for the year ended 2014 - clapa · foe the peai(ended 31 afaj(ch2014 ~ bottles / information only...

Charity Registration No. 1108160

Company Registration No. 05206298 (England and Wales)

Office of the Scottish Charity Regulatory (OSCR) Registration No. SC041034

CLEFT LIP AND PALATE ASSOCIATION

TRUSTEES' REPORT AND ACCOUNTS

FOR THE YEAR ENDED M MARCH 2014


LEGAL AND ADMINISTRATIVE INFORMATION

Tulstees B M Nyman

I I Langford

P Leslie

A Winn (renred 'I 2 December 2013)E Southby

M Russell (Chaiunsn)R Slator

P I lodgkinson

J Gay (Treasurer)

Company secretary R C Preston

Charity number 'I 108160

277842 (formerly)

Compauy number 05206298

OSCR Number SC041034

Registered office CI %PA

( reen Man Tower

332b Gosweg Road

Londrm

FC1Y 7LI7

Auditors H W I tsher gc (:ompmy

Acre House

11 15 Wdham Road

London

NW1 3ER

Umted Kingdom

Bardays Bank pic

Hatton Garden Buuness Centre

99 Hatton Garden

London

EC1N 8DN


CONTENTS

Page

Tmsteec' report 1-8

Statement of trustees' responsibdities

Independent auditors' report 10 - 11

Statement of dnsnciat acustties 12

Balance sheet 13

Notes to the accounts 14- 21

CLEFT LIP ANI3 PALATE ASSOCIATION

(A COMPANY LIMITED BY GU~NTEE)TRUSTEES' REPORTFOR THE YEAR ENDED 31 1lfARCH 2014

The Trustees present their report and accounts for the year ended 31 i%arch 2014.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply

with the Charity~a Memorandum and Articdes of Association dated July 2004, the Companies Act 2006 and the Statement of

Recommended Practice, "Accounting and Reporting by Chadties**, issued in March 2005.

Structure, governance and management

The charity became a company hmited by guarantee in 2005 and its governing documents are the Memorandum md

Articles of Association. In 2009 the Tmstees passed a resolution agreeing to change the Memorandum and Articles of

Association so that CIAPA could be registered as a charity in Scotland (SC041034).

The Trustees, who are also the directors Eor the purpose oE company law, and who served dunng the year were:

M Russell —Chairman

J Gay —Treasurer

P Hodgkinson

H Langford

P Leslie

B M Nyman

R Slator

E Southby

A Winn (retired 12 December 2013l

The Trustees hold full responsibility for. the activities of the charity and the power to appoint new Trustees lies with the

Trustees m office at the time. The Trustee Board regulady reviews its membership to ensure that it has a balance of health

professionals and people affected by cleft and that it has the necessary skills to fulfil its duties. In March 2014 the Board

agreed to introduce a maximum term of office of two terms of three years. IE during their second term a Trustee is

appointed as Chair of CLAPA then they can remairi a Trustee until they have served a maximum of three years as Chair.

Those Trustees who had already served more than 6 years when this was introduced wig stagger their resignations over. the

next 2 years to avoid too many vacancies at one ume.

Vacancies are advertised throiigh CLAPA. publications such as the e-newsletters, Pacebook page and website and applicants

are sent further information with the application form. Candidates are shortlisted and then interviewed by members of the

Trustee Board. References are taken up and appointments are made at one of the quarterly Board meetings and con6rmed

at the following AGM.

On appointment, Trustees are sent information about CLAPA, mcluding its strategic and operational plan and Charity

Conumssion materials about the role of a Tmstee. Trustees are required to visit the of6ce to meet the staff team uutlun four

months of becoming a Trustee, they are also required to attend the Annual CLAPA Conference and attend formal training

on the role of Trustee.

None of the Trustees has any bene6cial interest in the company. All of the Trustees are members of the company and

guamntee to contribute g1 in the event of a winding up. The Trustees meet a minimum of four times a year and at each

meeting there are standing agenda items on the activity and 6nancial status of the charity. The Board considers and

approves the operational plan and budget before the start of each financial year. .

CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPQRTEO11 THE YEA11 ENDED 31 1jfAECH 2014

Each year the Trustees hold an 'Away Day' which includes the AGM. This is an opportunity Eor the Trustees and staff team

to review the strategy and the activities of the last year and start to plan for the next year. In 2013 the Board particularly

focused on CLAPA. 's Communication Strategy.

Members of CLAPA are invited to contubute to CI %PA's strategy through online surveys, direct communicauon and the

CLAPA Adult Voices Council and Children and Young People's Council (which both meet four times a year).

