engineering design & construction supervision …
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Microsoft Word - 201703 March Monthly Report to USAID Tetra Tech
HaitiApril 5 2017
DISCLAIMER
This publication was produced for review by the United States Agency for International Development. It was prepared by Tetra Tech.
April 5, 2017
Mr. Robert Helmerick Contracting Officer’s Representative USAID/Haiti Blvd. 15 Octobre Tabarre 41, Tabarre Haiti Re: Monthly Progress Report –March 2017
Engineering Design & Construction Supervision, Contract No. EDH-I-00-08-00027, Task Order No. AID-367- TO-14-00003
Dear Mr. Helmerick:
Tetra Tech is pleased to submit for your information and records the March Monthly Progress Report for the above referenced Task Order under the Indefinite Quantity Contract for Global Architecture and Engineering (A-E) Infrastructure Services Contract No. EDH-I-00-08-00027.
Progress and schedule continues to be the most pressing concern. Based on an analysis of their progress to date and projecting this progress for the remaining works DFS will now complete the works August or September. This is a one- month slippage since last month’s forecast.
Based on the dollar amount of the work completed this period (total contract value less insurance, general requirement and mob/demob costs) DFS is now 65% complete having completed 5% this month. DFS has completed only 15% since the start of the year. DFS needs to achieve massive increases in production rates to complete the works or they will continue to significantly extend the schedule well beyond its end date.
Very truly yours,
This report was prepared for the United States Agency for International Development, Contract No. EDH-I-00-08-00027-00, Task Order Number AID-521-TO-15-00001 Engineering Design and Construction Supervision Program.
Contact Information
TABLE OF CONTENTS
1.0 Introduction ......................................................................................................................................................... 1
2.0 Background ........................................................................................................................................................... 1
3.1 Administrative ..................................................................................................................................................... 1
5.0 Issues Requiring the Attention of USAID ..................................................................................................... 3
6.0 Quality Assurance ............................................................................................................................................... 3
8.0 Deliverables .......................................................................................................................................................... 4
9.0 Attachments ......................................................................................................................................................... 5
1.0 INTRODUCTION
This report presents program progress from March 1, 2017 through March 31, 2017 for the USAID Engineering Design and Construction Supervision Program in Cap-Haitien, Haiti. Under this program, Tetra Tech is providing urgent architecture and engineering (A-E) recommendations and designs and construction supervision for the Caracol EKAM New Housing Settlement (Caracol EKAM) in the Northern Corridor.
2.0 BACKGROUND
USAID in cooperation with the Government of Haiti (GOH) built the Caracol EKAM New Housing Settlement (EKAM) in the Northern Corridor to provide housing for households impacted by the 2010 earthquake and other critical groups in the Northern Corridor. This 750-house settlement was constructed between October 2011 and October 2013.
In March 2014 USAID first became aware of deficiencies in both the housing and civil construction. A subsequent Independent Assessment of a significant sample of houses revealed design and performance deficiencies including leaking roofs, missing or sub-specification roof fasteners, sub-specification foundations, substandard concrete reinforcement in wall construction, extensive material substitutions, poor quality doors and windows, minor cracking in walls, drainage issues, exposed water pipes, poorly designed and installed water tanks, improperly installed and substandard sewer pipes, and nonfunctioning solar security lights.
In October 2014 USAID contracted Tetra Tech to provide independent Architectural and Engineering (A-E) and construction management services to inspect the EKAM site, provide A-E recommendations, manage and supervise remedial works, and provide support to USAID for contractual adjustments.
3.0 SUMMARY OF PROJECT ACTIVITIES AND ACCOMPLISHMENTS
This section outlines the activities undertaken and accomplished during the reporting period. These activities and accomplishments are categorized by location with a separate category for administrative activities and accomplishments that does not fit either into a specific site or over arch multiple sites.
3.1 ADMINISTRATIVE
Tetra Tech continues to provide construction inspection and monitoring for DFS.
Tetra Tech continues to review and issue nonconformance reports as necessary on the works.
There were no Tetra Tech field staff changes this month.
