established in terms of the quantity surveying profession act 49 …€¦ · candidate cv attached...

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THE SOUTH AFRICAN COUNCIL For the

QUANTITY SURVEYING PROFESSION Established in terms of the Quantity Surveying Profession Act 49 of 2000

E-LETTER

Date: 9 May 2019 Issue No. 4

Application for CETA /SACQSP Discretionary Grant for the Candidacy Programme

The South African Council for Quantity Surveying Professionals has been awarded a discretionary grant by the Construction Education and Training Authority (CETA) for the Candidacy Programme which will run for three (3) years. The purpose of the grant is to assist Candidates with their Candidacy requirements to achieve Professional registration. Thus the grant will assist with Candidate Registration fees and Professional Skills Modules (PSM). The three (3) year programme will assist with the relevant exposure of the Candidate structured learning. Section 15. (5) of the Quantity Surveying Profession state that:- The Council may establish and administer an education fund for the education, training and continuing education and training of registered persons and students in the quantity surveying profession. This awarded grant by CETA will definitely assist the Council to fulfil this mandate. The contract between the SACQSP and CETA is subject to the fulfilment of the following conditions; The Council must: 1. embark on a process of recruitment, identification and selection of 60 Candidates that will participate in the project 2. develop and submit to the CETA an itemised budget for the project The following additional conditions shall also apply as specified conditions to be met in respect to the awarded project: 1. a minimum of 40% of the candidates participating on the project must be females 2. unless the CETA has given its written consent to the contrary, a minimum of 2% of the candidates on the project must be People with Disability

3. candidates engaged on the project may not be participating in any other skills development programmes / project funded by another public institution 4. the duration of the candidacy programme shall be as per the requirements of the SACQSP but may not exceed 36 (thirty six) months 5. the allocation is for the first year only and is subject to the further funding at the sole discretion of the CETA, which discretion shall be guided by the performance of the individual candidate participating on the project To apply for the grant you need to meet the following criteria; 1. You need to be a South African Citizen

2. You must be employed in a company where you will obtain experience in Quantity Surveying

3. You must be assigned a mentor or supervisor registered with the SACQSP, and in good standing with their current registration fees and Continuous Professional Development (CPD). 4. You must have attained your qualification from a University of Technology If you meet the above criteria and would like to apply, please complete the attached application form and submit it with the following supporting documents; 1. Certified copy of your ID

2. Certified copy of your statement of results from your institution where you completed your qualification

3. Certified copy of your degree/diploma certificate

4. Contract of employment 5. ID size or passport photo (appended on the right hand size of the application form) 6. Proof of SACQSP registration 7. Copy of the candidate’s CV 8. Original proof of residence or certified copy 9. Proof of residential address (original municipal account, bank statement, account statement or original letter from Tribal Authority 10. Affidavit in support of proof of address (if address is not in the name of the learner) 11. Candidates with a disability to submit an original medical certificate on a CETA template completed, signed and stamped by a medical practitioner registered with the HPCSA or a certified copy of an existing medical report (must have been certified within 3-months of submission to the CETA). CLOSING DATE: 24 May 2019 SUBMIT APPLICATIONS TO: [email protected]

Candidacy Application Form CONTROLLED COPY Page 1 of 3

REVISION : 1

CANDIDACY APPLICATION FORM

PLEASE SELECT THE PROVINCE WHERE YOU RESIDE

GAUTENG

NORTH WEST LIMPOPO

WESTERN CAPE

NORTHERN CAPE

EASTERN CAPE

KWAZULU NATAL

FREE STATE MPUMALANGA

PERSONAL INFORMATION TITLE (Mr. Mrs. Ms.) INITIALS SURNAME

FIRST NAMES IN FULL (as per ID)

RSA (Identity Document number)

DATE OF BIRTH (YYYY/MM/DD)

RACE

AFRICAN

COLOURED

INDIAN

WHITE

GENDER

FEMALE

MALE

DO YOU HAVE A DISABILITY YES NO IF YES SPECIFY

DISABILITY AND ATTACH PROOF

POSTAL ADDRESS

PHYSICAL ADDRESS

CODE:

CODE:

MUNICIPALITY

HOME TEL. NO.