CLU A currently (july 2014) has 8 salaried staff members of whom 6 (2 part-time) are employed at our office in London

and 2 are home based. By October 2014 CLAPA will have appointed another 3 full-time staff members (2 home based).

Overall it's CLAPA's mtention to mcrease local support by securmg Eundmg for a team of 9 Regional Coonhnators across

the UK by 2017 (funding for 3 secured to date).

The number of volunteer run Branches has increased from 9 to 12 and 7 Happy Faces groups were established during the

year. All CLAPA volunteers attend induction traimng before thev start volunteering and addiuonal triuning for roles such as

Parent Contacts; in 2013-14 47 new Volunteers were trained.

The Trustees have approved a Risk Assessment Eor the Charity, assessing the major asks to which the Chanty is exposed

and are satisfied that systems are in place to mitigate exposure to the major risks. At each Board meeting they review a

sample of the risk management policies and procedures produced by the Charity.

There are no related party transactions to report.

Objectives and activides

Achievements and Performance

The Chartty's objects are set out in its governing documents, the Metnorandum and Articles of Associadon (july 2004):

'*the rehef of and support for all those with cleft lip, cleft palate or both or associated cranio-facial birth anomalies; the

promotion of research into the causes of and the relief, treatment or care of those with cleft lip, cleft palate or associated

cramo-facial birth anomalies and conditions or any of them and to publish the useful results of such research"

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what acuvtues the charity

should undertake and these activides are documented m our Strategic Plan 2009-14 which was updated for 2013-17 at the

T ** y r" 0 s 01,rs pl i sbl* c

The strategic plan is thvided into three stages: Involve, Support and Improve with the intendon that by mvolving more

members we create more opportuniues to provide support and we use the informauon we leam from involiung and

supporting our members to improve their care and outcomes.

Involve all our membership and health service prosuders. Actively increasing our membership and engaging uuth and

making use of our supporter base to achieve our oblectives through surveys, communications and informative events;

gathering feedback and data (through focus groups and other mechanisms) to inform and drive our strategy and activities.

Support all those affected by cleft in a timely, relevant and meantngful way via CLAPA*s information and feeding

equipment provtston, and through our regional and social media network.

Impmve the support, services and long term outcomes for people with cleft through longer-term strategic initiauves

CLEPT LIP AND PALATE ASSOCIATION

(A COMPANY LIMITED BY GUA~TEE)TRUSTEES' REPQRTEOJE THE YEAR ENDED 3J /jrJAJfCH20J4

The Trustees have chosen to focus on developing a network of local support Eor people affected by cleft lip and/or palate

by employing Regional Coordinators working in different regions of the LK and by delivering local acnvtties such as

restdential weekends. During the year the Chanty received restricted donations from St James Place Trust and continued to

use restricted funds from the Smiletrain, the Big Lottery Reaching Communities Fund, and Children in Need. All these

donations were to support CLAPA. 's work in developtng local support for people (see note 14).

In 2013/14 CLAPA achieved the following agatnst our Operauonal Plan:

1. INVOLVE: actively grow our membership and encourage their participauon in relevant bodies, groups and research

programmes:

Annual conference in October 2013 on the theme of outcomes& titled "What does good look llikeyu The

conference was held in Glasgow and also streamed live online. We had 69 delegates at the conference and 173

Eollowutg it online. There was a good mix of both people affected by cleft and health professionals at the

conference. "An excellent balance of presentations between the personal and professionaL The subject got right to

the heart of what cleft care should offer;" (parent of a child with a cleft)

~ Promoting and engaging membership. hlembership grew by 25% to 11,019. Membership was promoted on

our website, Facebook and through our starter packs to new families. We regulady communiicated with postal

members to encourage them to sign up for online communicauons. We engaged with membershtp through

regular e-newsletters, our active Facebook pages, online polls and surveys (14% response rate). Next year we are

aiming to tncrease total memberstup and also the proportion of online members and members from Black and

Minority Ethnic Gmups.

~ CLAPA Awareness week on the theme of buflying. The Awareness Week mtcrosite had 5,500 views, our

children*s website had a 500% surge in traffic and over 14,000 people mewed our posts on facebook. Carmit

Bachar's interest in CL1PA saw a lot of extra publicity and press enquiries and her video for children and young

people was very wefl received. 18 articles about or surrounding Awareness Week appeared m local and national

press and 900 posters were distrtbuted. The theme of bullying was picked up on and led to the production of a

vtdeo on the toptc and Awareness Week contributed to us exceeding our target for individual giving fundraiung.

a Database upgrade to integrate the CLAPA databases so that we can improve our knotvledge of and

communication with our members and other stakeholder's. We introduced a new Salesforce based dambase

0argely written in house) to integrate all our databases and tmprove efflciency and communication.

