developing baccalaureate programs part 2: state application instructions dr. mollie f. dehart...
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DEVELOPING BACCALAUREATE PROGRAMS
Part 2: State Application Instructions
Dr. Mollie F. DeHartDistrict Director, Office of Academic Programs
Miami Dade CollegeWolfson Campus, Room 1448
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Dev
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Prop
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App
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Fl
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Sys
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What you need to do…
The Baccalaureate Proposal Approval Application will be submitted by the District Office of Academic Programs (OAP) to the DFC 100 days after LOI submission. The DFC application is prescribed, requires specific word count, and is composed of the following sections:
1. Executive Summary (sections A-J only)2. Evaluation Criteria (sections A-K)
A. Planning ProcessB. Program Implementation TimelineC. Workforce Demand/Unmet Need Specific to
Program AreaD. Facilities and Equipment Specific to Program AreaE. Library/Media Specific to Program AreaF. Academic Resources Specific to Program AreaG. Cost to StudentsH. Academic Content I. Enrollment, Performance, and Budget PlanJ. Plan of Action if Program Must be TerminatedK. Supplemental Materials
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What you need to do…• Be sure to have a solid plan regarding the program curriculum, academic
and physical resources and equipment, program faculty, budget and anticipated expenditures, and anticipated enrollments and completions. Specific details are required to be included in the proposal.
• Pay particularly close attention to the Planning Process (especially postsecondary collaboration), Workforce Demand/Unmet Need, and Academic Content sections of the proposal.
• The Executive Summary should be a stand-alone document that does not introduce any information that is not also included in the body of the proposal (sections A-J only).
• Collaborate with various staff at the college while composing the proposal (academic, research, finance, student services, library, etc.) to ensure compatibility between the various segments of the document.
• As you engage in program planning, keep records of internal and external planning meetings, telephone and email conversations, survey instruments, etc. and include these in the Supplemental Materials section to further support the proposal.
• Collect letters of support for the program from Region 23 postsecondary institutions, businesses, industry leaders, and other relevant stakeholders to be included in the Supplemental Materials.
– Tip: Avoid submitting letters that contain identical language.
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STATE APPLICATION CHECKLIST
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STATE APPLICATION1. Executive Summary
Provide a narrative describing the program and concise summaries for Evaluation Criteria A-J of the proposal. Label section headings. (Limit 1200 words) In Section A of the Executive Summary, summarize all results of collaboration and outcomes with public and regionally accredited private postsecondary institutions in your region and nearby postsecondary institutions. In the Supplemental Materials, identify individuals or groups included in the discussions, including meeting minutes, notes on telephone conversations, and any other contacts regarding collaboration. Provide a reference relating to the information in the Supplemental Materials. Institution:Degree Type:Degree Title:
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Example: Executive SummaryFor a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATION2. EVALUATION CRITERIA
A. PLANNING PROCESS1. Internal Process and Meetings (Limit 800 words)2. External Process and Meetings (Limit 1200 words) The college must engage in discussions and coordination with public universities and regionally accredited private postsecondary institutions, as outlined in section 1007.33, Florida Statutes (5)(a). The proposal must provide evidence of these discussions and coordination.
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Note: Document every meeting (dates & attendees) and summarize key points.
Example: Evaluation Criteria – Planning ProcessFor a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEVALUATION CRITERIA (Cont.)
B. PROGRAM IMPLEMENTATION TIMELINE1. Provide date or date range for each of the following activities:
Assessment of Need and Demand Curriculum Development Accreditation Activities Recruitment of Faculty and Staff, if needed Systems, Facilities and Resource Upgrades and Development,
if needed Student Recruitment and Advising
2. Estimated date upper division courses are to begin
Assessment of Need & Demand• Student surveys must be gathered with the assistance of Institutional Research (IR) in collaboration with
Workforce Education (Jorge Guerra, 7-7649). • Identify business/industry need for the program [letter(s) of support from industry, OES/AWI TOL, etc.] in
collaboration with IR and Workforce Education. • Occupational Employment Statistics and Wages (OES/AWI):
http://www.floridajobs.org/labor-market-information/data-center/statistical-programs/occupational-employment-statistics-and-wages
• Targeted Occupations Lists(TOL): http://tol.labormarketinfo.com/ • Bureau of Labor Statistics: http://www.bls.gov/ • O*NET OnLine: http://www.onetonline.org/
Curriculum Development• Check with the State Common Course Numbering System (SCNS) to search for existing course
prefix/number(s): http://scns.fldoe.org• Develop Course Competencies • Determine if the course requires a feeNOTE: All course and program documentation MUST be entered into the curriculum management system: CurricUNET.
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Example: Evaluation Criteria – Program Implementation Timeline
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEVALUATION CRITERIA (CONT.)