DFS has never supplied a contractually compliant schedule to the works. DFS continues to refuse to submit even a simplified projection for the completion of the works.
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 2
Please note that the Tetra Tech projections are based on DFS productivity to date and the remaining work. If DFS is able to increase the pace of the works by either increasing crews or increasing crew production rates the Tetra Tech projections will need to be updated.
3.2 CARACOL EKAM
As noted schedule is the most pressing concern. Work progress is still impeded by lack of materials. Specifically:
DFS is now short of 8” sewer lines. Apparently, they were short in their order due to failing to account for wastage in the installation of the pipe.
Gravel and aggregate for leach field is not on site. DFS is reporting delivery issues.
These issues were completely within DFS control.
DFS has now passed the end of the contract period of performance. During the period of performance DFS only had one-day delay that was unexpected and outside their control. This was the day for the Haitian Presidential Inauguration where a holiday was unexpectedly declared the day prior. This day meets the requirement for a compensable and excusable delay in the FAR. Therefore, Tetra Tech has recommended to USAID that the period of performance be extended one day past the 28 February contract day to 1 March. This will make the date at which liquidated damages apply will now be 2 May.
As the period of performance is now past it is Tetra Tech’s opinion that the FAR clauses regarding excusable and non-compensatory delays only apply during the period of performance and therefore DFS will not be entitled to any further excusable non-compensatory delays.
Construction safety is an issue. DFS is refusing to slope the deep trenches for sewer line installation. DFS had workers in a deep trench working in areas where cave in’s had recently occurred indicating that the local coil conditions were unstable.
Tetra Tech has informed DFS that we will be unable to inspect and certify for payment any deep trenches that are unsafe to enter.
3.3 TERRIER ROUGE
Item closed, works completed
4.0 FINANCIAL STATUS UPDATE
Estimated costs through 28 Feb 2017 are shown in the table below.
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 3
Contract Budget
Tetra Tech
5.0 ISSUES REQUIRING THE ATTENTION OF USAID
Request Date Submitted T-133 Sanitary System O & M draft 11 Oct 2016
6.0 QUALITY ASSURANCE
Other than submission of a contractually compliant schedule there are no significant NCR’s outstanding.
7.0 ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
Tetra Tech will lead weekly project meetings at the EKAM site and monitor progress. Tetra Tech will continue to review submittals submitted by DFS for the work. Tetra Tech will monitor DFS progress. Tetra Tech will inspect DFS work and advise USAID as necessary. Tetra Tech will perform various contact inspection and administrative tasks as necessary to support
USAID.
8.0 DELIVERABLES
The table below provides a status update on program deliverables:
DELIVERABLE DUE DATE STATUS
Sanitary System 100% Design Submitted 6/24/16
90% off site drainage channel design
Submitted 6/3/16
Onsite Channel Design Submitted 5/18/16
Project Closeout Plan Submitted 5/17/16
Design Schedules for Sanitary and Storm Water Drainage at Caracol
Submitted 3/30/16
35% Design for the Sanitary and Drainage Improvements for the Terrier Rouge Project
Submitted 3/29/16
Annual Work Plan November 10, 2014 Submitted 11/6/14. Comments received 12/9/14, resubmitted 1/30/15.
EKAM Initial Field Assessment November 15, 2014 Submitted 11/14/14.
Special Report on Terrier Rouge and Ouanaminthe
4 weeks after award November 11, 2014
Submitted on 2/11/15.
Remedial and Urgent Repairs Designs and Specifications
February 5, 2015 Tetra Tech submitted a draft of the Emergency Designs package on 1/9/15 and an updated submission on 2/6/15. Tetra Tech submitted final EKAM Settlement Upgrades – Civil and EKAM Settlement Upgrades – Housing Bid Packages on 4/2/15. Tetra Tech submitted the 90% completion EKAM Settlement Upgrades – Sanitation package on 4/21/15. Final package submitted July 3, 2015. The Sanitation and Civil design packages were revised on 10/14/15. The Sanitation package reverted to individual leach fields for groups of 5 houses. The Civil package provided drainage enhancements above those of the original project design. The Housing design package was revised on 10/27/15 to include additional structural
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 5
information and coordination between the structural and architectural work. The Sanitary design package was revised again on 12/15/15 to combine the individual leach fields at each platform into a single combined leach field.
