e-Uparjan

Computerization of Food Grain Procurement

System in Madhya Pradesh

__

Department of Food, Civil Supplies and Consumer Protection, Government of

Madhya Pradesh

eUparjan World

E-Uparjan :Transparent ,Efficient & Farmer

Friendly

Reduces waiting queues of farmers - SMS alertmechanism

Eliminates cheque payment - e-payment to farmers .

Strong Decision Support System – optimal ProcurementCentres

Efficient Monitoring System- robust database

Farmer Friendly – transparent and citizen centricdigital inclusion

Checks malpractices –produce & area linked

Cost Effective –e-uparjan system costs Rs.3 per quintalKharif !!

3

4

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

per Qtl

1000 1080 1100 1120 1285 1350 1400 MSP

50 Cent. bonus

100 50 100 100 100 150 150 State Bonus

1100 1130 1200 1270 1385 1500 1550 Total [

37.42 36.07 40.00

43.00

49.0154.59

57.88

60.3250.11

85.0090.00

127.00

161.25

193.04

24.10 19.67

35.38

49.65

85.08

63.5271.88

0.00

50.00

100.00

150.00

200.00

250.00

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

Wheat- Area Sown, Production And Procured QTY(Area in lakh hec.production & procurement in lakh MT)

Area Sown

Prod. of State

Procurement

5

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 KMS

850 950 1000 1080 1250 1310 1360 MSP

50 50 Cent .Bonus

50 50 50 100 150 State Bonus

900 1050 1050 1130 1350 1460 1360 Total

17.17 16.03 15.84 17.03 17.66 18.4320

15.7813.62

17.73

22.79

30.22

40.55

50

1.6 2.074.28

9.4

13.415.6

10.14

0

10

20

30

40

50

60

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

Paddy- Area Sown, Production & Procured Quantity(Area in lakh hec.production & procurement in lakh MT)

Area sown

Prod of state

Procurement

Purchase Center

Farmer

Farmer Registration

Wheat Procurement

Procurement Center

Slip with Registration

Code is given to Farmer

Advance SMS alert sent to Farmer intimating about the

Date of Procurement Farmer goes to

ProcurementCenter on Date

Farmer

Procurement TransactionPerformed and Receipt is

given to Farmer

Ban

k Amount is credit to Farmers Account

1

2

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5

6

eUparjan – Process Snapshot

6

0

2

4

6

8

10

12

14

16

18

2012-13 2013-14 2014-15

15.62

14.21

17.33

10.268.96 9.79

Wheat – Registered Vs Seller Farmers

Farmers regi.

Proc. from Farmers

65.7%

63.1%56.5%

0

1

2

3

4

5

6

2012-13 2013-14 2014-15

3.924.11

5.31

2.53

2.88

2.03

Paddy: Registered Vs Seller Farmers-

Farmers regi. Proc. from Farmers

64.5%

70.1%

Geographical Spread of Procurement

9

<5%

5-10 %

10-15 %

15-20 %

>20%

0%

Wheat

Paddy

Expansion in Warehousing Capacity

39 40 41 46

45 5169

112

2011 2012 2013 2014

Pvt Govt

Lakh MT

Inefficiencies prior to eUparjan

Long waiting queues of farmers for selling their crop

Manual cheque payments to farmers (delay, loss, malpractices)

Below optimum functioning of Procurement Centres

Poor Decision Support System/ Irregular Forecasting

Less-efficient Monitoring and Control of Uparjan processes

Absence of transparency and citizen interface

Malpractices

11

eUparjan – Successful Outcomes

12

Transaction time for farmers at the procurement centre reduced from 2 days

to 4 hours leading to better satisfaction

Decision Support System

Near-elimination of corruption and malpractices existing in the procurement processes.

Unified database of genuine farmers

SMS alert mechanism

Monitoring and Tracking

Transparency and citizen interface

E-Capacity Enhanced

Digital Inclusion

Prompt and full payment to farmers, through direct bank transfer ensuring that farmers actually

received the Minimum Support Price (MSP) for their food grains, and saving them from the

clutches of middlemen.

Procurement facility brought closer to farmers thus requiring them to transport their produce for

lesser distances

eUparjan - Objectives

To enable smooth, regulated and efficient process of

procurement at the Procurement Centres.

To gain the trust and confidence of farmers through

simplification of procedures and transparency of operations,

from ‘purchase to payment’.

To weed out malpractices.

