e-Uparjan
Computerization of Food Grain Procurement
System in Madhya Pradesh
__
Department of Food, Civil Supplies and Consumer Protection, Government of
Madhya Pradesh
E-Uparjan :Transparent ,Efficient & Farmer
Friendly
Reduces waiting queues of farmers - SMS alertmechanism
Eliminates cheque payment - e-payment to farmers .
Strong Decision Support System – optimal ProcurementCentres
Efficient Monitoring System- robust database
Farmer Friendly – transparent and citizen centricdigital inclusion
Checks malpractices –produce & area linked
Cost Effective –e-uparjan system costs Rs.3 per quintalKharif !!
3
4
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
per Qtl
1000 1080 1100 1120 1285 1350 1400 MSP
50 Cent. bonus
100 50 100 100 100 150 150 State Bonus
1100 1130 1200 1270 1385 1500 1550 Total [
37.42 36.07 40.00
43.00
49.0154.59
57.88
60.3250.11
85.0090.00
127.00
161.25
193.04
24.10 19.67
35.38
49.65
85.08
63.5271.88
0.00
50.00
100.00
150.00
200.00
250.00
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
Wheat- Area Sown, Production And Procured QTY(Area in lakh hec.production & procurement in lakh MT)
Area Sown
Prod. of State
Procurement
5
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 KMS
850 950 1000 1080 1250 1310 1360 MSP
50 50 Cent .Bonus
50 50 50 100 150 State Bonus
900 1050 1050 1130 1350 1460 1360 Total
17.17 16.03 15.84 17.03 17.66 18.4320
15.7813.62
17.73
22.79
30.22
40.55
50
1.6 2.074.28
9.4
13.415.6
10.14
0
10
20
30
40
50
60
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
Paddy- Area Sown, Production & Procured Quantity(Area in lakh hec.production & procurement in lakh MT)
Area sown
Prod of state
Procurement
Purchase Center
Farmer
Farmer Registration
Wheat Procurement
Procurement Center
Slip with Registration
Code is given to Farmer
Advance SMS alert sent to Farmer intimating about the
Date of Procurement Farmer goes to
ProcurementCenter on Date
Farmer
Procurement TransactionPerformed and Receipt is
given to Farmer
Ban
k Amount is credit to Farmers Account
1
2
34
5
6
eUparjan – Process Snapshot
6
0
2
4
6
8
10
12
14
16
18
2012-13 2013-14 2014-15
15.62
14.21
17.33
10.268.96 9.79
Wheat – Registered Vs Seller Farmers
Farmers regi.
Proc. from Farmers
65.7%
63.1%56.5%
0
1
2
3
4
5
6
2012-13 2013-14 2014-15
3.924.11
5.31
2.53
2.88
2.03
Paddy: Registered Vs Seller Farmers-
Farmers regi. Proc. from Farmers
64.5%
70.1%
Inefficiencies prior to eUparjan
Long waiting queues of farmers for selling their crop
Manual cheque payments to farmers (delay, loss, malpractices)
Below optimum functioning of Procurement Centres
Poor Decision Support System/ Irregular Forecasting
Less-efficient Monitoring and Control of Uparjan processes
Absence of transparency and citizen interface
Malpractices
11
eUparjan – Successful Outcomes
12
Transaction time for farmers at the procurement centre reduced from 2 days
to 4 hours leading to better satisfaction
Decision Support System
Near-elimination of corruption and malpractices existing in the procurement processes.
Unified database of genuine farmers
SMS alert mechanism
Monitoring and Tracking
Transparency and citizen interface
E-Capacity Enhanced
Digital Inclusion
Prompt and full payment to farmers, through direct bank transfer ensuring that farmers actually
received the Minimum Support Price (MSP) for their food grains, and saving them from the
clutches of middlemen.
Procurement facility brought closer to farmers thus requiring them to transport their produce for
lesser distances
eUparjan - Objectives
To enable smooth, regulated and efficient process of
procurement at the Procurement Centres.
To gain the trust and confidence of farmers through
simplification of procedures and transparency of operations,
from ‘purchase to payment’.
To weed out malpractices.
To develop a near real-time reporting mechanism of the field
level operations, such as forecasting, purchase, transportation,
storage, payment etc, to enable better planning, monitoring and
management.
