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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5,2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium

Council Present: Mayor G. Ferguson; Councillors C. Caldwell, S. Gibson, M. Gill, L. Harris, D. Loewen and P. Ross

Staff Present: City Manager - G. Guthrie; Director, Administration and Corporate Planning - T. Strong; Director, Corporate Services - D. Bottrill; Director, Engineering - J. Gordon; Director, Development Services - G. Acheson; City Clerk - B. Flitton; and Committee Secretary - R. Brar

Staff Present for a Portion of the Meeting: Director, Parks, Recreation and Culture - M. Taylor; Public Safety Inspection Coordinator - R. Clemons; Administration Clerk - N. Sidhu; Administrative Assistant - K. Jensen; Manager, Financial Services - J. Lewis; Land Development Engineer - R. Cooke; Economic Development Manager - J. Teichroeb; Economic Development Coordinator - R. Livingstone; Communication Coordinator - C. Scott; and Assistant Fire Chief, Operations/Deputy Emergency Coordinator - D. Beer

Media Present: Abbotsford News and Shaw Communications Inc.

Public Present: 19

1. CALL TO ORDER

Mayor Ferguson called the meeting to order at 1 :00 p.m.

2. ADOPTION OF MINUTES

.1 Minutes of the Executive Committee Meeting - January 22, 2007

Moved by Councillor Gill, seconded by Councillor Caldwell, that the minutes of the Executive Committee meeting of Council, held January 22,2007, be adopted.

E23-2007 CARRIED.

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 2

3. BUSINESS OUT OF MINUTES

.1 Controlled Substance Property Bylaw - Section 57 Notices (9020-02)

An opportunity for public comment was provided. There were no comments or questions.

Moved by Councillor Gill, seconded by Councillor Harris, that Report No. ADM 08-2007 dated January 16, 2007, from the Public Safety Inspection Coordinator; (1) the Corporate Officer be directed to file a notice in the Land Title Office against the title of the following properties, in accordance with Section 57 of the Community Charter: (S. T. Le and H. Q. Tran, 3112 Babich Street; V. T. Dinh, 3114 Babich Street; D. Ho, 34265 Larch Street; N. T. Nguyen and K. V. Troung, 27792 Pullman Street; and M. Stasynec, 5300 Willet Road); (2) the Corporate Officer be authorized to file a cancellation notice in accordance with Section 58 of the Community Charter, for the properties: (S. T. Le and H. Q. Tran, 3112 Babich Street; V. T. Dinh, 3114 Babich Street; D. Ho, 34265 Larch Street; N. T. Nguyen and K. V. Troung, 27792 Pullman Street; and M. Stasynec, 5300 Willet Road); when the conditions that gave rise to the filing of the notice under Section 57 (3) are rectified, including receipt of written evidence from the property owner/agent if the following : (a) the required remedial action to the property complies with all applicable legislation; and (b) obtaining all other necessary approvals and permits on such terms as they may be issued, including but not limited to a final inspection by the City's Building Inspector and certification from a professional cleaner registered with the Canadian Registration Board of Occupational Hygienists or American Board of Industrial Hygienists; and (3) the Mayor and Corporate Officer, be authorized to execute all documents related to this matter.

E24-2007 CARRIED.

.2 Brookswood Farm Ltd. (G. Whyte), 28863 Simpson Road; Agricultural Land Commission (3040-20/A06-011)

L. Mackenzie, Greenline Management Ltd., answered Council's questions and recommended the application be approved and forwarded to the Agricultural Land Commission for approval.

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 3

Moved by Councillor Ross, seconded by Councillor Gill, that Report No. DEV 32-2007 dated January 30, 2007, be received from the Planning Technician; and an Agricultural Land Commission application and subdivision of the Brookswood Farm Ltd., (G. Whyte) property located at 28863 Simpson Road, be denied.

E25-2007 CARRIED.

Opposed: Councillors Caldwell and Harris

.3 K. E. Dyck, 2745 Fuller Street; DVP No. 1525 (3020-20/D05-019)

D. Boswell, Focus Architecture Inc., explained the reasons for the required setbacks.

Moved by Councillor Ross, seconded by Councillor Loewen, that Report No. DEV 28-2007 dated January 31, 2007, from the Senior Planner regarding Development Permit No. 1525, for the K. and E. Dyck property located at 2745 Fuller Street, be received.