Upgrading of Water Supply, Storm Drainage, and Other Civil Works Designs and Specifications
Included in remedial and urgent repairs designs and specifications
Tetra Tech included designs under this deliverable as part of the Emergency Designs package (see above).
Weekly Reports Weekly on Monday Submitted weekly
Monthly Progress Reports Monthly on the 5th of the month
Submitted monthly
45 days after award November 28, 2014
Submitted 11/17/14. Approved with changes 12/18/14.
Final Report 30 March 2017 Not started
Annual Report of Foreign Taxes 16 April 2017 Not started
Outreach and Communications Strategy
Submitted as part of Annual Work Plan 11/6/14.
9.0 ATTACHMENTS
Project Photos Attachment 1 – Construction Progress Snapshot Attachment 2 – DFS Forecast Completion based on dollar value of work done
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 6
Attachment 4 – Project Photos
Photo # Description Photo # Description
Photo # Description Photo # Description
5 Final pour lift station 6 Culvert 1 near completion
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 7
Project Photos
# Description
9 Pouring culvert #3 10 DFS working in unsafe trench
Draw Date Current Amount 1
% Complete
Projected
Requirements, Terrier Rough and Ouanaminthe Improvement Line items
4,474,093$
2,156,454$
2,669,576$
3,023,806$
3,274,573$
3,589,724$
4,021,908$
4,927,827$
5,337,380$
5,499,841$
5,562,989$
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
24,749$
115,488$
217,624$
2,065,595$
2,422,385$
2,243,990$
Actual Projected
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
Cummulative Total
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
Cummulative Total
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
97,123$
97,123$
97,123$
97,123$
97,123$
97,123$
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
-$
-$
Cummulative Total
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
USAID/Haiti Office of Acquisition and Assistance
Blvd. 15 Octobre
DISCLAIMER
This publication was produced for review by the United States Agency for International Development. It was prepared by Tetra Tech.
April 5, 2017
Mr. Robert Helmerick Contracting Officer’s Representative USAID/Haiti Blvd. 15 Octobre Tabarre 41, Tabarre Haiti Re: Monthly Progress Report –March 2017
Engineering Design & Construction Supervision, Contract No. EDH-I-00-08-00027, Task Order No. AID-367- TO-14-00003
Dear Mr. Helmerick:
Tetra Tech is pleased to submit for your information and records the March Monthly Progress Report for the above referenced Task Order under the Indefinite Quantity Contract for Global Architecture and Engineering (A-E) Infrastructure Services Contract No. EDH-I-00-08-00027.
Progress and schedule continues to be the most pressing concern. Based on an analysis of their progress to date and projecting this progress for the remaining works DFS will now complete the works August or September. This is a one- month slippage since last month’s forecast.
Based on the dollar amount of the work completed this period (total contract value less insurance, general requirement and mob/demob costs) DFS is now 65% complete having completed 5% this month. DFS has completed only 15% since the start of the year. DFS needs to achieve massive increases in production rates to complete the works or they will continue to significantly extend the schedule well beyond its end date.
Very truly yours,
This report was prepared for the United States Agency for International Development, Contract No. EDH-I-00-08-00027-00, Task Order Number AID-521-TO-15-00001 Engineering Design and Construction Supervision Program.
Contact Information
TABLE OF CONTENTS
1.0 Introduction ......................................................................................................................................................... 1
2.0 Background ........................................................................................................................................................... 1
3.1 Administrative ..................................................................................................................................................... 1
5.0 Issues Requiring the Attention of USAID ..................................................................................................... 3
6.0 Quality Assurance ............................................................................................................................................... 3
8.0 Deliverables .......................................................................................................................................................... 4
9.0 Attachments ......................................................................................................................................................... 5
1.0 INTRODUCTION
This report presents program progress from March 1, 2017 through March 31, 2017 for the USAID Engineering Design and Construction Supervision Program in Cap-Haitien, Haiti. Under this program, Tetra Tech is providing urgent architecture and engineering (A-E) recommendations and designs and construction supervision for the Caracol EKAM New Housing Settlement (Caracol EKAM) in the Northern Corridor.
