expression of interest for empanelment for third party inspection (tpi) of solar water ... ·...
TRANSCRIPT
Expression of Interest
For
Empanelment for
Third Party Inspection (TPI)
of
Solar Water Heating systems (SWHS)
Upto the capacity of 250LPD
Tamil Nadu Energy Development Agency
(A Unit of Government of Tamil Nadu)
No 68 College Road Chennai ndash 600 006
Scope of Work
Tamil Nadu Energy Development Agency invites Expression Of Interest(EOI) from
Third party inspection AgencyFirm for inspection of smaller solar water heating
systems upto 250Litres per day capacity installed at various places in Tamil Nadu
and report the status of the installation along with their Inspection report as per the
requirement of MNRE enclosed in Annexure I amp II
The list of beneficiaries (name and address) to whom the inspection is to be carried
out will be furnished by TEDA
The inspection rate is limited to a maximum of Rs 150-(rupees One hundred and
fifty rupees ) per system inclusive of all expenses Security deposit of Rs15000-
(refundable and will not earn interest) shall be payable at the time of awarding work
The inspection work should be completed within one month from the date of
awarding of work contract On an Average 5000 inspections are required in a year
ELIGIBILITY CRITERIA
The Bidder(s) should meet the following Eligibility Criteria to participate in the
EOI and should enclose documentary proof for fulfilling the Eligibility
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
1 a) Bidder should be a Registered company
Proprietary firmPartnership
firmIncorporated solar Association and
existing for the past three years (2008-09
2009-10 amp 2010-11)
Certificate of Incorporation should
be submitted
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
b) Accredited Engineering college existing for
past 10 years on 31032012 shall participate
in the bid
Copy of accreditation certificates
shall be submitted
2
a) Bidder should not have been blacklisted by
any of the StateCentral Government or
organisations of the StateCentral
Government
Necessary Undertaking letter
should be furnished
Those interested in Empanelment may send EOIs to the address given below as per
the format in Annexure III
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai 5th Floor 68 College Road
Chennai 600 006
Phone 28222973
The envelope containing EOI should be superscripted as ldquoEOI FOR CARRYING OUT
INSPECTIONS FOR INSTALLATIONS OF SOLAR WATER HEATING SYSTEMS UPTO
250LITRES PER DAY CAPACITY IN THE STATE OF TAMILNADUrdquo
Last date and time for receipt of EOI is 20th April 2012 by 1500 hrs
The EOI may be sent only by post to the above mentioned address Please ensure
attaching all necessary documents
2 EOI Data Sheet
1 Tender inviting Authority
Designation and Address
The General Manager
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Phone +91-44-2822483028236592 Fax +91-44-
28222971
Email tedasolargmailcom Website wwwtedagovin
2 a) Name of the Work Third Party inspection of Solar Water Heating
Systems(SWHS) installed at various places in Tamil Nadu
b) EOI Reference 2617 TPI ndash SWHSSETEDA2011-12
c) Place of Inspection Throughout the state of Tamil Nadu
3 a) EOI documents
available place and due
date for obtaining tender
EOI documents can be downloaded free of cost from
wwwtedain
4 Due Date Time and Place
of submission of EOI
Upto 20042012 on 1500Hrs at the Address mentioned in
(1) above
5 Date Time and Place of
EOI opening
On at at the Address mentioned in
(1) above
6 Date Time and Place of
opening of Price Bids
Will be intimated only to the qualified bidders
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid should be organised section-wise annexed
with proof documents serially numbered and stitchedor spiral bound in tact and
submitted) Loose pages shall not be accepted
A11 Profile of the Bidder
Particulars Bidder
1 Name of the Company Institution
2 Year of incorporation Establishment
3 Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5 Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6 EOI signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Scope of Work
Tamil Nadu Energy Development Agency invites Expression Of Interest(EOI) from
Third party inspection AgencyFirm for inspection of smaller solar water heating
systems upto 250Litres per day capacity installed at various places in Tamil Nadu
and report the status of the installation along with their Inspection report as per the
requirement of MNRE enclosed in Annexure I amp II
The list of beneficiaries (name and address) to whom the inspection is to be carried
out will be furnished by TEDA
The inspection rate is limited to a maximum of Rs 150-(rupees One hundred and
fifty rupees ) per system inclusive of all expenses Security deposit of Rs15000-
(refundable and will not earn interest) shall be payable at the time of awarding work