To develop a near real-time reporting mechanism of the field

level operations, such as forecasting, purchase, transportation,

storage, payment etc, to enable better planning, monitoring and

management.

13

eUparjan – Scope of the project

14

The scope of the project includes:

Registration of Farmers – To enable more accurate forecasting & planning , and

to develop a unified database of farmers with landholding, sown area, bank

account and mobile numbers

Hardware Supply and Installation – Atom processor laptops, dot matrix

printers, inverters and other peripherals.

Application Development – Application developed by NIC to track purchase,

transportation, storage and payment.

Manpower Recruitment - Recruitment of Data Entry Operators and Runners at

co-op society level.

Training – Recruited manpower as well as departmental employees.

Project Management - Near realtime MIS reports for monitoring and evaluation.

eUparjan - Key Stakeholders

Key stakeholders involved in the eUparjan Project are :

Farmers

Department of Food, Civil Supplies and Consumer Protection

Madhya Pradesh State Civil Supply Corporation (MPSCSC)

Madhya Pradesh Warehouse & Logistics Corporation (MPWLC)

Madhya Pradesh State Cooperative Marketing Federation Limited

(MARKFED)

Mandi Board

District Central Cooperative Banks

Co-Operative Societies

Food Corporation of India (FCI)

National Informatics Center (NIC)

15

eUparjan – Implementation Map

16

Department of Food, Civil Supplies and

Consumer Protection

Directorate of Food

MP State Civil Supplies Corporation Limited

(MPSCSC)

MP Warehouse and Logistics Corporation

Limited (MPWLC)

MP State Cooperative Marketing Federation Limited (MARKFED)

Mandi Board

Cooperative Department

Revenue Department

AgricultureDepartment

NIC Team

Program Management ConsultantsCall

Center

Co-op Societies as procurement agents, Farmers payments, recruitment of data entry operators, runners

Validation of farmers registration data

eUparjan – Project Timelines (Rabi )

17

S.No. Component Dec. Jan. Feb. Mar.

1Hardware Procurement and

deployment at Uparjan Kendras

up to 5

2Recruitment of the Data Entry

Operators and Runnersup to 5

3 Training at Bhopal for Registraion 10

4 Farmer Registrations 15 to 31

5 Data varification 1 to 15

6 Training at District level 25 to 10

7 Field Testing 11 to 14

8 Procurement Start 15

eUparjan Project Timelines:

eUparjan – Project Timelines (Kharif)

18

S.No. Component Aug. Sep. Oct. Nov.

1Hardware Procurement and

deployment at Uparjan Kendras

up to 6

2Recruitment of the Data Entry

Operators and Runnersup to 5

3 Training at Bhopal for Registraion 12 to 10

4 Farmer Registrations 22 to 14

5 Data varification 26 to 20

6 Training at District level 14 to

7 Field Testing 10

8 Procurement Start Coarse grain 14

9 Procurement Start Paddy 28

eUparjan Project Timelines:

eUparjan – Overview of Application

Features of Offline module

• All processes related to the buying and selling of the crop

• Corrections in the farmers registration details

• SMS scheduling w.r.t. the daily storage capacity and daily wheat

procurement status

• Payment report generation for direct money transfer to farmers’

account

• Gunny Bag Management

• Transport Management

• Storage Management

• Agriculture Loans recovery option

19

eUparjan – Overview of Application

Features of Online module

The Online Module is essentially the initial Registration of farmers, and

the subsequent MIS reports generated based on data fed into the Offline

module. The different functionalities of the Online module are:

• All the details related to the godowns

• All the details related to the Bardana Management

• Updations related to the transporter details

• Entering of the farmers’ loan details

• Viewing of different reports for monitoring and planning purposes

20

Actual Expenditure for e- Uparjan of Rabi Season 2012-13 First season

Discriptions Amount

1Computers and other Hardware @ 62650/- at minimum 2318 *

centres(As per annexed sheet) 145222700

2Project Monitoring consultant @ 195000/- per month for 5months 1960000

3Advertisement on AIR for kissan registration for 7 days 552672

4Advertisement for kissan registration @ Rs. 10000 per district for 50 districts 500000

5Flex printing @ 69/- per flex 2320 qty 159908

6Centralised Advertisement in news paper 252950

74650offline manual paid to madhyam 257950

8Meeting Expenses at disvisional head quarters 250000

9Training Expenses at Acedamy 897200

10Training Expenses at Districts @ 800/- per operator (2500 operator for 50districts ) 2000000

