delta sigma theta sorority, inc. - constant...

DELTA SIGMA THETA SORORITY, INC. JACKSONVILLE ALUMNAE CHAPTER

P.O. BOX 2435 JACKSONVILLE, FL 32203

www.dstjax.org

A Public Service Sorority Founded in 1913

Executive Board Meeting Agenda Monday, March 27

I. Prayer ...............................................................................................Patricia Godboldt

II. Executive Board Minutes ................................................................. Joni Ellis-Hughes

III. Correspondence ............................................................ Rodericka Webb-Wilkinson

IV. Treasurer’s Report ........................................................................ Kimberly Stephens

V. Financial Secretary’s Report ........................................................................ Rita Scott

VI. Presidents’ Reports

∆∆ First Vice President /Membership ......................................... Aurelia Ray Williams ∆ Second Vice President /Program Planning ........................ Akilah Jamila Pope

VII. Committee Reports∆ Betty Shabazz & GEMS Institute…….... Shannan Holloway & Marva McKinney ∆ DSTJAX Camp Sunshine ..................................... Monica Hopson & Teresa Brown ∆ Economic Development……………………………………………. . Joanne Thayer ∆ EMBODI………………………………………Kimberly Brooks-Hall & Antoya Shuler ∆ Grant Development ........................................................... Chanda Nicole Holsey ∆ Institutional Research……………………………. Hattie Matthews & LaDeidra Ellis ∆ May Week/Scholarship .......................... Shavondra Huggins & Crystal Timmons ∆ Social Action ....................................................... Robyn Lawrence & Jackie Nash ∆ Social Welfare ............................................................................. Patricia Godboldt

VIII. Heritage Moment/Historian .................................................................. Deitra Demps

IX. Announcements

X. Adjournment

President .......................................................................................... Veronica Tutt

http://www.dstjax.org/

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Marva Mckinney and Shannan Holloway___ Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Dr. Betty Shabazz Academy/ Dr. Jeanne L. Noble GEMS Institute Chairperson(s): Shannan Holloway and Marva McKinney Members Present: BSAGEMS: Shannan Holloway, Marva McKinney, Bonita Drayton, Johvonnie Ford, Crystal James, Keisha Bird, Lisa Sykes, Debbie McNeal, Stacey Cox Date of Meeting: March 9th 2017 – 7:00 p.m. (via conference call) Business Items Discussed:

• Healthy Living, Healthy Life Style o Part I - Complete a personality Profile – Crystal James o Youth will be grouped based on the personality profile results o A discussions of the results of the personality results will take place with the

youth o Part II - The youth will be given an opportunity to get with their group to briefly

discuss updates about the April program Day o Part III – Mary Kay Beauty Consultant will give beauty tips and best practices for

taking care of your skin o The consultant will use 8 pre-selected youth; 4 BSA, 4 GEMS to practice how to

use the Mary Kay skin care products. • College Tour Updates

o Tuesday, March 21, 2017 7:00am – Depart from Jacksonville, FL (Second Missionary Baptist Church - 954 Kings Rd Jacksonville, FL 32204)

o 10:00 – Guided tour of Florida State University - 600 W College Ave, Tallahas-see, FL 32306 12:30 - 1:30 pm – Lunch at Florida State University 1:40 - Depart Florida State University 2:00pm – Tour at FAMU - 1601 S Martin Luther King Jr Blvd, Tallahassee, FL 32307 4:00pm - Depart for Jacksonville, FL 7:00pm - Arrive in Jacksonville, FL (Second Missionary Baptist Church - 954 Kings Rd Jacksonville, FL 32204)

o Description of Colleges will be included in the email o Rules for the College Tour will be included in the email

Actions to be taken by the Chapter:

• Please continue to support Committee programming! Risk Management cleared Sorors are especially needed at each program day to help meet the 4:1 ratio (whether a mem-ber of the BSA GEMS committee or not)


Submitted By: Marva Mckinney and Shannan Holloway___ Revised July 16, 2011 SOR

Next Meeting: • The next meeting will be conducted via conference call on Thursday, April 6th at 7:00

p.m. Conference call number: (712) 432-0926. Access code: 1012849#. Thank you for your continued support, Sorors!


