ETD INSTRUCTION SESSIONMICHAEL JANAKIS, ETD COORDINATOR

WHAT IN AS ETD?

• Electronic Theses and Dissertations

• Basically your thesis or dissertation in electronic (PDF) form

• Formatted correctly for uniformity & online distribution

• Meets minimum standard formatting guidelines

OUTLINE OF ETD PROCESS

ETD TIMELINE

• Submission deadline 4 weeks before graduation

• Detailed schedule on pages 4-6 of ETD Guidelines

REQUIRED SUBMISSION ITEMS

• 3 ETD forms, signed

• ETD Approval Form

• ETD Formatting Checklist

• ETD Submission Checklist

• CD with 2 versions of your ETD

• Word

• PDF

• Completed UMI/ProQuest Account

UMI/PROQUEST ACCOUNT

• ProQuest Account must be completed BEFORE you submit your forms to be signed by School ETD Rep.

• You are not done until you pay your $20 microfilm fee.

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FORMATTING GUIDELINES

• Found in Chapter 2 of ETD Guidelines

• Fonts

• Line Spacing

• Margins

• Pagination

• Headings

• Tables, Figures, and Equations

• Footnotes, Endnotes, and References

FRONT MATTER & FRONT MATTER TEMPLATE (FMT)

• Front matter is everything before your actual dissertation begins

• Title page

• Copyright page

• Signature page

• Abstract

• Table of Contents

• Dedication/Acknowledgement

• Lists of Tables/Figures

FORMATTING FRONT MATTER

• Front Matter must match line numbers as per ETD Guidelines

• Front Matter Template (FMT) has everything pre-formatted

• Line numbers listed in ETD Guidelines

CITATIONS

• Use EndNote to help manage your citations

• EndNote is not perfect. Double check citations individually!

• Buy a hard copy of your chosen style manual (Chicago, APA, etc.)

• Help available on ETD LibGuide

PERMISSIONS

• You must secure permissions for tables, figures, etc. that you did not create

• May also claim Fair Use

• Must also cite all tables, figures, as well as quotes, ideas, data, etc.

• ETD LibGuide provides advice

• This is a copyright issue and can get you into trouble- Be Vigilant!

COPYRIGHT

• Very complicated legal matter

• Digital Scholarship Librarian (DSL) will help

• When in doubt, ASK the DSL!

• When in doubt, ASK PERMISSION TO USE!

• ETD LibGuide provides tutorial, but not every answer!

RELEASE OPTIONS

• Immediate, worldwide release

• 1 year embargo period

• Only abstract and metadata released

• Notified 1 month before release

• Extensions granted only for certain circumstances (publishing)

PUBLISHING OPTIONS

• Traditional Publishing

• No extra charge

• Able to receive royalties

• People may have to pay for your work

• Open Access Publishing

• Costs you $95

• Anyone can view your work

• Increases visibility and use

• Duq database is Open Access

HIGHLY CONFIDENTIAL ETDS

• Designation for highly-sensitive ETDs

• Patent considerations

• Must notify Digital Scholarship Librarian IN WRITING when submitting

• Must LABEL CD

• DO NOT upload PDF to UMI Account. MUST UPLOAD BLANK PDF INSTEAD

• Highly Confidential ETDs are held for 1 year, then embargoed for 1 year (only ProQuest)

• Stored under lock and key in departmental office

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RESOURCES

VARIETY OF RESOURCES

• People

• Paper

• Electronic

PEOPLE

• Digital Scholarship Librarian (formerly ETD Coordinator)

• School ETD Representatives

• Duquesne Writing Center

PAPER

• ETD Guidelines

• Citation Style Guide (Chicago Manual of Style, APA 6, etc.)

ELECTRONIC

• ETD LibGuide

• ETD Templates

• Help sheets

• Resources (FAQs, citation help, copyright help, etc.)

• EndNote (Citation management tool)

ETD LIBGUIDE

• ETD LibGuide currently being updated

• Will change shortly

• Provides walkthrough of ETD process

• Includes links to download forms

• Citation resources

• Copyright tutorial

FORMATTING REVIEW

• After ETD forms signed, turn in to Gumberg Library

• UMI/ProQuest Account MUST BE COMPLETED BEFORE

• Digital Scholarship Librarian will review

• Formatting (margins, font, spacing, etc.)

• Front Matter (especially line numbers)

• Citations/Bibliography

EDITING

• You will need to edit/reformat based on Digital Scholarship Librarian’s review

• Can call/schedule appointment with Digital Scholarship Librarian for 1-on-1 help

• ETD LibGuide provides help/tutorials for most common issues

ACCEPTANCE

• Once Digital Scholarship Librarian grants final approval, you, ETD School Rep, Dissertation Chair, and Registrars will be notified

• ETD will be uploaded to Duquesne repository

• ETD will be sent to ProQuest at end of semester

• Embargoed ETDs will be sent/uploaded, but only metadata available for 1 year

• Highly Confidential ETDs not uploaded locked away

AFTER GRADUATION

• YES you can view your ETD online afterwards

• Gumberg Library and ProQuest

• YES you can still order hard copies afterwards

• Contact ProQuest directly (see ETD LibGuide)

• YES you can still file for copyright afterwards

• Through US Copyright Office

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ETD COORDINATOR

Michael Janakis

ETD Coordinator

janakism@duq.edu

(412) 396-1086

ETD Coordinator Digital Scholarship Librarian