digitalization in smes c.one: the erp solution for the

C.One: The ERP Solution for the Process IndustryHow to digitalize your business processes and boost your productivity with the intelligent industry solution based on SAP Business One

DIGITALIZATION IN SMES

C.One: ERP Solution for the Process Industry I 2

ERP System: A Driver of Digitalization for the Process Industry

Chemistry 4.0 has been transforming the process industry from the ground up for several years now. The rules of the game have changed throughout the sector while the cards are now being reshuffled. The next few years will show which companies will take a central position in the emerging digital supply chains – and thereby secure market share, sales growth and competitive advantages.

In this respect, SMEs are by no means in a worse starting position than large corporations. The ability to work individually, quickly and in a connected manner has always been a distinguishing characteristic of chemical companies and other businesses in the process industry. These strengths are particularly in demand on the digital market. It’s just a matter of exploiting them to the full!

In addition to innovative strength and entrepreneurial courage, the prerequisites for success in the Chemistry 4.0 era are a forward-looking strategy that enables companies to fully tap the enormous potential offered by the megatrends of digitalization, automation, sustainability and the circular economy.

At the core of the strategy is always an enterprise resource planning (ERP) system. This digital solution acts as the key that effectively harnesses all the benefits of Chemistry 4.0 for mid-sized chemical companies. What you’ll discover in this guide:

z How an ERP system tailored to your industry helps you to overcome the challenges of digitalization

z What useful features and functions you should look for when choosing a software solution

z For which companies the industry solution C.One is suitable and what you can expect from it


An ERP solution helps companies to digitalize and control processes, collect and evaluate data, and comprehensively plan resources. This makes it possible to manage SMEs in a more efficient and agile manner and enables them to thrive in the era of Chemistry 4.0

An integrated ERP system maps all business areas through functional modules. It’s only truly useful if it’s a precise fit for the respective company and its requirements.

Contemporary ERP software must be flexibly expandable, easy to use and accessible from mobile devices. Outdated ERP systems should be replaced before companies lose touch with the market.

The industry solution C.One is ideally suited to SMEs from the chemical, cosmetics and food & beverage industries. It’s based on the SAP Business One solution and meets the requirements of the process industry down to the smallest detail thanks to various special modules.

Although implementing an ERP system is a complex project, in the case of C.One it’s handled entirely by your experienced service provider. The implementation of it follows a plan that barely disturbs your business operations. The process and costs are transparent right from the outset.

5 Takeaways for Your Company

Page 4

Page 6

Page 7

Page 16

Page 10


The Ideal ERP Solution for Your Business

ERP systems enable you to design and connect business processes efficiently. They bring order and structure to workflows in companies in the chemical, cosmetics, and food & beverage industries, which are often widely dispersed and characterized by differentiated dependencies.

This results in many benefits:

z Companies can react quickly to both internal and external changes. This agility is paramount is the digital age.

z There is a boost in productivity because the systems are better coordinated with each other, enabling you to exploit the maximum potential of your organization.

z Digital processes become transparent and can be managed and monitored from anywhere. This makes businesses more able to deal with complex requirements and crises.

However, you won’t achieve all this with just any ERP software. The challenge for SMEs is to choose an ERP solution that meets their needs, is tailored to their company and can also grow with them as they expand internationally. This becomes apparent when we take a closer look at how an ERP system actually works.


How an integrated ERP system worksIn integrated ERP systems, the software maps the entire organization, not just sub-areas. It supports all-round resource planning – from the creation of recipes and the procurement of raw materials to production, sales, delivery and invoicing.

You can think of an ERP as a central database that unites all of your company’s important functions and makes them accessible. What benefit does this have over isolated solutions? You always have all parameters in view and can evaluate the effects of your actions on the entire company.

This way, an integrated ERP system provides a sound basis for your day-to-day business decisions:

z The ERP system connects all departments within your organization. There’s a separate module for each function, and all modules are connected with each other. External software, e.g. of suppliers, can also be linked to the ERP system.

z Data entered in one area is immediately available to all other departments. In addition, the ERP system can be connected to webshops, as well as to solutions such as Atlas, Elster and Intrastat.

z The ERP software handles or controls all processes that were previously performed manually by your employees or isolated from individual machines or programs. For example, you no longer have to painstakingly research and compare raw material prices; the system does this for you fully automatically. Other examples include the creation of invoices or the labelling of batches.

z The ERP solution registers every process in the company and collects data that can be used for systematic optimization. For example, it independently posts return flow quantities and suggests adjustments, such as in the area of procurement.


Needs analysis: what your ERP system should be able to doSome modules, such as the financial accounting module, are part and parcel of every ERP system. Beyond that, however, the respective solution must fulfil a company’s specific requirements in order to map the business processes. Only then will it be truly useful.

