department of intercultural affairsdana patterson nadohe sspi (registrationand airfare) $ 3,295...

Department of Intercultural Affairs2020-2021 Division of Student Affairs Budget Hearings

Fall 2019

The mission of the Department of Intercultural Affairs at Western Carolina University is to provide an inclusive

environment that examines, recognizes, accepts and affirms human differences and similarities by creating

opportunities for meaningful cultural exchange on campus and within the surrounding communities.

Through education and engagement, we aim to develop culturally competent individuals who will thrive in a

diverse and interconnected world.

REVENUE & FUNDING SOURCE

• Generated Revenue for FY19, FY20 and FY 21 are generated through students paying for Cultural Immersion Trips

FUNDING SOURCE 2018‐19 2019‐20 2020‐21

Student Activity Fee $ 359,625 $ 380,000 $ 380,000

Generated Revenue $ 13,050 $ 1,000 $ 2000

Grant $ 0 $ 0 $ 0

Total $ 372,675 $ 381,000 $ 382,000

STAFFING/PERSONNEL

• FY19 t0 FY20 – increase due to FY19 having Assistant Director position vacant for 4 months, legislative increase in Administrative Associate Oct 2018.

• FY20 to FY21 – slight increase to adjust for full staff (FY20 assistant Director position vacant for 2 weeks) and increase in retirement payments

2018‐2019 2019‐2020 2020‐2021

FTETotal Salary (+ fringe if applicable) FTE

Total Salary(+ fringe if applicable) FTE

Total Salary(+ fringe if applicable)

Full‐time 4 $ 240,873 4 $ 261,316 4 $ 263,846

Hourly 0 $ 0 0 $ 0 0 $ 0

Total $ 240,873 $ 261,316 $ 263,846

STUDENT STAFFING

• FY 19 did not have to cover graduate student stipends.• Added educational stipend for 3 Project CARE executive board positions FY20. FY21 will be

reduced to 2.

2018‐2019 2019‐2020 2020‐2021

# Pos

Hrly/Cont Rate Total

# Pos


# Pos


Work Study

5 8/30 $ 8.25 $0 8 8/30 $ 8.25 $0 8 8/30 $ 8.25 $ 0

Non‐work Study (AY)

11

10/1415/18

$ 7.25$ 8.25

$ 905$ 1,676

13

20/3010/30

$ 8.25$ 250/sem

$ 4,950$ 1,500

12

20/3010/30

$ 8.25$ 250/sem

$ 4,950$ 1,000

Non‐work Study (summer)

121

40/840/430/8

$ 8.25$ 8.25$ 8.25

$ 2,955$ 1,844$ 2,085

11

40/820/8

$ 8.25$ 8.25

$ 2,640$ 1,320

12

40/1220/12

$ 8.25$ 8.25

$ 3,960$ 1,980

Graduate Assistants

1 20/30 $850/mo

$ 0 2 20/30 $ 300/mo $6,000 2 20/30 $ 300/mo $ 6,000

Total $ 9,465 $16,410 $17,890

PROFESSIONAL DEVELOPMENT

Who What/Why ROI 2018‐19

Dana Patterson Teacher’s Leadership Conference with Folkmoot/ Presenter

Regional networking and opportunity to promote WCU and ICA

$ 0

Karin Kimenker HIRE Advantage / Improve Supervisory Skills More productive and contented student employees. Retain students across academic years, less training

$0

All Staff (Unit Wide) Retreat/Strength Finders / Develop greater understanding of how team members process and execute information.

Improved communication and collaboration across the Unit resulting in greater effectiveness

$ 852

Dana Patterson African Americans in WNC Regional and state wide networking and promotion of WCU and ICA

$ 0

Tacquice Davis Carnegie Conference/Presented Diversity Workshops

Networking and depth of knowledge of mission

$ 929

Tacquice Davis Poverty Simulation Training 5yr certification to facilitatesimulations at WCU

$ 0



Karin Kimenker Administrative Assistants’ Conference Improved efficiency in day to day functions of ICA, less OT

$ 235

Ronda Wright ACPA National networking for diversity and SA. Developing best practices in inclusive excellence

$ 2,373

Tacquice Davis UNCA Diversity Conference $ 462

Dana Patterson NADOHE SSPI (registration and airfare) $ 3,295

Total $ 8,146

• Long-term professional development plans include each attendee to a conference to submit a program presentation proposal.

• Encourage Staff to utilize the staff senate professional development scholarship.