2.0 BACKGROUND
USAID in cooperation with the Government of Haiti (GOH) built the Caracol EKAM New Housing Settlement (EKAM) in the Northern Corridor to provide housing for households impacted by the 2010 earthquake and other critical groups in the Northern Corridor. This 750-house settlement was constructed between October 2011 and October 2013.
In March 2014 USAID first became aware of deficiencies in both the housing and civil construction. A subsequent Independent Assessment of a significant sample of houses revealed design and performance deficiencies including leaking roofs, missing or sub-specification roof fasteners, sub-specification foundations, substandard concrete reinforcement in wall construction, extensive material substitutions, poor quality doors and windows, minor cracking in walls, drainage issues, exposed water pipes, poorly designed and installed water tanks, improperly installed and substandard sewer pipes, and nonfunctioning solar security lights.
In October 2014 USAID contracted Tetra Tech to provide independent Architectural and Engineering (A-E) and construction management services to inspect the EKAM site, provide A-E recommendations, manage and supervise remedial works, and provide support to USAID for contractual adjustments.
3.0 SUMMARY OF PROJECT ACTIVITIES AND ACCOMPLISHMENTS
This section outlines the activities undertaken and accomplished during the reporting period. These activities and accomplishments are categorized by location with a separate category for administrative activities and accomplishments that does not fit either into a specific site or over arch multiple sites.
3.1 ADMINISTRATIVE
Tetra Tech continues to provide construction inspection and monitoring for DFS.
Tetra Tech continues to review and issue nonconformance reports as necessary on the works.
There were no Tetra Tech field staff changes this month.
DFS has never supplied a contractually compliant schedule to the works. DFS continues to refuse to submit even a simplified projection for the completion of the works.
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 2
Please note that the Tetra Tech projections are based on DFS productivity to date and the remaining work. If DFS is able to increase the pace of the works by either increasing crews or increasing crew production rates the Tetra Tech projections will need to be updated.
3.2 CARACOL EKAM
As noted schedule is the most pressing concern. Work progress is still impeded by lack of materials. Specifically:
DFS is now short of 8” sewer lines. Apparently, they were short in their order due to failing to account for wastage in the installation of the pipe.
Gravel and aggregate for leach field is not on site. DFS is reporting delivery issues.
These issues were completely within DFS control.
DFS has now passed the end of the contract period of performance. During the period of performance DFS only had one-day delay that was unexpected and outside their control. This was the day for the Haitian Presidential Inauguration where a holiday was unexpectedly declared the day prior. This day meets the requirement for a compensable and excusable delay in the FAR. Therefore, Tetra Tech has recommended to USAID that the period of performance be extended one day past the 28 February contract day to 1 March. This will make the date at which liquidated damages apply will now be 2 May.
As the period of performance is now past it is Tetra Tech’s opinion that the FAR clauses regarding excusable and non-compensatory delays only apply during the period of performance and therefore DFS will not be entitled to any further excusable non-compensatory delays.
Construction safety is an issue. DFS is refusing to slope the deep trenches for sewer line installation. DFS had workers in a deep trench working in areas where cave in’s had recently occurred indicating that the local coil conditions were unstable.
Tetra Tech has informed DFS that we will be unable to inspect and certify for payment any deep trenches that are unsafe to enter.
3.3 TERRIER ROUGE
Item closed, works completed
4.0 FINANCIAL STATUS UPDATE
Estimated costs through 28 Feb 2017 are shown in the table below.
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 3
Contract Budget
Tetra Tech
5.0 ISSUES REQUIRING THE ATTENTION OF USAID
Request Date Submitted T-133 Sanitary System O & M draft 11 Oct 2016
6.0 QUALITY ASSURANCE
Other than submission of a contractually compliant schedule there are no significant NCR’s outstanding.
