flightsimexpo 2020 · branded t-shirts worn by serving staff. the flightsimexpo aviation challenge...

FLIGHTSIMEXPO 2020 Sponsor and Exhibitor Opportunities

June 12-14, 2020 Tropicana Las Vegas Las Vegas, NV

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Join us for the 2020 Event! June 12-14, 2020

Tropicana Las Vegas Las Vegas, Nevada

North America’s Community-Driven Flight Simulation Conference

Sponsor and Exhibitor Opportunities

www.flightsimexpo.com [email protected] Toll Free: 1-833-4-FSEXPO

ABOUT FLIGHTSIMEXPO

Welcome to North America's community-driven flight simulation and aviation conference. As the largest

enthusiast flight simulation event in North America, FlightSimExpo connects simmers, developers,

exhibitors, and real-world aviators from across the globe.

After hosting more than 1,600 attendees and 63 exhibitors in Orlando, FlightSimExpo returns on

June 12-14, 2020 at Tropicana Las Vegas.

SPONSORSHIP AND EXHIBITOR OPPORTUNITIES

Sponsoring and exhibiting at this exciting event allows partners to showcase their products, network with

military and civilian training organizations, and interface with our unique attendee base. The flight

simulation audience is like no other in the aviation world: it ranges from the casual computer hobbyist to

the full-scale home simulator builder, includes the ‘weekend warrior’ private pilot, and even extends to

professional flight training.

We are excited to offer a variety of ways to get involved with FlightSimExpo:

Sponsoring

Support the event through unique marketing opportunities

Exhibiting

Meet fellow flight simulation enthusiasts and other developers and present your

latest products and services

Speakers

Share your perspective with our audience during two days of seminars focused

on the flight simulation and aviation industry

Media Partners

Provide FlightSimExpo coverage before, during, and after the conference

In-Kind Sponsors

Gain exposure by donating items for prizes, giveaways, and draws throughout

the event

Gain recognition by committing early! The sooner you register, the more exposure you’ll receive with the

community and with our attendees. Plus, your logo appears first in our marketing materials.






WHAT’S NEW FOR 2020

FlightSimExpo evolves in response to feedback from exhibitors and attendees. Here’s what’s new in 2020:

Give Your Promo Items

Directly to Attendees

To improve engagement, eligible sponsors will provide attendees

with giveaway items at their booths instead of in pre-filled bags.

▪ Eligible sponsors items to their booth at no charge. ▪ Items given away at exhibitor booths to offer more direct opportunities

to interact with attendees. ▪ Attendees will be given empty, branded conference bags at check-in.

New Benefits for Diamond

and Other Sponsors

We’ve expanded the benefits that are included in the Diamond

Sponsorship and are offering more benefits to other sponsors too.

▪ Diamond Sponsor logos will be placed on printed floor maps. ▪ Platinum Sponsorship includes the opportunity to place promotional

signage on the show floor. ▪ Sponsorship pricing has not changed from 2019. See Page 5.

More Unique

Sponsorship Opportunities

There are more ways than ever to stand out.

▪ New opportunities include sponsorship of Event WiFi, the Event App, and hand sanitizer stations. See Page 6.

▪ Sponsors can also be part of the Ultimate Aviation Challenge, which can be incorporated into a booth or on display at registration. See Page 7.

New Release Video

Announcement Add-On

We’re bringing back new release announcements—in video form!

▪ Developers will be able to submit a 1-minute video announcing a new release, which will be displayed for the entire audience on Saturday.

▪ Videos must depict a new product or announcement. ▪ Videos will be accepted starting on May 1, 2020. See Page 10.

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SPONSORING

By sponsoring FlightSimExpo, you’ll receive brand recognition and effective marketing directed at flight

simulation and aviation enthusiasts from across the United States and around the world.

