etc. phoenix jewelry & phoenix convention center ... -...

Phoenix Jewelry & Accessory Show Phoenix Convention Center

Phoenix, AZ October 18th & 19th, 2012

www.meetcsi.com

2001 S. 15th Avenue, Phoenix, Arizona 85007 • tf 800-471-7330 • o 602-923-0011 • f 602-923-0044 • Email [email protected]

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Dear Exhibitor,

CSI etc. is pleased to offer the services contained in our Exhibitor Service Kit for the Phoenix Jewelry & Accessory Show being held at the Phoenix Convention Center on October 18th & 19th, 2012. Our primary goal is to provide the exhibitor with a professional, seamless and positive show experience. As you review our Exhibitor Service Kit, you will see many services and equipment, most of which can be ordered online at www.meetcsi.com. Once at the CSI etc. web site, please click on the word login located at the top right corner of the main page. Your login for your show is PJAS1012. If there is anything that you require that is not listed, please contact our Exhibitor Service Department at [email protected] or 800-471-7330, and we will do our very best to accommodate you. We encourage you to order early to take advantage of our discounted pricing (Please see the payment policy page.)

CSI etc. will be onsite at the CSI etc. Service Desk during move-in and move-out to assist with any last minute needs and to answer any questions you may have.

We look forward to being of service to you and wish you great success with the show.

Yours truly,

CSI etc. Exhibitor Service Department

http://www.meetcsi.com/

mailto:[email protected]



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SHOW INFORMATION

BOOTH PACKAGE: Each 10’x10’ booth is equipped with 8’ high back wall, 3’ high side rail, of 8’ high back wall, 3’

high side rails, one (1)-8’ skirted table, two (2) chairs, one (1) wastebasket, (1) 10’x10’ black carpet and one (1) 7” x 44” Identification sign.

SHOW COLORS: Black

SHOW SCHEDULE Exhibitor Move-in: Tuesday, October 16th, 2012

Time: 12:00PM to 6:00PM 2nd Day Exhibitor Move-in: Wednesday, October 17th, 2012

Time: 8:00AM to 6:00PM Exhibit Hours: Thursday, October 18th, 2012

Time: 9:00AM to 5:00PM Exhibit Hours: Friday, October 19th, 2012

Time: 9:00AM to 5:00PM Exhibitor Move-out: Friday, October 19th, 2012

Time: 5:00PM to 9:00PM Empties Will Be Returned After: 5:00PM

Carrier Check In: 6:00PM Floor Cleared By: 9:00PM

DEADLINE DATES Rentals Discount Deadline Date: Tuesday, October 2nd, 2012

Advance Shipments Can Begin to Arrive: Friday, September 14th, 2012 Last Day for Advance Shipments without a Surcharge: Wednesday, October 10th, 2012

SHIPPING

ADVANCE SHIPMENTS DIRECT SHIPMENTS Shipments to arrive between (09/17/12 to 10/10/12) To arrive ONLY during MOVE-IN hours

Company Name & Booth Number Company Name & Booth Number Phoenix Jewelry & Accessory Show Phoenix Jewelry & Accessory Show CSI etc. c/o CSI etc. 2001 S. 15th Avenue Phoenix Convention Center Phoenix, Arizona 85007 100 North Third Street Phoenix, AZ 85004

SERVICE DESK HOURS: Move-in and Move-out SHIPPING /LOGISTICS: Do you need to ship your product to the show? CSI etc. is here to help. For inbound and

outbound shipment quotes, please call our Logistics Department at 602-923-0011. Or please see the link on the left hand side of the web page for our e-mail freight request form.

ASSISTANCE: If you should have any questions or need further assistance regarding any of the order forms,

please call CSI Exhibitor Services at 800-471-7330 or e-mail at [email protected].



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PACKAGE OPTIONAL CHANGE FORM

CSI etc. is pleased to include the following in your standard booth package: (1) 8’ skirted table 30”high

CSI etc. understands exhibitor needs vary, which is why we are giving exhibitors the option to changing their table. If you are satisfied with the standard booth package, then check the box here . To change your booth package, please read the following:

Place a check mark next to your upgrade selection(s):

Check Box

Change From Change To

Cost (if ordered by October 2nd)

Cost at Show Site

8’-skirted table @ 30” high 4’-skirted table @ 30” high N/C N/A

8-skirted table @ 30” high 6’-skirted table @ 30” high N/C N/A

Table Upgrade



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PAYMENT POLICY CSI etc. requires payment upon receipt of all orders for materials and services listed in the Exhibitor Service Kit. We encourage the exhibitors to place their orders online on our secure website, www.meetcsi.com. We require a credit card on file for any additional charges or balances due for incidental items, material handling, or labor incurred during the show. All unpaid balances must be paid prior to the closing of the show.

Discount Pricing CSI etc. Exhibitor Service Kit provides both discounted and standard pricing. To take advantage of the discounted pricing orders must be received, with payment in full, no later than Deadline dates.

Rental Deadline Date ~ Tuesday, October 2nd, 2012 Material Handling Deadline Date ~ Wednesday, October 10th, 2012

Method of Payment For your convenience, we accept checks, VISA, MasterCard, American Express and Discover Cards. Please make checks payable to Conference Services International. Purchase orders are not considered payments. All payments must be made in US funds. Exhibitors will be charged a $50.00 fee for NSF Checks. NOTE: All Material Handling and Labor orders require a credit card on file for any additional handling charges or overages.

Cancellation Policies Exhibitors may cancel or revise their orders up to 30 days prior to show move-in at no charge. Cancellations made within 30 days of the move-in, up to the day preceding the move-in, are invoiced at 50% of original price. Any cancellations on the day of move-in will be invoiced 100% of the full cost.

Please Note: Furniture included in booth package by Show Management can not be credited. However, changes can be made at the Exhibitor’s expense.

Tax Exemption If tax exempt, please submit a copy of your tax exempt certificate with all orders. Tax exempt certificate must be for the state of Arizona to apply. You will be charged tax if your forms are not received prior to deadline.

http://www.meetcsi.com/



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ORDER SUMMARY/PAYMENT AUTHORIZATION FORM EXHIBITOR INFORMATION

BOOTH NUMBER: COMPANY NAME: CONTACT NAME:

ADDRESS: City State Zip

PHONE: FAX: EMAIL:

ORDER SUMMARY (TOTAL FROM ORDER FORMS)

TABLE & CHAIRS………………………………. CUSTOM SIGN………………………………… BOOTH ACCESSORIES………………………. RENTAL DISPLAY……………………………… CARPET & DRAPE………………………………. RENTAL DISPLAY & ACCESSORIES…… BOOTH CLEANING …………………………… FENDER PRO ITEMS……………………… EXTRA STEEL KOOL & UNIQUE FURNITURE MATERIAL HANDLING (ESTIMATED)… ELECTRICAL/AUDIO VISUAL…………… STORAGE SERVICE…………………………… MASSAGE SERVICES ORDER…………… CARTLOAD………………………………………… FLORAL ORDER………………………………… LABOR……………………………………………… PHOTOGRAPHY ORDER…………………… FORKLIFT………………………………………… MOBILE…………………………………………… HANGING SIGN………………………………… TOTAL ESTIMATED CHARGES

PLUS SALES TAX 9.3%

(include sales tax where applicable)

Petroleum Surcharge of 3%

GRAND TOTAL

NOTE: All Material Handling and Labor orders require a credit card on file for any additional handling charges or overages. CREDIT CARD AUTHORIZATION

Card Type: AMEX VISA MC DISC Card#

Name on Card:

Billing Address:

Zip

City: State:

Expiration Date: Card Verification #

Cardholder’s Signature: The above signatory authorizes the credit card to be charged for the above orders, plus any additional charges or balances due for material handling or labor during the event. The signatory has read and agrees to the CSI etc. Payment Policy included in the Exhibitor Kit. A $50 service charge will be applied should the credit card charges be declined.



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THIRD PARTY AUTHORIZATION FORM To authorize CSI etc. to invoice a third party for payment of services rendered to exhibitors, both the exhibiting company and the third party must complete this form and return it at least 14 days prior to the show move-in.

EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING “We understand and agree that we, the exhibiting company, are ultimately responsible for payment of charges and agree to be bound by all terms and conditions as described in the Terms & Conditions sections of this service kit. In the event that the named third party does not discharge payment of the invoice prior to the last day of the show, charges will revert back to the exhibiting company. All invoices are due and payable upon receipt, by either party. The items checked below are to be invoiced to the third party.” Exhibiting Company Information Exhibiting Company Name: Booth Number: Exhibiting Company Address: City/State/Zip: Phone: Fax: Email: Indicate which services are to be invoiced to the Third party: All Services I&D Labor/Supervision Material Handling Rental Items Other

Third Party Company Information Third Party Company Name:

Third Party Address: City/State/Zip: Phone: Fax: Email:

THIRD PARTY CREDIT CARD AUTHORIZATION

Card Type: AMEX VISA MC DISC Card#

Name on Card:

Billing Address:

Zip

City: State:

Expiration Date: Card Verification #

Cardholder’s Signature: The above signatory authorizes the credit card to be charged for the above orders, plus any additional charges or balances due for material handling or labor during the event. The signatory has read and agrees to the CSI etc. Payment Policy included in the Exhibitor Kit. A $50 service charge will be applied should the credit card charges be declined.



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PETROLEUM PRODUCT SURCHARGE INFORMATION

ATTENTION EXHIBITORS!

With the ever rising cost of fuel and petroleum based products, which are vital to operating our business and, as you would expect, the impact on the trade show industry has been staggering. Processed petroleum is widely used in trade show materials such as carpeting, plastics, visqueen, propane and diesel fuel. CSI etc. has resisted passing these increased expenses on to our customers in hopes that our nation’s petroleum cost would stabilize. Unfortunately, the fuel

problem sees no indication of decline. Rather, fuel costs continue to change and our business is directly impaired. Therefore, CSI etc. recently enacted a Petroleum Product Surcharge. The resulting 3% increase on all materials and services published in the exhibitor manual does not remove this burden from us. But it does partially offset the increased expenses we have been absorbing for a few years now. CSI etc. thanks you for your continued support, understanding and patience during these times.