C. WORKFORCE DEMAND/UNMET NEED SPECIFIC TO PROGRAM AREAInclude an analysis for the geographic region to be served.
Guidelines for Demand and Supply 1. Geographic region to be served 2. Number of current jobs (review data gathered from the Assessment of Need and Demand section) 3. Number of current job openings 4. Projected number of job openings five years from current year
In collaboration with Workforce Education (Jorge Guerra, 7-7649) the responses to Section C: 1-4 need to be in relation to Region # 23, and use the links below:• Occupational Employment Statistics and
Wages (OES/AWI): http://www.floridajobs.org/labor-market-information/data-center/statistical-programs/occupational-employment-statistics-and-wages
• Targeted Occupations Lists(TOL): http://tol.labormarketinfo.com/
• Bureau of Labor Statistics: http://www.bls.gov/
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Example: Evaluation Criteria – Workforce Demand/Unmet NeedFor a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEVALUATION CRITERIA (Cont.)
C. WORKFORCE DEMAND/UNMET NEED SPECIFIC TO PROGRAM AREA (CONT.)5. Number of most recent graduates in the discipline area from the State University System, by institution(s) in the geographic region specified in the application Degrees Awarded by State University System 6. Number of most recent graduates in the discipline area from nonpublic postsecondary institutions in geographic region (if available), by institution at National Center for Education Statistics 7. Data and a one-paragraph description of the employment gap based on 2 through 6
– Provide the gap between employment numbers needed and graduates in the programs in the geographic region. (Limit 300 words)
8. Other measures as selected by institutions, which may include brief qualitative or quantitative data/information such as local economic development initiatives or evidence of rapid growth or decline not reflected in local, state, and national data (Limit 300 words)
In collaboration with Workforce Education (Jorge Guerra, 7-7649) the responses to Section C: 5-8 need to be in relation to Region # 23.Note: For Student Graduation Data from ICUF and CIE institutions, please use IPEDS.
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Example: Evaluation Criteria – Workforce Demand/Unmet Need
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)
D. FACILITIES AND EQUIPMENT SPECIFIC TO PROGRAM AREA1. Provide a brief description of the existing facilities and equipment that will be utilized for the program. (Limit 150 words)
2. Provide a brief description of the new facilities and equipment that will be needed for the program, if any. (Limit 150 words)
Narrative must correspond with the Enrollment, Performance, &
Budget Plan figures.
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Example: Evaluation Criteria – Facilities and Equipment
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)
E. LIBRARY/MEDIA SPECIFIC TO PROGRAM AREA1. Provide a brief description of the existing library/media resources that will be utilized for the program. (Limit 150 words) 2. Provide a brief description of the new library/media resources that will be needed for the program, if any. (Limit 150 words)
Contact Isabel Hernandez, Learning Resources, for assistance at Ext. 7-6151
Note: Narrative must correspond with the Enrollment, Performance, & Budget Plan figures.
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Example: Evaluation Criteria – Library/Media
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)F. ACADEMIC RESOURCES SPECIFIC TO PROGRAM AREA1. Number of existing full-time faculty2. Number of existing part-time faculty3. Provide a brief description of the anticipated additional faculty that will be needed for the program, if any. (Limit 150 words)4. Anticipated instructional support personnel needed
List titles of personnel including administrators, advisors, librarians, lab managers, etc.
5. As applicable, provide additional information related to academic resources (e.g. Distance Learning). (Limit 150 words)
Narrative must correspond with the Enrollment, Performance, &
Budget Plan figures.
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Example: Evaluation Criteria – Library/Media
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)G.COST TO STUDENTS 1. Anticipated cost for four years of study at FCS institution (Tuition and fees x credit hours) 2. Estimated cost for four years of study at each state university in service district 3. Estimated cost for four years of study at each nonpublic institution in service district, if available
For cost information, refer to institutional websites for the most
recent figures.
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Example: Evaluation Criteria – Cost to StudentsFor a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)H. ACADEMIC CONTENT 1. List the admission requirements for the program.2. Faculty credentials – Estimated percentage of upper division courses in the program to be taught by faculty with a terminal degree The Principles of Accreditation 3.5.4, Southern Association of Colleges and Schools (SACS)3. Anticipated average student/teacher ratio in first year based on enrollment projections as stated in the Enrollment, Performance and Budget Plan form4. Summary of SACS accreditation plan, Florida Teacher Education Program Approval plan, and/or other specialized accreditation plan(s), as appropriate
For Faculty Credentials information: Guidelines for Development MDC Faculty Credential
Statements.
For assistance with the Enrollment, Performance, and Budget Plan contact M.J.
Mitzenmacher, Ext. 7-0839
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Example: Evaluation Criteria – Academic ContentFor a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Example Evaluation Criteria – Academic Content (Cont.)