13
eUparjan – Scope of the project
14
The scope of the project includes:
Registration of Farmers – To enable more accurate forecasting & planning , and
to develop a unified database of farmers with landholding, sown area, bank
account and mobile numbers
Hardware Supply and Installation – Atom processor laptops, dot matrix
printers, inverters and other peripherals.
Application Development – Application developed by NIC to track purchase,
transportation, storage and payment.
Manpower Recruitment - Recruitment of Data Entry Operators and Runners at
co-op society level.
Training – Recruited manpower as well as departmental employees.
Project Management - Near realtime MIS reports for monitoring and evaluation.
eUparjan - Key Stakeholders
Key stakeholders involved in the eUparjan Project are :
Farmers
Department of Food, Civil Supplies and Consumer Protection
Madhya Pradesh State Civil Supply Corporation (MPSCSC)
Madhya Pradesh Warehouse & Logistics Corporation (MPWLC)
Madhya Pradesh State Cooperative Marketing Federation Limited
(MARKFED)
Mandi Board
District Central Cooperative Banks
Co-Operative Societies
Food Corporation of India (FCI)
National Informatics Center (NIC)
15
eUparjan – Implementation Map
16
Department of Food, Civil Supplies and
Consumer Protection
Directorate of Food
MP State Civil Supplies Corporation Limited
(MPSCSC)
MP Warehouse and Logistics Corporation
Limited (MPWLC)
MP State Cooperative Marketing Federation Limited (MARKFED)
Mandi Board
Cooperative Department
Revenue Department
AgricultureDepartment
NIC Team
Program Management ConsultantsCall
Center
Co-op Societies as procurement agents, Farmers payments, recruitment of data entry operators, runners
Validation of farmers registration data
eUparjan – Project Timelines (Rabi )
17
S.No. Component Dec. Jan. Feb. Mar.
1Hardware Procurement and
deployment at Uparjan Kendras
up to 5
2Recruitment of the Data Entry
Operators and Runnersup to 5
3 Training at Bhopal for Registraion 10
4 Farmer Registrations 15 to 31
5 Data varification 1 to 15
6 Training at District level 25 to 10
7 Field Testing 11 to 14
8 Procurement Start 15
eUparjan Project Timelines:
eUparjan – Project Timelines (Kharif)
18
S.No. Component Aug. Sep. Oct. Nov.
1Hardware Procurement and
deployment at Uparjan Kendras
up to 6
2Recruitment of the Data Entry
Operators and Runnersup to 5
3 Training at Bhopal for Registraion 12 to 10
4 Farmer Registrations 22 to 14
5 Data varification 26 to 20
6 Training at District level 14 to
7 Field Testing 10
8 Procurement Start Coarse grain 14
9 Procurement Start Paddy 28
eUparjan Project Timelines:
eUparjan – Overview of Application
Features of Offline module
• All processes related to the buying and selling of the crop
• Corrections in the farmers registration details
• SMS scheduling w.r.t. the daily storage capacity and daily wheat
procurement status
• Payment report generation for direct money transfer to farmers’
account
• Gunny Bag Management
• Transport Management
• Storage Management
• Agriculture Loans recovery option
19
eUparjan – Overview of Application
Features of Online module
The Online Module is essentially the initial Registration of farmers, and
the subsequent MIS reports generated based on data fed into the Offline
module. The different functionalities of the Online module are:
• All the details related to the godowns
• All the details related to the Bardana Management
• Updations related to the transporter details
• Entering of the farmers’ loan details
• Viewing of different reports for monitoring and planning purposes
20
Actual Expenditure for e- Uparjan of Rabi Season 2012-13 First season
Discriptions Amount
1Computers and other Hardware @ 62650/- at minimum 2318 *
centres(As per annexed sheet) 145222700
2Project Monitoring consultant @ 195000/- per month for 5months 1960000
