ESMO 2017 European Society for Medical Oncology

- Madrid / Spain -

08 – 12 September 2017 6

1. EU-Shipments 1.1 Groupage or Courier Shipments

We strongly recommend sending your groupage or courier shipments to ourwarehouse.Pleasesendyourconsignmentswitha latestarrival inourwarehouseon30thofAugust2017.Pleaseconsignallgroupageorcouriershipmentstothefollowingaddress:FAIREXXLogisticsforExhibitionsGmbHInnungstrasse250354Huerth/GermanyContact:Nils-OliverBoldt/+49-3044034712

We strongly recommend Exhibitors not to sendCourier shipments directly to thestand unless you have a member of your staff present to receive them. Forshipmentssentdirectlytothestandnoliabilityisaccepted.

1.2 Full trailer loads / part loads Full trailer loads should arrive at IFEMA Madrid, in accordance with the officialbuild-updatesandslot-referencenumbers.Pleasecontactus inorder toobtainaslot-referencenumber.Fairgroundaddress:FAIREXXLOGISTICSGMBHc/oIFEMAMADRIDCargoAccesoOESTE/CargoaccessWESTCalledelaRiberadelSena(ParqueFerialJuanCarlosI)E-28042Madrid/Spain

Contact:MarcoJunghans/+49(0)1727549502Allvehiclesfordirect-delivery/pickuponsetup/dismantlinghavetoberegistered(doesn’tmatteriftheyusetheFAIREXX-servicesonsite,ornot)–thereforetheTIMESLOTREQUESTFORMmustbesentcompletedtoFAIREXX.EachvehiclewillreceiveanindividualSLOT-NUMBER…whichhastobepresentedforcheckinupononarrivalatthemarshalling-checkpoint!!!

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Checkin:Allvehiclesmustcheckin(incl.SLOT-Number)atthefollowingaddress… FAIREXXLOGISTICSGMBH C/OIFEMAMADRID CARGOACCESOOESTE/CARGOACCESSWESTCalledelaRiberadelSena(ParqueFerialJuanCarlosI)E-28042Madrid/Spain

NTY:ESMO2017/EXHIBITORSNAME/SLOT-NUMBER…pleasefindanACCESS-PLANonthelastpageOffloading/reloadingrequirements:EachvehiclewillreceivefromIFEMA-securityonenteringthearea(afterFAIREXXcheck-in)anentrance-ticket…torespecttheoffloading/reloadingtimerequirements–asfollows: -fulltruck/trailer(13,6loadingmeters) = max.3hrs -halftruck(7loadingmeters) = max.2hrs -bus,van,sprinter,car = max.1hrsExceedingthegiventimeframeresultsinextrachargesforparking.Vehicleparking:AllvehiclescanparkoutsidearoundtheIFEMA-areaonthestreet–withrespectingtheofficialparking-rules!SecuredparkinginsidetheIFEMA-groundispossibleandsubjecttocharges.ThismustbebookeddirectlywithIFEMA-Madrid(www.ifema.es)!!!

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2. Shipments from outside the EU 2.1 Airfreight

YourshipmentshouldarriveatCOLOGNEgermanairport(CGN)nolaterthan28thofAugust2017.Pleaseconsignto:FAIREXXGmbHc/oCargoMarketingGmbHFerdinand-Porsche-Str.22 51149Köln/GermanyWe kindly ask you to send us a pre-advice at least one day before departureincludinga copyof theairwaybill anda copyof the commercial invoice /packinglist.

2.2 Seafreight

KindlycontactFAIREXXforrequestsaboutseafreight-shipmentsandyou’llreceiveyourindividualofferwithallimportantinformation!

2.3 Documentation

ForshipmentsoutsideoftheEU,werequirethefollowingDocumentsforthecustomsclearance:- 3OriginalsofProformaInvoice/packingListinEnglish,showingweights/sizes

andvalues/exactdescription- separateInvoicesforTemporaryImportation(Exhibits)and andpermanentImportation(consumables,brochuresetc)- ifnecessary:CertificatofOrigin(FormA/EUR.1)- ifnecessary:Specialcertificates(health/veterinary)Allexhibits/materialenteredundertemporaryimportationaresubjecttocontrolandexaminationbyEUcustomsforInwardandOutwardmovements.AnyexhibitsremaininginSpainortheEUafterclosureoftheExhibitionaresubjecttoDutiesand/orTaxes.PaymentsmustbeguaranteedpriortoremovalofgoodsfromtheExhibitionvenue.AnyshipmentsarrivingafterourdeadlinesthatrequireCustomsclearancewillbesubjecttoalatearrivalsurchargeof30%onourofficialhandlingtariff. Page3

3. Marking of packages Please number every package consecutively and make sure that the followinginformationisindicatedoneverypackage:„ESMO2017Madrid“„NameofExhibitor“„Hallno./Standno.“„Fairexxc/oIFEMAMadrid“

Wekindlyaskyoutousesafeandstrongpackingmaterialwhichisstrongenoughtobere-usedaftertheshow.