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SHOWCASE ORDER FORM STANDARD LINE (Fluorescent)

DESIGNER LINE (Fluorescent or Halogen) Fluorescent Lighting Sliding Doors w/Lock (No Mirrors) Solid Sides Matte White Formica Exterior Closed Storage Area (Quarter & Half View Cases) Available in 4’, 5’ and 6’ lengths & 34” Corner Cases

Fluorescent Lighting (Quarter & Half View) Halogen Lighting (Quarter View Only) Mirrored Sliding Doors w/Lock Glass Sides • Brushed Silver Frame Textured Gray Formica Exterior Rear Storage w/Locked Sliding Doors

Discount Regular Qty Discount Regular Qty 4’ Quarter View Fluorescent 4’ Quarter View Fluorescent 5’ Quarter View Fluorescent 5’ Quarter View Fluorescent 6’ Quarter View Fluorescent 6’ Quarter View Fluorescent 4’ Half View Fluorescent 4’ Half View Fluorescent 5’ Half View Fluorescent 5’ Half View Fluorescent 6’ Half View Fluorescent 6’ Half View Fluorescent 4’ Full View Fluorescent 4’ Quarter View Halogen 5’ Full View Fluorescent 5’ Quarter View Halogen 6’ Full View Fluorescent 6’ Quarter View Halogen Corner Quarter View Corner Quarter View Fluorescent Corner Half View Corner Half View Fluorescent

Corner Quarter View Halogen

DELUXE LINE (Fluorescent) ELITE LINE (Halogen) Fluorescent Lighting Mirrored Sliding Doors w/Lock Glass Sides • Polished Bronze Frame Glossy Black Formica Exterior Rear Storage w/Locked Sliding Doors Available in 4’, 5’ and 6’ lengths & 34” Corner Cases

Halogen Lighting Mirrored Sliding Doors w/Lock Glass Sides • Brushed Gold Frame Green w/Etched Verdigris Formica Exterior Rear Storage w/Locked Sliding Doors Available in 4’, 5’ and 6’ lengths & 34” Corner Cases

Discount Regular Qty Discount Regular Qty 4’ Quarter View Fluorescent 4’ Quarter View Halogen 5’ Quarter View Fluorescent 5’ Quarter View Halogen 6’ Quarter View Fluorescent 6’ Quarter View Halogen 4’ Half View Fluorescent 4’ Half View Halogen 5’ Half View Fluorescent 5’ Half View Halogen 6’ Half View Fluorescent 6’ Half View Halogen Corner Quarter View Corner Quarter View Corner Half View Corner Half View

SPECIALTY LINE Museum Showcase Tower Showcase Pedestal Showcase

Must be ordered by September 20th for availability!

SUBTOTAL

9.3% SALES TAX

TOTAL DUE



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SHOWCASE IMAGES

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SHOWCASE IMAGES

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TABLE & CHAIR ORDER FORM DISCOUNT STANDARD

QTY 30” TABLES ~ UNSKIRTED RATE RATE SUBTOTAL 30” - 4’ X 2’ UNSKIRTED TABLE $36.00 $45.00 30” - 6’ X 2’ UNSKIRTED TABLE $45.00 $54.00 30” - 8’ x 2’ UNSKIRTED TABLE $54.00 $63.00 30” TABLES ~ SKIRTED (Skirt Colors: Black, Blue, Burgundy, Red, Silver, Hunter Green, White) 30” - 4’ X 2’ SKIRTED TABLE COLOR: $72.00 $81.00 30” - 6’ x 2’ SKIRTED TABLE COLOR: $95.00 $104.00 30” - 8’ X 2’ SKIRTED TABLE COLOR: $112.00 $122.00 Skirt all four sides COLOR: $41.00 $50.00 40” TABLES ~ UNSKIRTED 40” - 4’ X 2’ UNSKIRTED TABLE $45.00 $54.00 40” – 6’ X 2’ UNSKIRTED TABLE $54.00 $63.00 40” – 8’ X 2’ UNSKIRTED TABLE $68.00 $77.00 40” TABLES ~ SKIRTED (Skirt Colors: Black, Blue, Burgundy, Red, Silver, Hunter Green, White) 40” – 4’ x 2’ SKIRTED TABLE COLOR: $86.00 $99.00 40” – 6’ X 2’ SKIRTED TABLE COLOR: $108.00 $122.00 40” – 8’ X 2’ SKIRTED TABLE COLOR: $122.00 $135.00 Skirt all four sides COLOR: $48.00 $71.00 TABLE RISERS 4’ X 12” TABLE RISER w/white cover $32.00 $41.00 6’ x 12” TABLE RISER w/white cover $45.00 $59.00 8’ x 12” TABLE RISER w/white cover $59.00 $72.00 CHAIRS MOLDED (PLASTIC) SIDE CHAIR $50.00 $59.00 PADDED SIDE CHAIR $59.00 $68.00 PADDED ARM CHAIR $68.00 $77.00 SWIVEL CHAIR $90.00 $108.00 EXECUTIVE CHAIR $126.00 $135.00 PADDED STOOL $117.00 $126.00

EURO STOOL $99.00 $108.00 TERMS & CONDITIONS To receive Discount Rate, orders must be received & paid for by October 2nd, 2012. TOTAL DUE Cancelled orders will be charged at 50% of total if cancelled within 30 days of move-in.

Cancelled orders will be charged 100% of total if cancelled after move-in begins.

Orders must be paid by credit card (see Order Summary/Payment Authorization Form).

Exhibitor Information Booth Number: Company Name: Contact:

Phone: Fax:



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ACCESSORIES ORDER FORM

DISCOUNT STANDARD QTY RATE RATE SUBTOTAL

WASTEBASKET $20.00 $23.00

EASEL $35.00 $41.00

PEDESTAL TABLE - 30” D X 18” H (COCKTAIL) WITH BLACK LINEN $96.00 $109.00

PEDESTAL TABLE – 30” D X 30” H (COCKTAIL) WITH BLACK LINEN $109.00 $132.00

PEDESTAL TABLE – 30” D X 40” H (COCKTAIL) WITH BLACK LINEN $114.00 $136.00

ADDITIONAL LINEN FOR 30” HIGH PEDESTAL BLACK $23.00 $32.00

ADDITIONAL LINEN FOR 40” HIGH PEDESTAL BLACK $27.00 $36.00

BAG RACK $54.00 $68.00

WATERFALL RACK $63.00 $77.00

GARMENT RACK $77.00 $95.00

STANCHION w/ RETRACTABLE BELT $41.00 $50.00

LITERATURE RACK $99.00 $126.00

SHOWCASE (6’W x 38”H x 20”D) Half view with glass shelves $338.00 $428.00

TICKET TUMBLER $68.00 $81.00

SIGN STAND (22” X 28”) $59.00 $77.00

TACKBOARD (4’ X 6’) Velcro & pushpin compatible $113.00 $149.00

TACKBOARD (4’ X 8’) Velcro & pushpin compatible $122.00 $158.00

BANDING (PER PALLET) $50.00 $54.00

SHRINK WRAP (PER PALLET) $50.00 $54.00

TOTAL DUE

TERMS & CONDITIONS To receive Discount Rate, orders must be received & paid for by October 2nd, 2012.

Cancelled orders will be charged at 50% of total if cancelled within 30 days of move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


Phone: Fax:



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Furniture & Accessories Chairs

Padded Stool Molded Padded Sided Executive

Euro-stool Padded w/Arms Swivel

Table

30” D x 40” H 30” D x 18” H 30” D x 30” H 4' x 2', 6’ x 2’, or 8’ x 2’ Pedestal Pedestal Pedestal 30” or 40” Unskirted Table

Skirting Colors: Linen Colors black red blue black white white silver plum 4' x 2', 6’ x 2’, or 8’ x 2’ teal hunter burgundy 30” or 40” Skirted Tables green



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Furniture & Accessories Display Furniture

Show Case Table Top Riser Curved Counter 3-Sided 4-Sided w/White Cover Grid Wall Grid Wall Alcove Counter

And More

Bag Rack Waterfall Rack Garment Rack Aluminum Easel Black Metal Easel Sign Stand

Single Bar Rolling Chrome Stanchion 4’x6’ or 4’x8’ Poster Board Chrome Stanchion Black Literature Clothes Rack w/Retractable Belt Single or Double Sided Black/Red Velvet Rope Rack (6 slots)

Wastebasket Ticket Tumbler



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EXTRA STEEL ORDER FORM

Circle your booth size: 8’ x 10’ 10’ x 10’ 10’ x 20’ Other________

Draw in Extra Steel using the pictures below accordingly:

Apply symbols: xxx=crossbar 8’ pole & base=o 3’ pole & base=

Customize Your Booth (enter the quantity):

Advance Rates-NO CHARGE IF ORDERED BY OCT. 2ND

___ Crossbar ___ 8’ Pole & Base ___ 3’ Pole & Base

On-site Rate and after October 2ND.

___ Crossbar ($9.00) ___ 8’ Pole & Base ($20.00) ___ 3’ Pole & Base ($16.00)

TERMS & CONDITIONS To receive Discount Rate, orders must be received & paid for by October 2nd, 2012.

Cancelled orders will be charged at 50% of total if cancelled within 30 days of move-in. Subtotal $__________

Cancelled orders will be charged 100% of total if cancelled after move-in begins. Total Amount Due $_________ Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


Phone: Fax:

front aisle front aisle



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LIMITS OF LIABLITY In placing of an order for services and/or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of CSI etc. in its sole discretion. Upon participation of any CSI etc. show or event, the exhibitor and its agents shall be bound by the terms and conditions set forth in sections 1 through 14 below. Likewise, once CSI etc. has accepted and approved the exhibitor’s offer, any shipper consigning or delivering a shipment to CSI etc. or its subcontractors on behalf of the Exhibitor shall be bound by the terms and conditions set forth in sections 1 through 14 below.

1. CSI etc. and its subcontractors shall not be liable for damage, loss or delay to uncrated freight, freight improperly packed, glass breakage or concealed damages as determined by CSI etc.