3Advertisement on AIR for kissan registration for 7 days 552672
4Advertisement for kissan registration @ Rs. 10000 per district for 50 districts 500000
5Flex printing @ 69/- per flex 2320 qty 159908
6Centralised Advertisement in news paper 252950
74650offline manual paid to madhyam 257950
8Meeting Expenses at disvisional head quarters 250000
9Training Expenses at Acedamy 897200
10Training Expenses at Districts @ 800/- per operator (2500 operator for 50districts ) 2000000
11TA , DA and Fare reimbursement to NIC DIO t for 50 districts 700000
12Vahicle hiring charges for NIC DIO @ 30000/- per month for 4 months for50 districts 3000000
13Vahicle hiring charges for DSO @ 30000/- per month for 4 months * 50 districts 2574000
14Call centre 3 persons in 3 shifts @ 29700/- per person per month for 4 months 987779
15Stationary and tonar to be provided to centres for kisan list print @ 2000 per centre for 800
centres
2250000
16Reserve operator at District level 142 2683800
177 operators for agencies @6300 per operator per month for6months 189000
18solar panel at 18 centres @ Rs. 85000/- per centre 1526400
19SMS Exp. 603778
204 Programmer for 12 month at NIC 768768
21Vahicle hiring charges (2 for Commr.food Office &1 for MPSCSC-HO) @ 30000/- per month
for 4 months
360000
22Elec. Weighing machine 275 4661250
23Vahicle hiring charges for VH tehsil & Collector 2358000
24Spare Laptop , Printer ,Inverter 4668726
25Misc. Meeting Exp. 1881049
Total 181265930
Additional:- Recurring exp( 2313 Data entry operation+ 550 runner 6 month salary +runner conveyanc) Approx- Rs. 11 Crore
eUparjan – Key Indices
14.21 lakh Farmers registered after physical varification.
98 lakh SMS sent to farmers to intimate dates for selling their wheat.
64 lakh MTs of wheat procured through the eUparjan System from 8.96 lakhfarmers through 13 lakh transactions.
Rs. 9,530 crores transferred to farmers bank account as payments.
Computer Hardware worth Rs. 3.33 crores given to societies.
3,500 people given Hands-on Training organized at State and District level forall stakeholders.
Employment of 2,852 Data entry operators and 714 Runners.
Total Cost, including Application design, development, Implementation,
Trainings, Support & Maintenance, Hardware and temporary man-power;Rs 19.58 crores (3.33 crores – Non Recurring+ 16.25 crores – recurringexp.)
Rec. exp(Data entry operation+runner 6 month salary +runner conveyanc)
22
Rabi 2013-14
eUparjan – Key Indices
17.33 lakh Farmers registered after physical varification.
1.50 crore SMS sent to farmers to intimate dates for selling their wheat.
71.99 lakh MTs of wheat procured through the eUparjan System from 9.79lakh farmers. through 14.53 lakh lakh transactions
Rs. 10838.80 crores transferred to farmers bank account as payments.
Computer Hardware worth Rs. 75.45 lakh given to societies.
3,500 people given Hands-on Training organized at State and District level forall stakeholders.
Employment of 2,980 society Data entry operators and 100 reserveoperator
Total Cost, including Application design, development, Implementation,Trainings, Support & Maintenance, Hardware and temporary man-power;Rs 13.05 crores (0.75 crores – Non Recurring+ 12.30 crores – recurringexp.)
23
Rabi 2014-15
24
Year ProcurementSeason
Non Recurring(Rs. In Crore)
Recurring(Rs. In Crore)
Total
2012-13 Rabi (Wheat) 15.61 13.52 29.13
2012-13 Kharif(paddy) 1.64 6.01 7.65
2013-14 Rabi (Wheat) 3.33 16.25 19.58
2013-14 Kharif(paddy) 0.63 6.54 7.13
2014-15Rabi (Wheat) 0.75 12.30 13.05
2014-15 Kharif(paddy) 0.03 3.35 3.38
Project Cost
eUparjan – Key Indices (1)
25
YearProcurement
SeasonProcurement
Centers
Farmers registered before verification
(in lakhs)
Corrections in Farmers
registration data
Deleted Farmers registration data
Farmer Registration after verification
