fall 2018 misso officer orientation · duties & responsibilities cat’s back & bauer rush...

Fall 2018 MISSO Officer Orientation

Ag

en

da Message from President

Upcoming Events

Officer Orientation

Upcoming Events

MISSO Officer Elections

Thursday, Nov 8th

Room TBA

5:30pm-8:00pm

Winners Announced at Rooftop Immediately After

Upcoming Events● Alumni Panel

○ Thursday, November 1st○ 5:30PM-8pm in MH 128 ○ Join us at Calhoun’s Rooftop after for a

social!

● Alumni Mixer○ Friday, November 2nd○ 6:00 PM - 10:00 PM○ Location: Pitch 25

● Wunderman Professional Meeting○ Monday, November 5th○ 5:30 PM - 8:00 PM in MH 170

● Talentpath: Business Analyst Seminar○ Wednesday, November 7th○ 5:30 PM - 8:00 PM in MH 122

● Clay Shoot Volunteer Event with SIM○ Saturday, November 10th○ Form will be sent out soon!○ 20 Volunteers!○ Contact: [email protected]

● MISSO Tailgate with SPO○ Saturday, November 10th○ Location: TDECU Stadium

Message from President

MISSO Officer Orientation

GeneralRequirements

Points Needed to Run:● Freshman/Sophomores: 210 points● Juniors: 160 points● Seniors/Co-op Workers: 80 points

Requirements of an Officer

● Attend Retreat!● Attend Professional and Officer

Meetings● Complete your deliverables on time● Interact and engage with members● Be a team player

Nov 4th

Deadline to Sign-Up to run for Officer at

11:59PM (Points will be evaluated at this

time.)

Nov 4th

Officer Deliverable Due

At 11:59PM

Nov 8th

Officer Elections

Nov 30th

Officer Turnover(Date is subject to

change)

Dec 7th

Banquet! Get presented in front of the entire

organization and receive your New Officer

Welcome Bag

Schedule

Tomorrow at 5PM - Oct 30th

● Sign-ups to Run for a position will become

available

● Deliverables will be available to view and

download

● www.misso.org

Media OfficerPascual Moreno

Duties & Responsibilities

● Schedule officer photos (group & individual)● Capture photographs of members & officers at:

○ Professional meetings/workshops○ Volunteer events○ Social events

● Apply MISSO watermarks to all photos & upload to the MISSO Facebook page in a timely manner

● Create website banners for every event, update when necessary

● Schedule LinkedIn headshots with members

Requirements

● Own professional camera● Attend every professional meeting● Basic photography skills● Facebook account access to post photos● Communication skills, responds to emails promptly● Keep Google Drive organized/updated

Fundraising OfficerAlbert Gomez


Responsibilities

● Organize & execute at least 3 Bake Sales + 1 Fundraising Event

● Keep track of committee member points, duties, and attendance

● Set food type, quantity, price, and markdown for profit

● Look for sponsorships, maintain rapport with donors

● Manage cash and financial integrity

Skills

● Build relationships with committee members

● Be flexible, open-minded, responsive

● Know how to delegate tasks

● Be open to learning how to cook

Go Above and Beyond

● Find new, exciting ways to fundraise

● Introduce new types of foods/drinks/businesses to MISSO

Member Relations Officer Vanessa Marrufo


● Cat’s Back & Bauer Rush Week (4 days)○ Coordinate the event logistics and set up

the materials to have a successful booth○ Talk to potential members and represent

the organization to recruit new and old members to sign up and attend orientation

○ Email professors and coordinate officer’s schedule for in-class presentations

● Bulletin Board○ Contact marketing team or creation station

to design the bulletin board for the semester

○ Contact Media officer for officer photos

○ Mentorship Mixer○ Co-Host with Public Relations Officer to continue

MISSO’s mentorship program. ■ Be Creative

○ Work with Tech Officer to get sign up form online for members to sign up

○ Send request to Admin VP for a large room reservation and send these ASAP

○ Estimation of 80+ in attendance○ Get with Marketing to promote this event as much

as possible!

Additional Information

● Booth: Tri-fold, flyers, merch, goodies

● Prepare for unexpected events (Harvey)

● Have team help by scheduling them on shifts and offer laptops to sign up

● Professors: Email them a few weeks before to get head count and schedule officers to speak in those classes

● Bulletin: Theme? Look out for expenses and stay under budget for future events. Many trips to stores. Be prepared for mess ups!

