Fiscal Year 2015 Overview of the Fiscal Year 2015 Overview of the Analytical Services Program (ASP)Analytical Services Program (ASP)

George E. DetsisManager, Analytical Services Program

Office of Sustainable Environmental Stewardship,Office of Environment, Health, Safety and Security

U.S. Department of Energy, Washington, D.C.

2015 ASP Workshop Charleston, South Carolina

September 14-17, 20151

Topics

• Accomplishments – Fiscal Year (FY) 2015 was a positive year

• U.S. Department of Energy Consolidated Audit Program (DOECAP)

• Mixed Analyte Performance Evaluation Program (MAPEP)

• Visual Sample Plan (VSP)

• Future Considerations

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FY 2015 Accomplishments

• Completed administrative transition of DOECAP to DOE Headquarters (HQ) – HQ is responsible for:

– Developing the DOECAP contract and providing contractor performance evaluation (Pro2Serve)

– Providing guidance and direction to Operations Team

– Reviewing/approving all audit reports on behalf of the Department (completed the FY 2015 audit reports on August 31)

• Transitioned Electronic Data System to Microsoft SharePoint platform

• Briefed DOE field/contractor and HQ managers on audit results

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FY 2015 Accomplishments

DOECAP Audits• New DOECAP-audited laboratories:– TestAmerica, Inc. in West Sacramento,

California

– Columbia Basin Analytical Laboratories in Pasco, Washington, was added back to the list of audited laboratories

• DOECAP FY 2015 audits:– 18 laboratory audits– 9 TSDF audits– 1 TSDF audit surveillance to verify closure

of corrective actions for a Priority I finding4

FY 2015 Accomplishments

DOECAP TSDF Pilot

• Successfully continued the TSDF Advance Checklist Completion Pilot (TSDF Pilot):

– In one week, completed a combined TSDF Pilot Phase I audit in Oak Ridge and Kingston, Tennessee:

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FY 2015 Accomplishments

DOECAP TSDF Pilot

• TSDF Pilot Phase I audit of Waste Control Specialists LLC in Andrews, Texas

• TSDF Pilot Phase II audit of EnergySolutions in Clive, Utah

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FY 2015 Accomplishments

DOECAP Auditor Cadres

• Auditor cadres continued to grow – New auditors from throughout the DOE Complex

• 146 Auditors and 22 Lead Auditors, plus 15 Auditors-In-Training in the queue for FY 2016

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Fiscal Year Lab Auditors

TSDF Auditors

2010 53 54

2011 61 66

2012 57 65

2013 61 74

2014 57 75

2015 69 77

FY 2015 Accomplishments

Two MAPEP proficiency testing sessions:

•Series 32 – March 2015

•Series 33 – September 2015

DOE HQ continued to push the envelope for national laboratory accreditation standards at The NELAC Institute’s Forum on Laboratory Accreditation

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FY 2015 Accomplishments

Developing Collaborative Relationships with Foreign Governments through Scientific Endeavors

• ASP Manager represented DOE in Amman, Jordan, at the Radiation Measurements Cross-Calibration (RMCC) Project Workshop

• ASP Manager briefed senior personnel from U.S. Embassy in Jordan on the RMCC Project and the results of the RMCC Project Workshop

• The RMCC continues to build the capacity in the Middle East to produce reliable radiological data – MAPEP is a key component

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FY 2015 Accomplishments

• DOE funded new initiatives for field data collection using the VSP tool kits

• Version 7.4 released in June 2015

• VSP joined social media – VSP pages on YouTube, Facebook, and LinkedIn

• 19 VSP video training courses posted on YouTube

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DOECAP Laboratory Audits

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Distribution of FY 2015 Laboratory Findings

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Most Common Laboratory Findings in FY 2015

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Tentative Laboratory Audit Schedule for FY 2016

Laboratory Month & YearBrooks Rand Labs, Seattle, WA(Closure audit of Fremont facility)

November 2015

Eberline Analytical Corporation, Oak Ridge, TN November 2015TestAmerica, Inc., Knoxville, TN December 2015ALS Laboratory Group, Cincinnati, OH January 2016Materials and Chemistry Laboratory, Inc., Oak Ridge, TN

January 2016

Columbia Basin Analytical Laboratories, Pasco, WA

January 2016

ALS Laboratory Group, Salt Lake City, UT February 2016

TestAmerica, Inc., Richland, WA February 2016GEL Laboratories, LLC, Charleston, SC April 2016

Tentative Laboratory Audit Schedule for FY 2016 (cont.)