R26-2007 CARRIED.

4. DELEGATIONS

.1 W. Creelman, Project Leader, In Motion - 2006 Activities and Requesting a 2007 Fee-For-Service (1810-02)

Moved by Councillor Gill, seconded by Councillor Ross, that the delegation of W. Creelman, Project Leader, In Motion, reporting its 2006 activities and requesting a 2007 fee-for-service, be received and referred to the Parks, Recreation and Culture Commission.

E27-2007 CARRIED.

5. REPORTS

5.1 DEVELOPMENT SERVICES

.1 Introduction of Staff - R. Cooke (2590-01)

The Director, Development Services, introduced R. Cooke, who recently accepted the position of Land Development Engineer.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5,2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 4

.2 689627 BC Ltd . (S. Sandhu), 27795 Fraser Highway; OCP Amendment and Rezoning Application (3360-20/R06-041)

Moved by Councillor Harris, seconded by Councillor Ross, that Report No. DEV 11-2007 dated January 29, 2007, be received from the Planner; (1) the Official Community Plan consultation required under Section 879 of the Local Government Act, to redesignate the subject lands to Low Density Residential, be forwarded to a Public Hearing on the Bylaw change, with a notice mailed to the affected property owners and occupiers, as would be the case for a zoning map amendment; (2) staff prepare and present amendments to Abbotsford Official Community Plan, 2005, to redesignate the 689627 BC Ltd. (S. Sandhu) property located at 27795 Fraser Highway, from Medium Density Residential (MDR) to Low Density Residential (LOR); and to Abbotsford Zoning Bylaw, 1996, to rezone the property to One Unit Compact Lot Residential Zone (RS5), when: (a) A Section 219 covenant for design control is registered on title of the proposed RS5 lots; and (b) issues of funding for items not budgeted by the City are resolved; (3) proposed lot depth variances as described in Report No. DEV 11-2007 be approved in principle, that the applicant be instructed to make the required Development Variance Permit application, and that a permit be prepared for an upcoming Council Hearing; and (4) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter.

E28-2007 CARRIED.

.3 SMK Investments Inc. (C. Bergman), 4709 Willet Road; Liquor License Amendments (4320-20)

D. Farmer, resident of Abbotsford, raised concerns regarding extended hours of liquor service at Heritage Valley because of bad road conditions and no transit service.

C. Bergman, SMK Investment Inc., explained that the application has no connection with Straiton Community Hall, and Heritage Valley is a restaurant not a lounge.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 5

Moved by Councillor Harris, seconded by Councillor Gill, that Report No. DEV 30-2007 dated January 29, 2007, be received from the Director, Development Services; (1) an application be forwarded to the Liquor control and Licensing Board for the SMK Investments Inc., (C. Bergman) property located at 4709 Willet Road, to allow extended hours of liquor service and for the provision of patron participation entertainment at Heritage Valley, for reasons cited in Report No. DEV 30-2007; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter.

E29-2007 CARRIED.

.4 Topaz Developments Ltd. (J. and R. Krahn), 2314 Queen Street; Rezoning Application (3360-20/R07 -003)

Moved by Councillor Caldwell, seconded by Councillor Loewen, that Report No. DEV 27-2007 dated January 29, 2007, be received from the Assistant Planner; (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996 to rezone the Topaz Developments Ltd. (J. and R. Krahn) property located at 2314 Queen Street, to General Industrial Zone (12), when the required road dedication, access control covenant, and issues of funding for works and services not budgeted by the City are resolved; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter.

B. Khangura, Khangura Engineering Ltd., explained that the closest creek in proximity to the proposed development (Fish Trap Creek), is located approximately one kilometre away.

The motion was then put, and

E30-2007 CARRIED.

