emsa ncm 2012 prepare

EUROPEAN MEDICAL STUDENTS‘ ASSOCIATION Târgu-Mureș, May 2012

National Coordinators &

Enthusiasts meeting

TABLE OF CONTENTS

5 Welcome message

6 The EEB

8 Pillar descriptions

7 Agenda

12 Small Working Groups

4 Credits

17 NC Session

15 Trainings

18 Projects

19 TP Market

20 Organization Comitee

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©2012 European Medical Students’ Association c/o CPME Standing Committee of European Doctors Rue Guimard 15, 1040 Brussels Belgium

concept and layout Ingmar Rinas

editors Borislav Manev Süleyman Yıldız Iza Ene Sofia Ribeiro Georgios Tsaknias İlayda Uyat Olga Rostkowska Ozan Ünlü Goknur TopcuGiga Sordia Ivana Gjorgjevska Ingmar Rinas

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WELCOME MESSAGE

Dear member of EMSA, dear NCM participant,

We created this booklet with only one purpose; we create this docu-ment so you can find all the details and information about what will be happening at this year’s “National Coordinators’ and enthusiast Meeting 2012”. At the next several pages you can learn more about each session that is going to be held. Please read and visit the sessions those fits your wishes best!

As usual, beside the directors’ sessions, there will be trainings SWGs held. We have the best international trainers to share their experi-ences with you. We have given the maximum time possible from the agenda for Small Working Groups. All together, we will share our feedbacks and try to solve the daily challenges we face.

And remember, the NCM is the place where you make new friends, reunite with the old ones and we make every international event spe-cial and unique on its own way. If you have any questions, please don’t hesitate to contact us. Our contact details can be found on our web page and on the following page of this document.

On behalf of the EMSA European Board,

Borislav Manev

President 2011 / 2012

European Medical Students’ Association

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PresidentBorislav [email protected]

Secretary General Süleyman Yıldız [email protected]

Vice-President on Internal AffairsIza [email protected]

Vice-President on External AffairsSofia [email protected]

TreasurerDomagoj N. [email protected]

European Integration DirectorGeorgios [email protected]

Medical Education Directorİlayda [email protected]

Medical Ethics and Culture Direc-torOlga [email protected]

Medical Science DirectorOzan Ünlü[email protected]

Public Health DirectorGiga [email protected]

DEPARTMENT OF EXTERNAL AFFAIRS

European Institutions - Liaison OfficerIvana [email protected]

EMSA Permanent Officer at the Standing Committee of European DoctorsBorislav [email protected]

Public Relations OfficerIngmar [email protected]

Human Resources OfficerGöknur Topç[email protected]

Fund Raising OfficerSven [email protected]

EXECTUTIVE BOARD

DEPARTMENT OFINTERNAL AFFAIRS

AGENDA

Thursday 10th Friday 11th Saturday 12th Sunday 13th Monday 14th08:00 Breakfast Breakfast Breakfast Breakfast

09:00 General hour General hour General hour09:30 Project Checkout 10:00 Pillar presentaDons Pillar and 10:30 sessions Project sessions cerDficates

(Day 1) fair (Day 3)11:30 Coffee break Coffee break Coffee break12:00 Pillar Pillar session Pillar

Arrival sessions (Day 2) and sessions Departure(Day 1) NC session (Day 3)

13:30 Checkin Lunch Lunch Lunch or

14:30 and Small Twinning Seminar Sightseeingworking Market

15:30 RegistaDon groups16:00 Coffee break Coffee break Coffee break16:30 Training (1) Small Training (2)

working and17:30 groups NC session18:00 Coffee break Coffee break Coffee break18:30 Training (1) Country Training (2)

presentaDons andNC session

20:00 Welcoming Dinner Dinner Breaksession

21:00 Gala dinner General hour21:30 Social Social & Closing

program program ceremony22:30

Europeanvillage

00:00 party

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PILLAR SESSION DESCRIPTIONS

MEDICAL SCIENCE PILLAR

Get ready to meet the exciting Medical Science Pillar with its both brand new and seasoned old projects at NCM 2012. This year medi-cal science pillar has undergone a big change, revised its old projects and met with quite new projects; therefore we will take a journey to the ways of ‘’thinking different’’ to understand how to come up with new ideas and we will discuss how professional we can be as medical students.

On Friday 11th in the Pillar Session we won’t only talk about the lat-est results in research but also we will taste the pleasure of performing two medical science projects: Secret Science Club and ES-STEM. If you want to experience this wonderful combination of a project grew old in EMSA and one that has just been born, this is the session you are look-ing for.

