district committee roles and responsibilities
TRANSCRIPT
PDG Assem Abdel Razek
District CommitteeRoles and Responsibilities
PDG Assem Abdel Razek
District Committee Chair
• Understand your role in supporting clubs and working with your district team.
PDG Assem Abdel Razek
QUESTIONS?
• To better understand your role, start locally. Discuss• expectations and responsibilities with other
leaders with whom you’ll work, such as your– district governor– past district committee members– regional leaders.
PDG Assem Abdel Razek
District Committee
PDG Assem Abdel Razek
COMMITTEERESPONSIBILITIES
• Each committee has its own role in the district team, but they all share these responsibilities:
• Work with the governor, governor-elect, governor-nominee, and assistant governors to achieve district goals.
• Promote and attend district training meetings and the district conference.
PDG Assem Abdel Razek
COMMITTEERESPONSIBILITIES
• Strengthen clubs by providing support and guidance to club leaders.
• Send club leaders information you receive from Rotary staff, Rotary committees, the district, and regional leaders.
• Share clubs’ success stories, challenges, innovative ideas, and feedback with the district team, regional leaders, and Rotary headquarters.
PDG Assem Abdel Razek
DISTRICT LEADERSHIP TEAM
• You are an integral member of the district leadership team, which includes – the district governor,– governor-elect, – governor-nominee,– assistant governors, and – district committees Chairs
PDG Assem Abdel Razek
DISTRICT LEADERSHIP TEAM
• Members of the team are chosen for their leadership experience within Rotary and their professions.
• Work with fellow team members before and during your term to develop and implement district goals.
PDG Assem Abdel Razek
Communication PlanCommunication Plan
District LeadersDistrict Leaders•District governor•District governor-elect•District governor-nominee•Past district governors•Assistant governors•District committee chairs•District trainer
Clubs LeadersClubs Leaders•Presidents•Secretaries•Presidents-elect•Executive secretaries•Treasurers•Committee chairs•Trainers
PDG Assem Abdel Razek
Communication Chain of Command
PDG Assem Abdel Razek
Committee Goals
• Set them before the year starts• Collaborate with Governor-elect• Consult with District Leadership• Coordinate with other committees• Review District Goals• Work with Rotary International
PDG Assem Abdel Razek
SET GOALS
• Achieve the committee’s long-range vision by designing annual goals
• consistent with the district goals established by the district leadership team and the governor.
PDG Assem Abdel Razek
SET GOALS
• Think about new challenges that could be taken on.
• Set a reasonable number of goals each year, based on the size of your committee, so that you can tackle all of them
PDG Assem Abdel Razek
Develop an action plan for each goal:
• Set a deadline.• Determine who’s responsible for
implementing it.• Decide how you’ll measure success.• Regularly assess your progress and
adjust your goals if necessary.
PDG Assem Abdel Razek
District Support
• What is your understanding of how District helps clubs?
District 3310 Assembly 2010/11
PDG Assem Abdel Razek
A Rotary District Exists SOLELY to help Individual Rotary Clubs to advance the Object of Rotary
District Support
PDG Assem Abdel Razek
Club Support
This is why we are here!• Touch base with club Presidents
– Ask about club goals– Recommend ways to help
• Offer program speakers• Answer questions
PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• You will support clubs based on your committee’s areas of expertise and goals for the year.
• Your committee is a key resource for clubs, especially those that are new to an activity or struggling to find success.
PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• Help clubs assess their strengths and weaknesses, and provide guidance to those that are facing challenges.
• Work with your district trainer to develop a training plan for clubs with specific needs.
• Your district governor and assistant governors can refer you to clubs that need your committee’s support.
PDG Assem Abdel Razek
SUPPORT FOR CLUBS
• Consider organizing a webinar or conference call with clubs.
• Ask your district governor which district meetings or events you can attend to be a resource for club members
PDG Assem Abdel Razek
Roles and Missions
PDG Assem Abdel Razek
Be an Administrator
• Report– District Leadership– Rotary International
• Coordinate– Assistant Governors– Committees– Clubs
PDG Assem Abdel Razek
Be a Leader
• Advocate for your programs• Motivate your people• Communicate with your committee
– Teleconference– Face to face meetings
• Recognize accomplishments• Organize
– Committee– Program
PDG Assem Abdel Razek
Be a Trainer
• Educate Committee Members– Skills– Knowledge
PDG Assem Abdel Razek
Be an Educator
• Club Presidents• Assist Club Rotarians• Committee members• Be a resource• Share information
PDG Assem Abdel Razek
Your Committee
• Be an Advocate for your committee• Knowledge:
– Committee’s mission– Procedures– History
• How does it integrate into the district functioning and goals
PDG Assem Abdel Razek
Run an Effective Committee
You can run an effective committee and increase its productivity byfocusing on your contribution to the district’s strategic plan.
PDG Assem Abdel Razek
PREPARE YOUR COMMITTEE
• Consistent, meaningful interaction helps members stay engaged.
• If your committee has a lot of new members, set up a meeting to explain the work of the committee and its goals for the year.
PDG Assem Abdel Razek
PREPARE YOUR COMMITTEE
• Develop a job description for committee members so they understand their roles.
• Invite input from new members, as they may have fresh perspectives and experiences that will keep your committee dynamic.
PDG Assem Abdel Razek
Your District
•Provides guidance•Connects clubs with similar interests•Serves as an information resource•Conveys Rotary & Rotary
Foundation information to clubs
Your District
PDG Assem Abdel RazekDistrict 3310 Assembly 2010/11
• List
What Skills will you use to Lead your Committee?
PDG Assem Abdel Razek
• Democratic leadership skills • Team-building/people skills• Enthusiasm• Integrity• Organization• Communication / Listening
What Skills will you use to Lead your committee
PDG Assem Abdel Razek
• Discuss
How will you prepare your Club Leadership Team?
PDG Assem Abdel Razek
PDG Assem Abdel Razek
• Knowledge of job & Rotary• Good listening skills• Good communication skills• Good EQ• Passion• Creativity
What qualities will you consider when appointing committee members ?
PDG Assem Abdel Razek
• Ensure clear communication between club leaders, club members & district leaders
• Develop training plan; ensure leaders attend district training meetings
• Provide continuity in leadership by making appointments for multiple years
• Involve leadership team in goal-setting
How will you prepare your Committee Team?
PDG Assem Abdel Razek
PDG Assem Abdel Razek
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Six Major tasks for Volunteer Success
• 1-Define Responsibilities• 2-Select and Recruit• 3- Orient and Train• 4- Coach Volunteers• 5- Recognize
Achievements• 6- Evaluate Performance
PDG Assem Abdel Razek
• Encourage them to continue serving & contributing
• Thank them for their work• Recognise their contribution• Make them mentors to younger Rotarians• Elevate them to leadership roles
How do you motivate Club & Committees Members ?
PDG Assem Abdel Razek
Work is easier when there are many hands
PDG Assem Abdel Razek
Rotary District Committee Chairs
Roles and Responsibility
YOU
PDG Assem Abdel Razek
References
• Rotary International• District Leadership• Rotary Manual• District Goals
PDG Assem Abdel Razek
District 3310 Assembly 2010/11