first training resource – volunteers lead safety advisor regional or championship
Post on 21-Dec-2015
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FIRST Training Resource – Volunteers
Summary
• Responsibilities & Expectations• Schedule• At the Event• Critical Review• What’s Next?
FIRST Training Resource – Volunteers
Responsibilities & Expectations
• Safety “FIRST”– Safe Behaviors– Physical Conditions– PPE
• Principles Over Policy– Hazard-Based Safety Principles
• Leading and Mentoring– Positive Reinforcement vs. Punishment
• When in Doubt, You Are The LEADER
FIRST Training Resource – Volunteers
Positive Reinforcement
– Rewards• Physical Display
– Recognition• Communication and “Small Tokens”
– Positive Encouragement– Negative Reaction
• Use Sparingly• Can be effective in EXTREME situations
– “Stand-Down”
FIRST Training Resource – Volunteers
Hazard-Based Safety Principles (HBSP)
• IDENTIFY• ELIMINATE• MIDIGATE
– Guard– Contain– Warn
• REVIEW– Lessons Learned Apply Beyond This Instance– Take-Home = Principles not Rules
FIRST Training Resource – Volunteers
HBSP - Example
• IDENTIFY– Mechanical Hazard – Cutting Chain
• May also be other hazards– Electrical, Hearing (dbA)
• ELIMINATE– Can We Eliminate the Hazard Completely?
• MIDIGATE– Guard
• Provided for kickback and exposure
– Contain• Movable / Transportable – Difficult to accomplish
– Warn• Label and Instruction Manual
• REVIEW• Experience using the product
FIRST Training Resource – Volunteers
HBSP - Markings
• Warn the User– “Danger”
• Identify the Hazard– “Risk Of Electric Shock”
• Action to Take / Avoid– “Do not use this product.”
FIRST Training Resource – Volunteers
Schedule
• Wednesday Evening– Facility / Setup Run-Through– Meet Contacts
• Thursday and Friday– Main Team Involvement
• Saturday– “Playoffs”
FIRST Training Resource – Volunteers
At the Event
• Have Fun!!!• Keep Organized
– Be Aware of Key Personnel• Paramedic Station• Lead Queuer• Pit Admin and Announcer• Event Coordinator• Facilities Personnel * if applicable
– Know Where Materials Are Located• PPE – Safety Glasses• Awards• Safety Tokens
FIRST Training Resource – Volunteers
At the Event
• Understand Safety Principles– Be Familiar with Safety Manual– Understand / Communicate Hazard-Based Safety
Principles
• Be Familiar with Rewards and Ranking System• Be Aware of Pitfalls and Patterns
– Safety Glasses– Visitors (Esp. Moms and Dads)– Organization– Transport– Stable Work Surface
• Be Available / Visible
FIRST Training Resource – Volunteers
Safety Advisory Process
• Provide Positive Verbal Feedback– Encourage Safe Behavior
• Distribute Safety Credits / Tokens• Walkthroughs • Designate the “Star of the Day”• Less Scoring, More Communication
– Want to Identify the Top Team vs. Highest Score– Use the Score Sheet as a Guide– Do NOT communicate scores to teams
FIRST Training Resource – Volunteers
• Industrial Safety Award– “Progresses Beyond Safety Fundamentals”– One Team– Scored By LSA and Safety Advisors– Awarded on Saturday
• Top 3 Safe Teams– 3 Teams with Most Tokens (Aside from UL IS Award)– Tabulated Saturday AM, Presented PM
• Star of the Day– OneOne Individual– Chosen By LSA and Safety Advisors– Given on Thursday and Friday Only (One Student Each
Day)
Awards
FIRST Training Resource – Volunteers
Judging
• 3 Primary Areas– Safe Behaviors– Physical Conditions– PPE
• Score on Patterns– Each SA Scores 2x / day / team– Accumulate Scoring at End of Day
• LSA Compiles• Do NOT Communicate Scoring to Students
• Use the “Professor Principles”– Equate Scoring with College Grades– Additional Guidance in Advisor Guide
FIRST Training Resource – Volunteers
Gracious Professionalism is Key
• At FIRST, Gracious Professionalism has become an expectation.
• We expect it from our students, from the Mentors and Coaches, from all FIRST Volunteers and from FIRST Staff.
• It is part of the ethos of FIRST.
“In the long run, gracious professionalism is part of pursuing a meaningful life. If one becomes a professional, and uses knowledge in a gracious manner, everyone wins. One can add to society and enjoy the satisfaction of knowing that you have acted with integrity and sensitivity. That’s good stuff!”
– Dr.Woodie Flowers, FIRST National Advisor
FIRST Training Resource – Volunteers
Gracious Professionalism is Key
Encouraging high-quality work +
Emphasizing the value of others +
Respecting individuals and the community
EVERYONE WINS!
FIRST Training Resource – Volunteers
Lead Volunteer Communication
With your team of volunteers:– As a Lead Volunteer you are a LEADER.– Lead Volunteers must communicate with the Volunteer
Coordinator(s) to get names and begin communicating with their team as soon as possible via e mail etc.
– As a team leader, you must communicate with your volunteers to create a sense of a team and teamwork.
– By doing so, questions can be answered in advance, comfort levels increased, and miscellaneous information gotten out of the way.
– There should be no surprises when you get together with your volunteer team at the event.
FIRST Training Resource – Volunteers
Lead Volunteer Communication
With the other lead volunteers at your event:– Take the opportunity to meet with other lead
volunteers and discuss your expectations.– Discuss overlapping areas of responsibility and
decide on how issues in these areas should be handled.
– Clarify each others roles BEFORE a problem arises.
– Make sure everyone understands the non-medical incident report (new in 2008).
FIRST Training Resource – Volunteers
Critical Review
• Gracious Professionalism• Respect• Communication• Participate
– Provide Feedback / Assistance Beyond Safety
FIRST Training Resource – Volunteers
Conclusion – The “Papa Bees”
• Be Prepared• Be Aware• Be Positive• Be
Approachable
FIRST Training Resource – Volunteers
What’s Next?
• Review the Safety Manual– Distributed to Each Team
• Review the Safety Advisor Guide– Specific Details on LSA / SA Duties
• Review the Website for your Event• Submit Feedback Form Immediately After Event
-By Monday to [email protected] or 847-513-7611 (fax)
Test your knowledge!
FIRST Training Resource – Volunteers
What’s Next?
• Now that you have reviewed the key materials to succeed in your position be sure to:– Test your knowledge with our online quiz.– Plan to participate in your pre- and post-event
training calls. These calls help volunteers at all regional events be successful!