2. SUPPORT all those affected by cleft in a timdy, relevant and meaningful way via CLAPA's infonuation and Eeeding

eqmpment provision, and through our regional and social media network

Branch Strategy agreed and implemented by June 2013. CI %PA introduced the Regional Fund which holds

all the income generated locally by Branches and volunteers. The aim of the fund is to encourage collaboration

between Branches, more spending on local activities and more activities in areas that don't have Branches. 3 new

Branches were launched.

~ Timely and accmate infonuation in a range of media is available at key stages of development, taking

into account information already produced by Cleft Teams and othet charities. CLAPA. continues to hold

the Information Standard and the website and information booldets are recommended by cleft nurses as a reliable

somce of informadon for new parents. Leaflets are available m print or to dovrnload from the website.

CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTFOE THE PEAI( ENDED 31 AfAJ(CH2014

~ Bottles / information only packs are provided to nem parents. 724 starter packs mere sent to nem families

which equates to the number of babies with deft pdate who are likely to need assistmce with feerhng. The

membership mere surveyed on the most useful contents of the information only packs and these mtII be introduced

in 2014.

Regional Stmtegy continues to be implemented including appointmeut of Regional Coordinator in

Central Regiion and a range of activities that appeal to the range of CLAPA members. Regional

Coordinators for Central and East of England were appointed and 47 new volunteers were trained. During the

year there were a mnge of acnvities for children and fariulies including residential activity weekends, summer and

Christmas parties and "meet the professional" days. Parent contacts provide support to famihes affected by cleft

and 22 were trained durmg the year.

Online support strategy in place that opthtuses the use of online pladorms to support the cleft

community. A communicauon strategy to underpin CI-APA's acuviues was approved by Trustees and is bemg

unplemented (this indudes the new database menuoned above). The aim of the strategy is to create a "flow" of

involvement from supporters who receive infounation about CLt PA through to tratned volunteers providing

support and activities to people affected by cleft.

~ Support and guidance for Adult Voices (advisory gmup on CLAPA support for Adults). The Adult Council

meets 4 orner a year to discuss hove to support adults affected by defts. The Council is setnng up a Peer Contact

scheme wluch will train adults to support other adults in the same nay as the Parent Contact scheme supports

families and training mill be held in 2014 with representatives of each part of the country.

Children aud young people engaged and supported thmugh the Children and Young People's Council

(CYPC): The C'AC meets four orner a year and advises CLAPA on how to support chilihen and young people. It

has also been used for consultauon by researchers and has received very positive feedback.

3. IMPROVE the support, services and long term outcomes for people with cleft through longer-term strategic initiatives

~ Clefi Care meets NHS National Service Specigcation Quahty Standards in England and Wales. CLAPA

has a representative on the NHS Chnical Reference Group (CRG) mhich has produced the new Nauonal Service

Specification (NSS) and Quality Dashboard (QD) CLAPA is now monitoring whether the cleft teams meet the

NSS and also helping to disseminate the NSS and QD to other parts of the UK and Europe through the CEN

European Gtudelines for early cate of babies with a cleft.

There is information available on research findings, cmrent research and ways to get involved in research

CLAPA has a representative on the Clinical Studies Group and works closely with the Cleft Collective teams in

Manchester and BristoL Informauon on resemch has been drafted for the website and will be implemented as part

of a planned website upgrade. Members are reguladv circulated opportumties to get involved in research as

members of research teams or as participants.

The membership ddves the tesearch and campaigning agenda through special interest groups, sutvey

and issues raised with CLAPA. In addition to the consultation described above (under Involve) CLAPA is

setting up a National Consultation Group for direct communication between members and Trustees.


(A COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTEOR THE I'Er'1R ENDED 31 1jrfr1RCH 2014

CLAPA and people affected by cleft are represented at the right places to influence decision making.

CIAPA is represented at all the nadonal forums for cleft care and research and also attends the key conferences in

cleft care and appearance research. CLAPA is a member of the Speuahsed Healthcare A)hence (SHCA) which

campaigns for the effective delivery of speciahsed services.

~ CLAPA actively supports development of standard outcome measures that are important to people

affected by cleft. CLAPA is represented at meedngs and workshops on devising standard outcome measures for

research into cleft related topics both nationally and internationally, including research into otius media with

effusion (known as "glue esr") which can cause temporary deafness.

