does your desk work for you?
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Does Your Desk Work FOR You?. Jim adds his latest to-do’s to his inbox. His inbox is overflowing and so is his desk--there is stuff everywhere!. Help Jim better organize his desk so he can find what he needs and make his deadlines!. Click here to go to Jim’s desk. - PowerPoint PPT PresentationTRANSCRIPT
Does Your Desk Work FOR You?
Jim adds his latest to-do’s to his inbox. His inbox is overflowing and so is his desk--there is stuff everywhere!Help Jim better organize his desk so he can find what he needs and make his deadlines!
Click here to go to Jim’s desk
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Look around Jim’s desk.
What things might negatively affect his work environment?
Explore anything which might affect productivity.
Don’t read
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er
Do not
read this
Don’t read
This either
Do not
read this
Don’t readThis either
Do notread this
Don’t read
This either
Do not
read this
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Folders and Loose Papers
All those handouts and notes sure pile up quickly!
I started asking people to send me things electronically so I can store on my computer. It’s much easier for me to keep on top of filing what’s leftover.
I also use OneNote to keep different kinds of files on one project together. Have you used it before?
Return to Jim’s desk to find more clutter!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Email Emails can be so distracting! And not all of them are important!
Here are some things I do to cope with emails:1. I’ve turned off alerts. Instead I look at email after
I’ve finished with what I’m doing.2. Calendar appointments don’t always have a lot of
lead time. When I have a lot of emails, I look for calendar items first.
3. I strive to empty my email Inbox at the end of each day. As I read each email, I take immediate action on it so I am only touching each email once.
Return to Jim’s desk to find more clutter!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Post-its z
I love Post-its! They are so handy! But they can also loose their value.
Before I write a Post-it, I ask myself:• Do the notes pertain to a project
or person? If so, I immediately document them in an online organizer like OneNote to keep similar thoughts and notes together.
Periodically I review my Post-its and ask:
• Do I still need the reminder? Is there a better place for the note now?
Return to Jim’s desk to find more clutter!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Office Supplies
Office supplies can become like knickknacks—they look nice but don’t always have much functionality.
Things I consider:1. What supplies can I get from a common area
(e.g., printer area)? What supplies do I use frequently?
2. I also removed common area supplies from my desk and moved rarely used supplies to my storage.
Return to Jim’s desk to find more clutter!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Personal PicturesPictures can help me create a relaxing and happy
work environment.
Before I add a picture to my desk, I think about:1. What mood does it put me in? I keep only the
ones that enhance a productive environment. 2. How many pictures do I already have? Keeping
my pictures to one or two keeps my desk space free and available for working.
Return to Jim’s desk to find more clutter!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Why does this matter to me? Your desk is where much of your work takes place. You need to be able to think of new ideas or new ways of to become more efficient. You need to be able to complete projects and your day-to-day work.
Fact: It is more difficult to work at a desk dominated by mess and clutter.
With an organized desk,• Documents/papers are easier to find.• Blank space allows your mind to relax—reducing
stress. • You can focus more on the work that needs to be done.• You can be more creative.
Are there benefits to decluttering my desk?
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Create an action plan for your desk!How can you increase your own productivity by creating a better working environment?
Click on and print out the page below (opens in new browser window). Decide what personal steps you will take to make every area on your desk better. When you are done, recycle the page to complete the task!
Create an action plan for Your desk!
Why does this matter to me?
Return to Jim’s Desk Hints
Hints
Don’t read
This eith
er
Do not
read this
Don’t read
This either
Do not
read this
Don’t readThis either
Do notread this
Don’t read
This either
Do not
read this
Look around Jim’s desk.
What things might negatively affect a work environment?
Explore anything which might affect productivity.