• Include long-term plans, professional development philosophy, and discuss travel related expenses, especially international travel. Summary of accomplishments/success related to professional development for FY 20

*Return on investment (ROI)


Dana Patterson NADOHE SSPI (per diem/mileage) National certification and professional practices

$ 887

Ronda Wright Grant Writing Class Grant writing skills $ 425

Dana Patterson, Tacquice Davis

DEIC Presenters, Regional/State networking

$ 655

Dean Paulk, Riley Jelenick, Jessica Gonzalez

Carolina Conference on Queer Youth Presenters, State networking $ 300

Dana Patterson ABCC Presenter, National network $ 1,450

Tacquice Davis Men of Color National Summit Provost Grant supported $ 0

Dean Paulk ACPA National best practices $ 1,000

Dana Patterson IDI Conference National Certification $ 0

Karin Kimenker WCU Administrative Institute Improved Administrative work

$ 0





Tacquice Davis NASPA National Networking $ 2,000

Dana Patterson NADOHE Program proposal submitted, National professional practice

$ 2,000

Total $ 8,717





Karin Kimenker WCU Administrative Institute Improved Administrative work and understanding of WCU policies and practices

$ 0

Dana Patterson NADOHE National professional practice $ 2,000

Tacquice Davis NASPA National Networking $ 2,000

Dean Paulk ACPA National Networking $ 2,000

Total $ 6,000

FACILITIES

• Anticipate charges for telephone to be the same in FY20 as they were in FY19.• PC asset charges to go down in FY19 and FY20 due to reduction of computers by 2.• Repairs in FY19 included reinstallation of gallery TV and new artwork for the conference

room.

What 2018‐19 2019‐20 2020‐21

Telephone $ 2,071 $ 2,071 $2,071

IT PC Asset Charge $ 664 $ 500 $500

Repairs $ 0 $ 100 $ 0

Total $ 2,735 $ 2,671 $ 2,571

EQUIPMENT

• In FY 19, 5 computers and 2 laptops were surplused and 3 computers and one laptop were replaced. FY20 1 laptop will be replaced. FY 21, 3 computers will need to be surplused and replaced.

• FY19 software licensing was purchased for Assistant Director no longer with department and will not be renewed in future FYs.

• Drum cases were purchased in FY 19 for the gospel choir drums that were purchased in FY18.

What 2018‐19 2019‐20 2020‐21

Computer Replacement $ 3,035 $ 1,507 $ 2,000

Software Licensing $ 210 $ 0 $ 0

Furniture $ 0 $ 500 $ 0

Drum Cases $ 389 $ 0 $ 0

Total $ 3,634 $ 2,007 $ 2,000

PROGRAMMING

• Cultural Immersion Excursion FY20 travel changed to a day trip to reduce travel expenses and student cost. The same model is expected for FY21.

• Project Care has 84 mentees and 42 mentors which is the same as last year. We expect to hold firm to that number.

• Heritage Programs are free and open to the public. Drag show increased because of venue.

2018‐19 2019‐20 2020‐21

Program Expenses Revenue Expenses Revenue Expenses Revenue

Cultural Immersion Excursion $ 32,330 $ 13,050 $ 8,291 $ 1,000 $ 10,000 $ 2,000

Project CARE $ 13,745 $ 0 $ 16,000 $ 0 $ 16,000 $ 0

Graduation Celebrations (Fall/Spring) $ 4,306 $ 0 $ 4,500 $ 0 $ 4,500 $ 0

Heritage Programs (MLK Events, J’ouvert, CASE)

$ 13,641 $ 0 $ 7,000 $ 0 $ 11,000 $ 0

LGBTQAI+ Programs (Safe Zone, Drag Show, Sex Myths)

$ 2,194 $ 0 $ 5,956 $ 0 $ 5,500 $ 0

PROGRAMMING CONTINUED

• Hat’s off did not occur last AY but will take place this year. • ICA has been piloting a umbrella program for RSOs that will reduce the amount we spend .• ICA is formalizing our collaboration with Leadership for Whee Lead next year.