The inspection work should be completed within one month from the date of
awarding of work contract On an Average 5000 inspections are required in a year
ELIGIBILITY CRITERIA
The Bidder(s) should meet the following Eligibility Criteria to participate in the
EOI and should enclose documentary proof for fulfilling the Eligibility
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
1 a) Bidder should be a Registered company
Proprietary firmPartnership
firmIncorporated solar Association and
existing for the past three years (2008-09
2009-10 amp 2010-11)
Certificate of Incorporation should
be submitted
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
b) Accredited Engineering college existing for
past 10 years on 31032012 shall participate
in the bid
Copy of accreditation certificates
shall be submitted
2
a) Bidder should not have been blacklisted by
any of the StateCentral Government or
organisations of the StateCentral
Government
Necessary Undertaking letter
should be furnished
Those interested in Empanelment may send EOIs to the address given below as per
the format in Annexure III
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai 5th Floor 68 College Road
Chennai 600 006
Phone 28222973
The envelope containing EOI should be superscripted as ldquoEOI FOR CARRYING OUT
INSPECTIONS FOR INSTALLATIONS OF SOLAR WATER HEATING SYSTEMS UPTO
250LITRES PER DAY CAPACITY IN THE STATE OF TAMILNADUrdquo
Last date and time for receipt of EOI is 20th April 2012 by 1500 hrs
The EOI may be sent only by post to the above mentioned address Please ensure
attaching all necessary documents
2 EOI Data Sheet
1 Tender inviting Authority
Designation and Address
The General Manager
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Phone +91-44-2822483028236592 Fax +91-44-
28222971
Email tedasolargmailcom Website wwwtedagovin
2 a) Name of the Work Third Party inspection of Solar Water Heating
Systems(SWHS) installed at various places in Tamil Nadu
b) EOI Reference 2617 TPI ndash SWHSSETEDA2011-12
c) Place of Inspection Throughout the state of Tamil Nadu
3 a) EOI documents
available place and due
date for obtaining tender
EOI documents can be downloaded free of cost from
wwwtedain
4 Due Date Time and Place
of submission of EOI
Upto 20042012 on 1500Hrs at the Address mentioned in
(1) above
5 Date Time and Place of
EOI opening
On at at the Address mentioned in
(1) above
6 Date Time and Place of
opening of Price Bids
Will be intimated only to the qualified bidders
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid should be organised section-wise annexed
with proof documents serially numbered and stitchedor spiral bound in tact and
submitted) Loose pages shall not be accepted
A11 Profile of the Bidder
Particulars Bidder
1 Name of the Company Institution
2 Year of incorporation Establishment
3 Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5 Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6 EOI signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
b) Accredited Engineering college existing for
past 10 years on 31032012 shall participate
in the bid
Copy of accreditation certificates
shall be submitted
2
a) Bidder should not have been blacklisted by
any of the StateCentral Government or
organisations of the StateCentral
Government
Necessary Undertaking letter
should be furnished
Those interested in Empanelment may send EOIs to the address given below as per
the format in Annexure III
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai 5th Floor 68 College Road
Chennai 600 006
Phone 28222973
The envelope containing EOI should be superscripted as ldquoEOI FOR CARRYING OUT
INSPECTIONS FOR INSTALLATIONS OF SOLAR WATER HEATING SYSTEMS UPTO
250LITRES PER DAY CAPACITY IN THE STATE OF TAMILNADUrdquo
Last date and time for receipt of EOI is 20th April 2012 by 1500 hrs
The EOI may be sent only by post to the above mentioned address Please ensure
attaching all necessary documents
2 EOI Data Sheet
1 Tender inviting Authority
Designation and Address
The General Manager
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Phone +91-44-2822483028236592 Fax +91-44-
28222971
Email tedasolargmailcom Website wwwtedagovin
2 a) Name of the Work Third Party inspection of Solar Water Heating
Systems(SWHS) installed at various places in Tamil Nadu
b) EOI Reference 2617 TPI ndash SWHSSETEDA2011-12
c) Place of Inspection Throughout the state of Tamil Nadu
3 a) EOI documents
available place and due
date for obtaining tender
EOI documents can be downloaded free of cost from
wwwtedain
4 Due Date Time and Place
of submission of EOI
Upto 20042012 on 1500Hrs at the Address mentioned in
(1) above
5 Date Time and Place of
EOI opening
On at at the Address mentioned in
(1) above
6 Date Time and Place of
opening of Price Bids
Will be intimated only to the qualified bidders
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid should be organised section-wise annexed