2. Relative to inbound shipments, there may be lapse of time between the delivery of shipment(s) to the booth by CSI etc. or its subcontractors and the arrival of the Exhibitor’s

representative at the booth. Similarly, relative to outgoing shipment(s), it is possible that there will be a lapse of time between the completion of packing and the actual pickup of material from the booth for loading onto a carrier. It is understood that during such times the shipment(s) will be left in the booths unattended. Therefore, it is agreed that CSI etc. and its subcontractors shall not be liable for the loss of, disappearance of, or damage of any items left in the booth unattended at any time. Consequently, all bills of lading covering outgoing shipment(s) submitted to CSI etc. or its subcontractors by the Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist.

3. CSI etc. and its subcontractors shall not be liable for any damage incurred during the handling of materials or equipment requiring special devices to properly load, place, or reload unless 14 days advance notice has been given to CSI etc. in time to obtain the proper equipment. 4. CSI etc. and its subcontractors shall not be responsible for any loss, delay, or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence, including without limitation, strikes, labor disputes, lockouts or work stoppages of any kind, fire, theft, windstorm, water, vandalism, terrorism, acts of war, utilities, and other events of force majeure. Any and all work performed by CSI etc. or its subcontractors up to and including the occurrence of any of the above must be paid in full. 5. CSI etc. and its subcontractors shall not be liable for ordinary wear and tear in handling of materials and/or equipment. 6. CSI etc. and its subcontractors are not insures; i.e., CSI etc. does not insure the Exhibitor’s property against loss or damage, nor does it provide for full replacement va lue should loss or damage occur. Insurance, if any, shall be obtained by the exhibitor. Amounts payable by CSI etc. under this paragraph are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor’s property. Provisions of this paragraph shall apply if Exhibitor’s property is lost or damaged through performance or non-performance of services by CSI etc., or from the negligence of CSI etc., its subcontractors or their respective employees. If such loss or damage occurs, the liability of CSI etc. and its subcontractors shall be limited to a sum equal to $.30 per pound per article, with a maximum liability of $50.00 per item or $1,000.00 per shipment, whichever is less. This amount shall be considered Exhibitor’s agreed-upon damages and exclusive remedy. 7. CSI etc. and its subcontractors shall not be liable to any extent whatsoever for any indirect, special, incidental, or consequential damages which may include, but are not limited to any actual, potential or assumed loss of profits or revenues, loss of use of equipment or products, or any collateral costs that may result from any loss or damage to Exhibitor’s materials or any

injury to Exhibitor’s personnel which may make it impossible or impractical for Exhibitor to exhibit its materials. 8. CSI etc. will not be bound to honor any claim or action brought against CSI etc. or its subcontractors more than 60 days after the date of incident. 9. The Exhibitor agrees, in connection with the receipt, handling, temporary storage and reloading of its freight, that CSI etc. and its subcontractors will provide these services as Exhibitor’s

agent and not as bailee or shipper. If any employee of CSI etc. or its subcontractor sign a delivery receipt, bill of lading or other document, the parties agree that CSI etc. or its subcontractor will do so as the Exhibitor’s agent, and the Exhibitor accepts the responsibility there of . 10. CSI etc. and its subcontractors shall not be liable for shipments received without receipts, freight bills or specified unit. Such shipments will be delivered to booth without guarantee of piece count or condition. 11. Empty container labels will be available at the CSI etc. Service Desk. Affixing the labels is the sole responsibility of the Exhibitor or its representative. It is understood that these labels are used for EMPTY STORAGE ONLY, and CSI etc. and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers. 12. In order to expedite removal of freight from the show site, CSI etc. shall have the authority to change designated carriers, if assigned carriers do not pick up on time. Where no disposition is made by the exhibitor, freight will be taken to a warehouse and forced shipped on a carrier determined by CSI etc. and the Exhibitor agrees to be responsible for payment of charges relating to such handling and shipping. CSI etc. assumes no liability as a result of rerouting or handling. 13. Dry and cold storage – Exhibitor stores products at its own risk. CSI etc. assumes no liability or responsibility for dry or cold storage. 14. The Exhibitor agrees, in the event of a dispute with CSI etc. or its subcontractors related to any loss or damage to any of the Exhibitor’s freight or equipment, that the Exhibitor will not

withhold payment in any amount due to CSI etc. for freight handling services or any other services provided by CSI etc. or its subcontractor as an offset against the amount of the alleged loss or damage. Instead, the Exhibitor agrees to pay CSI etc. prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against CSI etc. or its subcontractor shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits.



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ADVANCE SHIPMENT ~ SHIPPING LABELS

-----------------------------------------------Attach a label to each piece----------------------------------------------------

SHIP TO:

Advance Warehouse Cut Off Wednesday, October 10th, 2012

C/O CSI etc. 2001 S. 15th Avenue Phoenix, Arizona 85007

PHOENIX JEWELRY & ACCESSORY SHOW

COMPANY EXHIBIT NAME:

BOOTH NUMBER

PIECE COUNT: OF

To ensure proper delivery, please attach a label to each container.

Please verify that you are using the correct label:

SHIP TO:

Advance Warehouse Cut Off Wednesday, October 10th, 2012

C/O CSI etc. 2001 S. 15th Avenue Phoenix, Arizona 85007



BOOTH NUMBER

PIECE COUNT: OF

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DIRECT SHIPMENT ~ SHIPPING LABELS

-----------------------------------------------Attach a label to each piece----------------------------------------------------

To ensure proper delivery, please attach a label to each container.

Please verify that you are using the correct label:

SHIP TO: c/o Direct Shipping Must Arrive Only on TUESDAY, OCTOBER 16TH, 2012

Phoenix Convention Center 100 North Third Street Phoenix, AZ 85004



BOOTH NUMBER

PIECE COUNT: OF

SHIP TO: c/o Direct Shipping Must Arrive Only on TUESDAY, OCTOBER 16TH, 2012

Phoenix Convention Center 100 North Third Street Phoenix, AZ 85004



BOOTH NUMBER

PIECE COUNT: OF

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INBOUND/OUTBOUND FREIGHT QUOTE REQUEST Please indicate (circle one): Inbound Shipment Outbound Shipment Round Trip

ORIGINATION DESTINATION

Company Company

Contact Name Contact Name

Street Address Street Address

City, St, Zip City, St, Zip

Phone Number Phone Number

Fax Number Fax Number

Email Address Email Address

Booth Number Booth Number

Number Weight Dimensions- Inches Declared Value of Pieces Description of Goods (Subject to reweigh) (Length x Width x Height) Insurance

Special Instructions

Pickup Date Time Delivery Date Time

Shipping Quote

TSA Certified

Yes No

FREIGHT CHARGE GUARANTEE

Freight Charges are Guaranteed by:

Company/Exhibitor

Attention

Address

City State

Zip

Telephone No.

Shipper/Exhibitor Signature

The above signatory authorizes CSI etc. to charge for shipping, charges are based upon ACTUAL weight.

(Check all that apply) ___Inside Delivery or Pick up ___Lift gate needed ___ Residential pick up or Delivery ___Pallet Jack



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IMPORTANT INBOUND MATERIAL HANDLING/SHIPPING INSTRUCTIONS

It is the responsibility of the exhibiting company to arrange any and all shipments to the CSI etc. warehouse or the convention Phoenix Convention Center.

Advance Shipments - Receiving begins 30 days prior to exhibitor move-in. Shipments must arrive at the warehouse no later than Wednesday, October 10th, 2012. Shipments arriving after that date will be received; however additional charges per the attached rate sheet will be incurred. Warehouse receiving hours are Monday-Friday 8:00AM-4:30PM (closed all major holidays). Shipments arriving outside of those hours will incur additional charges per the attached rate sheet.

DO NOT SHIP YOUR MATERIALS TO THE PHOENIX CONVENTION CENTER PRIOR TO THE ASSIGNED EXHIBITOR MOVE IN DATE OF: TUESDAY, OCTOBER 16TH, 2012

Direct Shipments - Shipments that must be directed to show site can only arrive at the Phoenix Convention Center on TUESDAY, OCTOBER 16TH, 2012 during exhibitor move in hours. Early shipments may be refused. CSI etc. is not responsible, for loss or damages, for shipments that are delivered to the Phoenix Convention Center prior to that date. Items shipped directly to show site and handled by CSI etc. personnel will be charged drayage/material handling per the rate sheet enclosed. Consolidate your shipment and save - Separate shipments received by CSI etc. will not be combined. The minimum 200lb charge applies to each shipment that CSI etc. receives. Shipments arriving at the same time from different destinations are considered separate shipments. Please be aware that FedEx and UPS may split shipments resulting in CSI etc. receiving multiple shipments.

ALL SHIPMENTS MUST BE SENT PRE-PAID; NO COD’S WILL BE ACCEPTED.

Outbound shipments - Outbound shipping is not an automatic process. Outbound Bills of Lading must be completed and turned in to the CSI etc. Service Desk. Do not leave outbound Bills of Lading in your booth. Exhibitors who wish to ship outbound materials via any carrier other than the official show carrier must make arrangements with their carrier to be checked in at the CSI etc. Service Desk by the driver check-in time specified on the Show Information page. Drivers are placed in line for loading on a first come, first serve basis, provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk. Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in. Should your carrier fail to check in by the designated time or refuses to pick up your shipment, CSI etc. reserves the right to re-route shipment via the official show carrier as necessary, at the exhibitor’s expense. NOTE: Any items left on the show floor will either be brought back to the CSI etc. warehouse and additional charges will be incurred or re-routed with CSI etc.’s designated carrier. By shipping your products to CSI etc. and/or the Phoenix Convention Center, you agree to the terms and conditions outlined in the Limits of Liability section of the service kit.



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MATERIAL HANDLING RATES & ORDER FORM MATERIAL HANDLING SERVICES

Advance Shipments – Stored up to 30 days prior to show move-in, delivery to the Phoenix Convention Center, delivery to your booth, storage of empty containers during show, return of containers to your booth at close of show, moving goods to the dock, and loading onto outbound carrier. All shipments received at the warehouse after Wednesday, October 10th, 2012, are subject to additional late shipment charges. Direct Shipments – Are accepted during exhibitor move-in hours ONLY. Early shipments may be refused. *Late Shipments & Site Shipments – Freight received at the warehouse after deadline or at Show Site prior to published move-in or after show opening, are subject to additional handling fees. Weight tickets must accompany shipments. Re-weigh fees applied if necessary.

