e1 cyc elective advanced e mail
TRANSCRIPT
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Advanced E-mail with GMail
A CYC Electives Module
10-15-10
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Class Outline
• Part 1 - Review– Review of email basics
• Part 2 - Attachments– Sending attachments– Receiving & viewing attachments
• Part 3 – More Email Tools– Creating folders to store messages– Saving a contact to the address book
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Part One: Review
• An electronic message sent from one computer to another.
• Email saves money and time compared to regular mail.
• An email message takes seconds to reach destination.
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Part One: Review
An email address consists of 3 parts:
Unique User Name
chosen by the email account
owner
“At”
sign
Domain Name
Companyorganizationproviding the email service
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Part One: ReviewEmail Terminology Review:
• Compose: write an email to others.
• Reply: reply to an email that you received.
• Forward: pass on an email that you received to others.
• Draft: save an unfinished email message to be completed later.
• Attachment: You can send files (like pictures, music, software and documents) as attachments with your email.
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Part Two: Attachments
• Attachments can be files containing pictures, documents, media clips, etc.
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Part Two: Attachments
Step 1: Compose your email message
1.Open Internet Explorer.
2.In the Address bar, type: www.gmail.com
3.Login with the username and password
provided by your instructor
4.Click on “New” to begin composing a new
message
5.Type your class partner’s email address
into the “To” field, add a Subject and brief
message
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Part Two: Attachments
Step 2: Select and Attach Files
1. Click on the “Attach a file” link
2. Find the files you want to send by
navigating to the appropriate disk and
folder
3. Select the appropriate file by clicking on it,
then click on “Open”
4. Wait for Gmail to finish uploading your file.
(The filename will appear just beneath the
subject box)
5. Repeat steps 1-4 if you have more than
one attachment to send
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Part Two: Attachments
Click on the “Attach” button1
2Find the file to attach by
navigating to the appropriate disk and folder
Step 2: Select and Attach Files
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Part Two: Attachments
Step 2: Select and Attach File
Click on a file to select it,
then click on “Open”
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4Wait for Gmail to upload your
file
Repeat steps 1-4 if you have more files to
attach
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Part Two: Attachments
Step 3: Send Your MessageOnce you are satisfied with you message and
all attachments are listed, click on
“Send”
List of attachments
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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsStep 1: Open the Message
1. Click on “Check Mail” (or “Inbox”)2. Double Click on the Message
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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsStep 2: Either click on ‘View’ or ‘Download’ below the Attachment’s Filename
Attachment
Filenames
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Part Two: AttachmentsSteps for Viewing and Saving Attachments
Step 3: If you’re downloading the image, decide whether you will open it automatically or save it to your hard drive.
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Part Two: AttachmentsSteps for Viewing and Saving AttachmentsSelect “Desktop” from Drop-Down Menu
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Part Two: AttachmentsSteps for Viewing and Saving Attachments
Go to desktop and open attachments
• Minimize the browser window (by clicking on the minimize icon in the top-right section of the window)
• Find your saved attachments on the desktop• Double click on each one to view.
(Note – Because you have downloaded these attachments to your computer they will still be available in your GMail even after you sign out of your account.)
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Part Two: AttachmentsSteps for Viewing and Saving Attachments
Downloading or opening all attachmentsStep 1- Click ‘Download all
attachments’
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Part Three: More E-mail Tools
E-mail Labels
• An ‘email label’ is used to categorize emails in your in box.
• The labels you create appear in a list below the main menu.
To create ‘email’ labels:
• Click on “New label” under the drop down menu titled “More Actions”.
• Type a name for your new label in the text box for this purpose.
• Click the checkbox beside an email and label it by choosing a label from the ‘More Actions’ menu.
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Part Three: More E-mail Tools
Steps for Adding a Contact
Double click“Contacts” in the
Main Menu
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Click on ‘Create Contact’ link in the
Contacts page of your account
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Part Three: More E-mail Tools
Steps for adding a contact (continued)
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Fill in contact
form
‘Save’ or ‘Cancel’
your contact request
form
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Conclusion
Always Remember to Sign Out!
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Sources
• This curriculum was partially adapted from a slide presentation entitled “Advanced E-mail” created by the Indian Halifax Central Library.
• Additional content created by Connect Your Community, a project of OneCommunity, funded by the federal Broadband Technology Opportunities Program.
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Creative Commons License
• This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0