4. FUNORAISING

s Adopt Community fundraising stmtegy to marrimise individual giving. The strategy was adopted and

subsequently a fundraising strategy for all fonna of fundrsising including Tnists, Corporates and Major Donors has

been agreed.

s Increase revenue kom Tntst, Statutory and Grant fidem. Fundraising income increased by $93,000,

however this was due to an increase in Community Fundmising donations and therefore the Tmstees have decided

to invest in employing a Trust and Grants Fundraiser.

Plans for 2014-15

The Trustees and staff reviewed the strategy at the Away Day in September 2013 and agreed to continue to develop local

resources and support and in particular they discussed the use of an effective communications strategy to underpin this

strategyc

Operational plans and budget were agreed for 2014-15 and are listed below. It was agreed that having reduced reserves to an

acceptable level by investing in CI %PA's infmstnicture the budget in 2014-15 will break-even.

Involve all our membership and health sconce providers. Actively increasing our membership and engaging with and

making use of our supporter base to achieve our objectives through surveys, communications and informauve events;

gathering feedback and data (through focus groups and other mechanisms) to inform and ihive our strategy and activities.

1. CLAPA events

a. Awareness week 10-17'"May 2014: "Adults with clefts", awareness and fundraising

b. Annual Conference 18u October 2014, London, "The Patient Voice —speak up and make a difference"

c. National Branch meeting 19n October 2014, bringing together Branches for training, networking and input

into plans for 2015-16

d. CLAPA Regional Representative Consultation Group first meeting

CLEFT LIP AND PALATE ASSOCIATION(A COMPANY LIMITED BV GUARANTEE)TRUSTEES' REPQRT

2. CLAPA Communications

a. Regular onhne and postal communication wtth our stakeholders

b. Update the website: include more content on policy and campaigns and demonstrate how we have responded

to issues raised by om stakeholders

c. Provide social media training and guide for volunteers

d. Provide limited access to database for Branches and volunteers

e. Specifically target adults with clefts and refresh CLAPA Brand to reflect that it is not just for parents and

children

f. Bi-annual smvey of om members Eor feedback on our services and campaigning themes

3. Attendance at other events

a. CLAPA staff at Cranio Facial Conference, including Special Interest Group meeungs, to raise awareness of

patient issues

b. CAR Appearance Matters Conference July 1"—2"4

c. Support CLAPA volunteers' attendance at Appearance iMatters Conference and INVOLVE research

conference

SUPPORT all those affected by cleft m a umely, relevant and meaningful way via CLAPA's informauon and Eeedrng

equipment provision, and through our regional and social media network.

1. Regional Sttategy

a. Regional Coordtnators (RC):

i. recruit to vacancies and apply for funding Eor further RCs

ih promote volunteering, regional acuvities, parent contacts and fundraising in there regions

b. Establish and support Happy Faces groups and Branches across the UK

2. Feeding equipment

a. Free starter pack of bottles and teats (including non MAM bottles) and information only packs


(A COMPANY LIMITED BYGU~TEE)TRUSTEES' REPORTEOR THE YEAR ENDED 31 111ARCH 2014

3. Iuformation

a. Review and update a(I Information Products (in line with Informadon Standard), targeting key stages oftreatment and need

b. Update vrebsite with enhanced content and accessibihty

4. Adults

a. Deliver Adult Contact traming to create Adult Peer Support network

5. Volunteer

a. Volunteer strategy written and implemented to increase numbers, diversity and acttvities of volunteers

6. Feedback

a. Collect and act on feedback on our support services

IMPROVE the support, services and long term outcomes for people with cleft through longer-term strategic iniuatives

1. Establish Patient Votce project to support cleft teams to meet requirement of National Service Specification (NSS)

2. Devtse and deliver cleft awareness training for Health Professionals

3. Represent CLAPA at national and international meetings on cleft care and on spect6c protects

4. Conduct reactive and proactive campaigns based on issues raised by the CLAPA community through surveys, pogs,

Facebook, direct contact

5. Increase media engagement during Awareness week (target of 40 articles or mentions tn local tk nadonal press, radio

and TV)

CLEFT LIP AND PALATE ASSOCIATIONjcA COMPANY LIMITED BY GUARANTEE)TRUSTEES' REPORTFOIE THE )'EAR ENDED 3f J)rIARCH 2014

Financial Revieu

Figures m brackets are the hgures Eor the financial year 2012-13.

