file management keeping your files organised. how to use this demo when you have read the...

File ManagementFile Management

Keeping your files organised

How to use this demoHow to use this demo

When you have read the information on the screen, click on the yellow arrow on each slide to view the next screen.Click it now…

Elaine TaylorElaine Taylor

What we will be looking atWhat we will be looking at(Click the middle of the screen to show some text then watch)(Click the middle of the screen to show some text then watch)

The difference between a file and a folderThe My Computer iconCreating foldersMoving filesDeleting filesSaving new files into specified foldersOpening existing files from specified folders


Your ComputerYour Computer

Think of your computer as a filing cabinet

A folder on your PC is like a drawer in the filing cabinet

A file (e.g. a document you have typed or a photo) is kept inside a folder.


Creating FoldersCreating Folders

It is useful to create folders to help organise your work so you can find it easily, just as you would organise your files in a filing cabinet.

The illustration shows 7 folders within the My Documents folder

You can name the folders whatever you like and store your work in the relevant folders.

folders



Open the My Computer icon (from your desktop)

Click on the Folders button on the toolbar to display a screen down the left hand side

Click on the My Documents folder on the left to view that folder’s contents

Folder’s contents

displayed in this screen



Go to File>New>Folder.

A new folder will be displayed on the right

Type in a relevant name and press the enter key

Your new folder will also be displayed in the panel on the left so you can click on it to open it.


Moving FilesMoving Files

You may want to move your files into different folders once you have set up the folders you need.

Open My Computer from your desktop and click on the Folders button

Open the folder to display the file you’d like to move.


Moving FilesMoving Files

We are going to move the “letter to Santa” into the folder called Kids Stuff

Click and drag the “letter to Santa” file from where you can see it across to the Kids Stuff folder.

When the Kids Stuff folder becomes highlighted in dark blue, let go of your mouse. You letter has been moved.


Deleting FilesDeleting Files

Go into My Computer and click on the folders button on the toolbar.Click on a folder on the left hand side to open it to view the files within it.

Click on the file to be deleted then click on the red cross on the toolbar.


Saving new files into Saving new files into specified foldersspecified folders

Once you have your file structure set up using My Computer, you won’t need to use that window too often.

You can now save new files straight into your folders from whatever package you are using such as Word, Excel etc.



Create your new file in Word/Excel etc. Go to File>Save As

You will see which folder is currently selected as the destination folder in the Save In box – usually it is My Documents.



Double click on the folder in the main screen you want to actually save your new document in. This will then open that folder and display it in the Save In box at the top

Type in a name for your file and click the save button.


Opening existing files Opening existing files from specified foldersfrom specified folders

Once you have some files saved in various folders, you need to know how to find them again

Open up Word/Excel etc. Go to File>Open

Click on My Documents on the left


Opening existing files Opening existing files from specified foldersfrom specified folders

Double click on the folder containing the file you want

Double click on the file that you want to open


So you’ve mastered the basics So you’ve mastered the basics - what else is there to learn about? - what else is there to learn about?

Using the find option to search for a fileMoving multiple filesMoving entire foldersRenaming files and foldersEmptying your recycle binSaving onto a memory stick, external hardrive or burning onto a CD/DVDClearing your PC of unnecessary files (e.g. spring cleaning!)Setting up scheduled maintenance tasks

What’s your next step?What’s your next step?

Elaine will be able to run through the points in this demonstration and answer your questions.

Find out about computer courses running near where you live to extend your learning:

http://www.cumbriacc.gov.uk/childrensservices/schoolsandlearning/lss/adulteducation/learners/courses-centres.asp

Click on the face to see this demonstration again.