MATERIAL HANDLING FEES Small Packages: Materials that weigh 50 pounds or less per shipment. Crated: Materials that are skidded or is in any type of shipping container that can be loaded at the dock with no additional handling required. Special Handling: Shipments that are crated van line shipments or packed in such a manner as to require special handling, such as ground loading, side door loading, constricted space loading and designated piece loading or stacked shipments. Also included are mixed shipments without certified weight tickets or delivery receipts, such as FedEx, UPS and POV’s (personally owned vehicles).

Rates Small Packages (50 pounds and less): $48.00 per shipment Crated or Skidded (1 way Overtime): $77.00 per 100 lbs (200 lbs minimum), per shipment Special Handling-Uncrated-Mixed: $90.00 per 100 lbs (200 lb minimum), per shipment

*Late Advance Warehouse/Direct Shipments (Surcharge) 25% of actual cost or $25.00 minimum, per shipment

Piece Carrier Estimated Estimated Count Weight Service Arrival Date Handling Fees

Small Shipments Crated or Skidded

Shipment Special Handling

Shipment

ADVANCE SHIPMENTS DIRECT SHIPMENTS Shipments to arrive between (09/17/12 to 10/10/12)

To arrive ONLY during MOVE-IN hours

Company Name & Booth Number Company Name & Booth Number Phoenix Jewelry & Accessory Show Phoenix Jewelry & Accessory Show CSI etc. c/o CSI etc. 2001 S. 15th Avenue Phoenix Convention Center Phoenix, Arizona 85007 100 North Third Street Phoenix, AZ 85004

TERMS & CONDITIONS: Material handling charges must be paid by credit card (see Order Summary/Payment Authorization form). All shipments, whether shipped in advance or direct to the show site, are subject to the above material handling fees.

Please round up to the nearest 100 lbs when calculating weight. CSI etc. reserves the right to make adjustments to estimates made online or faxed in.

Final charges for Material Handling will be based upon ACTUAL weight. Please be aware of our Payment Policy and Limits of Liability


Phone: Fax:



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EXHIBIT MOVE OUT NOTICE

PRIOR TO CLOSE OF SHOW: Stop by the CSI etc. Service Desk to pick up your Bill of Lading for outbound shipping. Note: Material Handling Charges will apply if CSI etc. did not handle your inbound shipment.

Our Service Desk Hours: CSI etc. Service Desk will be manned during exhibitor move-in and 1 hour prior to close of the show. Any and all shipments, regardless of carrier, MUST have a completed Bill of Lading. A CSI etc. Representative will be on site to assist with your shipping needs.

MOVE OUT: When your boxes return from empty storage, remove all old shipping and “empty” labels. Be certain each box is labeled with the NEW DESTINATION ADDRESS. If not provided by your Representative, shipping labels are available at the CSI etc. Service Desk.

When done packing, leave shipments in your booth space. If you have multiple boxes/cases, group the portions together so a stray piece will not be overlooked. Return completed Bill of Lading to CSI etc. Service Desk when you are packed & ready to ship. If you are using an outside carrier, i.e. UPS or FEDEX, you MUST call them to arrange on-site pick up. Be advised that most carriers do not pick up after regular business hours (i.e. Weekends or after 5 p.m. on weekdays) Any shipments left on the show floor, REGARDLESS OF CARRIER, must have a completed Bill of Lading. When outside carriers do not show up to pick up shipments by the carrier check-in time listed in the exhibitor kit, shipments will be forced on to one of our preferred carriers. The Phoenix Convention Center must be clear, NO shipments will be left on the show floor.

All outbound carriers must be checked in no later than 6:00PM, Friday, October 19th, 2012. Official Onsite Carriers

CSI etc. LOGISTICS ~ SHIPPING MADE EASY



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OUTBOUND SHIPPING INSTRUCTIONS

EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOWSITE TO REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS FREE SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.

SHIPPING INFORMATION

FROM: SHIPPER/EXHIBITOR NAME:

PHOENIX CONVENTION CENTER’S ADDRESS:

100 North Third Street

Phoenix AZ 85004

SHIPPING DESTINATION 1:

TO: COMPANY NAME:

DELIVERY ADDRESS:

CITY STATE ZIP

PHONE: ATTN:

ENTER DESIRED # OF SHIPPING LABELS ____

SHIPPING DESTINATION 2:

TO: COMPANY NAME:

DELIVERY ADDRESS:

CITY STATE ZIP

PHONE: ATTN:

ENTER DESIRED # OF SHIPPING LABELS ____

Please Check Mark Desired Method of Shipment Below

Your Carrier: CSI etc. Logistics Other: _______________________ Type of Service: Ground Air 2nd Day Delivery Next Day Deferred Delivery 2nd Day Deferred Delivery

Once your shipment is packed and ready to be picked up, please return the outbound bill of lading to the CSI etc. Service Desk on the show floor. Shipments without paperwork turned in will be returned to the CSI etc. Warehouse or forced onto another carrier at Exhibitor’s expense. All shipments not picked up or routed on in house carrier will incur a return to warehouse fee of $14.00 per 100 weight; with at 1000 pound minimum charge. CSI etc. does not accept responsibility for any exhibitor property left on the show floor unattended at any time for any reason.



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ARIZONA UNION GUIDELINES AND SAFTEY TIPS To assist you in planning for your participation we are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling. The following is a description of the work rules and an outline of union jurisdiction. CSI etc. has skilled, friendly and quality conscious employees in Arizona available to assist you with most aspects of your exhibiting experience. Arrangements for labor and other services can be made through the forms provided in this exhibitor service kit.

Booth Labor Currently, we have an agreement with the Local International Alliance of Theatrical and Stage Employees (IATSE). Members of this union claim jurisdiction over all setup and dismantling of exhibits, furniture installation, pipe and drape, hanging of signs and laying of floor coverings and unloading and delivering of all display related materials.

Exhibitors may use full-time company personnel that will be staffing their exhibit to assist in setup and/or dismantling of their own booths. Exhibitors may employ the services of Non-Official Contractors providing the following requirements are met: A. Exhibitors must advise CSI etc. in writing, thirty (30) days prior to setup of the show, of their intent to hire an outside

installation and dismantle company or exhibit house to supervise, install, and dismantle their exhibit. The Intent to Use Non-Official Contractor form must be completed by both parties and returned no less than thirty (30) days prior to setup.

B. Non-official contractors must furnish proof of adequate insurance, in the form of an original copy of a policy rider

listing CSI etc. as an additional insured, furnished by their broker to CSI etc. office no less than thirty (30) days in advance of actual installation dates.

C. Non-Official contractors must furnish show management the names, addresses and telephone numbers of key

executives for emergency contact.

D. All personnel must wear proper identification at show site.

All non-official installation and dismantle contractors will be allowed on the exhibit floor only during installation & dismantling hours, and must be identified with a temporary work pass, either supplied by show management or the official service contractor.

Exhibitors that plan to setup and dismantle their own booths or equipment, with their own employees, are not required to fill out the Non-official contractors form or send in proof of insurance.

Material Handling Exhibitors are allowed to unload a mini-van, car, station wagon or pick-up. Exhibitors may use hand-operated equipment that the Exhibitor has provided themselves such as, two wheeled hand dollies and four wheeled flat carts. The use of fork trucks, pallet jacks and any other mechanical equipment is not permitted by anyone other than CSI etc. Any crated materials must be handled by union personnel.

Safety Standing on chairs, tables or other rental furniture is prohibited. Rental furniture is not made to support standing weight. CSI etc. cannot be responsible for injuries or falls caused by the improper use of furniture. If assistance is required to assemble your exhibit, see an Exhibitor Service Representative at the CSI etc. Service Desk or the enclosed Labor Order form.

Gratuities CSI etc. requests that exhibitors do not offer gratuities to our employees, as they are paid an excellent wage denoting a professional status. Any request for tips should be brought to the attention of a representative at the CSI etc. Service Desk.



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INSTALLATION AND DISMANTLE LABOR ORDER FORM LABOR RATES

Per person/ Hour Rate



Labor Hours

Discount Standard Floor Straight Time $68.00 $88.00 $114.00 Monday-Friday, 8:00 am to 4:30 pm Overtime $102.00 $132.00 $171.00 Monday-Friday, 4:30 pm to Midnight,

Saturday – Sunday 8:00 am to Midnight Double Time $135.00 $176.00 $228.00 All days Midnight to 8:00 am & All Observed Union Holidays One hour minimum charge per laborer. Thereafter, labor is charged in ½ hour increments

SUPERVISION OPTIONS

CSI etc. – Supervision

~

Supervision is provided by CSI etc. The charge for the service is 30% of the total labor bill, with a minimum of $45.00 for each installation & each dismantle. Booth instructions with diagrams are required.

EXHIBITOR - Supervision

~ All work performed under the direction of the Exhibitor. Exhibitor must meet the laborer at the CSI etc. Service Desk to start labor.

Exhibitor assumes the responsibility and any liability arising from the work performed by union labor under Exhibitor Supervision. ESTIMATED LABOR ORDER

NUMBER OF SUPERVISION ESTIMATED # DATE TIME LABORER’S Please indicate, CSI or

Exhibitor Supervision OF HOURS RATE SUBTOTAL

INSTALLATION DISMANTLE

Total Due Please estimate the number of workers and hours per workers needed for installation and dismantle. Hours will be calculated to actual hours worked to the original estimate and based upon date received. Additional labor required will be calculated and invoiced at show site rates.

TERMS & CONDITIONS To receive Discount Rate, orders must be received & paid for by October 2nd, 2012. Cancelled orders will be charged at 50% of total if cancelled within 30 days of move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


Phone: Fax:



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CLEANING ORDER FORM CLEANING SERVICES

•All rental carpets ordered from CSI etc. are installed in clean condition. Any cleaning services required within your booth space for debris accumulated during set-up and exhibit hours should be ordered below. •Prices are based on total square footage of booth regardless of area to be cleaned.

