university of manchester pgr administrator etd briefing session
DESCRIPTION
Sldies of a briefing session for postgraduate research administrators held at The University of Manchester. Session described concepts around the deployment of electronic theses at the University.TRANSCRIPT
Deployment of ETDs briefing session
For postgraduate research administrators
Thu 18th Feb/Tue 2nd Mar, 2010Phil Butler, Scott Taylor
Why are you here?
PGR briefing session - summary
• handout– top 20 facts on postgraduate research electronic theses– glossary of terms, phrases and concepts– example workflows– example screenshots
• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGR briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGR briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGR briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
An example PGR student ETD submission ...
Managing ETD submissionsconcepts and scenarios
ETD submissions - concepts
• balance flexible and fixed workflows• transparent to student and administrator• point of submission is preserved
leads us to ... ETD submission windows
ETD submission windows
• required for student to submit ETD
• types of window• states of a window
... a gateway by which ETD submissions occur and are managed
ETD submission window types
• Doctoral level ETD – examination (first submission)
• Doctoral level ETD – examination (re-submission)
• Doctoral level ETD – final• Doctoral level ETD – final
MPhil (re-classification)
... determine the properties of a submission
ETD submission window states
• Pending• Awaiting submission• Expired• Cancelled• Deposited• Acknowledged• Rejected• Sent to library• Processed by library
... determine what can be done with a submission
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission)
STUDENTsubmits notification
of submission
STUDENTprepares ETD
ADMINISTRATORcreates ETD submission
window
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission) ETD stored, preserved and
secured
STUDENTdeposits ETD
STUDENTsubmits
print thesis
STUDENT prints and
binds thesis
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission)
ADMINISTRATORacknowledges receipt of
ETD submission
ADMINISTRATORaccepts print and ETD
submission
ETD submission – scenario II
... student submitting FINAL version (approved to be made open access)
STUDENT/SUPERVISOR
notifies examination complete
STUDENTprepares final/corrected ETD
ADMINISTRATORcreates ETD submission
window
ETD submission – scenario II
... student submitting FINAL version (approved to be made open access)
ETD stored, preserved and
secured
STUDENTdeposits ETD
STUDENTsubmits
print thesis
STUDENT prints and
binds thesis
ETD submission – scenario II
... student submitting FINAL version (approved to be made open access)
ADMINISTRATORacknowledges receipt of
ETD submission
ADMINISTRATORaccepts print and ETD
submission
ETD submission – scenario II
... student submitting FINAL version (approved to be made open access)
Is ETD submission restricted
Is student declaration
cleared
Is ETD submission final
version
ADMINISTRATORsends ETD submission to
library
ETD submission – scenario II
... student submitting FINAL version (approved to be made open access)
ETD stored, preserved and
secured
LIBRARIANchecks ETD and
sets as open access
ETD made available for display and download on
public websites
ETD submission – scenario III
... student misses ETD submission window deadline
STUDENTsubmits notification
of submission
STUDENTmisses deadline
ADMINISTRATORcreates ETD submission
window
ETD submission – scenario III
... student misses ETD submission window deadline
ADMINISTRATORaccepts request for another submission
ETD submission window set as EXPIRED
STUDENTnotifies
ADMINISTRATOR
What’s next?
You• review these materials• discuss with colleagues/managers how you will embed
management of ETD submissions into your local practices• identify in your offices who will need formal trainingUs• continue hand-holding students• confirm formal training in March to start late March/April• once trained we become second-line support and
monitoring
Questions?
1. Administrator privileges?
2. Role of Campus Solutions data?
3. How many students/windows to batch process?