It ought to be crystal clear by now: companies in the chemical, cosmetics and food & beverage sectors need industry-specific ERP software. It won‘t help you if your solution enables intelligent production but doesn‘t support you in recipe management. This checklist will help you make the right decisions so that you don’t end up with any nasty surprises:

z Recipe management

z Procurement and development

z Master data management

z Batch management including analysis, traceability and documentation

z Access management to sensitive areas

z Quality control at all links in the value chain

z Hazardous goods management during use, storage and transport

z Production control

z Filling and packaging control

z Document management in compliance with legal guidelines

z Mapping of legal requirements and certifications

z Comprehensive modules: personnel, consulting, finance, CRM

z Possibility to expand modules, e.g. hazardous substance and dangerous goods management (chemical), INCI composition (cosmetics) and nutritional value and ingredients lists (food & beverage)


You spend an above-average amount

of time on administrative processes.

If things are not running smoothly in the company, it requires a lot of effort

from your team to identify the cause.

You have an uneasy feeling that you’re not in complete control of your

company.

Adjustments to operating procedures, for example if a customer wants to add another substance at short notice, are very difficult to implement.

13 signs your company is ready for a state-of-the-art ERP systemWhether you’ve been getting by without intelligent enterprise resource planning or you’re working with an aging system, there are some unmistakable signs that will tell you it’s time for modern ERP software:

1 2

3 4


Time and again, errors occur in the manual

management of the warehouse, packaging

or logistics.

You don’t have remote or mobile access

to your ERP solution.

You don’t employ your ERP system, it employs

you. At the same time, the application is designed to be

so complicated that you’re reluctant to use the system.

You’re unsure whether your company meets the given requirements in terms of data protection, quality

and hazardous materials management at all times.

5

7 8

6



11

Your ERP system restricts you in opening new lines

of business because it cannot be expanded as

you wish.

12

The system does not cover your entire value chain.

Did you agree with at least one of these statements? Then you should get the ball rolling immediately. Your company may be able to compensate for such difficulties in the short term. In the long term, however, your productivity and competitiveness will suffer.

That’s why it’s better to implement a suitable 360-degree ERP solution for mixed-mode and process manufacturers sooner rather than later. In the following, we will introduce you to our established and field-proven enterprise software C.One.

9

Your ERP software is not designed specifically for

your industry. That’s why you get annoyed by superfluous

functions while the really necessary ones are missing.

10

You regularly struggle with compatibility issues because

your outdated software can’t communicate with

your customers’ and service providers’ more up-to-date

systems.

13

Your company operates multiple subsidiaries and would benefit from consolidating master and financial data

using an intercompany function.


How the Industry Solution C.One Works

C.One is an integrated ERP system based on SAP Business One, allowing you to get information about all operational processes and resources, control them and, if necessary, take corrective action at any time

It was developed specifically for SMEs in the process industry and is ideally suited to the following sectors:

z Chemical with the special module “Hazardous Substance Management”

z Cosmetics with the special module “INCI Composition”

z Food & beverage with the special module “Nutrition and Ingredient List”

What the industry solution for the process sector C.One can doC.One, the industry solution based on SAP Business One, provides you with a 360-degree overview of all business data.

It’s divided into:

z A core system which you use to manage operational business processes, and

z Industry-specific add-ons that map all business-critical processes in the area of mixed-mode manufacturing

The latter covers the end-to-end production chain of process manufacturing – from the development process in the laboratory, procurement, storage, production to filing, packaging and delivery.


Finance

Procurement

Evaluations & Analysis

Business Partner Management

Service

Chat Feature

Sales/CRM

Logistics

Bank Processing

ERP core system modules


Recipe Development

Quality Management

Hazardous Substance and Dangerous Goods

Management (Chemical)

Warehouse Management

Mobile Scanning

Nutrition and Ingredient List

(Food & Beverage)

Production and Filling

Packaging

INCI Composition (Cosmetics)

Industry solution modules

In addition, you can flexibly add the following features as needed:

z Tool for simulation and planning of production orders

z Connection to filling machines

z Coupling to scales

z Personal management module

z EDI module for the digital exchange of business information

z Interface to a tamper-proof archiving system

z And many more


The benefits you reap with C.One z Achieve your maximum potential with preset best-in-class

workflows and SAP’s drag & relate feature, which gives you seamless access to critical business data.

z With C.One, you make your company fit for the digital age, as all data is stored securely in the cloud. This way, you always maintain an overview, can react quickly to evolving market conditions and remain agile at all times.

z C.One strengthens your innovative power by extending your digital connectivity into production. This means you’re ready for the Internet of Things and human-machine communication.

z Of particular interest for SMEs: your future expansion is secured, as you can seamlessly tap into new markets with the flexible modular solution C.One.

z As a central platform for batch tracking, C.One enables batches to be generated automatically from production orders and recorded digitally from production to delivery.


