fis renovation and expansion ae › media › ... · august 9, 2016: richard hrachovy interim...

IAH Terminal Redevelopment Program

FIS Renovation and Expansion AE Pre-Submittal Conference

RFQ No. H27-FISAE-2016-039Humble Civic Center Arena

Tuesday, June 28, 2016, 9:00 A.M.


REQUEST FOR QUALIFICATION FOR AE CONSULTANT SERVICES FOR THE FIS RENOVATION AND EXPANSION


I. Opening Remarks Richard HrachovyInterim Procurement Officer

II. Solicitation Overview Al OracionSenior Procurement Specialist, HAS

III. Office of Business Opportunity HAS OBO

IV. Project Scope Overview Susan KramerExecutive Program Manager of Design

V. Questions/Answers

PRE-SUBMITTAL CONFERENCE AGENDA


SOLICITATION OVERVIEW



Solicitation Purpose

The City of Houston (City), Houston Airport System (HAS), invites interested firms to submit Statements of Qualifications (SOQ) to provide Architect Engineer (AE) Design Consultant Services for the Federal Inspection Services (FIS) Renovation and Expansion project at George Bush Intercontinental Airport (IAH).



Statement of Qualifications Due Date and Time:Tuesday, August 9, 2016, 10:00 A.M. (CST)

Questions and Requests for Additional Information Due Date: Monday, July 11, 2016 no later than 12:00 Noon (CST), must be received electronically and directed via email to: [email protected]

mailto:[email protected]


ADDITONAL INFORMATION AND SPECIFICATION CHANGES

Letters of Clarification (LOC):Responses to questions received from potentialRespondent(s) and any changes to the Scope shall beconfirmed in writing and a LOC will be posted to HASwebsite: http://www.fly2houston.com prior tosubmittal due date.


SUBMITTAL PROCEDURES

One (1) original marked “original” signed in BLUE

ink and ten (10) copies of the submittals will be received at the address below not later than 10 A.M., August 9, 2016:

Richard HrachovyInterim Procurement OfficerSupply Chain Management18600 Lee RdHumble, Texas 77338

Please include the phrase “RFQ No.:H27-FISAE-2016-039, FIS Renovation and Expansion ArchitectEngineer Design Consultant Services” in the subjectline and provide all applicable contact information.


PROPOSAL SUBMITTAL REQUIREMENTS

Each SOQ must be organized and follow the required format as stated in section 9.0 of the RFQ.

Each Section must be appropriately tabbed and inclusive of all required submittals.


PROCUREMENT TIMELINE

Description Scheduled Date

Advertisement of Solicitation 06/17/16

Pre-Submittal Conference 06/28/16

Deadline for Submission of Questions 07/11/16

Letter of Clarification Posted on HAS Website 07/26/16

SOQ Due Date 08/09/16

Shortlisted Firms Notified 09/01/16

Oral Presentations/Interviews 09/13/16

Submit to Council for Approval 11/02/16


MINIMUM QUALIFCATIONS, EVALUATION CRITERIA, AND SCORES

This RFQ will be evaluated as follows:

MINIMUM QUALIFICATIONS

Minimum Required Experience (Pass/Fail)

MWSBE Compliance (Pass/Fail)

Financial Capabilities (Pass/Fail)

EVALUATION CRITERIA

Scope Approach 20 Points

Organization and Management 20 Points

Firm Project Experience 20 Points

Key Personnel 20 Points

Sub-Consultants 10 Points

Project Management Control 10 Points

TOTAL: 100 Points


FORMS TO BE SUBMITTED WITH SOQ

Exhibit A – Offer and Submittal Exhibit B – Design Consultant Ownership Disclosure

Ordinance & Affidavit Of Ownership Exhibit C – Fair Campaign Ordinance Exhibit D – Statement of ResidencyExhibit E – Pay or Play Acknowledgement FormExhibit F – Anti-Collusion Statement Exhibit G – Conflict of Interest QuestionnaireExhibit H – Anti-Collusion Statement Exhibit I – Bidder’s MWSBE Participation PlanExhibit J – Reference Verification Form


DOCUMENTS TO BE SUBMITTED BY SUCCESSFUL FIRM

Exhibit K – Drug Detection and Deterrence Procedures

Exhibit L – Affidavit of Compliance with Affirmative Action

Program

Exhibit N – Certification of Compliance with Pay or Play

Program (POP-2) Program

Exhibit O – Pay or Play Program List of Subcontractors (POP-3)

Program

Exhibit P – Contract and Compliance Exception Chart

Exhibit Q – Certificate of Interested Parties (Form 1295)


OFFICE OF BUSINESS OPPORTUNITY (OBO)


DIVERSITY REQUIREMENTS

• The MWBE Goal for the FIS Renovation andExpansion Architect Engineer DesignConsultant Services is 30%


CERTIFICATION

• Participating Firms Must Be Certified M/WBE

• Firms Must Be Certified M/WBE At Time OfQualification Submission. If Not CertifiedM/WSBE, They Will Not Be Counted TowardsContract Participation.