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)H. ACADEMIC CONTENT (Cont.)5. Curriculum [Course listing format: Course Number (e.g. MAC 1105), Course Title, # of Credits]
a. Are there similar programs listed in the Common Prerequisites Counseling Manual (CPCM) for the CIP code (and track, if appropriate) you are proposing? (Yes/No) Common Prerequisites Manual b. Include a copy of the latest page from the CPCM for the CIP/Track for this program, as applicable. c. If specific courses are listed in the CPCM or as determined appropriate for new programs, list lower division common prerequisites required. If no prerequisites are required for the program, state “No prerequisites.” d. List all courses required for the final two years of the baccalaureate program by term, in sequence. For some broad-based programs (e.g., BAS Supervision and Management), a sample curriculum may be appropriate. For degree programs with concentrations, there may be more than one sequence showing courses that are the same and/or different per concentration area. Include credit hours per term, and total credits for the program. (Note: In the Appendices, include a 4 year MDC Curriculum Guide/Program Sheet)e. List specific Associate in Science and/or Associate in Applied Science programs offered at your institution that are aligned with the program, as applicable. f. Is the program being proposed as a Limited Access program? (Yes/No) If yes, complete the following form and include it in the appendix for consideration. Limited Access Request Form
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Example: Evaluation Criteria – Academic Content (Cont.)
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Example: Evaluation Criteria – Academic Content (Cont.)
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Example: Evaluation Criteria – Academic Content (Cont.)
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)I. ENROLLMENT, PERFORMANCE AND BUDGET PLAN1. Complete Enrollment, Performance, and Budget Plan form. (Excel format)2. Provide a budget narrative justifying the estimated and projected program expenditures as they appear in Section III of the Enrollment, Performance, and Budget Plan form. Include start-up costs, required faculty, library resources, facility renovations/remodeling, and other anticipated operational costs to develop and maintain the program over a four-year period. State funding for baccalaureate program approved pursuant to Section 1007.33, Florida Statutes, shall be as provided in the General Appropriations Act. (Limit 400 words) 3. The last paragraph of this section must include a statement on how the college will fund the program if it is not provided funding by the Legislature, and how that would impact the college’s implementation plan. Explain how the college will fund the program if funds are not granted.
Contact M.J. Mitzenmacher, Business Affairs, for assistance at Ext. 7-0839
Note: Narrative must correspond with the Enrollment, Performance, & Budget Plan figures.
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Example: Evaluation Criteria – Enrollment, Performance, and Budget Plan
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)J. PLAN OF ACTION IF PROGRAM MUST BE TERMINATEDSummary of train-out alternatives for students (Limit 200 words)
• Refer to the MDC Program Review Process
Utilize wording provided as indicated Below (customize degree information as appropriate):
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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STATE APPLICATIONEvaluation Criteria (Cont.)
K. SUPPLEMENTAL MATERIALSInclude a listing (one page index) of materials showing evidence of need and demand discussions and coordination with postsecondary institutions. Include these materials in the supplemental materials. For example, documents may include meeting minutes, other records of collaboration, letters of support, etc. Include all survey instruments, tables and graphs as appropriate, etc. Links may also be included as appropriate to your documentation.
* See sample below:For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Example of Reference Page
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Example of Appendices
For a complete sample please click the link: https://www.mdc.edu/asa/oap/faculty/baccStateSubmission.aspx,
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Curriculum Guide/Program Sheet Template
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Curriculum Guide/Program Sheet Template
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Curriculum Guide/Program Sheet Template
Timelines/Submission Dates
State Board of Education Timelinehttp://www.fldoe.org/cc/students/pdf/flowchart.pdf
MDC Curriculum Proposal TimelineFor planning assistance, refer to the Curriculum
Process Timeline in the CASSC webpage/link (http://www.mdc.edu/cassc/meetings.asp).
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Upper Division Approval Flow Chart
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Baccalaureate Implementation(After State Approval)
1. Implementation Planninga. Implementation Chartb. Establish a SharePoint Site, as necessary
• SharePoint Application Linkc. Implementation Timeline
(Refer to Proposal Timeline submitted to the State)d. Appoint Campus Committee(s) (See examples in
Section 2)
2. Implementation Tasks Implementation Committees may be assigned the following tasks:
a. Academic Tasksb. Student Services Tasksc. Administrative / Resources Tasks
3. Final Reportsa. Final report to College President Memob. Final report to College President Gridc. Annual Report (to be submitted August 15th after
implementation)
For assistance, contact the District Office of Academic Programs.42
• Dr. Mollie F. DeHart, District [email protected]
• Denisse Cabrera, Curriculum [email protected]
• Julian Chiu, Curriculum [email protected]
• Gina Victoria, PT—Administrative [email protected]
• Alan Lopez, Curriculum Systems [email protected]
• Jerron Thornton, Instructional Developer / [email protected]
OFFICE OF ACADEMIC PROGRAMS
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