Full Potential Show Episode 2 Transcript

Best Practices for “Getting Stuff Done”

Full Potential Show Episode 2: Best Practices for “Getting Stuff Done”

Hello, and welcome to today's Full Potential Show. I'm James Rick and this is your number-one, non-boring source for personal development. Today, I'm going to show you my power paper planning method. It's very simple and, as you can see, it requires just a sheet of white paper. The purpose of this episode is to help you get your vision and your values and your mission in alignment with your goals and your daily tasks. Now, if you can imagine, right now, your day, you have lots of “to-do” items if you're busy, and if you're not, you probably have none. Either way, this is going to help you align with what you ultimately want to do in your life so that the things that you are working on day to day are the stuff that really matters, okay? So, here we go. We're taking a blank sheet of paper, alright? If you're sitting and watching this right now, go and get your piece of paper so we can do this together. So you have your sheet of paper, and you're going to fold it into four corners. We'll do this together and the beauty in this is its simplicity. So we've got the four corners. In the upper left corner, you're going to start and you're going to write down “vision”. So, I'm going to do that right now “vision”. Now, what you want to do in this area is you want to write down a vision that's juicy, something that you really want to do in your life. You know, sometimes a vision that is too far out isn't going to be really driving you to do it -today, so you want to get something that is a balance between something long-term, but something that really feels like it's present - like you can do it. If your vision is for this year, then do it or if it's five years or ten years, just something juicy, something that excites you. If you write it and it doesn't excite you, well, then you know that you've got to write it again. Get out another sheet of paper and start over, because this is all about the energy that you’ve got to feel when you get done doing your vision, okay? So, we're going to do vision. Then the next one is “values”. Values you're going to do on the top right- alright? (I hope you’re

Full Potential Show Episode 2 Transcript

Best Practices for “Getting Stuff Done”

not scoring me on the neatness of this. I know that my writing is not the best.) So, you’ve got your values. Now values are the things that you really value in life. The reason why we’re going to do values is because it should align perfectly with your vision. That's how you know you’re doing something that’s going to make you happy. So, I’m going to run through this whole thing first. Then, I'm going to go ahead and fill it in and show you what my vision, my values and what some of the different things that I'm doing look like, so you know how to fill it out. So, you’ve got vision - top left. You’ve got your values - top right. Next, you’ve got your purpose. That’s in the lower left, okay? Your purpose for living, for why you’re alive, for why you're functioning today. Then, in the bottom right, you’re going to write down your “intention”. Again, this will all make sense in a little bit when we get done doing the whole thing. So, you’ve got your vision, your values, your purpose and your intention. Now we’re ready to flip it over – so flip it over - and in the top left, you’re going to have your “goals”. The goals you can do based on a couple of things. One, it can be based on time. So in the top left, you could say my goal for today is “X”. Just one goal- really, your brain is going to function best if you just have one goal. So you have a goal for today, a goal for this week, a goal for this month, and a goal for this year. But for the purpose of this planning that we’re doing now, you could just have a goal, maybe a goal for today, and a goal for this week. That's all you need, alright? I know you can't really read this, but I’m going to hold it up anyways, alright? Now, here's where it gets interesting, because after you write down “goals”, you’re going to write down “tasks”. This is where normally people start out their day. They say, “Well, what do I got to do today?” It’s not tied to any of this other stuff that we're doing, so they wonder why they're not feeling happy, why they’re not feeling fulfilled, but when you start connecting these things, man, life changes. So, we’ve got “vision” top left. We’ve got “values” top right. We have “purpose” bottom left. We have “intention” bottom right. Then, on the other side, this is your active, this is what you’re going to be doing today planning. You have your “goals” top left, and you have your “tasks” top right. Now, we've got “schedule” bottom left and then you have “time log” bottom right, alright? Schedule and time log. Here's how this works. You have your goal for today, or you may have one or two goals for today, but I really say just do one major goal for the day or for the week. It’s going to help your brain. Then you’re going to do the tasks associated with that goal. Now it may help, if you have tasks that aren’t associated with any goals, and you’ve just got to get them done. Get them on the paper so your brain can feel relief. Because like, “Gosh, I’ve got all these things that I’ve got to do before I do this stuff.” Well, fine. Get it all down there. Then what you’re going to do when you’ve written down all your tasks, is you’re going to sort them by priority. Let’s just say you have A-B-C-D-E, which is a really simple method for organizing your priorities. Your “A”’s are going to get done. They are what Brian Tracy would call your “frogs for the day”. You’ve got