with proof documents serially numbered and stitchedor spiral bound in tact and
submitted) Loose pages shall not be accepted
A11 Profile of the Bidder
Particulars Bidder
1 Name of the Company Institution
2 Year of incorporation Establishment
3 Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5 Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6 EOI signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
2 EOI Data Sheet
1 Tender inviting Authority
Designation and Address
The General Manager
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Phone +91-44-2822483028236592 Fax +91-44-
28222971
Email tedasolargmailcom Website wwwtedagovin
2 a) Name of the Work Third Party inspection of Solar Water Heating
Systems(SWHS) installed at various places in Tamil Nadu
b) EOI Reference 2617 TPI ndash SWHSSETEDA2011-12
c) Place of Inspection Throughout the state of Tamil Nadu
3 a) EOI documents
available place and due
date for obtaining tender
EOI documents can be downloaded free of cost from
wwwtedain
4 Due Date Time and Place
of submission of EOI
Upto 20042012 on 1500Hrs at the Address mentioned in
(1) above
5 Date Time and Place of
EOI opening
On at at the Address mentioned in
(1) above
6 Date Time and Place of
opening of Price Bids
Will be intimated only to the qualified bidders
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid should be organised section-wise annexed
with proof documents serially numbered and stitchedor spiral bound in tact and
submitted) Loose pages shall not be accepted
A11 Profile of the Bidder
Particulars Bidder
1 Name of the Company Institution
2 Year of incorporation Establishment
3 Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5 Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6 EOI signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid should be organised section-wise annexed
with proof documents serially numbered and stitchedor spiral bound in tact and
submitted) Loose pages shall not be accepted
A11 Profile of the Bidder
Particulars Bidder
1 Name of the Company Institution
2 Year of incorporation Establishment
3 Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5 Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6 EOI signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7 Address for communications under the current Tender
8 Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration
Number
9 Bankers Name Address and Account Number
A12 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Description Bidder
1 Year of Incorporation Establishment
2 Please enclose Certificate of Incorporation Accreditation certificate in case of engineering colleges
2) Details about Experience in inspection of SWHS systems
Project Description Order Ref
Quantity Inspected
Date of Completion
1
2
3
Please enclose copy of orders amp sample inspection reports
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
4) Details on Minimum Quantity to be Inspected
Description Quantity (Nos)
1 Solar water heating system
Please enclose bidderrsquos under taking for min quantity offered
5) Details about the Blacklisting
Description Bidder
1 Has the Bidder been blacklisted by any of the StateCentral Government or organisations of the State Central Government
2 Bidder should submit the undertaking letter
A14 Manpower Deployment plan in each District
Description Educational Qualification
Experience Nos
1 Team Members
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Price Bid (Envelope-B)
SlNo
Description of work
Rate per System
Rs Ps
1 Inspection on Solar water Heating System
Total Cost --------
Note The cost quoted should include transportation charges boarding amp lodging and
all other expenses involved in carrying out the inspection In cases of
discrepancy between the cost quoted in Words and in Figures the lower of the
two will be considered
(Total cost offered should be both in figures and words)
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
ANNEXURE -I
Minimum Requirements for installation of Solar Water Heating Systems in Field The FPC based systems will be from BIS approved manufacturers and ETC Heat pipe based systems from MNRE approved manufacturerssuppliers The Systems will have the following minimum requirements for installation under subsidy soft loan scheme of MNRE General Requirements i) System will be well grouted clamped with collectors installed so as to enable it to sustain the highest wind pressure of that area ii) All the collectors will be south facing inclined at suitable angle to give best performance in winter iii) There will not be any shadow falling on the collectors from nearby structures or of other collectors in front or back row iv) Hot water pipe lines of any kind in colder regions will be fully insulated from the point of drawl of water from tank to delivery points In other regions also care will be taken to avoid heat losses from pipelines v) System will be installed nearest to the point of hot water usage to avoid longer pipeline amp higher heat losses vi) Where water quality is bad either FPC based systems with Heat Exchanger or ETC based systems will be installed vii) The workmanship amp aesthetics of the system will be good and it should be visible to anybody viii) Air vent pipe make up water and cold water tanks will be installed as required for smooth functioning of the system ix) There wonrsquot be any leakage observed in the system from tanks collectors pipelines x) No electric back up will be provided in hot water storage tank at places where