Laboratory Month & YearBC Laboratories, Inc., Bakersfield, CA April 2016American Radiation Services, Port Allen, LA April 2016TestAmerica, Inc., Earth City, MO May 2016TestAmerica, Inc., Arvada, CO May 2016ALS Laboratory Group, Ft. Collins, CO May 2016Shealy Consulting, LLC, Lexington, SC May 2016Brooks Rand Labs, Seattle, WA June 2016Southwest Research Institute, San Antonio, TX June 2016Shealy Environmental Services, Inc., West Columbia, SC

June 2016

TestAmerica, Inc., West Sacramento, CA June 2016

Laboratories Being Considered for Audits in FY 2016

Laboratory Tentative Date

EMSL Analytical, Inc., Cinnaminson, NJ December 2015

Cape Fear Analytical, Wilmington, NC April 2016

DOECAP TSDF Audits

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Distribution of FY 2015 TSDF Findings

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Most Common TSDF Findings in FY 2015

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TSDF Month & Year

Clean Harbors Aragonite, LLC, Grantsville, UT November 2015Clean Harbors Deer Park, LLC, La Porte, TX December 2015EnergySolutions, Oak Ridge, TN February 2016Materials and Energy Corporation, Oak Ridge, TN March 2016

Diversified Scientific Services, Inc., Kingston, TN March 2016Perma-Fix Northwest, Inc., Richland, WA May 2016Perma-Fix of Florida, Inc., Gainesville, FL May 2016Waste Control Specialists LLC, Andrews, TX May 2016EnergySolutions, Salt Lake City, UT June 2016

9/12/2013, kb 20

Tentative TSDF Audit Schedule for FY 2016

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TSDFs Being Considered for Audits in FY 2016

TSDF Tentative Date

Omega Technical Services, Inc., Oak Ridge, TN (EMCBC contract)

Fall 2015

Babcock Services, Inc., Kennewick, WA (EMCBC contract)

FY 2016

Environmental Dimensions, Inc., Albuquerque, NM (EMCBC contract)

FY 2016

UniTech Services Group, Springfield, MA(EMCBC contract)

FY 2016

Smoky Mountain Solutions, LLC, Oak Ridge, TN (Pending EMCBC contract)

Fall 2015

Veolia Environmental Services Technical Services, LLC, Henderson, CO

FY 2016

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TSDFs Being Considered for Audits in FY 2016

TSDF Tentative Date

Veolia Environmental Services Technical Services, LLC, Phoenix, AZ

FY 2016

Veolia Environmental Services Technical Services, LLC, Port Arthur, TX

FY 2016

Veolia Environmental Services Technical Services, LLC, Sauget, IL

FY 2016

Clean Harbors Environmental Services, LLC, Buttonwillow, CA

FY 2016

US Ecology of Idaho, Inc., Boise, ID FY 2016

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MAPEP in FY 2015

• Revision 15 of the Handbook for the Department of Energy’s Mixed Analyte Performance Evaluation Program released in January 2015

• MAPEP Series 32 and 33

• 104 U.S. and 40 foreign laboratories participated

• Technical assistance and remedial samples

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VSP in FY 2015

• Version 7.4 released in June 2015

• DOE funded new initiatives for field data collection using the VSP tool kits

• U.S. Nuclear Regulatory Commission supported expanded VSP features forthe Multi-Agency Radiation Survey and Site Investigation Manual

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VSP in FY 2015 – Social Media

• V

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Future Considerations

• DOECAP Audits:

– New laboratories/TSDFs are being considered

– If new facilities are added to the audit list, these steps will be crucial to our continued success: Auditor support from the field Prioritization of the TSDFs and laboratories by

performance to identify the top performers For the off-year audit, reward the top performers

with either a desk audit or minimized audit scope (fewer auditors needed)

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Closing Thoughts

• DOECAP Audits:– Ensure consistent, defensible evidence is provided to

support findings and observations

– Strive for consistency in how the audit reports are written

– Improve completion of the audit checklists – Be thorough; it’s the record of your review for the next auditor

– Think DOE Complex-wide when you represent the Department – Think more broadly than your home site

– Review the corrective action plans carefully – Audits are a cooperative process (not a “gotcha”), but we must ensure facilities address the extent of condition and identify the root cause

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Questions?

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