11TA , DA and Fare reimbursement to NIC DIO t for 50 districts 700000

12Vahicle hiring charges for NIC DIO @ 30000/- per month for 4 months for50 districts 3000000

13Vahicle hiring charges for DSO @ 30000/- per month for 4 months * 50 districts 2574000

14Call centre 3 persons in 3 shifts @ 29700/- per person per month for 4 months 987779

15Stationary and tonar to be provided to centres for kisan list print @ 2000 per centre for 800

centres

2250000

16Reserve operator at District level 142 2683800

177 operators for agencies @6300 per operator per month for6months 189000

18solar panel at 18 centres @ Rs. 85000/- per centre 1526400

19SMS Exp. 603778

204 Programmer for 12 month at NIC 768768

21Vahicle hiring charges (2 for Commr.food Office &1 for MPSCSC-HO) @ 30000/- per month

for 4 months

360000

22Elec. Weighing machine 275 4661250

23Vahicle hiring charges for VH tehsil & Collector 2358000

24Spare Laptop , Printer ,Inverter 4668726

25Misc. Meeting Exp. 1881049

Total 181265930

Additional:- Recurring exp( 2313 Data entry operation+ 550 runner 6 month salary +runner conveyanc) Approx- Rs. 11 Crore

eUparjan – Key Indices

14.21 lakh Farmers registered after physical varification.

98 lakh SMS sent to farmers to intimate dates for selling their wheat.

64 lakh MTs of wheat procured through the eUparjan System from 8.96 lakhfarmers through 13 lakh transactions.

Rs. 9,530 crores transferred to farmers bank account as payments.

Computer Hardware worth Rs. 3.33 crores given to societies.

3,500 people given Hands-on Training organized at State and District level forall stakeholders.

Employment of 2,852 Data entry operators and 714 Runners.

Total Cost, including Application design, development, Implementation,

Trainings, Support & Maintenance, Hardware and temporary man-power;Rs 19.58 crores (3.33 crores – Non Recurring+ 16.25 crores – recurringexp.)

Rec. exp(Data entry operation+runner 6 month salary +runner conveyanc)

22

Rabi 2013-14

eUparjan – Key Indices

17.33 lakh Farmers registered after physical varification.

1.50 crore SMS sent to farmers to intimate dates for selling their wheat.

71.99 lakh MTs of wheat procured through the eUparjan System from 9.79lakh farmers. through 14.53 lakh lakh transactions

Rs. 10838.80 crores transferred to farmers bank account as payments.

Computer Hardware worth Rs. 75.45 lakh given to societies.

3,500 people given Hands-on Training organized at State and District level forall stakeholders.

Employment of 2,980 society Data entry operators and 100 reserveoperator

Total Cost, including Application design, development, Implementation,Trainings, Support & Maintenance, Hardware and temporary man-power;Rs 13.05 crores (0.75 crores – Non Recurring+ 12.30 crores – recurringexp.)

23

Rabi 2014-15

24

Year ProcurementSeason

Non Recurring(Rs. In Crore)

Recurring(Rs. In Crore)

Total

2012-13 Rabi (Wheat) 15.61 13.52 29.13

2012-13 Kharif(paddy) 1.64 6.01 7.65

2013-14 Rabi (Wheat) 3.33 16.25 19.58

2013-14 Kharif(paddy) 0.63 6.54 7.13

2014-15Rabi (Wheat) 0.75 12.30 13.05

2014-15 Kharif(paddy) 0.03 3.35 3.38

Project Cost

eUparjan – Key Indices (1)

25

YearProcurement

SeasonProcurement

Centers

Farmers registered before verification

(in lakhs)

Corrections in Farmers

registration data

Deleted Farmers registration data

Farmer Registration after verification

(in lakhs)

2012-13 Wheat 2313 15.62 - - 10.26

2012-13 Kharif 981 4.02 1.54 9,700 3.92

2013-14 Wheat 2852 14.65 7.08 45,000 14.21

2013-14 Kharif 1109 4.18 1.52 6930 4.11

2014-15 Wheat 2980 17.67 6.71 34111 17.33

2014-15 Kharif 1180 5.35 2.09 21000 5.13

YearProcurement

SeasonProcurement

Centers

Laptop,printer & UPS given to

Society + Reserve Hardware

Data Entry + ReserveOperator Provided

RunnersProvided

Internetconnection

BB/Data Card

2012-13 Wheat 2313 2313+100 2313+142 551 -

2012-13 Kharif 981 981 981+55 245 -

2013-14 Wheat 2852 539+30 2852+180 714 -

2013-14 Kharif 1081Old 981+Rabi 80+New 20

1081+60 260 1081

2014-15 Wheat 2980 119 New 2980+50 - 2980

2014-15 Kharif 1117 5 New 1117 - 1117

eUparjan – Key Indices (2)