electric geysers are already installed At places where electric geysers are not installed electric back up could be provided in upper portion of storage tank if necessary Other option is to have an instant very small geyzer in bathroom with outlet of solar hot water storage tank connected to its inlet and thermostat set at say 40o C This will help consuming less amount of electricity during non-sunny days
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
ANNEXURE ndashII
Technical Requirements Flat Plate Collectors ISI mark (2 sq m absorber area for 100 liter tank capacity system in colder region and 125 liter for other regions) Evacuated Tube Collectors Heat pipes Type of tubes 3 layer solar selective (Inner layer of copper coating should be visible) Detailed specifications of tubes will be as per the guidelines laid down by MNRE for empanelment of manufacturers of ETC based systems amp made available at MNRE website No of tubes in a system To have minimum 1 frac12 sq m of absorber area for 100 liter tank capacity system Absorber area will be calculated as follows Area in Meter = Number of tubes X Radius in Meter X Length in Meter Accordingly 14 tubes of Dia 47 mm amp length 1500 mm and 10 tubes of Dia 58 mm amp length 1800 mm will be required for each 100 lpd system For higher capacity systems the no of tubes calculated as per above could be slightly less For details please refer to MNRE Circular no 2552009-10ST dated 2nd March 2010 Procurement From reputed supplier (Details of supplier to be provided) Storage Tanks Piping Support structure etc ( To be all indigenous amp not imported) Inner tank material SS 304 or 316 grade min MS or any other material with anticorrosive coating for hard water with chlorine contents Inner tank thickness For SS minimum thickness will be 05 mm when using argon arc or metal inert gas for welding and 08 mm when using other type of welding For MS minimum thickness will be 15 mm No leakage under any kind of negative or positive pressure of water will be ensured Inner tank welding TIG Seam pressurized weld (Open arc weld not permitted ) Storage tank capacity Not less than system capacity In case of ETC based system volume of tubes amp manifold not to be included in tank capacity Thermal insulation of Minimum 50mm thick with CFC free PUF having density tanks amp hot water piping of 28-32 kg per Cumtr For regions with sub zero temperatures it will be doubled
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Outer cladding amp Frames AlSSFRP or GI powder coated MS may also be used with special anti-corrosive protective coatings Valves cold water tank Of ISI mark or standard make vent pipe heat exchanger make up tank amp measuring instruments Support structure for Of non corrosive material or have corrosion resistant Collectors piping tanks etc protective coating They will be strong enough to sustain their pressure during the lifetime of system An undertaking will be given by the manufacturersupplier confirming to above requirements while submitting proposals to MNRESNAs or claiming subsidy The manufacturer will also provide the detailed specifications of each and every part of his system to the beneficiary along with OampM manual
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
INSPECTION OF SOLAR WATER HEATING SYSTEM
SlNo PARTICULARS OBSERVED DATA
1 Name and address of the Beneficiary with
contact number email id if available
2 Location where the SWHS installed
3 System capacityTemperature
4 Name of supplier
5 Whether completion and satisfactory
commissioning certificates received from the
beneficiary (if not please obtain and attach the
same)
6 Date of commissioning
7 Date of Inspection
8 Name and Designation of the inspecting person
9 SOLAR WATER HEATING SYSTEM DETAILS
a SWHS Type(FPCETC)
b Material
c Make
d Serial No
e Size
f Whether ISI mark present
g No of collectors provided
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
h Total collector area
i Whether black painted or selective coated to
absorb heat
10 DETAILS OF EVACUATED TUBE
a Make
b Outer Dia amp Length
11 TEPERATURE GAUGE
a Inlet Temperature
b Outlet Temperature at the time of inspection
c Reason for not attaining rated Temperature
d Other instruments if any
12 HOT WATER TANK DETAILS
a Material used