4. Insurance We strongly recommend that all exhibitors arrange Insurance cover to includeTransittoandfromtheexhibition,whilstondisplayandinstorage.Pleasecontactusforfurtherinformationandrates.

5. Payment Weacceptthefollowingmethodsofpayment:- BankTransfer:pleaseprovideacopyoftheTransferStatement- CreditCard:plsinformusofyourcarddetaillsinadvance (notforcustomsexpendituresunlesswithanadditional5%servicefee)- Cash:allmajorcurrenciesaccepted

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6. Basic Conditions of Contract

All work undertaken is subject to the German Forwarders terms and conditionsADSp, newest edition and the SLVS - liability policy, in conjunction with theconditionsandratesfortradefairtransportation.All special transport and crane services are based upon the „Basic conditions ofcontractforspecialtransportandcraneservices-BSK“latestedition.The liability of FAIREXX Logistics for Exhibitions GmbH as Fairs & ExhibitionsForwarder, ceases with deposit and begins with collection of the freight at theexhibitionstand,evenduringtheexhibitorsabsence,irrespectiveofthesubmissionofwaybillsattheexhibitionforwardingagent’soffice.PlaceofjurisdictionAGBerlinforbothsides.Our invoices will be due immediately after insurance without any further noticeaccordingtoADSp.Customersnotknowntousorwithwhomwehavenotagreedanytermsofpayment,willbeaskedtopayourexpensesbeforetheeventstartsoron-siteduringtheeventorbeforereturnshippingoftheirexhibits.

7. Contact Details FAIREXX Contact: MarcoJunghansLogisticsforExhibitionsGmbH Telephone: +49(0)3044034711Marienstrasse28 Mobile: +49(0)172754950212207Berlin Fax: +49(0)3044034779Germany Mail: marco.junghans@fairexx.comWeb: www.fairexx.com

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ACCESO OESTEWEST ACCESS

ACCESO ESTEEAST ACCESS

ACCESO SURSOUTH ACCESS

ACCESO NORTENORTH ACCESS

M-11 5

M-40 + A-2 7

M-40 5

M-11 7

M-40 6

M-40 + A-2 7

Plano del recinto ferial y aparcamientos Exhibition Complex and Car Parks Map

APARCAMIENTOS CAR PARKS

NARANJA, VERDE, MARRÓN Y ROJOORANGE, GREEN, BROWN AND REDVisitantes y expositores abonadosVisitors and passholding exhibitors

AZUL BLUEExpositores abonadosPassholding exhibitors

AMARILLO YELLOWVisitantes y visitas a las oficinasVisitors and office visitors

VIOLETA PURPLEAbonados permanentesPermanent pass holdersVisitantes y expositores abonadosVisitors and passholding exhibitors

VERDE GREENDiscapacitados físicos Disabled

INFOIFEMA

BUSINESS CENTRE

Convenciones y Congresos

Punto de encuentro Meeting point

Atención al expositor Exhibitor assistance

Acreditación de visitantes profesionalesTrade visitor registrationAcreditaciones de prensa Press accreditations

Acceso a los pabellones para expositoresExhibitor access to exhibition halls

Taquillas para el público Tickets for general public

Pague aquí su ticket de aparcamientoPay here for your parking

Parada del BusFeria BusFeria stop

Servicio médico Medical centre

Policia Nacional Police

Transporte público Public transport

OTROS APARCAMIENTOSOTHER CAR PARKS

Club Feria Oro

Autocares Coaches

Camiones Lorries

Club Feria Plata yClub Feria PrensaClub Feria Press

Visitas a las oficinasOffice visitors

CC

CC

BC

BC

Ref.: 042011

PUERTA NORTE NORTH ENTRANCE

Convenciones y Congresos NorteNorth Convention and Congress Centre

PUERA SUR SOUTH ENTRANCE

Convenciones y Congresos SurSouth Convention and Congress Centre

A/C

A/C

PUERTA ESTE EAST ENTRANCE

Mapa Recinto A4.pdf 1 19/10/11 11:57