Vacuum daily of booth carpet – before initial show opening, and daily thereafter. Price Subtotal x x $0.40 sq ft = 100 square feet minimum order Total Number of Days

Vacuum Once – before initial show opening only. Price Subtotal x x $0.45 sq ft = 100 square feet minimum order Total Number of Days

Porter Service – remove bulk trash from booth, and empty wastebasket periodically during show.

TERMS & CONDITIONS Total Due Cancelled orders will be charged at 50% of total, if cancelled within 30 days of Move-in.

Cancelled orders will be charged 100% of total if cancelled after move-in begins.

Orders must be paid by credit card (see Order Summary/Payment Authorization Form).

Price Subtotal x $110.00 per day =

Total Number of Days


Phone: Fax:

CLEANING RATES (per sq. ft. – 100 sq ft minimum)

PORTER SERVICE (per day)



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NON-OFFICIAL CONTRACTOR Show Management has appointed CSI etc. as the official service contractor to perform and provide necessary services and equipment. Should any Exhibitor wish to employ the service of a contractor other than the official contractor, the following conditions must be met.

1. The Exhibitor must inform CSI etc. of the name and address of the contractor and the work to be performed. This information must be received in writing, no later than 30 days prior to the scheduled move-in date, at CSI etc.

2. The Non-Official Contractor to be used by the exhibitor must do the following:

A. Provide a Certificate of Insurance with at least the following items: Comprehensive, General Liability not less than

$1,000,000 with respect to injuries to any one person in an occurrence. $1,000,000 with respect to injuries to more than one person in any one occurrence; and $1,000,000 with respect to damage of property workman’s Compensation

Insurance, including employee’s liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage. The Insurance Certificate must also include: The Phoenix Jewelry & Accessory Show, exhibiting company name, booth number, and the non-official contractors name and phone number.

B. Agree to abide by the rules and regulations of the show. C. Agree to abide by all union rules and regulations. D. Information must be received at CSI etc. no later than 30 days prior to the scheduled move in date. E. Identification badges must be worn at all times. Temporary badges will be provided. Badges will be issued only to

persons actually used to supervise, install, dismantle, and maintain exhibit-related equipment. All non-official contractors must check-in at the CSI etc. Service Desk prior to setup and dismantle.

F. If the Certificate of Insurance and the Notification of Intent (see below) is not supplied to CSI etc. by the 30 day deadline date, the exhibiting firm or non-official contractor will be required to order labor from CSI etc.

3. For services such as electrical, plumbing, telephone, cleaning, drayage, and forklift operation, no contractor, other than the

official contractor will be approved. This regulation is made necessary because work is done on equipment and in facilities owned by parties other than the Exhibitor. The Exhibitor shall provide only the material and equipment, which is owned and is to be used in the exhibit space.

NOTIFICATION OF INTENT TO USE NON-OFFICIAL SERVICE CONTRACTOR

Company Name: Booth Number:

Contact at Show: Non-Official Contractor: Address: City State Zip

Phone: Fax: Authorized Signature:



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IN BOOTH - FORKLIFT ORDER FORM FORKLIFT RATES Per person/

Hour Rate Per person/ Hour Rate

Labor Hours

Discount Regular All orders place on show site are 30% above Regular Rate Listed. Straight Time

$131.00 $157.00 Monday-Friday, 8:00 am to 4:30 pm

Overtime $196.00 $255.00 Monday-Friday, 4:30 pm to Midnight, Saturday & Sunday – 8:00 am to Midnight

Double Time

$261.00 $340.00 All days Midnight to 8:00 am & All Observed Union Holidays

One hour minimum charge per laborer. Thereafter, labor is charged in ½ hour increments HELPER RATES (to spot machinery) Discount Regular All orders place on show site are 30% above Regular Rate Listed. Straight Time

$68.00 $88.00 Monday-Friday, 8:00 am to 4:30 pm

Overtime $101.00 $132.00 Monday-Friday, 4:30 pm to Midnight, Saturday & Sunday – 8:00 am to Midnight

Double Time

$135.00 $176.00 All days Midnight to 8:00 am & All Observed Union Holidays

FORKLIFT ORDER NUMBER OF NUMBER OF APPROX FORKLIFTS WEIGHT HELPERS DATE TIME HOURS

INSTALLATION DISMANTLE

DESCRIPTION OF WORK TO BE DONE SPECIFY OTHER EQUIPMENT NEEDED Spotting of equipment Straps Installation/Dismantle of Header Chains Other Fork Extensions Crane (call for quote) Cage (call for quote) Provide a contact name for the person in charge of your move-in: Name Phone

TERMS & CONDITIONS To receive Discount Rate, orders must be received & paid for by October 2nd, 2012. Cancelled orders will be charged at 50% of total if cancelled within 30 days of move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


Phone: Fax:



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CUSTOM SIGN ORDER FORM

Size (one color) LETTER DISCOUNT STANDARD (10 words max on White Stock) COLOR QTY RATE RATE TOTAL

7” X 11” Horizontal ___ Vertical___ $28.00 $38.00

7” x 44” Horizontal ___ Vertical ___ $33.00 $43.00




28” x 44” Horizontal ___ Vertical ___ $104.00 $137.00 DIGITAL SIGNS – CSI etc. has full service capabilities for the reproduction of digital graphics. Our capabilities include, but are not limited to, four-color, photo quality, high resolution digital printing, any size banners, exhibit graphics, carpet graphics, and more. DISCOUNT STANDARD DIGITAL SIGNS (four color) RATE RATE TOTAL x = $14.00 sq. ft. $18.00 sq. ft.

Length Width Square foot Design Rate (per hour) is $75.00. This is charged if design copy needs to be manipulated in any way.

BANNERS x = $11.00 $14.00

Length Width Square foot Single Sided

x = X 2 $11.00 $14.00 Length Width Square foot Double Sided

Please contact CSI etc. for art requirements, material options, or special quotes.

TERMS & CONDITIONS Total Due To receive the Discount Rate, orders must be received by October 2nd, 2012. All cancelled orders will be charged 100% of total bill after art work is submitted. A rush delivery fee will be added to all orders received within 5 days of move-in. Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


Phone: Fax:



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CSI etc. GRAPHICS

Artwork Guidelines

Accepted Formats (PC) for graphics (Convert Mac to PC): Corel Draw X4 PDF (uncompressed) Adobe Illustrator CS2 (uncompressed) Adobe Photoshop CS2 (uncompressed) TIFF or JPEG EPS (uncompressed)

Suggested Resolution & Scale: For graphics 48” x 96” or smaller, build file with minimum 300 dpi, at full size. Anything larger than 48”x96”, build file with minimum 300 dpi at ½ of the final size. For example, if your finished graphic

size is 6’ x 24’, create the file at 3’ x 12’.

File Delivery Methods: Email to [email protected] To Upload to our FTP site. Please contact us for FTP information at (602) 923-0011.

Additional Suggestions: Convert all text to curves, or include the font files, in a separate folder, with artwork delivery. Provide color proof for all color sensitive files along with PMS numbers used Detailed instructions for any special services.

Please contact our Customer Service Department for detailed requirements and additional information at [email protected] or by phone at (800)471-7330.





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RENTAL DISPLAY OPTIONS Discount Price Standard Rate Discount Price Standard Rate

QTY _____

$1,450.00 $1,950.00 Please call for graphics

quotes

QTY _____

$2,900.00 $3,400.00 Please call for graphics quotes

QTY _____

$1,750.00 $2,250.00 Please call for graphics quote

QTY _____


QTY _____


QTY _____


QTY _____


QTY _____


Standard Booth Includes: Booth Carpet White Hard Wall Panels Header with Color Artwork Delivery to Show Site Drayage, to Booth Location Installation/Dismantle Labor


QTY _____

Exhibitor Information Booth Number: Company Name:

Contact:

Phone: Fax:



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POP UP RENTAL DISPLAY OPTIONS

Cost Qty Cost Qty

$825.00 Please call for header quote

____

$1,430.00 Please call for header quote

____

Description: 10’ Curved Backwall Display, with

Velcro compatible fabric panels. Included: One Case Table and 3 spotlights

Description: 2 – 10’ Curved Backwall Displays,

with Velcro Compatible fabric panels. Included: Two case tables and 6 spotlights or backlights & fixtures

Computer Work Stations & Reception Counters Cost Qty Cost Qty

$650.00 Please call for graphics quote

____


____

Description: Computer Work Station Description: Reception Counter

Cost Qty Cost Qty


____

Description: Curved Counter

Accessories for Rental Displays Cost Qty Cost Qty

Discount Price: $135.00 Standard Rate: $162.00

____

Discount Price: $200.00Standard Rate: $240.00

____

Description: Slat wall 2’ Wide Description: Slat wall 4’ Wide

TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. All cancelled orders will be charged 100% of total bill after art work is submitted. Cancelled orders will be charged 100% of total if cancelled after move-in begins. A rush delivery fee will be added to all orders received within 5 days of move-in. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). Total Due


Contact:

Phone: Fax:



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RENTAL DISPLAY & ACCESSORIES

DISCOUNT STANDARD

DESCRIPTION QTY RATE RATE SUBTOTAL

2’ x 8’ Grid Wall

$100.00 $115.00

2’x6’ Grid Wall

$100.00 $115.00

Gridwall Brackets (per set of 2)

$10.00 $15.00

Gridwall Hooks (per hook)

$5.00 $6.00

Shelf for both Gridwall and Rental Displays Booths.

$10.00 $15.00

TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. Cancelled orders will be charged 50% of total bill if cancelled within 30 days of Move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. For other colors please call for prices and availability. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). Total Due


Phone: Fax:



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RENTAL DISPLAY & ACCESSORIES CONTINUED

1 Meter Counter, white, black or gray panels

$324.00 $374.00

1 Meter Counter, with Custom Graphics

$461.00 $510.00

1 ½ Meter Counter, white, black, or gray panels

$490.00 $539.00

1 ½ Meter Counter, with Custom Graphics

$691.00 $740.00

2 Meter Counter, white, black, or gray panels

$654.00 $704.00

2 Meter Counter, with Custom Graphics

$924.00 $974.00

Half Page Holder

$15.00 $20.00

Full Page Holder

$15.00 $20.00

Note: All Counters come with one (1) shelf. Locking doors are also available. Please call for pricing.

TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. Cancelled orders will be charged 50% of total bill if cancelled within 30 days of Move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. For other colors please call for prices and availability. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). Total Due


Contact:

Phone: Fax:



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KOOL & UNIQUE FURNITURE

Discount Rate

Standard Rate

Discount Rate

Standard Rate

White Acrylic/Leather

Bench Seat, 40"L x 16"D x 19"SH, Lit any

color

$210.00

QTY ___

$265.00

QTY ___

White Acrylic/Leather bench seat-white 40"L x

16"D, 19"SH

$210.00

QTY ___

$265.00

QTY ___

White Acrylic/Leather Cube Seat, 22"L x 22"D, 19"SH,

Lit any color

$180.00

QTY ___

$225.00

QTY ___

White Acrylic/Leather cube seat-white 22"L x

16"D, 19"SH

$180.00

QTY ___

$225.00

QTY ___

Acrylic Barstool, 18"L x 18"D x 42"H, 30"SH, Clear

with a chrome frame

$65.00

QTY ___

$85.00

QTY ___

Black Suede Curved

Bench, 96"Rd x 18"W x

19"H, 19"SH

$180.00

QTY ___

$225.00

QTY ___

Red Suede Curved

Bench, 96" x 18"W x 19"H,

19"SH

$180.00

QTY ___

$225.00

QTY ___

Curved Bench, White 96" X 18"W x 19"H, 19" SH

$180.00

QTY ___

$225.00

QTY ___

Flat Suede Banquette

Black 90"L x 42"D x 39"H,

19"SH

$470.00

QTY ___

$590.00

QTY ___

Flat Suede Banquette Red 90"L x 42"D x 39"H,

19"SH

$470.00

QTY ___

$590.00

QTY ___

Tufted Leather Banquette,90"L x 42"D x 39"H, 19"SH, White

$470.00

QTY ___

$590.00

QTY ___

White Leather Straight Bench, 72"L x 24"D x 19"H, 19"SH,-Custom Colors

$180.00

QTY ___

$225.00

QTY ___

TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. Cancelled orders will be charged 50% of total bill if cancelled within 30 days of Move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins Orders must be paid by credit card (see Order Summary/Payment Authorization page). For other colors please call for prices and availability.

_____________ SUBTOTAL 1



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KOOL & UNIQUE FURNITURE

Discount Rate

Standard Rate

Discount Rate

Standard Rate

Truss Barstool, black seat, 13"Rd x 30"H

$65.00

QTY ___

$85.00

QTY ___

Truss Barstool, red seat, 13"Rd x 30"H

$65.00

QTY ___

$85.00

QTY ___

Truss Barstool, white seat, 13"Rd x 30"H

$65.00

QTY ___

$85.00

QTY ___

Bella Chair, 22"L x19"D x 36"H, 18"SH,

white leather & chrome

$65.00

QTY ___

$85.00

QTY ___

Acrylic Chair, 17"L x 17"D x 40"H, 19"SH, Clear with a white

seat

$65.00

QTY ___

$85.00

QTY ___

Hugo Leather Chair, 44"L x 35"D x 32"H,

17"SH, black

$290.00

QTY ___

$365.00

QTY ___


17"SH, red

$290.00

QTY ___

$365.00

QTY ___


17"SH, white

$290.00

QTY ___

$365.00

QTY ___

Splitback Leather Chair, 36"L x 35"D x 31"H, 15"SH, black

$290.00

QTY ___

$365.00

QTY ___

Splitback Leather Chair, 36"L x 35"D x 31"H, 15"SH, white

$290.00

QTY ___

$365.00

QTY ___

Splitback Daybed Black 79"L x 42"D,

19"SH

$420.00

QTY ___

$525.00

QTY ___

Splitback Daybed White 79"L x 42"D,

19"SH

$420.00

QTY ___

$525.00

QTY ___

Hugo Ottoman, 43" square, 17"SH, white

$180.00

QTY ___

$225.00

QTY ___

Hugo Ottoman, 43" square, 17"SH, black

$180.00

QTY ___

$225.00

QTY ___ TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. Cancelled orders will be charged 50% of total bill if cancelled within 30 days of Move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). For other colors please call for prices and availability.

________________

SUBTOTAL 2



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KOOL & UNIQUE FURNITURE Discount

Rate Standard

Rate Discount

Rate Standard

Rate

Hugo Ottoman, 43" square, 17"SH, red

$180.00

QTY ___

$225.00

QTY ___

Splitback Ottoman, 35"L x 45"D, 15"SH, black

$290.00

QTY ___

$365.00

QTY ___ Splitback Ottoman, 35"L x 45"D, 15"SH, white

$290.00

QTY ___

$365.00

QTY ___

Hugo Leather Sofa, 88"L x 35"D x 32"H, 17"SH, black

$420.00

QTY ___

$525.00

QTY ___ Hugo Leather Sofa, 88"L x 35"D x 32"H, 17"SH, red

$420.00

QTY ___

$525.00

QTY ___

Hugo Leather Sofa, 88"L x 35"d x 32"H, 17"SH, white

$420.00

QTY ___

$525.00

QTY ___

Splitback Leather Sofa, 80"L x 35"D x 31"H, 15"SH,

black

$420.00

QTY ___

$525.00

QTY ___

Splitback Leather Sofa, 80"L x 35"D x 31"H, 15"SH, white

$420.00

QTY ___

$525.00

QTY ___

48" Etched Acrylic Round

Table, 24" square base, 30" tall, Lit any color

$180.00

QTY ___

$225.00

QTY ___

48" Etched Acrylic Square Table, 24" square base, 30" tall,

Lit any color

$180.00

QTY ___

$225.00

QTY ___

72" Etched round-lit any

color 24" square base,

30" high

$180.00

QTY ___

$225.00

QTY ___

72" Acrylic Viewbox Table / Buffet, 72"L x 30'D x 30"H, 2

viewbox bases support this piece which can be filled with seasonal elements, company

products, etc.

$380.00

QTY ___

$470.00

QTY ___

Clear Acrylic Coffee Table, 36"L x 22"D x

14"H

$140.00

QTY ___

$175.00

QTY ___

White Acrylic Coffee Table, 40"L x 16"D x 16"H, Lit any

color

$140.00

QTY ___

$175.00

QTY ___

TERMS & CONDITIONS To receive the Discount Rate, orders must be received by October 2nd, 2012. Cancelled orders will be charged 50% of total bill if cancelled within 30 days of Move-in. Cancelled orders will be charged 100% of total if cancelled after move-in begins. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). For other colors please call for prices and availability.

________________

SUBTOTAL 3



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Rate Standard

Rate Discount

Rate Standard

Rate

Metal Coffee Table, 34"L x

20"D x 14"H, red

$140.00

QTY ___

$175.00

QTY ___

Metal Coffee Table, 34"L x 20"D x 14"H,

white

$140.00

QTY ___

$175.00

QTY ___

30" Round Truss Table, 42" tall

$160.00

QTY ___

$200.00

QTY ___

White Acrylic Coffee Table 40"L x 16"D x 16"H

$140.00

QTY ___

$175.00

QTY ___

Geo Highboy, 23" square, 42" tall,

Lit any color

$160.00

QTY ___

$200.00

QTY ___

White Acrylic End Table, 22"L x 22"D x 16"H, Lit any color

$90.00

QTY ___

$115.00

QTY ___

White Acrylic End Table 22"L x 22"D

x 16"H

$90.00

QTY ___

$115.00

QTY ___

Clear Acrylic End Table, 10"L x 12"D x 14"H

$90.00

QTY ___

$115.00

QTY ___

Metal End Table, 20"L x 20"D x 14"H, black

$90.00

QTY ___

$115.00

QTY ___

Metal End Table, 20"L x 20"D x 14"H, red

$90.00

QTY ___

$115.00

QTY ___

Metal End Table, 20"L x 20"D x 14"H, white

$90.00

QTY ___

$115.00

QTY ___

Metal Coffee Table, 34"L x 20"D x 14"H, black

$140.00

QTY ___

$175.00

QTY ___


________________

SUBTOTAL 4



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Rate Standard

Rate Discount

Rate Standard

Rate

30" Round Etched Highboy, 42"

tall, Lit any color

$160.00

QTY ___

$200.00

QTY ___

30" Round Etched Lowboy, 30"

tall, Lit any color

$160.00

QTY ___

$200.00

QTY ___

48" Acrylic Viewbox 24"

square base, 30" high

$210.00

QTY ___

$265.00

QTY ___

36" Square Viewbox Highboy, 36" square

base, 42" tall

$180.00

QTY ___

$225.00

QTY ___

24" Square Viewbox Highboy small,

42" high

$180.00

QTY ___

$225.00

QTY ___

36" Square Viewbox Lowboy, 24" square

base, 30" tall

$180.00

QTY ___

$225.00

QTY ___

Geo Hybrid, 72"L x 24"D x 42"H, Lit

any color

$620.00

QTY ___

$765.00

QTY ___

Etched acrylic, 72"L x 30"D x 42"H, Lit any

color

$420.00

QTY ___

$525.00

QTY ___

Super Ultra Glow-Lit any color 8'L x

30"D x 42" H Tiered serving

area- 42"H x 30H

$760.00

QTY ___

$950.00

QTY ___

Super Ultra glow-lit any color w/logo 8'L x 30"D x 42"H, Tiered serving area 42"H x

30"H

$960.00

QTY ___

$1,190.00

QTY ___


________________

SUBTOTAL 5


Phone: Fax:



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Fender 300 Pro

• Output for an external powered

sub-woofer. • Reduced dimensions and weight.• Redesigned speaker system with

8” woofer and improved clarity.• New studio-quality digital reverb.

The six-channel Passport 300 PRO takes it to the next level with 300 watts of power. Sub-out jack for an external powered subwoofer, Light weight, smaller physical dimensions, Phantom power, and a redesigned speaker system with improved clarity. Only takes one minute to set up. Perfect for seminars and an excellent way to draw attendees to your booth.

