP Easy Access – Accounting – Financial Accounting – General Ledger – Document – Parked Documents – FBV0 Post/Delete

Transaction Code : FBV0

Document - Post

Reversal of Document