b Capacity
c Cladding provided or not
d Cladding material used
13 Whether hot water pipe lines insulated
14 Length of hot water pipe line
15 Whether extra tank provided for Cold water
16 Capacity of cold water pipe line
17 No of taps provided
18 Beneficiary remarks about the performance of
SWHS
19 Recommendations for releasing the payment
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
ANNEXURE-III
EOI Format
Date
To
The General Manager
Tamil Nadu Energy Development Agency
EVK Sampath Maaligai
5th Floor68 College Road
Chennai 600 006
Subject Expression of Interest for TPI for SWHS
Dear Sir
This is with reference to your advertisement inviting Expression of Interest for TPI for
SWHS please find below the details of my companyorganization fpr your
consideration
Name of Organisation
Head of the Organisation(with
designation)
Legal Status
Head Office
Number of Offices
Contact person
Annual Turnover(in Lakhs)
Years of Operation(in years)
PAN Number
Sales taxVAT registration Number
Service Tax Number
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Number of Employees
Address for correspondence
Phone No
Fax No
Email of contact person
Areas of interest
Iwe hereby certify that the information provided above is true to the best of my
knowledge and I shall be held responsible for any discrepancyanomaly in the same I
understand that TEDA reserves the right to shortlist organizations as per their
requirement and that no correspondence in this regard will be entertained by TEDA
(Authorized Signatory)
Name(in full)
Designation
(Signature of Organization Head)
Name(in full)
Designation
Company Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
Annexure -4 Bidderrsquos undertaking covering letter
(Letter should be submitted on Bidder(s) Letter Head)
To
The Chairman amp Managing Director
Tamil Nadu Energy Development Agency
V Floor EVK Sampath Maaligai
68 College Road Chennai-600006
Tamil Nadu India
Dear Sir
Sub EOI for Third party inspection on installed solar water heating systems in Tamil Nadu ndash Reg
Ref
1 We have examined the EOI for third party inspection of 2000Nos Solar water heating system as
specified in the EOI We undertake to meet the requirements and services as required and are set out in
the EOI document
2 We attach our Technical Bid and Price Bid in separate sealed covers as required by the EOI both of
which together constitute our proposal in full conformity with the said EOI
3 We have read the provisions of EOI and confirm that these are acceptable to us We further declare
that additional conditions variations deviations if any found in our response shall not be given effect
to
4 We undertake if our Bid is accepted to adhere to the scope of work as specified in the EOI or such
modified plan as may subsequently be agreed
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
5 We agree to unconditionally accept all the terms and conditions set out in the EOI document and also
agree to abide by this Bid response for a period as mentioned in the EOI from the date fixed for bid
opening and it shall remain binding upon us with full force and virtue until within this period a formal
contract is prepared and executed this Bid response together with your written acceptance thereof in
your notification of award shall constitute a binding contract between us and TEDA
6 We affirm that the information contained in the Techno commercial Bid or any part thereof including
its schedules and other documents etc delivered or to be delivered to TEDA is true accurate and
complete This proposal includes all information necessary to ensure that the statements therein do not
in whole or in part mislead TEDA as to any material fact
7 We agree that TEDA is not bound to accept the lowest or any Bid you may receive We also agree that
you reserve the right in absolute sense to reject all or any of the service specified in the bid response
without assigning any reason whatsoever
8 It is hereby confirmed that IWe amare entitled to act on behalf of our company organization and
empowered to sign this document as well as such other documents which may be required in this
connection
9 We agree to take the responsibility of safety and security of the persons employed by us for
inspection
9 We also declare that our CompanyOrganisation is not blacklisted by any of the State or Central
Government and organisations of the State or Central Government
Signature of the authorised person
Name of the authorised person
Designation
Name and Address of Bidder
Stamp of bidder
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I certify that I am (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip (Designation)
helliphelliphelliphelliphelliphelliphellipand that (Name)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip who
signed the above Bid has been duly authorized to sign the same on behalf of our Organisation
Date
Signature
Seal