(in lakhs)
2012-13 Wheat 2313 15.62 - - 10.26
2012-13 Kharif 981 4.02 1.54 9,700 3.92
2013-14 Wheat 2852 14.65 7.08 45,000 14.21
2013-14 Kharif 1109 4.18 1.52 6930 4.11
2014-15 Wheat 2980 17.67 6.71 34111 17.33
2014-15 Kharif 1180 5.35 2.09 21000 5.13
YearProcurement
SeasonProcurement
Centers
Laptop,printer & UPS given to
Society + Reserve Hardware
Data Entry + ReserveOperator Provided
RunnersProvided
Internetconnection
BB/Data Card
2012-13 Wheat 2313 2313+100 2313+142 551 -
2012-13 Kharif 981 981 981+55 245 -
2013-14 Wheat 2852 539+30 2852+180 714 -
2013-14 Kharif 1081Old 981+Rabi 80+New 20
1081+60 260 1081
2014-15 Wheat 2980 119 New 2980+50 - 2980
2014-15 Kharif 1117 5 New 1117 - 1117
eUparjan – Key Indices (2)
26
Year ProcurementSeason
Total Centers Farmers registered
(in lakhs)
Procuredfrom Farmers
(in lakhs)
TotalTransaction
(in lakhs)
Procurement
(in lakh MT)
Amount paid to farmers
(in Crores)
2012-13 Wheat(Rabi) 2313 15.62 10.26 52.56 85.07 11,637
2012-13 Kharif(paddy) 981 3.92 2.53 3.46 13.50 1,793
2013-14 Wheat(Rabi)2852
14.21 8.96 13 .00 63.51 9,530
2013-14 Kharif(paddy) 1109 4.11 2.88 3.96 15.642,293
2014-15 Wheat(Rabi) 2980 17.339.79
14.53 71.88 10,884
2014-15up to 19-1-15
Kharif(paddy) 1117 5.13 2.02 10.13 1,379
eUparjan – Improvements
Registration of farmers solely at procurement centers.
Registration data to be validated through physical verification.
Editing in farmer’s registration data to be done at the district level under the guidance
of senior district officials.
Farmers get SMS in case false record found after physical verification.
Farmers get SMS reminder before 4 days to reach to their procurement center for
selling their sown crop.
Farmers get SMS on bank-transfer of payment.
Improvements in software to track the storage capacity of the godowns and shortages
of food grain during transportation.
Internet facility to be made available to more procurement centers.
Entry of Hail(OLA) and Frost(PAALA) affected farmers.
31
eUparjan –Recognitions and Awards
Officials from Uttar Pradesh, Rajasthan and Bihar have visited the Madhya
Pradesh to have an understanding of the eUparjan Project.
The eUparjan Project has been awarded as the “Best IT initiative” in
Madhya Pradesh for the year 2011-12.
Awarded “CSI - Nihilent eGovernance Award 2011-12” in the
Projects Category – G2B by the Computer Society of India -
Nihilent.
Awarded “Best Government Project in Social Inclusion in the
Horizontal Category” in the IT Innovation Awards presented by
Lenovo and powered by NASSCOM and CNBC-TV18.
Short-listed by United Nations for Public Service Award
32
“Best Government Project in Social Inclusion in the Horizontal Category” in the IT Innovation Awards presented by Lenovo and powered by NASSCOM and CNBC-TV18.
35
The eUparjan Team
Sh. Anthony de Sa, Addl. Chief Secretary, GoMP
Smt. Dipali Rastogi, Ex-Commissioner, Food Deptt., GoMP
Sh. Chandrahas Dubey, Managing Director, MP State Civil Supplies Corporation, GoMP
Smt. (Dr.) Manju Sharma Executive Director - Finance, MP State Civil Supplies Corporation, GoMP
Sh. Subash Kendurkar, Addl.GM- Finance, MP State Civil Supplies Corporation, GoMP
Sh. Mukesh Singh and Sh. R.M.Sharma, Manager, MP State Civil Supplies Corporation, GoMP
Project Management Consultant (KPMG) Team –
Sh. Abhishek Choudhary
State e-Governance Team (SeMT) –
Sh. Abhishek Dubey
Sh. Manchit Chadokar
Sh. Shivraj Singh Dabi
State National Informatics Center (NIC) Team –
Sh. Vinayak Rao, SIO Sh. A.N.Siddiqui, Technical Director
Sh. Abraham Verghese, Technical Director Sh. Madan Raut, Programmer
Sh. Anurag Dubey, Asstt. Programmer Sh. Rovins Gupta, Asstt. Programmer
Sh. Arun Sonare, Programmer Sh. Nitin Shrivastava, Asstt. Programmer
District National Informatics Center (NIC) Officials – DIOs/DIAs
MPSCSC - Technical
36