CELL PHONE NO.

E-MAIL ADDRESS

ALTERNATIVE CONTACT PERSON

CELL PHONE NO.

E-MAIL ADDRESS

WERE YOU EMPLOYED BEFORE ENROLLING ON THE CANDIDACY PROGRAMME?

Yes

No

NAME OF EMPLOYER

YEAR ENROLLED

YEARS ALREADY COMPLETED ON THE CANDIDACY PROGRAMME

REGISTRATION CATEGORY APPLYING FOR (PS TICK)


REVISION : 1

EDUCATIONAL QUALIFICATIONS

NAME OF UNIVERSITY/UNIVERSITY OF TECHNOLOGY ATTENDED

PERIOD: FROM

TO

QUALIFICATION OBTAINED

YEAR QUALIFIED

PROJECT FUNDING DETAILS

IS THIS A CETA FUNDED PROJECT?

YES

NO

IF YES, YEAR OF ALLOCATION

2014/15

2015/16 2016/17 2017/18

RULES FOR COMPLETING THE FORM

- Application forms that are incomplete will be disqualified - Invalid or incorrect contact details automatically disqualify the applicant - Applicants must be South African Citizens

The following certified documents MUST be attached to this application or the applicant will be disqualified

ID size or passport photo printed on photo paper (to be appended to right hand corner of application form)

Original certified copy of Green RSA Identity Document

Original certified copy of Degree/National Diploma/BTech/etc

Proof of SACQSP registration

Candidate CV attached

Original proof of residence or certified copy

Proof of banking details (Bank statement or stamped letter from the bank only)

Proof of residential address (original municipal account, bank statement, account statement or original letter from Tribal Authority or Councillor)

Affidavit in support of proof of address (if address is not in the name of the learner)

Candidates with a disability to submit an original medical certificate on a CETA template completed, signed and stamped by a medical practitioner registered with the HPCSA or a certified copy of an existing medical report (must have been certified within 3-months of submission to the CETA).

Duly completed and signed notification to host a prospective candidate, technician or technologist on a candidacy programme duly signed and initialled by the candidate and employer


REVISION : 1

DECLARATION

I declare that I am aware of the rules of this application and that I understand them. I declare that the information supplied in this application is true and correct. I understand that any false information will automatically disqualify me from being part of

the CETA funded learning programme. Print name and Surname : ____________________________________________________________

Signature : _____________________________________________________________

Date : _______________________________________________________________

FOR OFFICE USE

CHECKED BY CETA LPQD

DOES THE CANDIDATE QUALIFY TO ENROL ON THE CANDIDACY PROGRAMME?

YES

NO

COMMENTS

APPLICANT NOTIFIED OF DECISION

YES

NO

NAME

SIGNATURE

DATE

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Initial Employer ________

Supervisor/Mentor ________

Candidate ________

LETTER OF UNDERTAKING

NOTES:

1. This letter of undertaking is a legal and binding agreement between the employer, supervisor, candidate and by formal submission for registration, the Council.

2. This letter is to be signed by a Principal/Head of Department in the firm or organisation where the candidate is employed. In the case where the candidate is employed in the public service, the signature of the Head (or authorised deputy) of the Department is required.

3. The appointed supervisor or mentor is to be a Registered Professional Quantity Surveyor registered in terms of the Quantity Surveying Profession Act 2000 (Act No 49 of 2000) or if outside of South Africa, may be a MRICS QS. It is a requirement that both professionals have to be in good standing with their respective professional bodies with regards to their annual fees and CPD submissions.

4. The supervisor or mentor need not be a salaried employee of the employer. It is acceptable that the employer can appoint an external mentor for the candidate.

5. To indicate the serious nature of this letter, the Candidate is required to sign this letter on Page 4 in front of a Commissioner of Oaths.

6. This signed letter must be scanned and submitted electronically into the candidate’s file on application and to be substituted if there should be a change to the supervisor appointed.

7. If the candidate’s employment is terminated for any reason, the employer must notify the Registrar in writing to release him/her from any further skills training obligation.

8. The Council’s appointed assessors have all signed letters of confidentiality and non-disclosure in respect to candidate’s information provided, which is limited for the sole use of assessing a candidate’s professional competency.