Saturday 12th: In this session we will briefly take a general look at the medical science projects.However, the most important part will be to discuss how to be profes-sional and how professionalwe are expected to be while doing these projects , mainly by talking about the brand new officialjournal of EMSA.

Sunday 13th: Today is the day we are going to be creative. Today, we will ‘’think differently’’ , discusswhat kind of way of thinking the medical science needs and which fields medical science pillar shouldfocus on while adding new projects to its structure.


MEDICAL ETHICS & CULTURE EMSA PILLAR

At NCM 2012 prepare yourself for an inspiring and exciting adven-ture with brand new Medical Ethics and Culture (E&C) Pillar. Due to some reconfiguration in EMSA European Board this year we could devote more attention to promoting cultural events and initiatives among medical students. Much more involvement of many EMSAi was also recognized in the field of medical ethics.

On Friday 11th in the Pillar Session you will have the wonderful opportunity not only to talk about but also to EXPERIENCE the remarkably successful Movies and Medicine project. You’ve never witnessed it? You are in the right place, with the best company and in ideal circumstances to try it! Do you know M&M well? Then most probably you are under its charm. Let’s feel it together!

On Saturday 12th during the session we will take a brief yet thrill-ing travel through the structure of EMSA E&C Pillar. You will havea quick look at Cultural Injection posters, watch some photos fromthe Doctor’s Band concert in Turkey, take home (literally) a piece ofwhat EMSA Trans Plantation project consists of and see how MedEth News is being edited. We will have a look at the 8 fascinatingprojects that YOU established this year. ANNOUNCEMENT: there will be a little surprise for the Coordinators in charge of those Pro-jects :)

Don’t miss the awards ceremony! ;)

Sunday 13th is the day when we will take one step forward in our communication skills and simpletips on how to deal better with emotional situations. If you happen to burst into anger whensomething goes wrong in your organization or never know what to say when somebody needsconsolation… we’ll search for some antidotes together :) A training on: emotional intelligence (EQ).

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EUROPEAN INTEGRATION PILLAR

Do you like to experience different cultures? Do you like exchanges and meeting foreign people? Do you want to improve general health not only in your city or your country but all over Europe? Have you experi-enced or you want to experience one of the amazing European Integra-tion Projects?If yes then all you have to do is to join our exciting “trip of crossing borders across Europe” that will take place during European Integration sessions at the NCM 2012 making an integrated healthier and united Europe!

So let’s get a insight on what you are going to experience...

On Friday 11th we are going to start our amazing journey in the pillar of European Integration with a brief introduction to the pillar and contin-uing with presentations of our great projects like Best Buddy, Different Christmas and ERASMUS MEDICUS. In the end of our first day we are going to focus on the best EMSA project: Twinning Project! A bunch of new and recently implemented ideas on TP are going to be presented to you! And in case that you feel that you are too advanced for the above don’t worry more advanced topics like ECTS and Youth in Action grant will also be included;)

The second day the floor is yours!Do you have a cool idea regarding one of our existing projects? Have you created a useful tool for one or more of our projects? Have you started a new project in your FMO? Or even do you have a new idea about a project that you want to implement? If YES then this is your day! We are going to work on various existing projects so as to evolve them but also room for new projects will be available!We are going to build the future of European Integration pillar!

During the third day you are about to experience our brand new project called “Pre-TP”. What is “Pre-TP”? A mix of Euro Talk and training on intercultural learning! Getting in touch with other languages, cultures and ways of life. All in all european integration at its best! Don’t miss the chance to be the first EMSAi experiencing this project!


MEDICAL EDUCATION PILLAR

Get ready for the EMSA NCM’12 Medical Education Session!

11th of May, on Friday we will start with an intoduction to Medical Ed-ucation Pillar of EMSA, focusing on Bologna Process, MEDINE, AMEE Conference, Summer Schools in the morning. In the afternoon there will be an opportunity to experience a Candlelight Memorial Event.

You have most probably heard about the Bologna Process before. But hearing does not necessarily mean knowing. I suggest you not to miss the NCM without making yourself familiar with the implementation of the Bologna Declaration which shapes the education system in Europe!

Summer is getting close by and some of us have probably started dream-ing about the summer holidays! Have you considered filling in your holiday with a school-like educational, vacation-like fun, and journey-like exiting event? Yes, the events I am thinking about are the Summer Schools! The other option for an extremely worthwile summertime is being part of the Student TaskForce in AMEE Conference! AMEE (As-sociation of Medical Education in Europe), organizes the largest Medi-cal Education related conference each year. Join the session and dis-cover the details and the opportunities ;-)How was the last World AIDS Day spent? What do you think about the EMSA WAD Questionnaire? Have you heard about the Candlelight Memorial? In ME Pillar, you will not only hear it but experience!