Submitted By: Sorors Teresa Brown and Monica A. Hopson Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: ____DSTJAX Camp Sunshine____________________________ Chairperson(s): _Teresa Brown, Monica Hopson______________________________ Members Present: Lindsay Allen; Teresa Brown; Mildred Calhoun; April Coleman; Darlene Dudley; Jovonnie Ford; Nancy Grant; Monica Hopson; Brianna Jefferson; Robyn Lawrence; Jackie Nash; Jamila Pope; Ava Phoenix; Antoya Shuler, Tashia Small; Christina Stallings

Date of Meeting: ___March 2, 2017________________________________ Business Items Discussed: Theme: “2016 -2017 Sailing into the Future With Hope and Courage” I. Opening prayer Soror Jackie Nash II. Camp Sunshine (April 22nd - 23rd, 2017) 2-day agenda for camp with Peak Performance: including high/low ropes for both age groups Agenda: Sign Language Update by Soror Karen Kincade: we may need to do sign language via Wi-Fi (60 minutes) Ice Breaker Activities: Nancy Grant will do 45 minutes of Minute to Win it activities Arts and Crafts: Soror Darlene Dudley and Soror Brianna Jefferson: Snow Globe”—with mason jars and figurines to go with the theme. Confetti/glitter. (45 minute)—set up, explaining, and clean up. Sorors Calhoun, Brown, and Grant will help. Mental health AIDS/HIV component for Baptist Health Grant: Soror Jamila Pope and Soror Bonita Drayton: tic tac toe game or Jeopardy game. (60 minutes) Soror Jackie Nash and others will facilitate “Mental Moments”—positive affirmations (TBD); “Cool Down Corners”—yoga, stretching (Soror Ford); “Stress-free Zone” (Soror Nash day 1; TBD day 2). Strategically done throughout the day. Transportation: Soror Tashia Small—already booked bus 2-days Update on Risk Management and Regional Report: Soror Karen Kincade requested names of volunteers and campers Soror Bonita Drayton, Soror Jackie Nash, and Soror Mildred Calhoun will be at the reception location on day 2. Soror Brown will check with Soror Drayton on letter-writing component of camp (30 minutes) Breakfast: Soror Von Easton asked to assist. Soror Nash is willing to assist as



well. Reception: Soror Teresa Brown will advise Soror Allen and Soror Nash if Bono’s can do dinner on Sunday (Lane Avenue). Soror Hopson will get with The Grant Development team for any changes to the survey/assessment. Graduation recognition: Soror Nash will reach out to Soror Drayton to help identify graduation plans. Soror Schuler will help. Soror Pope will check for sailors’ hat; Soror Dudley will check Amazon. Soror Jefferson will check Dollar Tree. The following Sorors have confirmed to attending Camp Sunshine on April 22nd and April 23rd: Teresa Brown 2 Days Jovonnie Ford 2 Days Jackie Nash 1 Day (Sat) April Coleman 1 Day (Sat) Karen Kincade 2 Days Antoya Shuler 2 Days Darlene Dudley 2 Days Ava Phoenix 2 Days Alice Bennett 2 Days Veronica Tutt 2 Days Nancy Grant 2 Days Mildred Calhoun 2 Days Jamila Pope 2 Days Christina Stallings 2 Days Robyn Lawrence 2 days Brianna Jefferson 1 day Lindsay Allen reception III. Calendar for 2017-2018 We will need to discuss what programs (issues or problems) you want to tackle in the upcoming sororal year (1-3 programs per committee.) Then we will create projects and events (as a whole Program Planning & Development group) that will focus on the program that we would like to raise awareness for or to eradicate. Partner with Health & Fitness on Mental Health: Meet & Greet (October 2017) Service project: Clara White Mission “White Harvest Farms”—volunteering at the farm; social action; nutrition. Advocacy for Social Action; then work with Soror Drayton for letter-writing campaign for what they learned



(February 2018) Heart to Heart—Line Dancing. Zumba too! Display talent. (April 2018) Karaoke to de-stress! IV. Adjournment NOTE: Our April 6, 2017 meeting will be IN PERSON, at Crispers 620 Commerce Center Drive, Jacksonville, FL (Regency area) so we can finalize our camp plans!

