free web tools for information management
DESCRIPTION
An overview of RSS feeds, social bookmarking, Dropbox, Evernote, Cue and other free & freemium tools that will help you get organized.TRANSCRIPT
Free Web Tools for
Information Management
Kimberley R. Barker, MLIS
Manager for Technology Education
& Computing
Claude Moore Health Sciences Library
In today’s session:
Level one
Learn how to make information come to
you
Level two
Learn how to manage the information
once it’s streaming in
Level three
Learn how to meta-manage the
information
Level One Making the information come to you
Level One
RSS feeds
Search alerts
Social bookmarking
RSS Feeds
RSS Feeds/Atom
“Really Simple Syndication”
Takeaway vs. Delivery
Google Reader was my
favorite
Some alternatives:
Feedly NEWSBLUR The Old Reader
Setting up RSS feed through Outlook
Outlook Tools Account Settings
Click on the RSS Feeds tab
Let’s have a
look at RSS
readers in real
time!
RSS feeds from journals
RSS feeds from journals, 2
RSS feeds from journals, 3
ToC email alerts from journals
ToC email alerts from journals
Search alerts
Available through most search engines and
some databases
Allows you to save specific searches, and to
receive notification via email when new
content matching your search hits the
Internet or database
Search alerts in databases
Search alerts in databases, 2
Social Bookmarking
Storing useful information
for future use
Social bookmarking
Social bookmarking
“…a method for Internet users to organize,
store, manage and search for bookmarks
of resources online.”- Wikipedia (I call it
excellence covered in awesomesauce!)
Accomplished through tagging, “… the
process by which many users add
metadata in the form of keywords to
shared content.” (Golder & Humberman).
Why bother with social
bookmarking?
Allows you to:
Access your bookmarks from anywhere
(you’ll need a web-enabled device &
internet connection)
Easily share information
Perform more focused searching (but
beware the folksonomy!)
Social bookmarking sites
Delicious: my favorite for
work-related links
Bookmark any site on the Internet, and get
to it from anywhere
Share your bookmarks, and share others’
bookmarks in return
Discover the most useful and interesting
bookmarks on the web
http://www.delicioius.com/help/about
My favorite features
Easy-to-use interface
Browser add-on makes tagging quick and
easy
Ability to create tag bundles, tag
subscriptions, and networks
Delicious is very popular (the more people
who use a site and tag content, the more
useful it is as a resource)
Level Two: managing the info once it’s
streaming in
Evernote
Dropbox
Citation management software
Annotation software
Evernote
A program that allows you to:
Gather information (photos, emails,
websites, notes, screenshots, etc)
Organize it (automatically processes,
indexes, and makes searchable; you can
further organize with tags and folders)
Retrieve info via tags, titles, and
keywords- even within images
Share your information with others: all of
it, or some of it
Evernote video
http://evernote.com/video/
Evernote
Three ways to access
Log in at Evernote.com
Download Evernote to your computer and
open the program
On your mobile device
*Warning: the three interfaces are fairly
different and not as intuitive as they could
be
Dropbox Tour: https://www.dropbox.com/tour/0
Citation Management
Software
“… software for scholars and authors to use
for recording and utilizing bibliographic
citations”- Wikipedia
Examples include:
Mendeley
Zotero
Refworks- Uva owns a site license; free
account
Endnote- Uva offers a discount through
Cavalier Computers
Papers
http://guides.lib.virginia.edu/refworks
RefWorks allows you to:
Use from off Grounds (must set up proxy)
Type references manually
Import data from saved files
Directly export references from databases
such as OVID
Store your database in the cloud & on your
computer/external hard drive
Share citations with colleagues via read-only
access
“…a free reference manager and academic social network that can help you organize your research, collaborate with others online, and discover the latest research.”
Allows users to:
Automatically generate bibliographies
Collaborate easily with other researchers online
Easily import papers from other research software
Access your papers from anywhere online
Read on the go, with the iPhone app
Collects your research in a single,
searchable interface.
Add PDF’s, images, audio and video files,
snapshots of web pages
Automatically indexes the full-text content of
your library
Papers:
Citation Management App
“… allows you to search for them, download
and organize them together with
supplementary material, allows you to read
them full screen, keep notes, cite them in
your favorite word processor, share them
with your colleagues, and much, much
more.”
http://www.papersapp.com/papers/
Both Mac and PC versions available
$79.00
Papers
For more great photos of
Papers:
http://bit.ly/ZKH6dQ
Comparison Chart
MIT has a nice chart that compares
Endnote, Refworks, and Zotero:
http://bit.ly/dX0h3X
Ignore the cost information for these, as
they only apply to those affiliated with MIT.
PDF Annotation Software
Here are three:
iAnnotate- iPad
PDF Xchange Viewer- Windows
Preview- iOS
iAnnotate-
$9.99 for iPad app
“iAnnotate is a complete annotation solution
that gives students and other professionals
the ability to take notes, highlight, and
underline within documents and diagrams
with the drag of a finger.”
iAnnotate
PDF Xchange Viewer
Free. Includes ability to:
Add comments and annotations
Mark up pages
Type directly on the pdf
Extract text
Send pdf’s via email from within viewer
Compatible with Windows 2000 & later
PDF Xchange Viewer
Preview
For OSX
“…offers essential editing capabilities,
such as resizing, rotation and cropping,
and even lets you use annotations to
share your comments”.
Annotate, add keywords, and documents
are automatically indexed- find with OSX’s
Spotlight search engine
Comes standard on a Mac, just as Safari
does (within Preview, Tools menu ->
Annotate)
Level three Meta-management:
Cue
Cue:
“Find anything. Quickly”.
Indexes information that you create in places like Gmail, Twitter and Facebook, and provides a search engine for it
Keep everything in one place- no more multiple log-ins in search of a piece of information
Turn your email, contacts and calendar into an intelligent snapshot of your day.
Enhance your calendar by automatically connecting related emails, phone numbers, and addresses.
Let you change or cancel reservations, check into flights, track the arrival of packages, or text friends that you are running late with just a few taps
Show up-to-date contact info alongside recent communications and the contact’s latest posts on Facebook and Twitter.
Has an iPhone app
cue
Freemium version includes Yahoo! Mail,
Gmail, GoogleDocs, GoogleApps, Google
Calendar, LinkedIn, Dropbox, Twitter, and
Unlockable accounts include Delicious,
Pinboard, Tumblr, Reddit, and Google
Reader (ask someone to join)
Premium version ($49.99/year) includes all
of the above plus tumblr, GoogleReader,
Campire, Highrise, Basecamp, SalesForce,
Yammer, and Evernote.
Any questions?
Interested in learning more?
We do consults!
Contact me if you’re interested in learning
more about this or other technology-
related topics:
Kimberley R. Barker