Colin Large| Laura Semenow| The University of TulsaRegion III Conference 2015 | Norman, Oklahoma
DEVELOPMENT AND IMPLEMENTATION OF ONLINE PRE DEPARTURE ORIENTATIONS IN STUDY ABROAD
What is orientation?
What to include?
What we covered?
How we did it?
What else is there?
Results and Best Practices
Discussion
OUTLINE
LAURA SEMENOWAdvising-Collins College of BusinessCollege of Engineering and Natural Sciences
Responsibilities-Data Collection, Assessment, and Evaluation
COLIN LARGE
PROFILES
Advising-Henry Kendall College of Arts and SciencesOxley College of Health Sciences
Responsibilities-Exchange Program Management
• Preparation of Students• Administrative• Academic• Culturally• Personal• Risk Management
• In-Person• One-on-One• In group setting
WHAT IS ORIENTATION
• At your table, please discuss for 5 minutes what subjects, topics, or tidbits you cover, or wish you covered better, in your institution’s orientation
• Circle which ones could be covered online• Check-mark which ones should be covered in-person
WHAT TO INCLUDE
Online Orientatio
n
Planning and
Preparation
Money Matters
Health and Safety
AcademicsCulture and Adjustment
Career
Reentry
Online Orientati
on
Money Matters
Academics Abroad
Financial Aid
Health Matters
Safety Abroad
Living Arrangemen
tsCultural
Adjustment
Packing Tips
Study Abroad and
Career
Identity Abroad
Coming Home
In-PersonOrientati
on
Health and Safety
Finances
AcademicsAdministrative
Cultural
Sprin
g Se
mes
ter
Plan
ning
Trai
ning
June
Stor
y Boa
rds
& Le
arnin
g Ou
tcom
esSc
riptin
g
July
Scrip
t Rev
iew
Film
ing
Augu
stEd
iting
Sept
emb
erFin
al Ed
iting
Octo
ber
Roll O
ut
HOW WE DID IT- TIMELINE
Summer InternStoryboardsScriptsFilmingEditingStaff- Internal/ExternalOversightInterviews/VideosReturnees
HOW WE DID IT- HUMAN RESOURCES
Summer InternStoryboardsScriptsFilmingEditingStaff- Internal/ExternalPlanning & OversightInterviews/VideosReturnees
HOW WE DID IT- HUMAN RESOURCES
Summer InternStoryboardsScriptsFilmingEditing
Staff- Internal/ExternalInterviews/
VideosReturnees
HOW WE DID IT- HUMAN RESOURCES
• Use of University Resources• Instructional Technologist/Faculty
Resource Center • Video Equipment• Video Editing Software
• Summer Workers and Peer Advisors• 380 hours• 30 Hours/week over Summer• Final edits in September/October
HOW WE DID IT- FINANCIAL
Planning and Story Boards
HOW WE DID IT- TECHNICAL
HOW WE DID IT- TECHNICAL
Detailed Scripts
HOW WE DID IT- TECHNICAL
Filming and Editing
HOW WE DID IT- TECHNICALRoll OutSignature Document:Pre-Departure Preparation
HOW WE DID IT- TECHNICALRoll OutSignature Document: Pre-Departure Preparation
HOW WE DID IT- TECHNICALLearning Content
HOW WE DID IT- TECHNICALLearning Content
HOW WE DID IT- TECHNICALQuiz
WHAT ELSE IS THERE?
WHAT ELSE IS THERE?
• Less Time• 4 Hours vs 1 Hour• Flexible Online Curriculum
• More Engagement• Less Questions, Fewer Issues,
Better Understanding• Better Accountability• Must mark they read videos,
take quiz, and attend orientation
RESULTS
• Begin Measuring• Pre/Post Orientation Assessment
• Parental Messaging• Video Access
• Additional Videos• Country, Region, Program
Specific• Faculty-led Orientation• Additional Topics• Visas• Special Needs• Dietary or Health Issues• Alumni
NEXT PHASE
How could your office improve your institutions’ Pre Departure Orientation?What resources are available to you and how could you use them?What limitations do you see for an Online Orientation?What benefits do you see for an Online Orientation?What questions do you have for us about how we developed this Orientation?
DISCUSSION