Sponsorship Opportunities

Bronze Silver Gold Platinum Diamond1

$750 $1,250 $2,000 $3,000 $5,000

Complimentary Conference Registrations 0 1 2 3 5

Access to FlightSimExpo Partner Directory ✓ ✓ ✓ ✓ ✓

Name and Logo in Electronic Media/Website ✓ ✓ ✓ ✓ ✓

Access to Private Networking Space ✓ ✓ ✓ ✓ ✓

Waived Material Handling for Giveaway Items2 ✓ ✓ ✓ ✓

Single-Color Logo on Conference Attendee Bags ✓ ✓ ✓

Single-Color Logo on Conference T-Shirts ✓ ✓ ✓

Send a Digital Flyer All Conference Attendees ✓ ✓ ✓

Retractable Banner Placement on Show Floor3 ✓ ✓

Access to Exhibitor VIP Lounge (Includes Lunch) ✓ ✓

1 Hotel Room Upgrade to Corner Club Suite4 ✓ ✓

Top-Line Placement in Sponsor Listings ✓

Logo Placement on Front Page of Website ✓

Early Booking of Exhibit Space ✓

Logo Placement on Printed Exhibit Floor Map ✓

1 The Diamond Sponsorship was available until December 31, 2019. 2 You won’t be charged Material Handling for attendee giveaway items used as part of your display. Specific shipping

instructions will be provided. 3 Provide us with a retractable banner or other marketing item to be displayed at a location of your choice on the

show floor, subject to approval. 4 Friday and Saturday nights, subject to availability.

Interested in sponsoring our event?

Click to begin the process by completing and submitting our application form.

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http://flightsimexpo.com/assets/docs/SponsorExhibitorApplication.pdf





















Unique Opportunities

Looking to really stand out? Choose from the options below or send us your ideas.

Device Charging Station $750

Event WiFi $3,000

Provide a station for attendees to charge their mobile devices at your booth or at registration.

Have your organization’s name included in the WiFi network available to attendees.

Hand Sanitizer Stations $2,000

Branded Hotel Keycards $4,000

Brand hand sanitizer stations to be placed around the exhibit hall.

Place your logo and custom design on the keycards given to FlightSimExpo hotel guests.

Event Livestreaming & Video $10,000

Event App & Registration $5,000

Your logo and branding appear on session recordings and livestreams (2019 Examples).

Receive logo placement and mentions in the official conference app and attendee registration.

Co-Branded Promo Item $1,500 – $3,000

All-Expenses Paid Trip $2,500

We’ll hand out branded promotional items to attendees during registration.

Sponsor a contest for attendees to win an all-expenses paid trip to the event.

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https://www.youtube.com/watch?v=fNmn1NzDSRQ&list=PLtRfm2POpr9tdRve60jcwSKxvWT7c-VVx






Meals and Refreshments

Sponsor meals, social events, or breaks—for attendees or exhibitors. These options are flexible, so

please email us to discuss specifics. From branded napkins to custom cakes, we’ll ensure your logo in the

right place!

Exhibitor Social $2,500

Morning Coffee $5,000

Attendee Social $10,000

Co-sponsor the exhibitor social with FlightSimExpo. Features branded

napkins, a retractable banner, and a custom branded runway cake.

Provide morning coffee and tea for FlightSimExpo attendees. Your logo and branding will be displayed while

coffee is being served.

Co-sponsor the attendee event social. Includes branded napkins, messaging

before and during the event, and branded T-shirts worn by serving staff.

The FlightSimExpo Aviation Challenge 2020

Available to any exhibitor, the FSExpo Aviation Challenge is an add-on to drive leads, engage with

attendees, and promote your brand on-site. Attendees compete for the best score, using iPads to answer

questions relating to the event, flying, and your brand.






EXHIBITING

Exhibiting at FlightSimExpo is the best way to interact with flight simulation enthusiasts and showcase

your products and services. All exhibitor packages include:

www.

2 Passes for the Event 6-Outlet Power Bar Wireless Internet Logo on Event Website Additional passes available

for $50/person Additional outlets may be

arranged at additional charge Wired and upgraded

packages available Hyperlinked to a URL

of your choice

Pipe and Drape Setup to

Define your Booth

Logo and Description

on Event App

Social Media and Press

Release Mentions

Access to Ad-Hoc

Networking Space

Booth Options

Exhibitors can select from two booth options that are described below. The exhibit floor map and actual

booth selection is available when completing the Exhibitor Application Form. Spaces are reserved on a

first-come, first served basis, when payment is received.