The Statement of Financial Activrues shows total reserves amounting to $303,302 (O11,903) with a net deficit of resources

for the year of $8,601 LE44,522) as disclosed in the Einancial statement. The degcit was due to planned investment of

CLAPA reserves on an unproved database. This was also the first year of the new designated Regional Fund, designed to

promote local activity across the UK, including those parts of the country that do not have their own Branches. The total

deficit includes a deficit of $4,300 on this fund tluough suppomng newly established Branches wluch have not yet had the

opportunity to Eundraise.

Voluntary income continues to uicrease with Donations and Legacies of $326,481 +258,058) and in 2014-15 the Trustees

have agreed to invest further in Trust and Crrant fundriusing to support the new Regional Coordinator project and to

increase unrestricted funds.

Dunng the year CLAPA. continued to use Restucted Funds from St James Place, Smdetrain, Cluldren in Need and the Big

Lottery Fund to provide regional services.

It is the policy of the charity that unrestricted funds wtuch have not been designated for a speci6c use should be maintained

at a level equivalent to nx month's expenditure. The Tmstees consider that reserves at this level will ensure that, in the event

of a signigcant drop in funding, they will be able to continue the charity's current activities while consideration is given to

ways in which additional funds may be raised. At the year-end reserves were 5.25 months, the Trustees have agreed tins is

acceptable and are monitoring the simation.

Disclosure of information to audiitors

Each of the Trustees has con6rmed that there is no information of which they are aware which is relevant to the audit, but

oE which the auditor is unaware. They have further congrmed that they have taken appropriate steps to identify such

relevant information and to establish that the audttors are aware of such utfonuation.

On behalf of the board of Trustees

M Russell(C rma )

Tmstee

Dated; Z sf'&~y~~


STATEMENT QF TRUSTEES' RESPONSIBILITIES

The Trustees, who are also the directot's ot Cleft Ltp And Palate Assoctation for the purpose of company law, are responsible for

preparing the Trustees' Report and the accounts in accordance auth applicable law and Umted Kingdom Accounting Standanis (United

Kmgdom Generally Accepted Accomtting Practice).

d T t cp accounts for each financial year which gtve a true and fair view of the state of affairs of the

charity and of the incommg resources and applicanon of resources, iocludmg the income md expenditure, of the chatitable company tor

that year.

In preparing these accounts, the Trustees tre retinued to:

— select smtable accounnng policies and then apply them con ictently;

— observe the methods and pnnciples in the Chauues SORP;

—make judgements and estimates that me reasonable and prudent; and

prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operauon.

The Trustees are responsible fot keeping proper aecountmg records that disdose with reasonable accuracy at any thr e the finanoat

positioo of the chanty and enable them to ensure that the accounts comply with the Compmies Act 2006 and regulauon 8 of the

Chariues Accounts (Sco antI egulations . ey artl tI R gul . 2006 .Th are also recponstble for safeguarding the assets of the charity and hence for takmg

reasonable steps for the prevention and detection of fraud md other irregularities.


INDEPENDENT AUDITORS' REPORT

TO THE MEMBERS OF CLEFT LIP AND PALATE ASSOCIATION

We have auihted the accounts of Cleft hip And Palate Association for the year ended 31 March 2014 sct out on page. 12 to 21. The

financial repocting framework that has been apphed in thar preparation is apphcable law and United ICIngdom Accounting Standards

(United Kmgdom Generally Accepted Accounung Pracnce).

Tlus report is made solely to the charitable company's members, as a body, in accordance auth Chapter 3 of Part 16 of the Compamcs

Act 2006 and the Charities and Trustee Investment (Scotland) Act 2005. Our audit vrork has been undertaken so that we might state to

the charitable company's members those matters we are reqmred to state to them in an auditors' repoct md for no other purpose. To the

fullest extent permitted by law, we do not accept or assume responsibiTity to anycme other than the charitable company and its members

as a body, for our audit work, for this report, or for the opnuons we have formed.

Respective responsibiTities of Tmstees and auditors

As explained more fully in the Trustees' Responubihrics Statement on page 14, the Trustee~, who are also the directors of the chantable

company for the pmpnses of company law, are responsible for the preparation of the accounts and for being satisfied that they give a

tme and fair view.

We have beet& appointed as auditor undetChapter 2 of Part 16 of the Companies Act 2006 aod section 44(1)(c) of the Charities and

Trustee Investment (Scotland) Act 2005 and report in accordance with regulations made under these Acts. Our responstbthty is to audit

and express an opimon on the accounts in accordance mth applicable law and International Standards on Audiung (UK and Ireland).

Those standards reqmre us to comply auth the Auditmg Pracuces IIoard's Etlucal Standmds for Authtors.

