from the board of trustees. 1999 ford e350 xlt extended seating for 11 passengers
TRANSCRIPT
A TRANSPORTATIO
N PROPOSALFrom the Board of Trustees
OUR CURRENT VEHICLE 1999 Ford E350 XLT Extended Seating for
11 Passengers
GENERAL ISSUES Age of the vehicle Seating for [only] 11 passengers Configuration Safety
CONFIGURATION/ACCESS High entry
height
CONFIGURATION/ACCESS Tight quarters:
Access to rear seats is a challenge
SAFETY
SAFETY “Church Mutual recommends
congregations not use 15 passenger vans…”
Some insurers will not cover 15 passenger vehicles (though ours does currently)
Removing the rear seat does not fundamentally change the characteristics of the vehicle or the insurance rating
CURRENT VEHICLE STATUS Summer 2013, Youth Trip to Wilmington
Brake malfunction (RF would not release) Response of Trustees
Vehicle was repaired50 mile radius limitationRentals for trips beyond 50 milesBudgeted $2,400 for rental expenses
OPTIONS CONSIDERED Replace existing van with a newer
model Replace existing van with a mid-sized
bus Repair existing van, but limit use,
supplement with Rentals and Charters
OPTION 1: REPLACE WITH NEW GMC Savana 3500 Extended (15
passenger)$49,965 msrp
Ford E-350 XLT Extended (15 passenger)$38,315 msrp
But… Identical Access, Safety and Size issues
OPTION 2: SMALL BUS Pros
Improved Access Lower step up Center Aisle
Improved SafetyLower Insurance
ratesLarger capacity
Cons Initial CostFinancing CostsCommercial
Driver’s License required
Higher scheduled maintenance costs
OPTION 3: RENTALS / CHARTERS 15 Passenger
Rental $150 per day $600 per week
(approx) Same access,
safety and size issues
Charter Bus (inc. driver) $75 per hour —or— $900 per day —or— $3 per mile with
passengers + $1.25 per mile empty
7 to 15% surcharge Driver expenses (Food
Hotel, etc. & Gratuity)
ACTUAL CHARTER EXAMPLE
Day trip to Charlotte (Billy Graham Library) Travelers pay meal/lodging/trip expenses
PLUSDay Rate $1,800.00
Per Person (36 passengers) $50.00 Per Person (18 passengers) $100.00
Note: This is a discounted rate
Trip CANCELLED
THIS IS WHERE WE LEFT IT…
2013 until Now
A NEW PROGRAM… STARS Program Is Conceived, Funded
and Implementation Begins Need for Transportation for up to 20
children for field trips, etc. for 6 weeksPlanned for at least our van plus an
additional rental van Rental Cost approximately $3,600.00
…BEGINS A NEW CONVERSATION. “It’s a shame to throw away $3,600 on a
rental, what if we gave that to the church to purchase something that would last?”
Over three years, that’s over $10,000 that STARS could contribute.
IMPORTANT NOTE Church is NOT being asked to purchase a
bus for the STARS programSTARS has budgeted to use our existing van
plus a rental and is happy to do that STARS has offered to use their rental
budget to offset the purchase of a bus Our decision must be predicated on the
church’s use of the vehicle, not STARS
WE BEGIN TO EXPLORE FEASIBILITY
CONSIDERATIONS How would we use the vehicle? Type/Size of Vehicle Needed
Issues with 15 passenger vans noted Do we have certified CDL drivers? Financial Implications
HOW WOULD WE USE IT?
EXAMPLE 1 Good Timers Trip to Billy Graham Library
(assume 20 passengers)@ $0.75 per mile = $16 per person@ $1.00 per mile = $21.25 per personWe provide our own (volunteer) driver
Note: Trustees will set mileage rate for such trips
EXAMPLE 2 Youth Trip to National Whitewater
Center/Billy Graham Library (planned for June)Costs similar to example 1 –under $21 per
person 16 youth/adults would otherwise require
1 rental van and 1 private vehicle: Costs double in this scenario
EXAMPLE 3 Country Fair
Shuttle service between BB&T Parking lot and our campus
Round trip every 15 minutes until noonHelps parking issues along 904 by providing
a safer option when campus lot is full
OTHER EXAMPLES Good Timers
To Night of a thousand candles at Brookgreen Gardens
Day trips to Southport, Pelicans games, etc. Youth to Pilgrimage as well as local trips And many more…
COMMERCIAL DRIVERS LICENSE 4 Currently with Passenger
Endorsements An additional 5 have expressed
willingnessRequires a written test at DMV (learners
permit)Road driving experience with licensed driverRoad test in Wilmington by appointmentMay require a physical
CONSIDERATIONS Considered small School Bus
Seats 20-25 adults$2,500 state surplus plus paint/tires
($1,800-2,500)No Air ConditioningSeats made for childrenHigh initial step-upWorks for STARS but not suitable for general
church use
“ABSOLUTE BUS” IN LUMBERTON Regional Bus Seller and Refurbisher New and Used 15-50 passenger busses
and coaches Had a 25 passenger “trade-in” (non-
refurbished) bus for $18,900 Inspected by delegation on May 9Found to be unsuitable—needed too much
work, too old (2000 model)
DO YOU HAVE ANYTHING ELSE? 2007 Ford E-450 “Turtle Top” 6.0 Litre Powerstroke Diesel 23 Passenger Seatbelts Luggage Compartment Completely Refurbished
EXTENT OF REFURBISHMENT Replace Water Pump Replace Power Steering Pump Replace Starter Replace Dual Alternators Replace Steering Stabilizer Replace all Pulley Bearings Replace Brake Calipers, Pads and
Turn Rotors Repaint Bus Change Oil, Filter and Grease Job Change ATF and Filter (s) Replace Fuel Filter (s) Flush Radiator and Change
Coolant
6 Tires Mounted and Balanced Passenger Step structure, treads
and step nose Rebuild Shifter Upper and Lower Ball Joints Front Springs Radius Arm Bushings Anti Sway Bar Bushings 4 Shocks Driver Running Board Step Replace 2 Batteries Replace Belt (s) Marker Lights with guards
$41,120Trustees Voted to Recommend this
Vehicle at May Meeting
FINANCE COMMITTEE While Sensitive to the issues related to
the request of the Trustees, the Finance Committee has voted NOT to concur with the Trustees Recommendation
In their comments, Finance counsels to waitRaise FundsBudget as necessary to cover expenses and
amortization
TRUSTEES RESPONSE To delay would be to forego $3,600 to
over $10,000 donated to the cause through STARS
To delay would mean finding another suitable bus
FINANCING AND AMORTIZATION
Our Bank Private Financing (Ch. Member)
10% Down 3.5% 5 Year Approx.
$675/month $3,325 interest
$3000 down 3.0% 3 year Approx.
$1,100/month $1,800 interest
REQUEST Accept $3,600 from STARS for 2014,
2015, 2016 ($10,800 total) Use $2,400 of Trustees budget
designated for rental costs toward bus purchase and related expenses
Finance the bus for 3-5 years
ADDENDUMBus Purchase approved at May
2014 Church Council Meeting