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Candidate ________

Declaration by the Employer

I ______________________________________________________ sign this undertaking on

behalf of ___________________________________________________________________

Physical Address _________________________________________________________

_________________________________________________________

Postal Address ____________________________________________ (Code)_______

Telephone: (Office) __________________________ (Mobile) _______________________

Telefax: __________________________

Email: _________________________________________________________

Candidate’s Name: _________________________________________________________

Candidate’s ID No. ________________________________

Candidate’s Employment Commencement date: __________________________

I hereby certify that the above candidate is currently employed in my

firm/organisation/department on a full-time basis and will be afforded full opportunity -

supervised by a Registered Professional Quantity Surveyor member of my staff or by me, or

mentored by a contracted external PrQS, to gain the appropriate practical experience in

preparation for admission to the prescribed Assessment of Professional Competence as

detailed in the Registration Policy as amended in the Government Gazette from time to time.

I declare that I have read the “Employer’s Responsibility” as set out below and I confirm that

the above candidate will be given experience in the indicated Areas of Skills Categories listed

in the Council’s logbook appended.

___________________________________ _________________

Signature of Employer/Head of Department Date

Official / Company Stamp

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Candidate ________

Declaration by the Supervisor / Mentor

I ______________________________________________________ sign this undertaking as

Employer – PrQS Registration No. ________________

Employee of the Practice – PrQS Contracted External Mentor – PrQS

Employee of the Practice – MRICS (only for Candidates based outside RSA borders)

Physical Address _________________________________________________________

_________________________________________________________


Telefax: __________________________

Email: _________________________________________________________

Candidate’s Name: _________________________________________________________

Candidate’s ID No. ________________________________

I declare that I have read the “Supervisor’s Responsibility” as set out below and I confirm that

the above candidate will be given experience in the indicated Skills Categories listed in the

Council’s Logbook.

I shall ensure that the practical, professional experience gained by the candidate is properly

supervised/mentored and that all Diary Sheets and Logbook entries to be submitted to the

Council are certified in the prescribed time periods. I confirm as the appointed

Supervisor/Mentor, I shall for the period of undertaking, remain in good standing in respect to

annual statutory fees and maintenance of my CPD records in terms of Act 49 of 2000.

In terms of the Code of Professional Conduct, all work produced by the candidate shall be

supervised/mentored by me, and I shall be responsible for the quality thereof at all times.

___________________________________ _________________

Signature of Supervisor/Mentor Date

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Candidate ________

DECLARATION BY THE CANDIDATE QUANTITY SURVEYOR

I _________________________________________________________________________

Candidate’s ID No. ________________________________

Home Address _________________________________________________________

_________________________________________________________


Email: _________________________________________________________

Hereby apply to be registered as a Candidate Quantity Surveyor

General Construction Quantity Surveying Engineering Quantity Surveying

I have read the “Registration Policy” and declare that I am entitled to registration in terms of section 18(1)(b) of the Quantity Surveying Profession Act 2000 (Act No 49 of 2000). In order to commence my supervised, mentored period of practical, professional training, I hereby apply for inclusion in the Register maintained by the South African Council for the Quantity Surveying Profession in terms of Section 11 of Act No 49 of 2000), and submit my on-line application for registration together with certified copies of my ID/Passport, Certificate of Highest Qualification and proof of residential address. If I should change my place of employment during my candidacy period, I shall ensure that the Registrar receives my new (i) Employer’s and Supervisor’s or Mentor’s Letter of Undertaking, completed and signed (ii) employment address and contact details supported by proof thereof. I agree to abide by the Code of Professional Conduct as prescribed for the Quantity Surveying Profession. Specifically in regard to Candidates; 1. shall not practice for their own account, 2. shall not practice in partnership, as a director of a company, as a member of a close corporation or

trustee of a trust, performing quantity surveying work except with the prior written approval of the Council and subject to any condition which the Council may impose,

3. shall not perform any quantity surveying work other than under the direct and continuous supervision of a registered Professional Quantity Surveyor, except under such circumstances as the Council may approve in writing.