Scope of the audit of the accounrs

An audit involves obtaining evidence about the amounts and disclosmes in the accounts suffictent to give reasonable assurance that the

accounts are fisc from material misstatement, whether caused by fraud or euor. This includes an assessment of whether the accounting

pohcies are appropriate to the charitable company's circumstances and have been consistently apphed and adequatriy disdosed, thc

reasonableness of significant accountmg esumates made by the trustees; and the ovcmll presentauon of the accounts. In additain, wr.

read all the rinanctai and non-rinanctaI information in the Trustees' Report to identify material inconsutencies with the audited accounts

md to tdenuf'y any infonnanon that is apparently materially incorrect based on, or materially inconsistent anth, the knowledge acquired

by «s m the course of perfomung the audit. If we become aware of any appment material misstanments or. inconswtencics we consider

tbe implications for our report

Opiinion on accounts

In our opinion the accounts:

give a true and fau view of the state of the chautable company*s affairs as at 31 March 2014, and of its mcoming resources and

apphcanon of resources, including its mcome and expenditure, for the year. then ended;

have been properly prepared in accordance with Umted Kingdom Generally Accepted Accounting Pracuce: and

have been prepared in accordance with the Companies Act 2006, the Chanties and Trustee Investment (Scotland) Act 2005 and

regulations 6 and 8 of the Charines Accounts (Scotland) Regulanons 2006 (as amended).

Opinion on other matter prescribed by the Companiies Act 2006

In our opmion the information given in the Trustees' Report for the bnanual year for which the accounts are prepared is conwstent vnth

the accounts.

INDEPENDENT AUDITORS' REPORT (CONTINUED)

TO THE MEMBERS OP CLEFT LIP AND PALATE ASSOCIATION

Matters on nkhich we are required to report by exception

We have ootlung to report m respect of the following matters where the Companies Act 3006 requires us to report to you if, in om

OPtkttnkl'

adequate accountmg records have not bccn kept, or returns adequate for otu audit have not been recetved from brntches not

visited by us; orthe accounts are not in agreement with the accounting records and returns; or.

certain kfisdoskues of trustees' remunemtion specified by law are not made; or

we have not received all the information and explanations we require for our audit.

+(Qh~t c~Andrew Rich (Senior Statutory Auditor) ~for and on behalf of H W Fisher gr Company

Chartered Accountants

Statutory Auditor

Acre House1f15 Wigkstn Road

1 codonNW1 3RRUnited I&ngdk»u

fl.t,d. ..C..j!.O.I!f


STATEMENT OF FINANCIAL ACTIVITIESINCLUDING INCOME AND EXPENDITURE ACCOUNT

I"OR TH% PAAR E'WIPAXP 31MARCH 2//I4

Notes

Incom' resources from enerated funds

Donauonc and lcgaoesrycuviues for generatmg funds

Investment mcome

Unrestdcted

218,943127,200

751

Designated

funds

24,1799,597

Restricted

83,359 326,481136,797

751

Total

2013

258,058112,569

569

346,894 33,776 464,029 371,196

Incoming resources From chantableactimties 5,475 60,632 64„290

Totalincoming resources 402,051 39,251 83,359 524,661 435,486

Costs of generating fundsCosts of generatmg donauong legacies

and Fundraising acuvtties 79,2S5 63,773

Chadtable activities

Involving and supportmg people affected byclefts and unproving servtccs 315,455 43,953 82,190 441,S98 406,004

Governance costs 11,000 10,231

Total resources expended 405,707 45,362 82,190 533,262 480,008

Net (expenditure)/Income for the year/Net movement iu funds (3,659) (6,111) 1,169 (8,601) (44,522)

Fund balances at I Apnl 2013 206,970 94,123 10,810 311,903 356,425

Fund balances at 31 March 2014 203,3II 88,012 11,979 303,302 311,903

The statement of finauuaI acttvities also comphes mth the requirements For an income and expmditure account under the Companies

Act 2006.


BALANCE SHEET

ASA T31MAECH2014

Company Registratton No 05206298 (England and Wales)

Notes2014 2013

Fixed assets

Tankdble asset: 10 6,531 9,511

Current assets

Stocks

Debtors

Cash at bank and in hand

9,954

10,675

320,472

21,697

11,802

330,807

Creditorst amounts falling due within one

yern

341,101

(44,330)

364,306

(61,914)

Net current assets 302,392

Total assets less current liabilities 303@02 311,903

Income funds

Restucted herds 14 11,979 10,810

Unrestricted hards:

Destgoated funds 15 88,012

Other chantable funds 203,311 301,093

303,302 311 903

The accounts were approved by thc Board on ....... t./. ...../rh

Russdl (Chairman)

Trustee


NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 3I MARCH 2014

1 Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention.

