fin101.01_er_ap master - end user doc

5/24/2018 FIN101.01_ER_AP Master - End User Doc

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SAP Phase One Training Docum ent

Title:

AP Master Overview

Serial Number:

SAPP1.FIN101.AP.001

Learner Objectives

Create a new Vendor master in SAP (FI & MM)

Change/display in Vendor master record.

Block a Vendor master in SAP

Display Change Log

Version: 1Date: 30-Jul-2012

Authorized by: Roger PietersenAuthor: Gaurav Kumar


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Etihad RailEnd User Training Material

Title SAP FI

Organizational Area Vendor Master CreationRelease ECC6.0/EHP 5

Procedure: Create / Change Vendor Master in FI and MM.

This document describes create or change of Vendor Master.

Overview

Accounts Payable records all accounting transactions for dealings with suppliers. Much of itsdata is obtained from procurement (Materials Management).This training material explain

the steps of the creation of the Vendor Master Records.

It also covers the following steps relating to vendor master:

Change the vendor master

Display the vendor masterBlock / Unblock vendor master

Set deletion indicator for vendor masterDisplay changes in vendor master

Details of the various vendor account group settings maintained in the system are explained

as below:

Accou

ntGroup

Description Number Range External / Internal

Number range

ZV01 ER : Approved Vendor 1100000000 -

1199999999

Internal

ZV02 ER : Approved Contractor 1200000000 -1299999999

Internal

ZV03 ER : Government Agency 1300000000 -1399999999

Internal

ZV04 ER : Utilities 1400000000 -

1499999999

Internal

ZV05 ER : One Time Vendor 1500000000 -

1599999999

Internal

ZV06 ER : Plant 1 9999 External

ZV07 ER : Employee 10000000 - 99999999 Internal

ZV08 ER : Related Parties A - ZZZZZZZZZZ External


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Title SAP FI


Access transaction by:

FIN101.01.01: To Create Vendor Master Data

Path Accounting Financial Accounting Accounts Payable Master DataFK01- Create

Transaction Code FK01

Vendor master records contain important data on your vendors

The vendor master record consists of three areas:

1. General dataData that applies equally to each company code within your enterprise (address, telephone

number, language in which you communicate with your vendor, etc.).

2. Company code data

Data kept at company code level (payment transactions, number of control account, etc.).

3. Purchasing dataData of importance with regard to your enterprises purchasing activities and which is kept

at purchasing organization level (contact person, terms of delivery, etc.).


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Title SAP FI


Double click, the following screen will appear.


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Title SAP FI


Update the following required and Optional field

Field Name Description Values ( Example

)Vendor Code identifying the vendor account.

The number will be generated by

the system on saving

Leave Blank

Company Code Code identifying the circle 1000Account Group Code used to determine the

classification of the vendor group

ZV01

Click on Enter Button

Create Vendor: Address Screen will come


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Title SAP FI



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Title SAP FI



Field Name Description Values ( Example )

Name Name of the Vendor ABC Pvt. Ltd.

Search Term Enter any word for Search ABC

Address Address of the vendor Tourist Club Area

Postal Code Postal Code of the Vendor 110085

City City of Vendor Abu Dhabi

Country Country of vendor AE


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Title SAP FI



Create Vendor : Control Screen



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Leave the Customer Field blank


Create Vendor: Payment Transactions Screen



Ctry Country where Bank accountis maintained

AE

Bank Key Code which identifies theBank

ABNAAEAAIPC

Bank Account Bank Account Number of theVendor

123866856


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Title SAP FI


Press for IBAN proposed by SAP

Press OK


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Title SAP FI


Check IBAN Proposed by SAP and Press OK

Press Enter

Note:1.) If Bank country is AE then IBAN is mandatory and system will not allow vendor mastercreation and populate below error.

2.) If Bank country is other then AE then IBAN is not required and system will allow vendor

master creation.


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Title SAP FI


Create Vendor: Accounting Information Screen


Field Name Description Values ( Example )Recon Account Vendors Reconciliation

account updated through

sub ledgers Direct postingnot permitted)

2000001000

Sort Key Determines the Document

line lay out rules

Z01 ( Default Posting Key)

Release Group Determine the approval

process

Z001 (Default)


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Title SAP FI



Create Vendor: Payment Transaction Screen


Field Name Description Values ( Example )Payt Terms Terms that determine how

the vendor will be paidZ001

Payment Methods List of payment methods

which may be used inautomatic payment

transactions

CE for Both, C for Check

Payment Method, E forElectronic Transfer

Chk Double Invoice Activates the checking of

dual processing of thesame invoice under Vendor

accounts

Tick

Credit Memo terms Terms that determine thatsame payment term will

apply to credit memo or not.

Z001


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Title SAP FI


Press Enter

Save the Data

Message bar will display

Vendor 1100000099 was created in company code 1000


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Title SAP FI


FIN101.01.02 To Change Vendor Master Data

Path Accounting Financial Accounting Accounts Payable Master Data

FK02- Change


Change Vendor: Initial Screen



Vendor Code identifying thevendor account.

Company Code Code identifying a circle 1000

Click in the Check box.


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Title SAP FI



Change Vendor : Address Screen

Change the contents of the Search term field

ChangesABC toXYZ


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Click the Save button

A message will appear on the status bar: Changes have been made

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete


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Title SAP FI


FIN101.01.03 : Display Vendor MasterData

Path Accounting Financial Accounting Accounts Payable Master DataFK03- Display


To check for the vendor data, the vendor display option is to be used

Display Vendor: Initial Screen


Field Name Description Values ( Example )Vendor Code identifying the

vendor account.1100000099

Company Code Company Code 1000


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Select for selecting all items. If user just want to see only address then press only

address and press enter

The different tabs such as address, control, payment transactions etc can be displayed.