2018‐19 2019‐20 2020‐21

Program Expenses Revenue Expenses Revenue Expenses Revenue

Women’s Empowerment Programs(Red Zone, Take Back the Night, Hat’s Off, Clothesline Project, Jeans for Justice)

$ 708 $0 $6,000 $0 $ 3,000 $0

Student Support Programs (RSO funding, Choir, Intercultural Fusion, ICA Council, Food for Thought FY19/Munchie Mondays Reader’s Digest FY20)

$ 5,224 $0 $ 16,000 $0 $ 11,000 $0

Collaborative Programs (Tunnel of Oppression, Poverty Simulation, Campus Partnerships, Gallery Exhibits, Whee LEAD FY20)

$ 7,474 $0 $6,700 $0 $ 16,700 $ 0

Total $ 79,622 $ 13,050 $ 70,375 $ 1,000 $ 77,700 $ 7,500

GENERAL OPERATIONS

What 2018‐19 2019‐20 2020‐21

Office Supplies $ 1,732 $ 1,000 $ 1,000

Brochures, Giveaways, Media $ 2,951 $ 4,000 $ 3,500

Print Shop (Business Supplies) business cards, name plates, name tags, notepads

$ 444 $ 200 $ 200

Paw Print $ 3,629 $ 3,000 $ 3,000

Candidate Searches $ 2,968 $ 144 $ 0

Insurance $ 1,160 $ 1,160 $ 1,160

Consultant Fee $ 2,813 $ 0 $ 0

Program Review $ 2,503 $ 0 $ 0

Total $ 18,200 $ 9,504 $ 8,860

BUDGET REALLOCATIONS

Priority Recommended Reallocation Amount

1 Funding from Student Organization support will be moved to support Whee Lead Inclusive Excellence Conference

$5,000

2 Hat’s Off and J’ouvert will be presented on alternating years $2,000

3 Funding from Immersion Excursion will be moved to support MLK Programming $3,000

4 Project Care Pilot will be supported by STEM $3,000

Total $13,000

RESERVES

Starting2019‐20Balance

Anticipated2019‐20

ExpendituresExpected 2019‐20 EOY Balance Explanation

EOY Operating Budget Reserve Coverage Ratio

$ 46,736 $ 0 $ 56,736 Moved $10,000 ofFY19 moved into reserves

$10,000 to be moved to reserve fund. Less than 2 months of operating budget covered by reserves.

NEW BUDGET REQUESTS

PriorityRecurring/One‐Time Need Addressed Time Frame

2020 Initiative Amount

1 One time Project C.A.R.E. Pilot Project with STEM AY 2020‐21 Goal 3.1 $5,000

1 Recurring MLK Campus Wide Celebration including speaker, workshops, new events, give away items

AY 2020‐ongoing

Goal 3.1 $3,000

2 Recurring Merger of Whee Lead Conference to make it an Inclusive Excellence Event *

AY 2019‐ongoing

Goal 3.3 $5,000

Total $ 13,000

• Each of the three programs above have the potential to expand and serve more community members with partnership. Project C.A.R.E. will pilot a program with STEM.

• MLK has developed a planning committee to insure more widespread support.• Whee Lead has developed into an Inclusive Leadership Conference as a partnership with ICA and Leadership.

SUMMARY

Revenue/Expenses 2018‐19 2019‐20 2020‐21 Explanation of Difference

State Funds $ 0 $ 0 $ 0

Student/Health Fees/ACA $359,625 $380,000 $ 380,000

Generated Revenues $13,050 $1,000 $ 2,000

Grant Funds $ 0 $ 0 $ 0

Total Revenue $ 372,675 $ 381,000 $ 382,000

Staffing/Personnel $ 240,873 $ 261,316 $ 263,846

Student Staffing $ 9,465 $ 16,410 $ 17,890

Professional Development $ 8,146 $ 8,717 $ 6,000

Facilities $ 2,735 $ 2,671 $ 2,571

Equipment $ 3,634 $ 2007 $ 2000

Programming $ 79,622 $ 70,375 $ 77,700

General Operations $ 18,200 $ 9,504 $ 8,860

Total Expenses $ 362,675 $ 371,000 $ 381,867

Contribution to Reserves $ 10,000 $ 10,000 $ 13,133

BUDGET REDUCTION STRATEGY

• Reduce spending for give-away items (-500 summer 2020)• Reduce spending for printing of brochure (done)• Reduce spending for food at major events (-500 for AY 2020-21)• Reduce costs for Excursion Immersion by a slight increase in the amount students pay(-1000

for AY 2020-21)• Reduce costs for replacement of computers (done)• Reduce costs for professional development by encouraging staff to use staff senate

scholarship (-1000 AY 2020-21)• Reduce costs for Student Organizations with new Umbrella format (-2000)• Reduce costs of PC Executive board by reducing stipends to 2 instead of 3 (AY 2020-21)

department of intercultural affairsdana patterson nadohe sspi (registrationand airfare) $ 3,295...

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