Fleet tracking systemsLearnings and savings

Agenda• Procurement process• Decision making• Challenges• Solutions• Business processes• Benefits• Experiences• Questions

Bay of Plenty Regional Council

Procurement processBay of Plenty Local Authority Shared Services (BOPLASS)

•9 Councils in the Group•Joint procurement initiatives•RFP process •3 fleet tracking companies shortlisted for presentations

Decision time

• Understand the extra features – will you really use them?

• Define what you need (all the bells and whistles = $)

• Watch for fishhooks - understand the pricing

That’s the easy part!

Now its time for implementation…

Challenges

• Staff push back• Union involvement (understanding)• Support across management (consistency)• Information management

So what helped?

• Staff• Union• Managers• Executive Leadership Team

Communication, communication, communication:

Putting business processes

in place

Business processes• Established to provide transparency on how the system

will be used• Defined process for monitoring and managing issues• Processes covered:

• Health and safety features• Speed reports• Monitoring Vehicle Policy compliance• Utilisation analysis

Sounds like a heap of work and grief, why bother?

The benefits…

Realised benefits• Improved driver behaviour • Fleet used more efficiently• Reduction in vehicles• Fuel savings• WOFs and servicing alerts

= safer and more efficient fleet• Health and safety management• Accurate private use cost recovery• Improved insurance risk profile

Examples of good stuff happening• Staff feel safer• Public complaints – evidence based• Vehicle tracking – stolen vehicle found• Identification of “closest available responder”

to an event

Questions?