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 6

.5 Abbey Properties Ltd. (A. Fox, J. Hume, T. Nellis, N. Payne, and R. Yelle), 30835 Peardonville Road; Public Consultation Options for a Zoning Bylaw Text Amendment (3360-20/R06-044) (3350-01)

A. Villa, Playtime Community Gaming Centres, offered to answer any questions regarding the rezoning application.

Moved by Councillor Loewen, seconded by Councillor Ross, that further consideration of Report No. DEV 26-2007 dated January 31, 2007, from the Senior Planner regarding a public consultation meeting and a public hearing in conjunction with rezoning application for the Abbey Properties Ltd., (A. Fox, J. Hume, T. Nellis, N. Payne, and R. Yelle) property located at 30835 Peardonville Road, be deferred until full Council is present.

E31-2007 CARRIED.

.6 Bylaw No. 1627 -2007; "Development Services Application and Service Fee Bylaw, 2004, Amendment No.1"; Bylaw No. 1626-2007, "Building Bylaw, 2003, Amendment No. 3"; and Bylaw No. 1625-2007, "Business Licence Bylaw, 2006, Amendment No.1 " (1810-02)

Moved by Councillor Gill, seconded by Councillor Harris, that Report No. DEV 22-2007 dated February 5, 2007, be received from the Director, Development Services; (1) Bylaw No. 1627-2007; cited as "Development Services Application and Service Fee Bylaw, 2004, Amendment No.1"; (2) Bylaw No. 1626-2007, cited as "Building Bylaw, 2003, Amendment No.3"; (3) Bylaw No. 1625-2007, cited "Business Licence Bylaw, 2006, Amendment No.1", proceed for three Readings at the next Regular Council meeting; and (4) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter.

E32-2007 CARRIED.

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Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 7

5.2 ECONOMIC DEVELOPMENT

.1 Union of British Columbia Municipalities Community Tourism Program (0230-30)

Moved by Councillor Harris, seconded by Councillor Ross, that Report No. EDM 1-2007 dated January 31, 2007, be received from the Economic Development Manager; (1) the City of Abbotsford's application be submitted to the Union of British Columbia Municipalities Community Tourism Program for funding in the amount of $123,967.26 to produce Gateway and Way-finding Signage, a City Float, a Promotional Resource Library and Strategy projects for the City of Abbotsford; and (2) the Mayor and Corporate Officer be authorized to execute all documentation related to this matter.

E33-2007 CARRIED.

5.3 FIRE RESCUE SERVICES

.1 Union of British Columbia Municipalities Emergency Grant Application (7200-40)

Moved by Councillor Loewen, seconded by Councillor Gill, that Report No. FIR 1-2007 dated January 29, 2007, be received from the Assistant Fire Chief, Operations/Deputy Emergency Coordinator; (1) the City apply to the Union of British Columbia Municipalities (UBCM) for a grant to develop and deliver the "Safe in My Back Yard" (SIMBY) partnership training program designed for personal and neighbourhood emergency preparedness for the City of Abbotsford, Sumas First Nation and Matsqui First Nation; and (2) the Mayor and Corporate Officer be authorized to execute the necessary documents.

E34-2007 CARRIED.

.2 Union of British Columbia Municipalities Emergency Grant Application (7200-40)

Moved by Councillor Gill, seconded by Councillor Caldwell, that Report No. FIR 2-2007 dated January 29, 2007, be received from the Assistant Fire Chief, Operations/Deputy Emergency Coordinator; (1) the City apply to the Union of British Columbia Municipalities (UBCM) to develop and deliver a live full scale aviation incident exercise in partnership with Provincial, Regional and local agencies; and (2) the Mayor and Corporate Officer be authorized to execute the necessary documents.

E35-2007 CARRIED.

Minutes of the Executive Committee meeting of the Council of the City of Abbotsford held February 5, 2007, at 1 :00 p.m. in the Matsqui Centennial Auditorium Page 8

6. NEW BUSINESS

.1 Review of the Development Process - Notice of Motion (3020-00)

Councillor Ross served a Notice of Motion regarding a review of the Development Process, for consideration when full Council is available.

7. ADJOURNMENT

Moved by Councillor Gill, seconded by Councillor Gibson, that the February 5,2007, Executive Committee meeting of Council, be adjourned (2:32 p.m.).

CARRIED.

Certified Correct:

City Clerk