I acknowledge that my application shall only be considered on receipt of all the prescribed submission documents, plus proof of payment of the APPLICATION FEE. If my application is successful, on receipt of the SACQSP invoice, I will pay the applicable annual registration fee as published on the website http://www.sacqsp.org.za I solemnly swear to abide by the terms containing in this letter.

___________________________________ _________________

Signature of Applicant Date

Commissioner of Oaths

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Candidate ________

EMPLOYER’S RESPONSIBILITY

1. It is the employer’s responsibility to ensure that the candidate acquires the necessary

experience and professional independence.

2. The candidate must be given guidance, advice and encouragement to fulfil the

requirements of the Assessment of Professional Competence (APC).

3. When a candidate applies to enter the Assessment of Professional Competence, the

employer (usually a principal, partner or person responsible for training) must prepare a

programme and sign a declaration that the appropriate experience and supervision will

be provided.

4. The candidate is required to obtain the minimum of the prescribed workplace

professional training and experience as detailed in the Route to Registration based on

the candidates formal education.

5. The candidate and employer must satisfy the Council that the candidate has received

reasonably balanced professional training and experience as listed in the issued

logbook.

a. Target percentage of workplace skill/experience is as listed in the schedule of

areas attached

b. Work in certain sub-areas may not normally be carried out by the candidate

unaided.

c. Some professional offices will not be able to provide the full breadth of

experience as prescribed. If this is the case, the candidate is required to take

initiative by obtaining necessary further experience, and the employer is

recommended to enter into a secondment agreement where the candidate

temporarily works for a period of time in another PrQS office, perhaps taking a

substitute candidate from that office in exchange, for the required period.

SUPERVISORS / MENTORS RESPONSIBILITY

1. The employer must appoint a supervisor/mentor for every candidate.

2. The supervisor/mentor is responsible to the employer and to the candidate for ensuring

that the candidate receives appropriate training, the promised experience (or a suitable

alternative), opportunities for development of professional confidence and independent

performance of tasks.

3. The supervisor/mentor must overseeing the candidate’s day-to-day work, and

countersign the candidate’s diary sheets and logbook and certify the interim report,

which must be submitted to the Council at the appropriate time as follows.

a. Daily diaries - weekly

b. Logbook - quarterly

c. Interim submission - 18 – 24 months

d. Final submission - 36 – 60 months (longer if applicable)

4. The candidate should discuss any problems with the supervisor/mentor prior to the

candidate’s application for admission to an APC interview.

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Candidate ________

5. It is recommended that the maximum number of candidates to be assigned for

supervision/mentorship to the supervisor/mentor is 5 (five), unless this is a full-time job

designation.

6. The supervisor/mentor must be a Registered Professional Quantity Surveyor and may

not necessarily be the employer.

a. A supervisor is defined as a registered PrQS who is an employer or employee

b. A mentor is defined as a registered PrQS who is contracted by the employer to

provide regular direct contact supervision of the candidate

c. A MRICS QS may supervise a candidate, but the supervisor/mentor requires to

be registered with the SACQSP if based within the borders of South Africa.

d. A direct relative (parent, grandparent, spouse or brother/sister) may not be

appointed as the supervisor/mentor of the candidate

7. The supervisor/mentor is also responsible for

a. countersigning the candidate’s work skills diary each week and the logbook

every month, and

b. certifying the interim and final reports

c. The supervisor/mentor must certify that the candidate has achieved the

required period of training together with the necessary breadth and quality of

experience in all areas.

d. The supervisor may append a performance report and make recommendation

to the Registrar of the readiness of the candidate for consideration by the

Registration Committee.

8. If the candidate changes employment or if the supervisor/mentor is changed, the

Registrar of the Council must be notified in writing immediately.

CANDIDATE’S RESPONSIBILITY

1. Candidates are required to maintain a dairy recorded in hours of their day-to-day

experience with reference to the experience logbook.

2. Diarised daily experience is to be summarised in the logbook. Daily diary sheets and

the logbook are to be updated in the electronic format provided by the Council.

3. The candidate is responsible to ensure that they attain the full spectrum of workplace

skill/experience required and highlight any deficiencies with their supervisor/mentor.

4. A minimum of 1,800 hours of the prescribed workplace experience is to be undertaken

in the Republic of South Africa.