● Mentorship Mixer: What’s the purpose? How can we get more alumni to come out?

Cat’s Back

Prep for Cat’s Back and Rush Week

before Classes Start

Rush Week Bulletin

Time variable based on when other

materials are ready

Orientations Mentorship Mixer

Work with Public Relations for this!

Ideal before Career Fair/Mixer

Marketing OfficerYohana Ortiz


Tasks

● Event flyers (Rush week, Cat’s back, etc.)● Weekly social media posts● Weekly text alerts● Create facebook events● Member/Officer of the Week● Manage all social media (postings, promoting, etc)● Collaborate with Media Officer (pictures, banners)● Communicate with Corporate Officer to

accurately advertise upcoming events

Qualities to Have

● Creativity● Time management● Picture editing● Writing ● Video editing*● Patience● Communication

Professional Development Officer

Katherine Corrigan

● Organizing multiple development events (Professional & Technical)- Finding and scheduling workshop speakers - Lead external communications of workshops- Coordinate events and contacts with Corporate Officer

● Personal Professional Development Sessions- Be available to help members with 1-on-1 professional prep- Hold mock interviews, resume/cover letter prep, and etc.

● Designing scholarship plan


Operations OfficerQuan Khac Hoang Le

• You must be a boss at managing your schedule.

• Communication/Negotiating skills

• You need to be able to handle stress.

• You have to be a LEADER. The role is A LOT harder than it seems – luckily, you will have a group of people available to help YOU and you need to know how to delegate responsibilities and manage the group.



1. Call and negotiate with restaurants and find the best deal. Be ready to come and ask the restaurant owner for a picture of their Food Manager Certificate/Health Inspection Certificate if UH required you to do so.

2. Run around and pick up the food from wherever and if supplies are needed, be sure to get those.

3. Manage and stay under budget. Please also avoid the repetition of food.

4. Work with your committee, they are your backbone. Take care of them and build relationship with them. You can’t just add them on GroupMe and ask for their help.

5. Be sure to have enough food to feed all people attending to PM, including recruiters and officers. Which requires lots of guesstimating. So also be like at least a little good at math.

6. Work with treasurer and technology officer. They will be your best friends.

7. Make sure to have enough supplies.

Technology OfficerDeyja Vu

Duties and Responsibilities

● Maintain WordPress website○ Add/Remove banners○ Create and modify pages and forms

● Maintain the MISSO CRM○ Update membership status and adding new members○ Create events in the CRM

● Utilize MISSO DB to provide reports, KPI’s, etc.○ mySQL○ Member Points○ Student Data Form

● Manage MISSO Resume DB● MISSO Elections Survey● Platinum Sponsor Feedback Surveys● Be available to solve issues that may arise (Unexpected errors, slow website, etc.)

Requirements and Qualifications

Requirements

● Attend all meetings and sign in members for attendance● Having a flexible schedule● Willing to expand technical knowledge● Be able to know how to find solutions if/when issues occur

Skills Recommended

● Taken DB1 and/or TP1● Understand basics of SQL and HTML● Knowledge of WordPress and CRM● Soft skills: passion, adaptability, and creativity

TP Education OfficerKenny Van

Duties and Responsibilities

● Tutor members in TP coursework

● Coding Time sessions 2-3x per week

● Exam workshops in person or online 2-4x

per semester

● Answer course questions in Discord/Email

● Other misc. officer responsibilities

● Work with Admin VP for room reservations

Skills Needed

● Front-end development knowledge in

Javascript, CSS, HTML, XML (TP1)

● Leadership skills in leading workshops

and coding times

● Ability to simplify complex programming

logic


Benefits: reinforce Programming logic/ front end development knowledge with constant practice for use in internships/Full time positions in technical roles or analyst roles.

Java Education OfficerAdolfo Gracia


● Ability to host 2 coding times a week● Ability to host reviews before exams and quizzes● Online on Discord and email● Screen recording software (Open Broadcasting Software)● Communication with committee members and Admin VP

Requirements

● Strong understanding of object oriented programming● Ability to communicate technical concepts● Strong understanding of Java syntax● A passion for teaching

Database Education OfficerRizwan Khan


● Coding Time (3 hours a week, Minimum 2 days per week)● Exam Workshops (3 hours)● Answer Discord and email in timely fashion● Solid understanding of DB concepts● Ability to communicate technical concepts● A passion for teaching and programming● Ability to learn new ongoing concepts

