formulation, planning, budget information provided by department of planning & evaluation...
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Formulation, planning, budget information provided by Department of Planning & Evaluation
Analysis and Preparation of
Funding Resolution
Approval of the funding ceiling at GA
Publication and distribution of program-Budget by SAF & department of Planning and Evaluation, no later than 90 days prior to Special GA
Publication of Program-Budget for the new fiscal year
Oct
Dec
Feb
Mar
Jun
Jun6
Nov 15
Jan
May
AprJul
15
Sep
Aug
CAAP begins review of Program-Budget
Special GA to approve allocation of Program-Budget – Nov 15
Audit commissioned
SG presents Program-budget
Board of External auditors
Discussions and review by the CAAP and recommendations to the preparatory Committee in advance of the GA
1sr Quarterly Resource Management Report
Year-End Resource management Report
2nd Quarterly Resource Management report
3rd Quarterly resource Management
Asamblea General
Planes de Trabajo
Pres
upue
sto
Visión
Phase 5
Phase 1
Phase 2
Phase 3
Phase 4
Phase 6
Current Budgetary Cycle, as per General Standards
GA
SGA
Previous year’s Budget information provided by SAF
Publication and distribution of program-Budget by SAF no later than 45 days prior to GA
Publication of Program-Budget for the new fiscal year
Oct
Dec
Feb
Mar
Jun
Nov Jan
May
AprJul
Sep
Aug
Regular GA (to approve ceiling and allocation of Program-Budget Audit
commissioned
SG presents Program-budget Resolution
Board of External auditors
1st Quarterly Performance Report
Year-End Quarterly Performance Report
2nd Quarterly Performance Report
3rd Quarterly Performance Report
Asamblea General
Pres
upue
sto
Visión
Phase 4
Phase 1
Phase 2
Phase 3
Phase 5 - GA
Option 1: Single GA – Fall period
Analysis and Preparation of
Funding Resolution
Oversight Committee reviews information
Permanent Committees plan resolutions and integrate costing with financial impact
Committees agree on resolutions in principle and submit to Oversight Committee for compliance review (alignment with priorities, mandates criteria and financial availability)
Oversight Committee reviews information , meets with Committee Chairs as required
Informal meetings, consultations
CAAP receives recommendations from Oversight Committee and finalizes any pending issues
Formal and informal meetings, consultations with GS and between member states to finalize pending issues
Phase 6
CAAP recommends budget ceiling and allocations via resolution
New
New financial year
NB: In a bi-annual budget cycle, this step serves to evaluate the validity of mandates (financial viability, results achieved)
GS updates inventory of Mandates
Previous year’s Budget information provided by SAF
Publication of Program-Budget for the new fiscal year
Oct
Dec
Feb
Mar
Jun
Nov Jan
May
AprJul
Sep
Aug
Regular GA (to approve ceiling and allocation of Program-Budget
Audit commissioned
SG presents Program-budget Resolution
Board of External auditors
1st Quarterly Performance Report
Year-End Quarterly Performance Report
2nd Quarterly Performance Report
3rd Quarterly Performance Report
Asamblea General
Visión
Phase 1Phase 4
Phase 5 - GA
Phase 6
Phase 2
Option 2: Single GA – Summer period, financial cycle from July to July
Analysis and Preparation of
Funding Resolution
Oversight Committee reviews information
Permanent Committees plan resolutions and integrate costing with financial impact
Committees agree on resolutions in principle and submit to Oversight Committee for compliance review (alignment with priorities, mandates criteria and financial availability)
Oversight Committee reviews information , meets with Committee Chairs as required
Informal meetings, consultations
CAAP receives recommendations from Oversight Committee and finalizes any pending issues
Publication and distribution of program-Budget by SAF no later than 45 days prior to GA
Formal and informal meetings, consultations with GS and between member states to finalize pending issues
CAAP recommends budget ceiling and allocations via Resolution
New
Phase 3
New financial year
NB: In a bi-annual budget cycle, this step serves to evaluate the validity of mandates (financial viability, results achieved)
GS updates inventory of Mandates
Formulation, planning, budget information provided by Department of Planning & Evaluation Analysis and
Preparation of Funding Resolution
Approval of the funding ceiling at GA
Publication and distribution of program-Budget by no later than 90 days prior to Special GA
Publication of Program-Budget for the new fiscal year
Oct
Dec
Feb
Mar
Jun
Jun6
Nov 15
Jan
May
AprJul
15
Sep
Aug
CAAP begins review of Program-Budget
Special GA to approve allocation of Program-Budget – Nov 15
Audit commissioned
SG presents Program-budget
Board of External auditors
Discussions and review by the CAAP on the required ceiling and recommendations to the preparatory Committee in advance of the GA
1sr Quarterly Performance Report
Year-End Performance Report
2nd Quarterly Performance Report
3rd Quarterly Performance Report
Asamblea General
Planes de Trabajo
Pres
upue
sto
Visión
Phase 5
Phase 1
Phase 2
Phase 3
Phase 4
Phase 6
Status Quo – With additional recommended steps
GA
SGA
Oversight Committee reviews information
Formal and informal meetings, consultations with GS and between member states to finalize pending issues
Committees agree on resolutions in principle and submit to Oversight Committee for compliance review (alignment with priorities, mandates criteria and financial availability)
Oversight Committee reviews budget allocation before publication and makes recommendations to the GS
Formal and informal meetings, consultations with GS and between member states to finalize pending issues
NB: In a bi-annual budget cycle, this step serves to evaluate the validity of mandates (financial viability, results achieved)
GS updates inventory of Mandates