Standard

$500

• 10 ft. x 10 ft. pre-selected floor space

• 8 ft. x 3 ft. table with black table skirt

• Two chairs

• Pipe and drape side and back walls

• Sign with exhibitor name

Double

$950

• 10 ft. x 20 ft. pre-selected floor space

• Two 8 ft. x 3 ft. tables with black table skirt

• Four chairs

• Pipe and drape side and back walls

• Sign with exhibitor name

10’

10’

10’

20’







Turnkey Booth Solutions

Interested in exhibiting, but don’t want to worry about bringing booth equipment with you? Our turnkey

booth solutions make it easy! Send us your logo, a screenshot, and a color scheme—we’ll do the rest.

Once you arrive, plug your laptop into the HDMI cable and your exhibit booth is ready to go.

Enhanced

$900

All the benefits of a

Standard Booth:

Additional options to

make exhibiting easy:

Table and 2 chairs

Pipe and drape

Sign with exhibitor name

Your booth will come with

a 42” HD TV and floor stand

We’ll design and deliver a branded tablecloth

and retractable banner for your display

We’ll print and deliver your promotional

materials (additional printing charges apply)

Premium

$3,000

All the benefits of a

Double Booth:

Benefits to make exhibiting easy,

plus media amplification:

2 tables and 4 chairs

Pipe and drape

Sign with exhibitor name

Your booth will come with two 55” 4K TVs

We’ll design and deliver 2 branded tablecloths

and 1 retractable banner for your display

We’ll print and deliver your promotional

materials (additional printing charges apply)

You’ll get ad space, logo placement, and

original content generation from FSElite

Additional Exhibitor Information

The exhibitor registration deadline is May 1, 2020. Exhibitors will be accommodated after May 1 on a space-available basis. Late booking fees will apply. Are you a virtual airline or other group that does not collect money? Learn more about our Non-Profit Exhibitor Opportunities.

10’

10’

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20’

http://flightsimexpo.com/assets/docs/NonProfitOpportunities.pdf






Partner Upgrades and Add-ons

The following add-on options are available to conference partners:

In partnership with FSElite, FlightSimExpo is proud to offer an advertising and amplification add-

on available to any sponsor or exhibitor. The package includes:

• Pre-event interview and original content article published online and in the FSElite Magazine issue available at FlightSimExpo 2020

• Quarter page full color advertisement in the magazine

• On-site video interview (to be published on YouTube following the event)

• Logo placement on ‘sponsored by’ presentation at the FSElite booth

• Logo placement on dedicated web hub, which will also host livestreams

Magazine & Social

Amplification ($700)

• Facebook Takeover ($50 per Week): Customize and create your own cover photo for the FlightSimExpo Facebook page advertising your brand. Your custom cover photo will be live on our page for 7 days. This option also includes one ‘boosted’ post on our Facebook page featuring your company and its involvement with the event (‘boosted’ posts have an estimated audience of 1,000 to 2,500 individuals).

• Email to Attendees ($150): Add one paragraph (200 words) to a pre-event email to attendees. Use this opportunity to get attendees excited about your booth: tell them what you will be offering and why they should stop by.

• Developer Seminar ($200-300): Connect with our audience via a dedicated 30-minute presentation on Saturday or Sunday. This seminar is available to any flight simulation developer and is intended to showcase new releases, product developments, or upcoming technology. Presentations are available first come, first served. Longer time slots are available upon request.

• Event App Push Notification ($100): Planning a booth demonstration or announcement during the event? This option enables you to send one push notification (50 words maximum) to all event attendees through the conference mobile app. This method is the fastest and easiest way to help drive traffic and ensure your announcement has maximum reach.

• Add-on Furnishings, Wired Internet, Audio Visual Equipment, etc. (Pricing Varies): Other items that might enhance your booth setup area available upon request. Please contact your FlightSimExpo representative directly to discuss options and pricing.