The accounts have been prepared m accordance with applicable accounting standards, the Statement of Recommended Practice,

"Accounnng and Reporting by Chantics", issued m hlatch 2005, the Chanues Act 2011 and the Compames Act 2006.

1.2 Iueoming resources

Grmts, uiduding grants for the purchase of 6xed assets are recognised m full iu the Statement of Financial Acumties ui the year m

wluch they are receivable. Any grants tcceived m advance are taken to income in future penods.

Voluntary mcome and donauons are mcluded in 6dl m the Statement of Financial Activines when receivable.

Intciest income is included when ~eceivable by the chauty.

Income kom commeccul acutnties is included in the period in which the chanty is entitled to receipt

1.5 Resources expended

Resources expended are mcluded m the Statement of Financial Acdvtties nn an accmals basis, mdusive of any VAT which cannot

be recovered. Certain expenditure u ihrectly attnbutable to spectgc activiues and has been induded in those cost categories.

Certam other costs, wluch are aunbutable to more than one activity, are apportioned across cost categones on the basis of an

estimate of the proportion of time spent by staff on rhose acuviues or some other reasonable basis.

Grants payable are indudcd in the Statement of Fmancial Actixaties when approved by the 'frustees aod agreed anth the rdevant

cxtcmal organisations.

1.4 Tangible fixed assets and depreciation

Tangible fixed assets arc stated at cost less depreciauon. Items costmg less than $500 are not capitalised. Depteciauon is promded

at rates mlculated to write off the cost less estimated residual value of each asset over its expected «scful hfe, as follows:

Futures, 6ttings & eqmpment 25% reducing balance

1.5 Leasing and hire purchase conunitments

Rentals payable under operating leases arc charged agamst mcome on a straight lme basis over the penod of the lessee.

1.6 Stock

Stock is valued at the lower of cost and net realisable value.

1.7 Pensions

The chanty operates a de6ned contnbuuons pension scheme. Contributionc are charged m the accounts ac they become payable in

accordance with the mles of the scheme

1.8 Accumulated funds

Restricted Funds me subject to speci6c condition. by donors as to how they maybe used. The purpuses and uses of the restucted

funds are set out in thc notes to the accounts.

Designated Eunds compose funds which have been set aside at tbc discretion of the Tiustees Eor speci6c purposes. Thc purposes

and uses of the designated funds are set out in thc notes to the account~.


NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED M MARCH 2014

2 Donations and legacies

Unrestricted Designated

hmds

Restricted

funds

Total

2014

Total

2013

Donations aod gtfts 218,943 24,179 83,359 258,058

3 Investment income

2014 2013

interest receivable 751 569

4 Incoming resources from charitable activities

Unrestricted

funds

Designated

funds

Total

2014

Total

2013

involving aud supportbtg people affected by clefts md

improving services 55,157 5,475 60,632 64,290



FOR THE YEAR ENDED 31 MARCH 2014

5, Total resources expended

Staff Depreciation

costs

Other

coats 2014

Total

2013

Costs of generating funds

Costs of gcncrating donations, legacies and

fundraising acmdnes

17,998 80,664 63,773

Charitable activities

Involvin and su ortin e le affected b de s and un rovin sennces

Acfituues undectaken directly

Support costs178,779 2,017 97,047 277,843 225,975

57,328 106427 163 755 180 0291

Total 2,017 203,474 441,598 406,004

Governance costs 5,600 5,400 11,000 10,231

304,373 2,017 226,872 533,262 480,008

Governance costs indudes payments to the auditors of $5,400 (2013:$5,400) for audit fees 8r /nil for over sersoces.

Included within other costs of actiaaty costs undrunken rhrectly ts an amount of $17,771 (2013: $24,056) relaung to the purchase of

feeding eqmpment.

Costs of generaung donations, legacies snd fundraising acuvities includes expenses incmred in the pursuit of generatmg the mcome

included under both the donauons and lcgames aud the actisfines for generating funds income headings.

6 Support costs2013

Office costs

Staff costs

106,427

57,328

102,732

77,297

163,755 180,029

7 Governance costs2014 2013

Other governance costs compose:

Audit and accountaacy 5,400

5,400



FOR THE YEAR ENDED 31MARCH 2Q14

8 Trustees

None of the Tsustees (or any persons connected with them) received any remuneration during the year.