Finance OfficerEduardo Leon & Ahmed Ansari


1. Create the semester budget for financial forecasting 2. Collect sponsorship checks and deposit them into MISSO account3. Keep record of all transactions that may take place4. Manage and maintain MISSO bank account, PayPal account and cash box5. Prepare and organize finances for presidential and vice president audits6. Collaborate with President and Vice President to ensure that proper financial

decisions are made7. Communicate effectively & be a team player!8. Ensure valid financial status per Bauer College of Business Guidelines

•

Duties & Responsibilities (Part II)

● Invoice all companies to ensure funding for all events hosted by MISSO

● Utilize QuickBooks to keep track of all invoices

● Collaborate with Corporate Relations officer to ensure all company point of contacts are updated

● Maintain a company contact information spreadsheet for accurate record of payment

● Communicate any issues with the President, Vice President

● Have taken ACCT 2331 and ACCT 2332● Organized and good with numbers● Attend all MISSO events● Experience in Excel● Responsible


Public Relations OfficerJulie Hess


● Socials: Consider venues that can be enjoyed by everyone. Be considerate of officers, and members schedule (ex: exams, quizzes…)

● Volunteering Events● Joint Events with Student Orgs,

Companies, and alumni● Mentorship Mixer: Co-Host with Member

Relations

● Team Lead: Marketing, Member Relations, Media, and Fundraising officers

○ Overseeing and support their activities● Officer Retreat Location● Alumni Relations: Be engage, informative,

and welcoming○ Monthly Newsletters- mailchimp○ Facebook invites- Alumni Group &

MISSO pg○ Personal invites- FB messenger, texting,

calling● Alumni Mixer

Corporate Relations Officer

Seong Min Choi


● Intermediary between MISSO and Companies

● In charge of Career Mixer, Professional Meetings, and Strategic Partnerships

● Team Lead (Operations, Technology, PD)

● Delegate Tasks to Officers (Specifically Admin VP, Operations, PR)

*Requirements*○ Executive Presence○ Part-Time Job (10-15 hours a week)○ Business Acumen○ Selfless Mindset○ Ability to build a trust based value added

relationship with companies○ Experience in a similar role is a plus +○ Must be able to deliver pitch/message with

confidence and exhibit strong conviction when selling MISSO

My suggestions...

● As soon as Corporate Relations officer confirms the events that the companies will attend and membership status, send out the invoices. Procrastination means a delayed waiting period for payments to MISSO.

● Please keep a detailed document showing all companies participating in events for the semester and be sure to make sure you know at all times which companies have paid MISSO and have to pay.

Corporate Officer Interview

Purpose: A short interview with President, VP, and Current Corporate to evaluate the candidates deliverable as well as provide the candidate with a better understanding with what the role entails and what to expect throughout the semester. The candidate will be asked a series of questions and then have the opportunity to ask questions at the end. After deliberation, majority vote, will determine which candidates continue on to present at election night.

When: Interviews will be conducted the week of November 5th

What to Bring:

● Deliverable● Dress: Business Casual

From this point on, all the positions require you to have been a former officer.

In the event that a former officer does not run for one of the following positions, it will be opened for all members to run.

Administrative Vice President

Azeema Momin

● Room Reservations● Ordering Officer materials and member MISSO t-shirts● Note taking during officer meetings● Team Lead for Education Officers● Banquet


Suggested Requirements

· Organized

· Patient

· Professional speaking skills

· Communication skills

· Problem solving skills

· Quick on your feet

· Reliable

Vice PresidentJuan Castillo


YOU NEED TO KNOW EVERYTHING MISSO

● Work with President to plan and pursue the strategic goals of the organization (Officer Retreat).

● Work with Finance Officer to create semester budget.● “Oversee” the progress of the officer team.● Order MISSO graduation stoles, and Officer cords.● Send weekly MISSO Newsletter.● Co-lead weekly officer meetings.● Conduct monthly financial audits.● Requirements: Be Organized and Willing to Help.

PresidentRubi Vasquez


● Carry out the mission statement of MISSO● Be the internal and external spokesperson for MISSO● Set expectation and example of the core values of MISSO● Inspire and motivate officer team and members● Create and communicate opportunities for members● Ensure compliance with the Center for Student Involvement and Bauer● Take the next step in achieving MISSO’s vision● Act at the point of contact for Dr. Parks and fulfill his requests

Thank You!

fall 2018 misso officer orientation · duties & responsibilities cat’s back & bauer rush...

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