fbcj cash journal posting

7/28/2019 FBCJ Cash Journal Posting

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BANK ACCOUNTING

END USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

FBCJ - FBCJ - Cash Journal Posting

Functionality

Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in asimple way. Instead of typical accounting transactions for posting (e.g. FB50) you can usepre-defined business transactions. This function also allows you to print typical cash journaldocuments and cash report for a specified period.

Scenario

You want to process different transactions, relating to a cash journal. You can post differenttypes of documents, using implemented transaction types.

a) Expenses (E)b) Revenues (R)c) Cash transfer

Requirements

Defined cash journals per company code. Transferred opening balances for GL.

Menu Path Accounting → Financial Accounting → Banks → Incomings→ FBCJ - Cash Journal

Transaction Code FBCJ

1. Double click on FBCJ - Cash Journal.

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Cash journal 001 company code 5200

2. Before you begin to enter a transaction, you need to select proper cash journal. Let’s

assume you want to post some transactions in the company code 5200. For thiscompany code there are defined two cash journals:

3. Click Change Cash Journal button to choose your cash journal for posting. Thesystem will display cash journal initial data:

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Cash Journal: Initial Data

4. Update the following fields:

Field Name Field Description Values

Company code Code identifying a separatelegal entity for which a separateset of accounts is maintainedfor external reporting purposes

Example: 5200

Cash journal Required cash journal ID Example: 002

5. Click Enter Button.

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6. Click Cash receipts tab. You can now enter a cash receipt transaction.

Some transactions are pre-defined in the system, but you can also create a new one.To do so, simply type a name of your new transaction in the field “Businesstransaction”:


Business transaction Transaction code Example: CHECK

7. Click Enter Button . The system did not find transaction “CHECK” in the database(since is not defined yet). So now it will allow you to create a new transaction:

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New Business Transaction



G/L acct for offsettingpstg

For every transaction you needto define a GL account (exceptif you choose Vendor or Customer posting). For thetransaction “CHECK” enter your bank GL account – the postingwill be as follows:

a) Dt cash journal,

b) Ct – this bank account

Example: 114350

Receipt from the bank Mark this radio button. As youcan see, only transactions

relevant for cash receipt areavailable for posting.

9. The new business transaction is completed. To save it in the database for future use,

click Create button.


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Amount Amount of the line item Example: 5000

Recpt. Recipient Name of the Receipt Recipient Example: John Weber

11. You can save your entry before postings. Click Save sel. Button .

12. There are now some money on our cash account and we can start to post expenses.Click Cash payments tab:

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Business Transaction Business transaction code Example: STAMPS2

14. Click Enter Button . This transaction is also not defined in the system, so you willbe now asked to create it:

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New Business Transaction



G/L acct for offsettingpstg

For every transaction you needto define a GL account (exceptif you choose Vendor or Customer posting). For thetransaction “STAMPS2” enter your cost account – the postingwill be as follows:

c) CT cash journal,

d) Dt – this cost account

Example: 450002

Expenses Mark this radio button. As youcan see, only transactionsrelevant for cash payments areavailable for posting.

16. Click Create to complete your entry.

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Amount Amount of the line item Example: 1000

Cost Center Cost Center number Example: 5211000

18. To save your entry, click Save sel. button.

19. Both transactions: cash receipt (5.000,-) and cash payment (1.000,-) are saved in the

system. To post them, simply mark them by pressing Select all button. Then

press Post selection button. All selected items will be posted.

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20. Cash journal also allows you to print a cash report. Click Print cash journal Button

. The system will display a report of cash transactions for a specifiedperiod.

Cash Journal

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fbcj cash journal posting

Documents