9 Employees

Nmnber of employees

The average monthly number of employees dunng the year was

Number

2013

Number

Fundratsing

Sale of feeding equipment

Support and mfonnation

Administrative

Employment costs 2013

Wages and salartes

Sacral secunty costs

Other pension costs

267,261

27,399

9,713

212,248

20,770

8,536

304,373 241,554

There werc uo employees whose annual emoluments were $60,000 or more.



FOR THE YEAR ENDED 31MARCH 2014

10 Tangible lixed assetspixtutes,

gttings dr

equipment

Cost

At 1 Aped 2013Additions

Dtsposals

25,464522

(13,740)

At 31March 2014

Depreciatron

At 1 April 2013On disposals

Chmge for the year

15,953

(12,255)

2,017

At 31March 2014

fqet book value

At 31 March 2014 6,531

At 31 March 2013 9,511

11 Debtors 2014 2013

Trade debtors

Other debtors

Prepayments and accmed income

1,793

6,508

2,374

911

6,483

4,408

10,675 11,802

12 Creditors t amounts faging due nrithin one year 2013

Trade creditors

Taxes snd socud security costs

Accrusls and deferred income

2446

7,676

34@08

11,110

6,402

44,402

44,330 61,914




33 Pensiou anil other past-retirement beneht commicments

Defined contribution

Coutnhnnooa payable by the company foi the year 9,713 3,536




14 Restricted funds

The mcome funds of the chanty mclude restricted funds comprising the fofiowmg unexpended balances of donations and gentsheld on trust for speafic purposes:

Balance at1 April 2013

Movement iu fundsIncoming Resourcesresomces expended

Balance at31March 2014

St James Place TmstJames McGowan ScholarshipCluldren in iNeed

Btg Lottery Fund GrantSmile TrainWessex branch

Other restricted fiurds Head Office

7,300

1,0002,510

4,897230

11,25940,77026,203

(4,897)(100)

(9 220)

(40,770)(26,203)

(1,000)

7,4302,039

2,510

10,810 83,359 (82,190) 11,979

James McGowan Scholarshrp we have been awarded $2,500 to train and support up to 15 Parent Contacts to provide local

support to people affected by deft hp and/or palate.

Chddren in iNeed: we have been awarded /39, 277 from BBC Cluldren m Need to run our children and young people's servtces forthe next 3 years. This will fund the Children aod Young People's Council (Ck'PC), and a series of Residential Weekends and

Fanuly Days across the UK. There is also a contrtbuuon to salaries for managing, admtmstering and delivering the services.

BIG Lotto' Fund Reaching Communitics wc have seemed funding of $284,881 from the Big Lottery Itund's Rcachmg

Commumties Programme to enable us to employ 3 Regional Coordinators over a 4 year pertod.

Big Lottery Fund Grant

Recetved in the year

Released from 2012/2013

Defeaed into 2014/2015

$49,187

$8,231

(LI 6,648)

Income for 2013/2014 $40,770

Smile Train: A grant has been aurarded to fund the salary of a regional co-ordinator for one year

Other Restricted Pundx Small amounts of funding are restrtcted by some branches for use m local projects.



FOR THE YEAR ENDED 31MARCH 2014

15 Designated funds

The income funds of the charity inriude the following destgnated funds winch have been set aude out of umesrricted funds by the

trustees for spectgc purposes:

Balance at 1April 2013

Movement m funds

Incoming Resourcesresources expended

Balance at MMatch 2014

Regional Fund

Regronal Coordmator Fund

60,00034,123

39,251 (43,545)

(1,817)55,70632@06

94,123 39,251 (45,362) 88,012

Regtonat Fund: An amount has been destgnated to fund regronal activities in the future. Thts money was previously held in

indhvidual Branch account

Regtonal Coorrhnator Fund: An amount has been designated to support the development of the Regtonal Coordmator project and

in parricular to support fundmg apphcations for the Regtonal Coordinator posts.

16 Analysis of net assets between fundsUnrestricted

funds

Destgnated Restncted funds

funds

Total

Fund balances at 31 March 2014 are represented by.

Tangtble Rxcd assets

Current assets

Crechtorst amounts fallutg due within one year

6,531

241,1'l 0

(44,330)

88,012 11,979

6,531

341,101

(44,330)

203,311 88,012 11,979 303,302

17 Commitments under operating leases

At 31 IVIarch 2014 the company had annual commitments under non-cancegable opemting leases as folloutn

Land and buildings2014 2013

Expiry date.

Within one year

Between two and Rve vears

15,200

35,075 15,200

for the year ended 2014 - clapa · foe the peai(ended 31 afaj(ch2014 ~ bottles / information only...

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