26

Year ProcurementSeason

Total Centers Farmers registered

(in lakhs)

Procuredfrom Farmers

(in lakhs)

TotalTransaction

(in lakhs)

Procurement

(in lakh MT)

Amount paid to farmers

(in Crores)

2012-13 Wheat(Rabi) 2313 15.62 10.26 52.56 85.07 11,637

2012-13 Kharif(paddy) 981 3.92 2.53 3.46 13.50 1,793

2013-14 Wheat(Rabi)2852

14.21 8.96 13 .00 63.51 9,530

2013-14 Kharif(paddy) 1109 4.11 2.88 3.96 15.642,293

2014-15 Wheat(Rabi) 2980 17.339.79

14.53 71.88 10,884

2014-15up to 19-1-15

Kharif(paddy) 1117 5.13 2.02 10.13 1,379

eUparjan – Farmer Registration at Uparjan Kendra Itself

27

samagra id:-

New feature for Rabi 15-16

eUparjan – Purchasing of Food Grain from Farmer

28

eUparjan – Transportation of Food Grain from Procurement Center

29

eUparjan – Receipt Acknowledgement of transported Food Grain

from Procurement Center

30

eUparjan – Improvements

Registration of farmers solely at procurement centers.

Registration data to be validated through physical verification.

Editing in farmer’s registration data to be done at the district level under the guidance

of senior district officials.

Farmers get SMS in case false record found after physical verification.

Farmers get SMS reminder before 4 days to reach to their procurement center for

selling their sown crop.

Farmers get SMS on bank-transfer of payment.

Improvements in software to track the storage capacity of the godowns and shortages

of food grain during transportation.

Internet facility to be made available to more procurement centers.

Entry of Hail(OLA) and Frost(PAALA) affected farmers.

31

eUparjan –Recognitions and Awards

Officials from Uttar Pradesh, Rajasthan and Bihar have visited the Madhya

Pradesh to have an understanding of the eUparjan Project.

The eUparjan Project has been awarded as the “Best IT initiative” in

Madhya Pradesh for the year 2011-12.

Awarded “CSI - Nihilent eGovernance Award 2011-12” in the

Projects Category – G2B by the Computer Society of India -

Nihilent.

Awarded “Best Government Project in Social Inclusion in the

Horizontal Category” in the IT Innovation Awards presented by

Lenovo and powered by NASSCOM and CNBC-TV18.

Short-listed by United Nations for Public Service Award

32

“Best IT initiative” in Madhya Pradesh for the year 2011-12.

33

“CSI - Nihilent eGovernance Award 2011-12” in the Projects Category – G2B

34

“Best Government Project in Social Inclusion in the Horizontal Category” in the IT Innovation Awards presented by Lenovo and powered by NASSCOM and CNBC-TV18.

35

The eUparjan Team

Sh. Anthony de Sa, Addl. Chief Secretary, GoMP

Smt. Dipali Rastogi, Ex-Commissioner, Food Deptt., GoMP

Sh. Chandrahas Dubey, Managing Director, MP State Civil Supplies Corporation, GoMP

Smt. (Dr.) Manju Sharma Executive Director - Finance, MP State Civil Supplies Corporation, GoMP

Sh. Subash Kendurkar, Addl.GM- Finance, MP State Civil Supplies Corporation, GoMP

Sh. Mukesh Singh and Sh. R.M.Sharma, Manager, MP State Civil Supplies Corporation, GoMP

Project Management Consultant (KPMG) Team –

Sh. Abhishek Choudhary

State e-Governance Team (SeMT) –

Sh. Abhishek Dubey

Sh. Manchit Chadokar

Sh. Shivraj Singh Dabi

State National Informatics Center (NIC) Team –

Sh. Vinayak Rao, SIO Sh. A.N.Siddiqui, Technical Director

Sh. Abraham Verghese, Technical Director Sh. Madan Raut, Programmer

Sh. Anurag Dubey, Asstt. Programmer Sh. Rovins Gupta, Asstt. Programmer

Sh. Arun Sonare, Programmer Sh. Nitin Shrivastava, Asstt. Programmer

District National Informatics Center (NIC) Officials – DIOs/DIAs

MPSCSC - Technical

36

37