DoD/DAU Acquisition Portal

Evolutionary Development Plan

10 March 2008

DAU Technology Steering Committee

FY08 Portal(s) – Goals

• Single unified effort to utilize the latest portal technology and other tools to:• Provide one DoD/DAU Acquisition portal for the AT&L “external” workforce (Gov and Industry), and• Provide a separate and new internal DAUNet focused on the needs of DAU personnel to do their jobs more effectively and efficiently

• Develop, Test and Launch DoD/DAU Acquisition portal in MOSS 2007 (Start in FY08, Complete V1.0 in FY09)

• Combine assets/services of DAU homepage and AKMS systems into single portal, focused on providing “services” and a “My Acquisition Portal” personalization capability, covering all elements of Big “A”.• Share/add OSD/Service/Agency/Industry services through the DoD Knowledge Providers Network (Third meeting held 29 Jan 08)• Minimize the hassle by users to get to assets and expertise• Minimize the time by users to discover what they need – Advanced Search

• Re-engineer DAUNet in MOSS 2007(Start in FY08, complete TBD)• Benchmark world class enterprise portals (BOV members and Partners) • Re-engineer intranet (DAUNet) – All hands effort to identify needs• Provide capability for “My DAU homepage” and personal/team workspaces

PORTAL Management and Oversight

Final Approval – President Anderson

Technical Steering CommitteeDr. Ainsley Bill Erie Randy Fowler Dr. Hardy Joe Johnson Dr. Lush Dave Scibetta Mark Whiteside

Portal Steering CommitteeKelley Berta, Jeff Birch, Chuck Cameron, Bob Faulk, Jill Garcia, Pamela Gouldsberry, Marcus Haskell, John Hickok

Hans Jerrell, Chris Johnson, Mike Lambert, Paul McMahon, Luis Ramirez, Ed Rosier, Gary Shafovaloff, Bruce Warner, Mike Wooten

DoD/DAU Acquisition PortalProject Manager – Bill Hechmer

withMike Lambert – DPM/SME and Mark Oehlert – Advanced Technology

eChampions Support Bob Gustavus Capital NE; Ms. Mary Redshaw Middle Atlantic;

LTC Nat Jones Midwest; Mr. Mark Lumb South; Mr. Kevin Corcoran West

Contractor Tech SupportCSC – Mike Dorohovich

AT&L Stakeholders (OSD, Services, AgenciesKnowledge Providers Network)(Focus Groups)

DAUNetProject Manager – Kelley Berta

withChris Johnson and Tim Hamm

eChampions Support Bob Gustavus Capital NE; Ms. Mary Redshaw Middle Atlantic;

LTC Nat Jones Midwest; Mr. Mark Lumb South; Mr. Kevin Corcoran West

Contractor Tech SupportAPPTIS

DAU Stakeholders (Corporate Communications IPT & Focus Groups)

DoD/DAU Acquisition Portal

Supporting• Needs of the AT&L Workforce• Big “A”

• Requirements• Budget• Acquisition• Workforce• Organization• Industry

• PLM• HCI

CAREER COMPETENCY MODELS

ABOUT DAU

ACQUIPEDIA

VIDEO LIBRARY

DAU LEARNINGCENTERS OF EXCELLENCE

AT&L/DAU PUBLICATIONS

COMMUNITES OF PRACTICERELATED WEB LINKS

DAU BUSINESSUNITS

DAUPERFORMANCE SUPPORT

AND RAPID TRAINING

E-LIBRARY RESOURCES

SERVICE/COMMAND/AGENCYPORTALS

FORMALTRAINING

RESOURCES

BIG A PROCESSES

GOV/INDUSTRY ACQUISITIONNEWS RSS FEEDS

WEBCASTS/VODS/PODCASTSCENTER

AT&L/DAU SPOTLIGHT NEWS

WORKFORCE/INDUSTRYETHICS

SOFTWARE TOOLSAND TOOL KITS

BEST PRACTICES CLEARING HOUSE

ASK A PROFESSOR

POLICY

PORTAL/WEBSEARCH TOOLS

SIMULATIONCENTER

TUTORIALSWEB PARTS

SERVICESLIBRARY

DoD/DAU ACQUISITION PORTAL “Services”

PERFORMANCE & LEARNING TOOLS

(Example Web Parts/Services)