UHF Wireless Handheld Kit Our 16 channel UHF frequency agile wireless handheld transmitter. Works with Passport® UHF wireless systems. Will not work with older VHF wireless receivers.

DISCOUNT STANDARD

DISCRIPTION QTY RATE RATE TOTAL

Fender 300 Pro PA System

$250.00 $325.00

Wireless Microphone

$100.00 $130.00


Phone: Fax:



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CSI etc. ~ AUDIO VISUAL ORDER FORM QTY RATE TOTAL

VIDEO MONITORS (If mounting, please call with spec’s for pricing) 20” LCD (for computer use only!) $55.00 32” (PC/HDTV) $195.00 42” (PC/HDTV) On feet w/stand (check one) $395.00 50” (PC/HDTV) On feet w/stand (check one) $495.00 VIDEO PLAYERS STANDARD DVD $25.00 BLU-RAY DVD $95.00 DATA PROJECTORS 2.3K LUMENS $250.00 4.5K LUMENS $375.00 SCREENS & ACCESSORIES 6 FOOT TRIPOD W/SKIRT $25.00 8 FOOT TRIPOD W/SKIRT $35.00 CART WITH SKIRT 34” 44” 54” (check one) $30.00 COMPUTERS (INCL: WINDOWS PRO – MIRCOSOFT OFFICE 2007 – ADOBE ACROBAT) DESKTOP INTEL QUAD CORE (INCL: KEYBOARD, MOUSE & SPEAKERS) $135.00 LAPTOP INTEL DUAL CORE $195.00 AUDIO P.A. SYSTEM (1 SPEAKER) WITH WIRED MIC. Lavaliere Hand Held $150.00 P.A. SYSTEM (2 SPEAKER) WITH WIRED MIC. Lavaliere Hand Held $190.00 WIRELESS MIC. (USE W/SYSTEM ABOVE) Lavaliere Hand Held $95.00 CD PLAYER (USE W/SYSTEM ABOVE) $25.00

PLEASE NOTE: This form is only a partial list of equipment featuring commonly requested items. We stock a full line of audio and video equipment. For items not found above, please inquire about availability and prices.

TERMS & CONDITIONS To insure availability all orders must be received & paid in full by October 2nd, 2012. Subtotal Cancelled orders must be received 48 hours prior to delivery date to avoid charged. If services have already been provided at the time of cancellation, 50% of original charges will be applied with a minimum charge of one full day. All orders must have 100% of estimated charges plus sales tax remitted with order. Prices are based on a “per day” usage. Setup days with no equipment usage will NOT be charged! There is a $90.00 service fee which includes the delivery and pick-up of equipment. Any additional labor required must be specified in advance.

# of Show Days

Equipment Total Delivery $90.00

Total Amount Due

Orders must be paid by credit card (see Order Summary/Payment Authorization page).


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MASSAGE THERAPY SERVICE

MASSAGE THERAPY RATES

DATE START TIME END TIME NUMBER OF THERAPISTS

NUMBER OF HOURS

HOURLY RATE (min. 4 hours)

TOTAL

6/15 12:00 pm 4:00 pm 2 x 4 x $90.00 = $720.00 Note: Above entry is an example for you reference.

x x x

Note: There is a four (4) hour minimum charge per therapist. Thereafter, labor is charged in one (1) hour increments. 7 day advance notice is required to secure one (1) or two (2) therapists. 14 day advance notice is required to secure more than two (2) Massage Therapists. TERMS & CONDITIONS Total Due Cancellations must be received 72 hours prior to Show Move-In. Failure to notify CSI etc. of cancellations will result in a four (4) hour minimum rate per therapist. Orders must be paid by credit card (see Order Summary/Payment Authorization Form). Each massage therapist is licensed by the State of Arizona.


Phone: Fax:



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PLANT & FLORAL ORDER FORM DISCOUNT STANDARD TOTAL

QTY CUSTOM FLORAL DESIGNS RATE RATE Small Traditional (12”) $75.00 $95.00 Large Traditional (18”) $95.00 $105.00 Small Tropical (12”) $75.00 $95.00 Large Tropical (18”) $95.00 $105.00 Boutonnieres $15.00 $20.00 Corsages $20.00 $30.00 DISCOUNT STANDARD TOTAL

QTY BLOOMING PLANTS RATE RATE Mum Yellow____White____ Purple____ $30.00 $40.00 Azalea Red___Pink___White___ $40.00 $50.00 Bromeliad Red___Yellow___Pink___ $40.00 $50.00 Kalanchoe Red___Yellow___Orange___ $35.00 $45.00 DISCOUNT STANDARD TOTAL

QTY TROPICAL PLANTS RATE RATE Small Ferns $30.00 $40.00 Large Ferns $45.00 $55.00 3-4 Foot Green Plant $65.00 $80.00 5-6 Foot Green Plant $90.00 $110.00 7-8 Foot Green Plant $120.00 $135.00 DISCOUNT STANDARD TOTAL

QTY MISCELLANEOUS RATE RATE Cactus (Southwest Theme) Call for quote Call for quote Lighting (Twinkle/Up/Can) Call for quote Call for quote Assorted Containers Call for quote Call for quote TERMS & CONDITIONS To receive the discount rate, orders must be received & paid for by October 2nd, 2012.

Cancelled orders will be charged at 50% of total due if cancelled within 30 days of move in. Cancelled orders will be charged 100% of total if cancelled after move-in begins.

Subtotal

Orders must be paid by credit card (see Order Summary/Payment Authorization Form). Minimum delivery charge of $15 or 15% of total order will apply.

Delivery

$15 or 15%

Total Due


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SHOW PHOTOGRAPHY

CSI etc. photographers can make available full-service photography of exhibits, booth promotions, booth personnel, show floor activity, press conferences, PR events, and on-floor product photography.

CSI etc. photography services include digital enhancement of exhibit views, which may include retouching, surroundings removal or other alterations, as well as digital release and printing up to large display sizes. Our digital press room provides exhibitors well-timed access to digital photographs of their events and the ability to electronically send them to international press or Show Management.

PHOTOGRAPY PACKAGES

Description QTY RATE TOTAL

Basic Booth Package: Ground-floor front view (empty), high-resolution. JPEG file with full usage rights, sent via email. $80.00

Deluxe Booth Package: Ground-floor front view, plus (2) 45 degree ladder shots, basic Photoshop tweaks, RAW files on CD with full usage rights. $120.00

Other View Options: (circle one) With Staff With Visitors 8’ Aerial View Add. Angle/Side $35.00/view

RAW File Options: RAW file with full usage rights on CD (replaces JPED file) $35.00/CD

Show Highlights: Up to 60 Minutes of unlimited shooting (crowd, signage, sponsor recognition, key booths, etc.) All files on CD with full usage rights: $650.00

TERMS & CONDITIONS Orders must be received by October 2nd, 2012 to insure photographer availability. SUBTOTAL Orders cancelled 48 hours prior to exhibitor move-in will be charged 50% of the full price. Cancelled orders will be charged 100% of total if cancelled after move-in begins. TOTAL DUE Orders must be paid by credit card (see Order Summary/Payment Authorization Form).


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FIRE REGULATIONS

BOOTH CONSTRUCTION Using other than what has been provided by CSI etc., i.e. booths, platforms and space dividers, shall be made of materials that are flame resistant or rendered so, to the satisfactory of the Fire Department representatives. Coverings for counters or tables used within or as part of the booth shall be flame resistant. All electrical wiring and apparatus will be a 3-wire UL type approved.

FIRE RESISTANT TREATMENT

All decorations, drapes, signs, banners, acoustical materials, cotton, paper, hay, straw, moss, split bamboo, plastic cloth and similar materials shall be flame resistant unless smaller the 1232 square inches or 28” x 44”, if separated from other

combustibles by a minimum of 12” horizontally and 24” vertically. Oil cloth, tar paper, nylon and certain other plastic materials cannot be made flame resistant, and their use is prohibited.

COMBUSTIBLES

Literature on display shall be limited to reasonable quantities (one-day supply). Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department. All exhibit and display empty cartons must be stored in an approved drayage area. If show is under a 24-hour approved manned security program, automobiles are allowed to retain 1 gallon or less of fuel, and gas caps must be taped. Batteries are to be disconnected and taped.

Storage behind booth back wall is strictly prohibited. OBSTRUCTIONS

Aisles and exits, as designated on approved show plans, shall be kept clean, clear, and free of obstacles. Booth construction shall be substantial and fixed in position in specified areas for the duration of the show. Easels and any signage shall not be placed beyond the booth area into aisles. Firefighting equipment shall be provided and maintained in accessible, easily seen locations and may be required to be posted with designation signs.



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CSI etc. Services

Full Trade Show Freight & Material Management Handling

Pipe & Drape Electrical Services

Logistics Carpeting

General Labor Cleaning & Porterage

Floor Plans Floral & Foliage

Advance Warehousing Photography

Audio Visual Installation & Dismantling

Custom Graphics Traffic Stoppers

Poster Boards Event Production

Specialized Services Specialty Décor

Exhibit Rentals Models & Product Demonstrators

Signage Entertainment

Specialty & Traditional Furnishings

1 | P a g e

2 | P a g e

Dear Exhibitor,

The Phoenix Convention Center and the Phoenix Fire Department have partnered to assist

you in both a safe and successful experience in our facility. To facilitate this, the Phoenix

Convention Center has an in-house Fire Marshal Program and will work with you from the

planning phase to show opening. To help ensure a safe show for both you and the other

exhibitors and attendees, a fire inspection of all exhibit booths will be conducted to ensure

compliance with the fire and life safety requirements. We not only conduct a fire inspection

prior to the event opening, but conduct walkthroughs during your move-in to help eliminate

any last minute issues.

To assist in the planning and operation of your booth, we have created a “Life Safety and

Regulations Handout”. This handout is designed to cover some of the most common fire

and safety issues that you may encounter with your booth.

This handout is not a complete list of all relevant code requirements. Please keep this in

mind that it was designed to answer the most common questions and circumstances. If you

have questions, please feel free to contact me directly. I look forward to working with you

to ensure your experience is both safe and successful.