12th of May, on Saturday we will talk about the Teddy Bear Hospital, and then work on consturcting the TBH Handbook together. Partici-pants with high interest are needed! :) The Project is popular and has no guide for beginners, YET… Let’s fill this gap!This year we are expanding the Project together with friends from pharmaceutical faculties! Let us know your expectations and do not forget to check if you have TBH enthusiastic EPSA members in your university.

13th of May, on Sunday we will dicuss about the Week of Medical Edu-cation, share experiences and the possible activities that can be organ-ised within the Week. Force your imagination, create the wonderful! We will enjoy much when discussing this Project, that much is clear :)In the afternoon, we will get to know how to be successful in advertis-ing our events with a training of “Project Promotion”.


SMALL WORKING GROUP DESCRIPTIONS

DAY 1, FRIDAY

SMASHING LAYOUTSby Ingmar Rinas

Get involved in putting your EMSA projects and documents in the nic-est framework you can imagine and present it to the outer world! This small working group shall help to enhance your professional appear-ance with smashing layouts without too complicated explanations. :) Let your creative mind go and have fun experiencing the secrets of modern design, communication and teamwork.Get to know how to make your layout a unique one. See and feel what is possible when you take your time to present your publications or FMO in a modern, fency layout by creating logos, gadges, shirts etc. All official EMSA-connected logos and corporate designs will be accessible at this SWG.

COMMUNICATION WITHIN EMSAby Süleyman Yildiz

EMSA addresses three levels: local, national and European. EMSA is a faculty based organization (mostly known as Faculty Member Organ-ization-FMO. Most EMSA members are active in local but it is always difficult to get a proper communication between EMSA members and EMSA European Board-EEB. However, improvement should be possi-ble! EEB has given this a lot of thought, but we would also like to hear your ideas! How should we communicate? What do you want to take initiative within EMSA? What do you think of the mailing lists? What about the Monthly Reports? Newsletters? Magazines? Facebook and Twitter? There is a lot possible and we would like to know how you want to be updated on European issues, how we can best reach you and how we can bring FMOs in contact with each other!

EXTERNALS AND PARTNERS OF EMSAby Ivana Gjorgjevska

Are you familiar with the extensive list of externals and partners of EMSA? Do you know what they have to offer to you, as an EMSAi? Is there something you would like to have from a specific partner? No


matter if you are begginer or advanced in the topic, we guarantee you that you will learn a lot during this session!

THE FUTURE OF EMSAby Borislav Manev

The achievements of an organization are the results of the combined effort of each individual. But the only things that evolve by them-selves in an organization are disorder, friction, and malperformance. This why we - all the members should take active participation in the creation of the future of our organization.

DAY 2, SATURDAY

FITTING EMSA INTO A MAGAZINEby Olga Rostkowska

We are looking for amateur journalists, passionate editors and keen writers that would like to create EMSA history by preparing our maga-zine for all the Association’s Enthusiasts. No experience required! In this group you will find out how to collect materials for a newsletter and how to announce information about your local EMSA and EMSA Europe.

MOTIVATION by Goknur Topcur

Are you looking ways to motivate yourself and your teammates? Do you want finish what you start without loosing inner strength? Do you want to find out how you can empower? Then you will be a perfect fit for this working group. All participants will take action to find out the best ways to motivate themselves and ones around them. You will talk, discuss, learn and implement through the WG! You will walk out the room having the combination of the others who you take a step forward with. Ready to take action?


GETTING FUNDING by Iza Ene

Making projects financially sustainable in a time of crisis is far from easy. If you want to share experiences and learn best practices on how to get funding then this session will be time well spent. Get to know how to give your projects what they need and deserve.

BEING A GLOBAL PLAYER WITH EMSAby Suleyman Yildiz

EMSA members are a global player constantly moving toward its objec-tive of duplicating its success in their countries at the European level. We are aiming to be “the best” through student-focused work strategies, attaching due importance to medical education; knowing that develop-ments born through science; internalizing medical ethics and honesty as sine qua non; and understanding that adding power to Europe gives us power in return as increasing European integration.

The most importance answers that you will get from this working group will be making a different educational career in EU; how you can be a global player; how you can keep your enthusiasm high and of course how you can be a proud member of EMSA!

Join this working group and get involve a blue life!


TRAINING DESCRIPTIONS

We don’t need no education..We need trainings!:) We will have trainings all the time through the NCM. During the training sessions, only the National Coordinators will be asked to join NC sessions. All the other participants are welcomed to join training sessions! There will be 4 paralel sessions so you have to choose one of them.Also a training will be delivered in every pillar session.