LIVING LIBRARY

DEFENSE ACQUISITIONGUIDEBOOK

GUIDEBOOKS AND HANDBOOKS USE CASES

AT&L INTEGRATEDFRAMEWORK CHART

DAU DoD

“EXTERNAL”DoD/DAU Portal Development Plan

Capabilities/Drivers

AS IS:

• SharePoint 2003 (Awkward)• Limited web part design• No back end Content Mgt• No back end Workflow Mgt• Some DAU Content Control• Gaps in Big A content• Limits in DAU Page Content• DAU Home Page is HTML• Personalization by Filtering• Can’t export DAU Services• Log–on not transferable

TO BE:

• MOSS 2007 (Flexible/Secure) • Design tool for web parts/services• Comprehensive CMS (Used for BPCh)• Windows Workflow Foundation (Used for BPCh)• Expanded Owner content control• Web parts/services supporting Big “A” & HCI• DAU Content as web parts/services• MOSS 2007 features/functionality• Personalization by Filtering and “My Space”• Create DAU Web parts for export• Multiple DAU & DoD site log-on

DoD/DAU Acquisiton Portal (D/DAP) Development Schedule

Briefing to the Technical Steering Committee

Commence DAU Front Page Content Conversion to MOSS 2007

Integrate DoD/DAU Portal Content

Demo to Steering Com Demo to Steering Com

KPN KPN KPN Commence Outreach and Communication

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009

Useability Testing

End Phase 2 - Launch V1.0

Demo to Steering Com End Phase 1 DoD/DAU Portal Deployment

Commence DoD AKMS Conversion Beta Demo of DoD AKMS Acquisition Portal ContentDevelopment in MOSS 2007

Alpha Demo of DoD AKMS Acquisition Portal Content

Preliminary Portal Templates Candidates

DoD/DAU Acquisition PortalSummary and Recommendations

• Plan executable within resources budgeted/provided by OSD

• Minimal technical risk – BPCh developed in MOSS 2007

• DoD Knowledge Providers Network established – Three meetings to date and workspace in ACC

• Will ensure maximum sharing and integration with DAUNet team, with status briefings by both teams at monthly KM team meeting

• Will report to Council in August 2008 prior to Beta release and public launch in March 2009

• Request change to Annual Plan target, adding Beta release milestone (31 Aug 08) and revised public launch of V1.0 (1 March 2009)

• Request approval to proceed with plan and inform Mr. Anderson on 25 March at FJA/eLTC offsite.

BACK UP

Provide Preliminary Design, Test and Review, and Milestone plans for an external facing DoD/DAU Acquisition Portal

Obtain approval to proceed with the DoD/DAU Acquisition Portal

Update Portal Development task for FY08Annual Plan

Discuss partnering plans with Intranet Portal development team

Briefing Objectives

Central Repository

Collaborative Tool Where the Workforce Contributes Knowledge and Interacts to Share “Know-How”

Enterprise Search SystemDoD & Industry Best Practices

• Home for Policies and References• Defense Acquisition Guidebook• AT&L Integrated Framework Chart (IFC)• Ask A Professor

• Communities of Practice• Special Interest Areas• Limited Access Workspaces• Workflow Learning Tools• IFC Templates• Defense Acquisition Guidebook FY-08• Web Enabled JCIDS FY-08

• Stand-alone search for workforce• Integrated search for AKSS, DAU Homepage, Intranet• Searches open areas of ACC

Integrated Systemof Systems

• Stand alone practices with evidence resource• Integration with ACC CoPs for collaboration/input on best practices• Included in enterprise search index

DoD AT&L Knowledge Management System of Systems

https://akss.dau.mil

http://acquire.dau.mil

https://acc.dau.mil

https://bpch.dau.mil

DoD/DAU PORTAL Development Plan Phase 1

• Requirement• Develop architecture and navigation schema pursuant to the transition of the “Big A” focus for content now in the AKSS to MOSS 2007 for deployment as the DoD/DAU Acquisition Portal

• Strategy• Convert current AKSS assets to MOSS 2007, accounting for elements and factors of the “Big A” acquisition process • Develop necessary web services/parts for the additional functionalities that define the Big Acquisition process (on Going)• Work with OSD, Services, and agencies to identify and import services/web parts promoting Big Acquisition (On Going)

• Task Considerations• Maintain content of current AKMS and identify the rest of Big A process content in services/web part format• Use logical taxonomy to classify and display content• Prepare for user manipulation of services/web parts to create a “My Acquisition Portal” capability• Identify DoD/DAU content owners to maintain content of web services/parts.

