get the best

cmmssoftware for your needs

You need a new CMMS. But, you’re hesitant about pursuing a new solution. Operating an existing system already gives you enough headaches. You know it could be worse too. We get it, which is why we know we have to help make your life easier.

your needsyour needssolution. Operating an existing system

we know we have

We have discovered 14 rules that’ll change the way you purchase a maintenance solution for

your needs. Our insight comes from the years that we’ve worked with industry experts and the

countless hours we’ve spent building our CMMS.

Now, there is a reason we call them rules. You must live by them. If not, you’ll select the wrong system, and

your operation won’t become a profit center. Using these very disciplined steps will allow you to stay focused and

choose the right maintenance software. Remain methodical and make selection decisions that are:

Objective, logical and data driven.

Organize a Motivated Selection Team1

These are the people already familiar with your maintenance operation. Your current maintenance team is the one that knows what they need as an operation to remain whole. Your team understands your goals and what’s required to be successful too. More importantly, they’ll know what the system will need to be successful.

Define Your Needs2Decide on the needs and wants for the new system. This will give you the critical info you need for rejecting solutions that aren’t a fit. You’ll know the non-negotiable functions. These are your must-haves. You’ll also know the ones you can pass on and the possible upgrades you’d like if the ROI is right.

compare vendors3

Now, there is a reason we call them rules.

your operation won’t become a profit center. very disciplined steps will allow you to stay focused and

It’s important to have a purpose when examining potential vendors and solution providers. What’s their track record and credentials? How well do they know what facility managers need? Are they capable of educating you on how to improve your operation while keeping everything safe and compliant? What do they have to offer? Target the facts. Then, study the good and bad, the pros and cons of each solution.

See All Options4The vendor should fully understand your needs before demonstrating the value of their product. A superior vendor, the ones we’re talking about, will help you understand how to reduce task and activity oversights along with equipment downtime. Two factors that are a key difference between a cost center and a profit center. You have to stop relying on software reviews and instead ask the vendor for high-quality referrals in your industry. You need real-life testimonials from people who use the system in the same capacity.

reviews and instead ask the vendor for high-quality referrals in your You need real-life testimonials from people who use the

5 Make Your Decision

You have a budget. Everyone in this industry does. Our biggest concern is whether you’ll make a purchasing decision uniquely based on budget. Please don’t, we don’t want you to regret that decision three months into a three-year purchasing agreement.

It’s time to choose your solution. To help you, we have our remaining

nine rules that lead to getting exactly what you need. Use them to objectively complete the purchasing process and start using your maintenance solution.

Create, track, edit and automatically communicate work orders.1

Create web forms for vendors, technicians, and your engineers to submit work orders for approval easily.

Provide your team the ability to create a unified chain of command for approvals based on specific criteria you’ve identified in the system.

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Manage all preventive maintenance in a calendar format efficiently. You’ll need to be able to drag and

drop to change dates for maximum efficiency. 4Create digital checklists for consistency, efficiency, and control of your assets and maintenance.5

Alert you and your staff when you’re close to running out of what you need. It must make

reordering material easy. 6Let you generate one-click reports and charts. You’ll need to be able to see the info the way you need to, especially if you want to move from a cost center to a profit center.

7Alert you when any vendor insurance or warranty

expiration are nearing.

The vendor must offer unmatched implementation training and continued support. We’re talking training, unlimited support, 24/7 support, software updates, online sources, and an expert community to share insights with along the way.

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If the solution provider you have your eyes set on meets these requirements, then you have a

winner. That’ll be the solution your selection team chooses. Use every ounce of advice we provide in

this infographic to deploy a solution that removes the standard stress related to selecting software

and running a first-class property.

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