The C.One modules at a glanceThe strength of the C.One software lies in the functionality and the perfect interaction of its modules. Being highly specialized in the individual core areas of a company in the process industry, they simultaneously interact with each other perfectly.

Recipe development moduleHere you create and manage your recipes with maximum security:

z The system only allows authorized employees to access the recipes

z It automatically creates versioning and assigns a number to each development recipe

z Nothing is lost, as changes remain traceable at a later date. You can revert to a previous version at any time

C.One independently records the raw materials required for a recipe and calculates all work steps. Depending on the development stage, the recipes can be linked to a production order. Adjustable approval processes ensure that only recipes approved for production are actually used.

Production moduleThe module for intelligent production works on the basis of an order list that is always kept up to date by the system. It automatically recognizes which customer orders or requirements are produced together using minimal inventories in order to save resources. It proposes a planned quantity from which it derives filling orders with the associated batches.

z Create bulk productions with variants of existing recipes

z Use the coupled production feature to define which by-products should be created during bulk production

z Add substances at any time during manufacturing via a virtual command


Precise quantity and volume management as well as the inclusion of production values from connected machines or scales are a matter of course. Since the software knows which residual quantities are in the warehouse, it can include them in production and make optimal use of them. The entire production process is optimized while storage costs are minimized.

Warehouse management moduleDo you like to know your stock levels? You want to make sure that there’s neither too much nor too little, but always exactly the right amount of raw materials and supplies? If so, you’ll appreciate the warehouse management module with uses in the following areas:

z Order picking: C.One simplifies the preparation and assembly of stored goods with real-time tracking

z Inventory management and valuation: you choose whether the valuation should be carried out according to standard prices, moving average prices or first-in, first-out

z Storage location management: with individual task management and mobile barcode scanning, you can easily scan items while all the relevant data is stored in the system.

z Hazardous substances and dangerous goods management module: enhances safety during classification and ensures legally compliant handling of hazardous substances since labels, delivery notes and safety data sheets are independently prepared and attached pursuant to the applicable regulations.

The principle you want to follow for managing your goods is entirely up to you. The dynamic warehouse principle allows you to store your goods at any location, enabling you to even manage multiple warehouses or fixed storage locations in a consistent manner.


Quality management module The quality management module monitors your entire value chain and continuously provides the responsible employee with real-time data. You decide for yourself how high the quality requirements are for each individual area.

z You store personalized threshold values, which your ERP system automatically counteracts or warns your employees once they’ve been reached.

z You also define test steps and specifications for specific operations or measured values.

z You can also carry out test processes depending on the business partner or item master.

Protocols with test steps, measured values and value ranges can be easily assigned and managed in C.One.

PackagingOptimal packaging for every item? With C.One, this is achieved without any additional effort. Simply store the respective parameters, preferred packaging materials and common batch sizes in the ERP system.

You want to combine several items in one package as part of a special offer? The system calculates costs and materials and controls the packaging process accordingly.

First of all, we clarify any unanswered questions in a personal meeting and help you to determine your specific needs.

Subsequently, you’ll receive a detailed offer in which all applicable costs are outlined transparently.

We discuss the step-by-step implementation plan with you. Ongoing business must not be disrupted on any account. That’s why ad hoc actions during implementation are a no-go.

We implement the software and provide both on-site and remote support until everything is up and running.

Even after the go-live we’ll provide you with advice and support and accompany you as you get started with C.One.


How implementation of C.One works

There’s a persistent myth out there that it takes an inordinate amount of time and energy to integrate a comprehensive ERP system into a company. Based on our 30 years of experience in implementing ERP systems in the process industry, we can reassure you that such a project is relaxed, trouble-free and seamless if you have the right partner at your side.

It’s true that ERP software has a complex structure and should be implemented carefully step by step. We take care of this for you so that you can continue devoting yourself to your core business. We progressively digitalize your organization following the plan below:

1

2

3

4

5


More about PART

Have you become curious? Then it’s time for a non-binding,

practical trial.

Request a free demo now!

About PARTQuality and security – that’s our promise. We deliver certified solutions in close cooperation with the industry leader SAP. We inspire trust and build mutually trusting partnerships for the long term. With a focus on fairness and sustainability, we work one-on-one with SMEs to ensure stable and profitable business development – that’s what we understand by a win-win situation.

https://www.part.de/en/start

https://www.part.de/en/part/kontakt

Do you have questions?How to reach us

PART Business Solution GmbHUnterer Talweg 4686179 Augsburg

Email: [email protected]

Telephone: +49 821 80 80 0

Website: www.part.de

Social Media:

https://part.de/en/start

https://www.facebook.com/PART.GmbH

https://www.linkedin.com/company/part-business-solution-gmbh

digitalization in smes c.one: the erp solution for the

Documents