• Additional Conference Exhibitor Passes ($50 Each): Two complimentary passes are included with the purchase of a booth. Additional passes are available for larger groups.

FlightSimExpo is the place to showcase your new product. New in 2020, we’ll be showing 1-minute videos advertising new releases or product announcements at the beginning of the show. Look for an email in May for more information on how you can get involved.

NEW RELEASE ANNOUNCEMENT VIDEOS – REGISTER IN MAY

Ready to Become an Exhibitor?

Click to begin the process by completing and submitting our application form.

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SPEAKERS

Share your perspective with our audience during two days of seminars. FlightSimExpo draws attendees

from around the world. Perspectives on flight simulation, real-world aviation, military applications, airline

operations, and anything else that might be of interest to our audience are welcome.

Speakers who are giving educational seminars are offered free attendance to the event. For presenters

wishing to offer a marketing or commercial perspective, please consider the paid Developer Seminar.

MEDIA PARTNERS

Help support the event by providing coverage before, during, and after FlightSimExpo. We complete

agreements with each of our media partners to ensure mutual understanding and expectations regarding

coverage, and the available options vary widely. If you plan to attend the event, possibilities include

conducting exclusive, pre-arranged interviews with our top-tier exhibitors so that you can be the first to

release news from the convention floor. To get started, please complete our Media Partner Application.

IN-KIND SPONSORS

We welcome donations of promotional items to be used in prizes, giveaways, and draws throughout

FlightSimExpo. Our team will work with you to come up with creative giveaway ideas that maximize the

value of your contribution. Please email us directly to discuss giveaway options.

MARKETING SPONSORS

Support FlightSimExpo by selling registration to our event on your website or placing advertisements with

information for your visitors. Send us an email for more information about how we can cross-promote

this event to continue to build momentum.

Become a Media Partner

Click to complete the Media Partner Application to get started.

Interested in Donating a Product?

Send an email to [email protected] with details of your product giveaway idea.

Share Your Knowledge with our Audience

Click to complete the speaker application form with details of your area of expertise.

Interested in Marketing with Us?

Send an email to [email protected] and we’ll be in touch to discuss how we can help.

http://flightsimexpo.com/assets/docs/MediaPartnerApplication.pdf

mailto:[email protected]

http://flightsimexpo.com/assets/docs/SpeakerApplication.pdf











































LOGISTICS

The FlightSimExpo Exhibitor Manual will be emailed to you upon completion of your exhibitor registration.

This document provides detailed logistics information about the event. The initial details below are

provided for planning purposes and are subject to change.

Shipping

Exhibitors will be able to take advantage of multiple shipping options in advance of the event and can also

bring their own items onto the show floor.

Venue

FlightSimExpo takes place in the Trinidad Pavilion at Tropicana Las Vegas.

Tentative Exhibitor Schedule

The preliminary schedule below provides an overview of planned activities for FlightSimExpo 2020. The

event is pleased to invite event partners to the event social on Saturday evening, and to provide a VIP

lunch for Platinum and Diamond sponsors.

9:00am – 6:00pm Exhibitor Check-In and Setup

12:30pm – 6:00pm Captains’ Corner Educational Seminars

6:30pm – 9:00pm Sponsor and Exhibitor Social

9:00am – 9:30am Event Welcome Seminar

9:00am – 5:00pm Exhibits Open to Attendees

12:00pm – 1:30pm Lunch Available for Platinum and Diamond Sponsors

5:00pm – 7:00pm Attendee Social (Located on Main Exhibit Floor)

9:30am – 3:00pm Exhibits Open to Attendees

12:00pm – 1:30pm Lunch Available for Platinum and Diamond Sponsors

2:45pm – 3:00pm Event Closing Remarks

3:15pm – 5:00pm Exhibitor Breakdown

JUNE

Friday

12

JUNE

Saturday

13

JUNE

Sunday

14

flightsimexpo 2020 · branded t-shirts worn by serving staff. the flightsimexpo aviation challenge...

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