Full Potential Show Episode 2 Transcript

Best Practices for “Getting Stuff Done”

to eat your frogs, because they’re the big ugly things that need to get done. Do those first. Then you’ve got your “B” items that should not take priority over your “A”’s. Next, you’ve got your “C”’s which, you know, it would be is nice to do, but it’s not as important or urgent as “A” and “B.” Your “D” items should probably not even be done by you - they should be delegated to somebody else. Your “E” items, just eliminate those. What are they even on your list for? It’s just taking up brain power, right? Alright, so you’re going to write down your tasks. Just brainstorm first, and then you can sort them by this A-B-C-D-E method. Now, the fun begins, because sometimes you get your to do list and then you don’t actually do anything. You just stare at it and get overwhelmed, but now we’re going to actually make it real. That’s what happens when you start scheduling. So, if I were to look at a clock right now - it's probably about six o'clock, but I want to get the exact time down. I would put down on the schedule, for whatever my first task was, I would say, alright, well, it’s six o'clock. Let’s say 6:05 and I’m going to do the Full Potential Show right now, for the next 10 minutes. So, I’ve got a schedule here that says “6:05 - 6:15: Full Potential Show”. I’m just going to write it in there, even though you’re not going to be able to read my writing. It’s real, it’s happening. Now I’ve scheduled it in this time block. Then I’m going to have my other items, that I’ve kind of sorted through my list. It's also helpful to figure out what you think the time might be for each item. If you have your list of eight items, you could say, “Well, one of my tasks is going to take me 30 minutes, and another one’s going to take me an hour. What I’m going to do, if they’re both “A” tasks is I’m going to do the 30-minute one first. Well, now, you’ve got a 30-minute time block you know you’ve got to schedule. So you come over here on the schedule and write after the Full Potential Show if I have a 30-minute time block scheduled for an “A” item, that I go 6:15 - 6:45: I’m going to do that item. So what it will look like is I have a schedule for the day that’s all blocked off. Now, this is a really advanced planning process that you’ve done so far. A lot of people don’t even get this far. Let’s say you get this far, and we’re going to take it one step further because, of course, your plans go off-track the minute you do them, right? So, the next thing is your “time log”, because this show could run over, or I could end it earlier, or somebody could call. Obviously, I’m smart enough to shut things off so that I could actually concentrate and get work done, but I’ll have my time log where I will actually record what happened - what actually happened. This is the ideal. So in the time log, if the show ran short, or something, or it took a little longer, I’d say, “Well from 6:05 it actually took me until 6:25”. God forbid if the show ran that long. So I’ve got my actual activity here. If stuff came in that wasn’t planned, I still put it into the time log. As you could imagine, this thing is going to fill up with what actually happened. this is your ideal and at some point in the first 20-30 minutes, or hour of your planning, this is going to get off-track, but this is going to show you what you got off-track on so

Full Potential Show Episode 2 Transcript

Best Practices for “Getting Stuff Done”

that you can become aware of what is invading your schedule so that you can get back on-track more and more and the beauty of this thing is if you start finding that your schedule is just getting off-track and it’s no longer like you had planned it and you’ve time-logged it so much that it’s now getting messy well, you know what? you can just cross that out, what you had on your schedule you can cross out whatever tasks you finished you can even crumple this up and you could start again because all you need is another blank sheet of paper to get going again, right? So, that’s what the beauty of this is. You can take this and your brain is going to have a clean space to operate from once you get done with your first one, and sometimes you know, it takes me like an hour, and then I realize that my schedule is way off so I’ve got to do another one and so I’ll just cross of the stuff that I get done the important thing is I’m chomping through a task and I’m putting thought into what I’m actually doing with my day and with my time and I’m getting stuff done and so, even if my schedule goes way off and even if I don’t cross everything out I know that I’m making a dent in what’s really important to me okay, my vision, my values, my purpose and my intention is being realized through my list of goals through my tasks and it’s actually happening every time I schedule it and it’s becoming real apparent that I’m working on it when I look at my time log and I see that I’ve logged time towards my dream this is so simple, but so powerful and now it’s all messy so we need another blank sheet of paper but we’ll still work with this one because I didn’t bring another one in here and we’re just going to roll with it, baby, because that’s what you’ve got to do when you’re planning with this is it’s just spontaneous and you just keep going and even though you might think your day is rigid because you’re organizing it, it’s really not because you know, nature and the natural order of things is craziness, chaos, so it’s like you’re organizing chaos with this thing. So, now, let’s go in, I wanted to drill in a little bit more about how to actually define what you’re doing in each one of these boxes, but I wanted you to get the overview you could even run with this now if you’ve got to do something now, shut this video off and go through and do this. (continued in Episode 3 – Determining Your Vision and Values) About Full Potential:

The Full Potential philosophy is meant to help people operate at the best perspective in any given situation. It is about options. It is about empowerment. Empowerment feels good. So does investing life resources in what we truly value. If everyone was living at this level – life would be bliss. To find out more, visit: www.fullpotential.com. About James Rick:

James Rick, also known as “Mr. Full Potential,” is host of the Full Potential Show, Founder of Full Potential Academy, and author of “Unleash Your Full Potential”. James Rick started his first business at the age of 17, currently employs more than 150 staff around the world, and his businesses have generated more than $5 million in revenues over the last 36 months.