7.0 ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
Tetra Tech will lead weekly project meetings at the EKAM site and monitor progress. Tetra Tech will continue to review submittals submitted by DFS for the work. Tetra Tech will monitor DFS progress. Tetra Tech will inspect DFS work and advise USAID as necessary. Tetra Tech will perform various contact inspection and administrative tasks as necessary to support
USAID.
8.0 DELIVERABLES
The table below provides a status update on program deliverables:
DELIVERABLE DUE DATE STATUS
Sanitary System 100% Design Submitted 6/24/16
90% off site drainage channel design
Submitted 6/3/16
Onsite Channel Design Submitted 5/18/16
Project Closeout Plan Submitted 5/17/16
Design Schedules for Sanitary and Storm Water Drainage at Caracol
Submitted 3/30/16
35% Design for the Sanitary and Drainage Improvements for the Terrier Rouge Project
Submitted 3/29/16
Annual Work Plan November 10, 2014 Submitted 11/6/14. Comments received 12/9/14, resubmitted 1/30/15.
EKAM Initial Field Assessment November 15, 2014 Submitted 11/14/14.
Special Report on Terrier Rouge and Ouanaminthe
4 weeks after award November 11, 2014
Submitted on 2/11/15.
Remedial and Urgent Repairs Designs and Specifications
February 5, 2015 Tetra Tech submitted a draft of the Emergency Designs package on 1/9/15 and an updated submission on 2/6/15. Tetra Tech submitted final EKAM Settlement Upgrades – Civil and EKAM Settlement Upgrades – Housing Bid Packages on 4/2/15. Tetra Tech submitted the 90% completion EKAM Settlement Upgrades – Sanitation package on 4/21/15. Final package submitted July 3, 2015. The Sanitation and Civil design packages were revised on 10/14/15. The Sanitation package reverted to individual leach fields for groups of 5 houses. The Civil package provided drainage enhancements above those of the original project design. The Housing design package was revised on 10/27/15 to include additional structural
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 5
information and coordination between the structural and architectural work. The Sanitary design package was revised again on 12/15/15 to combine the individual leach fields at each platform into a single combined leach field.
Upgrading of Water Supply, Storm Drainage, and Other Civil Works Designs and Specifications
Included in remedial and urgent repairs designs and specifications
Tetra Tech included designs under this deliverable as part of the Emergency Designs package (see above).
Weekly Reports Weekly on Monday Submitted weekly
Monthly Progress Reports Monthly on the 5th of the month
Submitted monthly
45 days after award November 28, 2014
Submitted 11/17/14. Approved with changes 12/18/14.
Final Report 30 March 2017 Not started
Annual Report of Foreign Taxes 16 April 2017 Not started
Outreach and Communications Strategy
Submitted as part of Annual Work Plan 11/6/14.
9.0 ATTACHMENTS
Project Photos Attachment 1 – Construction Progress Snapshot Attachment 2 – DFS Forecast Completion based on dollar value of work done
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 6
Attachment 4 – Project Photos
Photo # Description Photo # Description
Photo # Description Photo # Description
5 Final pour lift station 6 Culvert 1 near completion
AID-521-TO-15-0001 Monthly Progress Report –March 2017 Page 7
Project Photos
# Description
9 Pouring culvert #3 10 DFS working in unsafe trench
Draw Date Current Amount 1
% Complete
Projected
Requirements, Terrier Rough and Ouanaminthe Improvement Line items
4,474,093$
2,156,454$
2,669,576$
3,023,806$
3,274,573$
3,589,724$
4,021,908$
4,927,827$
5,337,380$
5,499,841$
5,562,989$
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
24,749$
115,488$
217,624$
2,065,595$
2,422,385$
2,243,990$
Actual Projected
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
Cummulative Total
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
Cummulative Total
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
97,123$
97,123$
97,123$
97,123$
97,123$
97,123$
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
Draw Date Current Amount 1
% Complete
Projected
-$
-$
Cummulative Total
ProjectedActual
This report was produced for use by the U.S. Agency for International Development (USAID) by Tetra Tech, Inc. under Contract No. AID-EDH-I-00-08-00027-00, Task Order No. AID-521-15-0001.
USAID/Haiti Office of Acquisition and Assistance
Blvd. 15 Octobre