friday, september 30 th 8:30 to 9:20 room: estes a 1

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Office of Fiscal Affairs Track The GeorgiaFirst Marketplace: The final piece of the eProcurement puzzle Friday, September 30 th 8:30 to 9:20 Room: Estes A 1

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Page 1: Friday, September 30 th 8:30 to 9:20 Room: Estes A 1

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Office of Fiscal Affairs Track

The GeorgiaFirst Marketplace: The final piece of the eProcurement puzzle

Friday, September 30th

8:30 to 9:20Room: Estes A

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AgendaWhat is the GeorgiaFirst Marketplace?Current Status of the MarketplaceView From the Front Lines

(Donna Bertrand -Kennesaw State University)Where Do We Go From Here?

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What is the GeorgiaFirst Marketplace?PeopleSoft eProSciQuest – Supplier of the hosted applicationIntegration / XML between ePro and

SciQuestState Contracts, Items and PricingOther Approved Contracts (E&I, Agency etc.)Institution Specific Configurations for Some

Suppliers (i.e. Dell)

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Current Status of the MarketplaceCurrently LIVE at:

Georgia Perimeter CollegeKennesaw State UniversityValdosta State UniversityUniversity of West GeorgiaGeorgia Gwinnett CollegeAugusta State UniveristyGeorgia Southern UniversityGeorgia Highlands College

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Current Status of the Marketplace8 GeorgiaFirst Institutions Live250 POs in September60 Suppliers166 ContractsHundreds of Thousands of Items on ContractSciQuest also used by the State, UGA, GA

Tech and GHSU

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Current Status of the MarketplaceDEMO

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View From the Front LinesDonna Bertrand, KSUExpected Efficiencies

Less duplication of effortBetter budget managementLess paper, with greater transparency in

the approval processAvailable spend data for strategic sourcing

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View From the Front LinesDonna Bertrand, KSUChallenges and Opportunities

Change managementCommunicationsTrainingWorkflow

• Potential for process improvements in Procurement and Account Payable departments

• Multiple layers of approvals

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View From the Front LinesDonna Bertrand, KSUWhere is KSU Today?

Over 50% of users trained Approximately 43% of procurement

transactions flowing through ePro and the GeorgiaFirst Marketplace

Acceptance by campusFull rollout planned by December

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Where Do We Go From Here?Rollout Guide in Presentation Format

25 slides, 1 step per slideLive Training Sessions in Athens

Requester Tuesday, Oct 18th, Buyer Wed, Oct 19th.

Approximately 1 session per monthOn-line Documentation and Training

Sessions:http://www.usg.edu/gafirst-fin/training/epro_georgiafirst_marketplace/

Contact [email protected] to get started!