5. Interim and final word-processed reports must demonstrate not only the candidates’

experience, but also their ability to express themselves formally.

6. Interim submissions will be evaluated by SACQSP-appointed assessors and

candidates will be informed of any shortcomings in their practical, professional

experience or report-writing skills that required to be remedied.

7. Candidates must ensure compliance with the requirements and that processes of

Assessment of Professional Competence processes are not undermined.

8. Candidates require completing the Route to Registration within the prescribed period

as detailed in the Route to Registration.

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Candidate ________

AREAS OF WORKPLACE SKILL / EXPERIENCE Benchmark

1.0 Inception 5%

1.1 Developing project briefs and attending project initiation meetings

1.2 Advising on procurement policy for the project.

1.3 Defining the quantity surveyors scope of work and services and finalising the client/quantity surveyor professional services agreement.

1.4 Advising on economic factors affecting the project and on appropriate financial design criteria.

2.0 Concept and Feasibility 10%

2.1 Agreeing the documentation programme for the project.

# 2.2 Reviewing and evaluating design concepts – value engineering

2.3 Preparing preliminary estimates of construction cost

# 2.4 Assisting in preparation of financial viability reports/feasibility studies

# 2.5 Auditing space allocations against the initial brief.

3.0 Design Development 15%

3.1 Reviewing the documentation programme.

3.2 Reviewing and evaluating design and outline specifications and exercising cost control

3.3 Preparing detailed estimates of construction cost.

3.4 Reviewing the financial viability report / auditing of Cost Budget Estimates

# 3.5 Preparing area schedules and advising on space and accommodation allowances

3.6 Advising on escalation formulae and their implementation

4.0 Documentation and Procurement 20%

4.1 Assisting in the formulation of the procurement strategy for contractors, subcontractors and suppliers.

4.2 Reviewing working drawings for compliance with the approved budget for construction cost and/or financial viability.

4.3 Preparing documentation for both principal and subcontract procurement including the measurement and design of work, and the drafting of preliminaries, preambles and contract conditions.

4.4 Taking off of quantities and preparing price determination documents, including abstracts, schedules and pricing specialist construction elements in accordance with industry practice norms (Minimum 100 hours) – Refer to PSM 1

* 4.5 Preparing schedules of quantities for engineering works (civils,

structural, piping and electrical) and the various methods of measurement

4.6 Advising on selection of tenderers

4.7 Calling of tenders and/or negotiation of prices

4.8 Evaluating and reporting on tenders, including clarification meetings

4.9 Preparing contract documents

4.10 Advising on the different forms of construction contracts available for

projects (JBCC, FIDIC, NEC, GCC)

* 4.11 Understanding the roles, requirements and responsibilities of cost

engineers and the use of cost elements (WBS)

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Candidate ________

# 4.12 Preparation of health and safety requirements for building projects

* 4.12 Preparation and application of health and safety requirements per

engineers requirements, particularly on Mining Projects

5.0 Construction 35%

5.1 Attending site handover and regular site, technical and progress meetings

5.2 Preparing schedules of predicted cash flow

5.3 Cost control during progress of the works including advising on proposed variations and on alternative construction methods and sequencing.

5.4 Reporting on cost variations and contractual issues.

5.5 Adjudication and resolving financial claims by the contractor, subcontractors and/or suppliers

5.6 Preparing valuations for interim payment certificates and reconciliation statements

5.7 Measuring and recording site information for final account purposes.

6.0 Close Out 10%

6.1 Preparing and agreeing final account(s) for the works.

6.2 Preparing valuations for final payment certificates and reconciliation statements

6.3 Preparing fee accounts based on appropriate fee scale and conditions of appointment

7.0 Specialisation 5%

7.1 Project planning and project management

- planning or programming of contract works

- procurement of plant and materials

- resource determination, scheduling and purchasing

7.2 Dilapidations and maintenance

7.3 Office management, resource allocation and budgeting

7.4 Taxation allowance and grants

7.5 Insurance

7.6 Litigation and arbitration

7.7 Insolvency and liquidation

# - Applicable to general construction candidates only

* - Applicable to engineering candidates only

established in terms of the quantity surveying profession act 49 …€¦ · candidate cv attached...

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