• End State for Phase 1 (31 August 2008) • An Alpha Demo of the DoD/DAU Acquisition Portal with access to all current AKMS content, to DAU and DoD Knowledge Providers Network (KPN) by 30 June 2007)• A Beta Demo will be ready for Steering Committee evaluation by 31 August 2007• Ready for phase 2 (in addition to creation of some selectable Big A web parts)

DoD/DAU PORTAL Development Plan Phase 2

• Requirement• Re-engineer the DAU Home Page and Site to a portal format utilizing MS MOSS 2007, and complete all D&T tasks leading to public launch

• Strategy• Convert the current DAU Front Page Portal content to MOSS 2007 format• Identify content to remain in DAU homepage site and content to be hosted and provided through the DoD/DAU Acquisition portal• Develop groupings which present that content as distinctly defined and well organized services/web parts

• Task Considerations• Capture all current content of the DAU Home page site• Use logical taxonomy to classify and display content• Continue development of “My Acquisition Portal” capability• Establish DAU asset owners and permissions for web part management

• End State for Phase 2 (IOC March 2009)• Expanded DoD/DAU Acquisition Portal “Beta” with all DAU front Page content and newly developed Big A Process integrated into a logical selectable taxonomy for DT and usability testing by 31 January 2009.

DoD/DAU ACQUISITION PORTALParallel Initiatives

• Advanced Search - Upgrade to ACQuire – Including Video Search

• ACQuipedia – Knowledge Gateway like the IFC and DAG, based on Wikipedia - focused on Acquisition Topics – All DAU faculty are contributors/editors

• ACC Upgrade to include Web 2.0 Tagging and Social Networking tools

• New JCIDS and Updated DAG in the ACC (JCS/OSD driven schedule)

DoD/DAU Acquisition PortalFY 2008 Performance Task/Target

Performance Task1.2.1   Develop personalized portals for AT&L workforce in support of Engaged Learner Architecture (ELA)

Present Performance TargetDevelop, test, and launch DoD/DAU Acquisition Portal, supporting all Big “A” elements, with personalization, export of 'services' capability, and minimal sign-on by 1 December 08

Suggested New Performance TargetDevelop, test, and launch DoD/DAU Acquisition Portal, supporting all Big “A” elements, with personalization, export of 'services' capability, and minimal sign-on by 1 March 09; with Beta Demo by 31 Aug 08.

DoD/DAU Acquisition PortalRisks Issues and Mitigation Plans

Users may desire a collaboration capability within the portal without going to the ACC – The initial portal will utilize the ACC for collaboration capability. If demand warrants, then we will develop a CONOP for using the MOSS 2007 collaboration application

Need to develop a CONOP for management of the DoD/DAU portal – DoD AKMS content management will continue to be managed by the DAU support staff. The new DAU portal content can now be managed by the content developer. i.e. DAU faculty and staff

Users require better search results – Several new advanced search features will be presented. i.e. automatic pop-up of suggested search terms based on DAU taxonomy, and top 5 search results in various object categories

Availability of IT staff to coordinate Intranet Portal development effort with DoD/DAU Acquisition Portal development is at risk do to funding of intranet effort – IT staff will still be able to assist in design and content issues of DAU content, as well as issues regarding access and planning for user sign-on for future personal portal

DoD/DAU Acquisition PortalRisks Issues and Mitigation Plans (cont)

Users may desire to import web parts from the DoD/DAU Portal into the intranet Portal – As web parts are developed for the DoD/DAU Portal, the Intranet Portal team will be consulted to ensure that import protocols are included in design

Need to develop a CONOP for single sign on and authentication authorization – One manageable solution is use the ACC authorized users list as authentication for log-on to the DoD/DAU Portal. Personal Portal planning will take place in phase 1, but execution of “my Portal” will be a follow-on phase 3 task

Need to re-engineer the DAU Home Page to eliminate duplication of Performance Learning Functions – eLTC, CSDC, and LCIC to review proposed DAU Home content taxonomy to ensure intuitive and logical functionality

Branding issues with the new DoD/DAU Portal – On the tab that provides the view of the revised DAU Home Page content, utilize the DAU branding. On the view that portrays the DoD AKMS Big Acquisition, utilize DoD branding similar as portrayed on the Best Practices Clearing House.