Press next or previous button to see the details of respective Tabs.

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete


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Title SAP FI


=============================================================================

FIN101.01.04 : Block / Unblock Vendor Master Data

A vendor master record (for the same vendor) was created twice. You need to block one ofthe vendor master records to prevent postings on this account.

Only block an account if there are no more open items in the account. If an account isblocked, you cannot clear any open items in it.To See Position details, Press staff assignment

Path Accounting Financial Accounting Accounts Payable Master Data

FK05- Block/Unblock


Block / Unblock Vendor: Initial Screen




1100000099



BLOCK VENDOR

Block / Unblock Vendor: Details Accounting

Click in the Check box


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A message will appear on the Status bar. Changes have been made.


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UNBLOCK VENDOR

Block / Unblock Vendor: Details Accounting

Deselect the Check box.


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FIN101.01.05: Display changes in vendor master

You want to check for the changes made in the vendor master data, use the below processfor the same

.Path Accounting Financial Accounting Accounts Payable Master Data

FK04- Display Changes


Vendor Account Changes: Initial Screen


Field Name Description Values ( Example )Vendor Code identifying the

vendor account.

11000099


From Change Date Date of change 01072012



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Displays the changes made in the vendor

System showing that changes happen in 2 places after 01.07.2012.Select posting Block, it

shows the changes made

Shows the changes made in the vendor account


================================================================================


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Title SAP FI


FIN101.01.06: To create a vendor master data centrally

Path Logistics Material Management PurchasingMaster Data VendorCentral - XK01- Create

Transaction Code XK01

Create Vendor: Initial Screen


Field Name Description Values ( Example)Vendor Code identifying the vendor account.

The number will be generated bythe system on saving

Leave Blank

Company Code Code identifying the circle 1000

Purchasing Organization Code used to determine thepurchasing group

1000

Account Group Code used to determine the

classification of the vendor group

ZV01



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Title SAP FI


Create Vendor: Address Screen



Name Name of the Vendor BEN WAVES COMPUTERSYATEM

Address Address of the vendor Electra Street

Postal Code Postal Code of the Vendor 110085

City City of Vendor Abu Dhabi

Country Country of vendor AE


Create Vendor: Control Screen



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Leave the Customer Field blank


Create Vendor: Payment Transactions Screen



Ctry Country where Bank accountis maintained

AE

Bank Key Code which identifies the ABNAAEAAIPC


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Bank

Bank Account Bank Account Number of theVendor 123456789

Account Holder The name of the Accountholder

ABC


Create Vendor: Accounting Information Screen



Recon Account Vendors Reconciliation

account updated throughsub ledgers Direct postingnot permitted)

2000001000

Sort Key Determines the Documentline lay out rules

Z01

Release Group Determines workflow

approval

Z001


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Title SAP FI



Create Vendor: Contact Person Screen

This screen is optional. Update the contact number in the company

Press Enter


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Create Vendor: Payment Transaction Screen


Field Name Description Values ( Example )Payt Terms Terms that determine how the

vendor will be paidZ001

Payment Methods List of payment methods whichmay be used inautomatic payment transactions

C or E

Chk Double Invoice Activates the checking of dualprocessing of thesame invoice under Vendor

accounts

Tick

Cr Memo Terms Terms of credit Memo Z001


Create Vendor: Purchasing Data



Terms of Payment Payment terms Z001

Order Currency Currency in which order made AED

Scheme Grp Vendor Determine the pricing

procedure

Z1


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Title SAP FI


GR Based Inv. verif Determine GR should be based

on Invoice

Tick

Service Based Inv .Ver. Determine SR should be based

on Invoice

Tick

Autoeval GR Statmt Del Create automatic invoice

according to Invoice plan

Tick

Autoeval GR Statmt Del Create automatic invoice

according to Invoice plan

Tick


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The message bar displays Vendor number 1100000100 was created in company code

1000.



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==============================================================================

FIN101.01.07 : To change Vendor Master Data

Path Logistics Material Management PurchasingMaster Data VendorCentral - XK02- Change


Change Vendor: Initial Screen


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Vendor Code identifying the

vendor account.

1100000100


Purchasing Organisation Code for identifying thepurchasing organization

1000

Click in the Check box.


Change Vendor: Address Screen


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Title SAP FI


Change the contents of the Box number field


A message will appear on the status bar: Changes have been made.

Change ABCto Ben


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===============================================================================


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FIN101.01.08 : To Display Vendor Master Data

Path Logistics Material Management PurchasingMaster Data VendorCentral - XK03- Display


Display Vendor: Initial Screen




1100000100

Company Code Code identifying a circle 1000Purchasing Organisation Code for identifying the

purchasing organization1000


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Title SAP FI


Press Enter

Check on each tab for displaying the vendor data



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FIN101.01.09 : Mark Vendor Master Data for Deletion

You cannot physically delete a Vendor master directly. However, you can mark it fordeletion. In this exercise you need to mark vendor master for deletion and save your data.

Path Accounting Financial Accounting Accounts Payable Master DataFK06- Mark for Deletion


Flag for Deletion Vendor: Initial Screen



Vendor Code identifying the

vendor account.

1100000100



Mark for Deletion

Flag for Deletion Vendor : Details Accounting

Select the check box. This process flags the vendor record for

deletion.


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UnMark for Deletion

Flag for Deletion Vendor : Initial Screen


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Enter details as above


Click on the check box to deselect . This process removes the flags the

vendor record for deletion.




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fin101.01_er_ap master - end user doc

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