• Questions About Certification, Visit http://www.houstontx.gov/oboOr By Phone (832) 393-0600.

http://www.houstontx.gov/obo


Susan Kramer

Executive Program Manager of Design


ITRP Program Overview


ITRP Program Overview

Federal Inspection Service

ITRP Vehicle Parking and Logistics Laydown yard

Utilities Central Terminal Project

United New C North

MLIT, Taxiway, Apron & Landside Roadway Reconfiguration

East Aircraft Hardstands

PMO Building

C – West Garage Expansion


Federal Inspection Services (FIS) Renovation & Expansion Scope Overview


Current State

• Increase in international carriers

since 2005 facility opening (11 to

17)

• Larger aircraft/ additional

passengers to process

• CBP space inefficiencies since

agency consolidation

• Service levels lower than

comparable facilities

Desired State

• Expanded facility to meet

international passenger growth

• Additional baggage claim devices

for larger aircraft

• Reconfigured space for more

efficient and newer processing

technologies

• Improved levels of service

Project Drivers


FIS Program Definition Manual

Document on fly2Houston Website

FIS Renovation & Expansion Program Definition Manual 99%

http://www.houstonairports.biz/0/3921886/0/94600D95659/

PDM Addendum

1. Available to Selected Respondent

2. Address CBP potential changes to their process requirements

3. Update with scope prioritization

https://fly2houston-production.s3.amazonaws.com/media/filer_public/0f/10/0f10dc1d-e003-4b06-8e54-042f14b0a92b/160610_fis_pdm-99_public_version.pdf

http://www.houstonairports.biz/0/3921886/0/94600D95659/


Scope Components

Advanced Packages

1. Security Checkpoint

2. Baggage Claim Dual Feeds

3. Potential advanced package – Baggage Re-screening/recheck

Baggage Handling System (BHS) Modifications

1. Additional passenger baggage claim devices

2. Baggage makeup, screening, upgrades to sortation system

Renovations

New Construction


Advanced Package #1 – Security Checkpoint

New Vertical Recheck Elevator New ATO

New Security Checkpoint

New Vertical Recheck Elevator

New BSO

Phased reconfiguration and consolidation of the TSA security checkpoint

Demolition of existing concessions and construction in a new location

Vertical circulation modifications to existing elevators, a new elevator, and new vertical recheck circulation escalator including demolition of the existing escalator.

Reconfiguration of the airline ticket offices (ATO)

New baggage service office (BSO)


Advanced Package #2 – Baggage Claim Dual Feeds

New Dual Feeds

6 dual feed conversions modification to the existing baggage claim carousels


Baggage Handling System

Additional passenger baggage claim devices

Baggage makeup

Baggage screening

Upgrade to existing sortation system

New EDS New BHS Makeup

New BHS Claim


Renovations

Renovations of the existing primary processing area

Secondary processing

Baggage claim hall

CBP administrative offices

Recheck area

Exit lanes

CDC

New CBP Offices

New Exit Control Secondary Support


New Construction/ Expansion

New parking structure for CBP employee parking

Expansion of the Baggage Claim Hall on Level 1 (93) and baggage makeup area on the lower level

Realignment of the tug ramps from the Airside Service Road to the baggage makeup area

Additional elevator and escalator

New Parking Garage

New Baggage Claim Hall


Arrivals Island

FIS arrivals island along North Terminal Road

Vertical circulation

Enclosed structure

Canopy

Signage and wayfinding

Existing passenger tunnel refurbishment between Terminals D and E


Questions and Answers


QUESTIONS

Questions to be official must be in writingand submitted to Al Oracion via email:[email protected]

Answers will be posted in HAS website as aLetter(s) of Clarification:http://www.fly2houston.com

mailto:[email protected]


Thank you

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