Here are the trainers who will deliver trainings at the training sessions:

Goknur TopcuEma AndreiIrena SoljicLuca Lucan

Here are the trainings which will be delivered at the training sessions:

1st Day: Project Management: Definition-Implementation-Evaluation Team Building: Process and Simulation Strategic Planning: See-Think-Plan Public Speaking: Widening the bullet points

2nd Day: Presentation Skills: Climbing steps to reach your aim Leadership: Empowerment Stres Management: Dont worry,make’em happy Communication: Understanding-Implementing


The trainers & trainings that will be delivered in the pillar sessions:

INTERCULTURAL LEARNINGby Georgios Tsaknikas

“It is said that the world has become a small village. Day by day it is getting more and more obvious intercultural learning is necessary in our daily life. Especially for us being EMSA members and future doctors being aware of other cultures is of vital importance. During this training we are going to start from the basics like what is cul-ture, learning and intercultural learning and then we will start exploring its dynamics and it various aspects and hopefully by the end of it barriers and stereotypes will be broken.”

EMOTIONAL INTELLIGENCEby Olga Rostkowska

Did you ever feel like rushing out of the room and slamming the door after getting angry at your colleague? Did it actually happen to you? This training is aimed at those who don’t feel comfortable with some of their teammates and don’t necessarily know why... We will explore the source of our inner motivation, learn how to control our explosive emotions and reduce the effect of external discouragement other people can cause. Throughout the training we will also find some time for relaxation.

CREATIVE THINKINGby Ozan Ünlü

‘‘Ever child is born a genius’’. The only thing between you and any goal you want to reach is managing your abilities and your attitude. Would you like to learn the methods of do’s and don’ts to stay out of the borders of critical thinking and remain in creative thiking? Then this where you belong! Remove your mental blocks and reach the child in you before you loose it for good!

PROJECT PROMOTIONby Iza EneThere is much more to a succesful project then a good idea. On the third day of the NCM, during the medical education sessions you will be able to learn how to maximize your strong points so as to create succesful events.You will get ample oportunities to share and get to know methods that will make your projects very catchy and have some fun.


NATIONAL COORDINATORS SESSION

NC-SESSION On Sunday, during the trainings, the National Coordinators of EMSA (EMSA-NCs) will meet during the NC-session.

This will be from 16:30 till 20:00!

Since the EMSA General Assembly in Athens the position of National Coordinator (NC) is obligatory. Having this position mandatory makes it easier for the EEB to communicate with the FMOs, but as with eve-rything new, there is room for improvement. During this session for NC we will try to find the best way to make fruitful use out of this new national ´layer´.

We invite all NCs and interested Local Coordinators (LCs) from coun-tries without an NC to this session!


PROJECTS SESSION + TP MARKET

PROJECTS FAIR (PF)

During the NCM you are going to have the chance to find out about innovative projects or even events that other FMOs organise. Further-more you can even present to the rest of the EMSAi one or more of your projects aiming to spread the word about it and motivate other FMOs to run it too. Each project is about to have its dedicated stand where the interested ones can learn more about each of the projects.In case that you are about to participate in the project fair presenting a project of your FMO please rememeber to bring some promotional mate-rial like posters/stickers/leaflets or even something more imaginative and innovative!

PROJECTS’ PRESENTATION (PP)

Do you want to make your project famous to all the EMSAi?Do you want to promote your upcoming event?Or do you even want to share the amazing moments you have experi-enced in an EMSA event or project?Then all you have to do is to participate in the Projects’ Presentation! During this session you will have the chance to make a brief presenta-tion of a project or an event you have organised or that you are going to organise in front of all the participants.


TWINNING PROJECT MARKET

Twinning Project Market is an inter-European fair during which rep-resentatives of all FMOs can present their countries, cities and facul-ties in order to attract possible partners for organising a Twinning Project. At the TP market participants not only offer a Twinning Pro-ject opportunity to other FMOs but also sometimes offer the rest of the participants samples of their culture, traditional cuisine, customs and their country’s noteworthy monuments and beauties.

Don’t miss the chance to find your twins at the NCM!


ORGANIZATION COMMITTEE

PRESIDENTIoan-Alexandru [email protected]

TREASURERMihaela [email protected]

LIAISON OFFICER TO EMSAEmanuela [email protected]

VISA AND EXTERNALSFabian [email protected]

LOGISTICSMariana [email protected]

SOCIALIZING Alexandra [email protected]

SECRETARIAT Octavia [email protected]

emsa ncm 2012 prepare

Documents

emsa european board

directors sessions

pillar presentadons

secretary general sleyman

contact details

years national coordinators

best international trainers

borislav manevpresident