Mary Schilling, Fire Inspector, Phoenix Fire Department

Phoenix Convention Center

100 N. 3rd Street, Floor 2A – West Building

Phoenix, AZ 85004

Office 602.495.5774

FAX 602.744.2882

3 | P a g e

General Requirements:

ALL EXHIBIT/DISPLAY CONSTRUCTION, DECORATION MATERIAL, AND DRAPE must be flame retardant. Oil cloth, tar paper, nylon, plastic cloth, and certain other plastic materials that cannot be rendered flame retardant, through spray or dip application, are prohibited. Vertical carpet is also prohibited unless it is flame retardant. Please have the material’s fire resistive documentation available prior to the show opening. If documentation for the material is not available then proof of satisfactory flame retardancy may include a field flame test based on NFPA 701*. This will require the material to have a 1 X 4 inch sample cut. *Please note that the NFPA 701 test is a “destructive test” and the sample could be discolored or destroyed.

Plywood less than ¼” in thickness must be flame retardant treated lumber. The product shall not be

painted or similarly modified until the material has been inspected and the flame retardant marking/labeling verified.

Exits and aisles must be clear of all obstructions. This includes chairs, tables, product, trailer

tongues, displays, etc. At no time shall a fire alarm horn/strobe be blocked or covered.

Common Questions: Q: Can I have chairs at the front of my booth? A: You may have chairs at the front of the booth provided they are still inside the booth when occupied. This may require the table(s) they are located at to be farther inside the booth

A minimum three (3) foot clearance shall be provided around all fire extinguishers*, fire hose

cabinets, standpipe connections, automatic external defibrillators, and fire alarm pull stations. These devices shall also be clearly accessible and visible from the aisles. NOTE: If fire extinguishers are obstructed, the client is responsible for providing a fully operational 2A-10BC fire extinguisher in a visible, accessible location.

Common Questions: Q: Can I just move the blocked extinguishers out of the cabinet? A: No. The building’s fire extinguishers shall not be removed from the cabinets. You or the general service contractor / decorator will need to provide one.

4 | P a g e

Combustible materials such as pamphlets and other paper products shall be limited to a one (1) day

supply and maintained in an orderly fashion inside the booth. No storage is allowed behind the booths. Registration area will also be limited in storage amounts.

Common Questions: Q: Where can I store these items? A: You can make arrangements to have the general service contractor/decorator provide storage on the dock or other approved space.

Combustible containers, such as wood crates and empty cardboard boxes shall be stored outside of

the exhibit space or inside an approved storage area. General service contractors/decorators can provide storage options

Operational single station smoke detectors shall be provided in all enclosed exhibits and vehicles

exceeding 120 square feet (i.e. recreational vehicles, mobile homes, tents, simi trailers, etc.). Covered exhibits and booths exceeding 300 square feet shall obtain prior approval and comply with additional automatic sprinkler protection requirements.

Booths which require more than 50 feet travel distance to an exit aisle shall be provided with a

minimum to two (2) exits remote from each other.

Common Questions: Q: When does this apply? A: Some show floors will have a large bulk booth with drape around it like a book store or merchandise shop. If additional exits are required they will be noted on the approved plan.

Any structure designed with a second level intended to be occupied shall submit plans stamped by a licensed structural engineer prior to move in. These booths shall be reviewed and approved by the Phoenix Fire Department and, if applicable, the Building Safety Department prior to setup in the facility.

Two story booths with only one means of egress from the upper level shall have a posted maximum

occupant load of ten (10) persons on the second level.

Exit signs shall be visible from all locations. If exit signs are not visible, temporary exit signs shall be posted as approved by the Fire Marshal. If the space’s lighting is at a low enough level in which the temporary exit sign(s) are not visible, then internal or external illuminated signs shall be used.

Aisles in an exhibition or tradeshow shall be a minimum ten (10) feet wide. NOTE: This width may be increased based upon the show type and setup.

Vehicles, freight, storage, or other items shall not be stored or left in the path of the roll-up or sliding

doors. At no time shall doors be obstructed from self-closing.

5 | P a g e

Liquid and Gas Fueled Vehicles and Equipment for Display:

Common Questions: Q: Who inspects the vehicle? A: The in-house security company providing the event security will inspect the vehicles. Two inspections will be conducted. The fuel will be check prior to entry to the exhibit hall and another will be conducted once the vehicle is set in the booth with the fuel cap and battery secured.

All fuel tank fill caps shall be self locking or taped in an approved manner to prevent tampering.

Fuel in the fuel tanks shall not exceed one quarter of the tank capacity or five (5) U.S. gallons (18.9L),

whichever is less.

Common Questions: Q: What about Semi trucks? A: We understand that Semi trucks cannot operate with 5 gallons or less of fuel down or up the ramps to the exhibit halls. Therefore, if the Semi’s tractor is on display it shall have the smallest amount of fuel in its tank to make it into the exhibit space.

Vehicles or equipment shall not be fueled or defueled on City of Phoenix property.

The battery’s positive post must be disconnected. If approved by the Fire Marshal, batteries used to power auxiliary equipment may be permitted to be kept in service.

Common Questions: Q: What if I would like to display the vehicle’s sound or electronics? A: The in-house electrical company can provide shore power to the vehicle. The exhibitor will need to provide an inverter.

CNG, LNG, LPG (propane) and hydrogen fuel tanks shall have their emergency shut off valve(s) in the closed position.

RV’s, campers, tractor trailers, and other vehicles with more than 120 square feet of ceiling shall have an operational smoke detector per divided section.

It may be necessary to inspect, move or relocate a vehicle before a show. For this reason, it is recommended that a set of keys be available on site for all vehicles.

Fuel storage shall be located outdoors in approved cabinets at a location approved by the Fire Marshal.

6 | P a g e

Cooking and Warming Devices:

All cooking and warming devices shall be approved by the Fire Marshal. All cooking and warming devices shall be listed by a recognized testing laboratory, i.e. UL or FM.

Open flame cooking devices shall be isolated from the public by placing the devices a minimum 48 inches from the public accessible area or provide a non-combustible three (3) sided non-combustible barrier between the public and the device(s).

Common Questions: Q: Does this mean an exhibitor cannot cook in the booth next to an aisle? A: No. Exhibitors can cook in the booths provided the distance or barrier requirement above is met. This will require the cooking to be done at the rear of the booth or at the front with a barrier as stated above.

Individual cooking or warming devices shall not exceed 288 square inches of cooking surface.

The table surface holding the cooking or warming device using combustible oils or solids must be made of a non-combustible material.

Common Questions: Q: Does this mean the table needs to be metal? A: No. The table’s surface needs to be none combustible. This could be a wooden table with a metal sheet or buffet pan beneath the cooking device.

A minimum of two (2) feet shall be provided between devices.

Combustible materials (including booth drape) shall be maintained a minimum two (2) feet from cooking and warming devices.

An approved 20BC rated dry chemical fire extinguisher shall be provided within 30 feet of deep fat fryers using animal based oil.

A wet chemical type “K” fire extinguisher shall be located within 30 feet of any cooking device that utilizes vegetable based oil.

Butane burners are allowed provided that the following are met:

a. The cylinder(s) and appliances shall be listed.

b. Appliances shall not have more than two (2) 10 ounce (296 ml) non-refillable butane gas cylinders, each have a maximum capacity of 1.08 lb (.490 kg).

c. Cylinders shall be connected directly to the appliance and shall not be manifolded.

d. Cylinders shall not be in the building after show hours.

e. Additional replacement and empty cylinders shall be stored outside the building.

A noncombustible lid shall be immediately available and shall be of a sufficient size to cover the devices cooking well.

7 | P a g e

Electrical:

Non-grounded two (2) wire 110v extension cords are NOT permitted. Most of theses cords are only listed for residential use.

Extension cords shall not run under carpet or rugs unless designed to do so, or if it is approved by the in-house electricians.

There shall be a two (2) foot clearance between halogen or other high intensity lights and combustibles or per the manufacturer’s instructions.

Halogen and other high intensity lighting shall have the original factory guards in place over the lens/glass.

All electrical cords, devices and equipment shall be free from defects and operated per their manufacturer’s instructions.

All electric cords in the path of travel shall be taped down to prevent tripping.

All electric devices shall be listed by a nationally recognized laboratory, i.e., UL / FM.

Placement of cables along floors, aisle ways, doorways or other areas that can create a trip hazard or prohibit accessibility is prohibited. If cords do not exceed a #2 pencil size they may be taped down. The tape shall cover the cord in a parallel direction.

Hazardous Material:

Material Safety Data Sheets (MSDS) are required to be onsite and accessible for all approved hazardous materials brought into the facility. ALL hazardous materials shall be approved by the Phoenix Fire Department and the Phoenix Convention Center prior to being brought into the facility.

The following hazardous materials are PROHIBITED:

LPG cylinders in excess of 2.5 pounds (1 kg) water capacity

Flammable compressed gases, such as acetylene.

Flammable liquids, including but not limited to, gasoline, kerosene, cleaning solvents, thinners and other petroleum-based liquids except those allowed in section LIQUID AND GAS FUELED VEHICLES.

Pool chemicals, pesticides, herbicides, poisons, and other such products.

Explosive materials, unless approved by the Fire Marshal, such as pyrotechnic materials.

Cryogenics (i.e. liquid nitrogen, liquid oxygen), unless approved by the Fire Marshal

8 | P a g e

Open flame Devices:

Open flame devices are PROHIBITED with the exception of the following:

Cooking or warming devices in compliance with the COOKING AND WARMING DEVICES section.

Sterno may be used for warming trays with an operational, visible and accessible 2A-10BC fire extinguisher within 30 feet.

Candles that have been pre-approved by the Fire Marshal and Phoenix Convention Center.

Fire Watch:

A fire watch, in accordance with the Phoenix Fire Code, shall be in place during the following conditions:

Any time fog, smoke or haze is used.

Any time pyrotechnic effects are used.

The fire alarm is in a modified mode.

When the Phoenix Fire Department and/or the Phoenix Convention Center determine the hazards associated with an operation or event warrants.

etc. phoenix jewelry & phoenix convention center ... -...

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