ECONOMIC DEVELOPMENT COMMITTEE 2017-2018 Agenda

Present tips, strategies and activities in the following areas: Proposed Events (not inclusive) Proposed Time

WEALTH MANAGEMENT

Wealth Management Series

BSA/GEMS Finance Program Day

Collegiate Wealth Management workshop

Ongoing

January 2018

February 2018 or CTT month

SUPPORT OF BLACK BUSINESSES

Delta Day at a Black Business Promote Black Businesses Publicize women’s contribution to economic development Revamp Red Pages

October 2017 (virtual) February 8, 2018 Ongoing November 2017


Submitted By: Kimberly Brooks-Hall & Antoya Shuler Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: EMBODI – Empowering Males to Build Opportunities for Developing

Independence Chairperson(s): Kimberly Brooks-Hall and Antoya Shuler Date of Meeting: No formal meeting was held in the month of March; all correspondence related

to support of the Miss Delta Teen Pageant and the Spring Break College Tour (in collaboration with GEMS) was sent via email, phone calls and/or text.

3/21 Tour Chaperons: Kyndall Brown, Stacy Cox, Nancy Grant, Marva McKinney, Jamila Pope,

Antoya Shuler, (Male Volunteers: Wil Laws and Chelvert “CJ” Wellington) Business Items:

- March: College Tour – Antoya, Kim BH, Shannan, Marva (in partnership with GEMS) o March 21st to FSU/FAMU (Tallahassee, FL) o Roster of participants included 27 participants (6 EMBODI/21 GEMS) + 8 chaperones o Departed at 7am and returned at 7pm (Second Missionary Baptist Church 954

FSU tour orchestrated by Kappa Epsilon Sorors and Black Student Union FAMU tour orchestrated by the Admissions Office/Student Ambassadors

- Remaining program days for 2016-2017. Program day leads will work to finalize each month’s

agenda and share pertinent information on that month’s EMBODI conference call:

- April: Financial Planning & Management – Cicely, Tashia and Nicole to coordinate: o Due to Easter, will now plan to meet on April 29 o Introduce Mad City Money on-site at Eugene Butler YMLA

- May: EOY Celebration, First Tee Golf (1157 Golfair Blvd) from 1-4pm o Co-Chairs agreed that the skills learned in this exercise will be beneficial to

participants for current and future needs: discipline, networking, etc. Cost is $5/participant + food/snacks

o Will acknowledge all participants at event and distribute senior gifts o Kim BH to submit off-site request forms for approval

Actions Taken: Co-Chairs + 2nd VP will review PYC applications for National Convention, due March 30th. Submit off-site paperwork for EOY activity, to be approved by Soror President Tutt & RD. Actions to be taken by the Chapter: Submit Presidential Youth Conference applications to the National Office on behalf of EMBODI. Next meeting is: Tuesday prior to program day – Tuesday, April 25th @ 6:30pm via conference call. The conference line is (712) 775-7031. The access code is 398-902#.


Respectfully Submitted By: Chanda Nicole Holsey, March 22, 2017 Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Grants Development Committee Chairperson(s): Chanda Nicole Holsey

Members Present: See below Date of Meeting: N/A

The following members were in attendance:

We did not have a meeting due to members being out of town for leisure (spring break) and business. Business Items Discussed:

a. Although we did not have a formal meeting, this month the committee did the following:

i. Worked with Social Action Committee to submit a grant request to DREF in the category of

civic engagement. The initiative is called Each 1 + Teach 1 = 2 Vote. If funded, it will focus

on working with students and parents and educating them on the importance of voting and

civic engagement in Jacksonville.

ii. Worked with Camp Sunshine to submit a grant to Baptist Health for program funding.

II. New business

a. One of our committee members, Shenaye Lyons, is moving to California for a new career

opportunity. She will be missed.

Actions Taken:

The action items discussed and assigned to our members are as follows:

o N/A


o Sorors please apprise the Grants Development Committee to apprise us of possible grant

opportunities as they come across their respective desks or emails.

Next meeting: Next Grants Development Committee meeting will be: Conference Call

Thursday, April 20, 2017.

DELLTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

COMMITTEE REPORT Committee Name: Institutional Research Committee Chairperson(s): Dee Dee Ellis and Hattie Matthews Members Present: Dee Dee Ellis, Catrina Graham, Joni Ellis-Hughes, Karen Kencade, Hattie

Matthews Date of Meeting: March 13, 2017, 6:00 P.M. Conference Call Business Items Discussed: Old Business:

• BSA/GEMS survey was discussed. The survey has been completed and uploaded to Survey Monkey.

• After robust discussion of the Meet/Date Survey regarding the change from two questions to more without committee consent, the survey was tabled.

• The Non-Financial Sorors Survey was discussed.

Actions Taken

• Soror Joni Ellis-Hughes will complete review of the rosters for BSA/GEMS at which point the

rosters will be uploaded for dissemination to participants.

• Soror Hattie Matthews will review and edit, where required, the Non-Financial Sorors

Survey.

Actions to be taken by the Chapter: None

Next meeting: April 10, 2017 via conference call. Submitted By: Hattie Matthews and Dee Dee Ellis Revised July 16, 2011 SOR


Submitted By: Sorors Shavondra Huggins & Crystal Timmons Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Mayweek/Scholarship Chairperson(s): Shavondra Huggins & Crystal Timmons Members Present: Jackie Bohannon, Jossie McCloud, Jamila Pope, Lisa Sykes, Jovonnie Ford, Ava

Phoenix, Nancy Grant, Brianna Jefferson, Bonita Drayton Date of Meeting: March 8, 2017 @ 7p via conference call Business Items Discussed:

Applications: Both scholarship and Distinguished Pillar applications are currently available on the Chapter’s website and have been sent to counselors at the local high schools via email; One scholarship application currently received

Application Review: April 11th from 5:45p-7:45p at Historical Springfield Community

Learning Center (HSCLC); Application grading sheets currently being edited (by Ava) for all three categories. Members planning to review: Brianna, Nancy, Crystal, Jossie, Lisa, Jamila, Bonita

Application Interviews: April 8th from 5p-8p (TENTATIVELY) also at HSCLC. Members

planning to interview: Bonita, Lisa, Nancy, Jackie, Jamila Mayweek Ideas: CHARTING YOUR COURSE FOR SUCCESS

Sunday, 5/14/16-Soulful Monday, 5/15/16-Motivational Tuesday, 5/16/16-Teen Summit: WESTSIDE HIGH (Crystal Lead) Wednesday, 5/17/16-College Dream Thursday, 5/18/16-Thankful Friday, 5/19/16-Pay it Forward Saturday, 5/20/16- Super Senior Luncheon-Bethel from 11a-1p

Super Senior Program: DATE CHANGE, NOW scheduled for Saturday, May 20, 2017 from 11a-

1p in order to accommodate program and catering; Catering confirmed with Mac catering; Senior gifts to be voted on

Actions Taken:

Email to be sent to vote on 3 options for senior gift


None

Next meeting Wednesday, April 12, 2017 @ 7p via conference


Submitted By: Iris Peters _________________________________________________ Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Ritual and Ceremonies Chairperson(s): Iris Peters Members Present: Dee Black, Felicia Bridgewater, Bonita Drayton, Kimberly Holloway

Date of Meeting: Thursday, March 16, 2017 @ 6:00 PM Business Items Discussed: Prayer led by Dee Black

Attendance at State Cluster Several members of the committee will be in attendance Committee members have been asked to participate and makes notes on the Mock convention

to share with the committee

Request for a participant in the upcoming Omega Omega Ceremony on Monday, March 20 Soror Dee Black agreed to participate on behalf of the Ritual & Ceremony committee

Actions Taken: Next Committee Meeting via Conf Call on April 20, 2017 @ 6:00 PM

Actions to be taken by the Chapter: N/A

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: __________________________________________________________ Revised July 16, 2011 SOR

Committee Report

Committee Name: Social Welfare Committee

Chairperson: Patricia M. Godboldt

Meeting: Conference Call on Thursday, March 16, 2017 @ 7:00 pm

Attendees: Beatrice Conner, Bonita Drayton, Earline Barnes, Felicia Bridgewater, Fonda Mosal, Kathy McQueen, Mary McKinney, Monica, Hardy, Verdell Benefield, and Pat Godboldt.

Business Items:

Visitations:

o Godboldt delivered chicken soup w/stewed chicken to Sorors Gerre Walker and Myrtle Turner.

o Soror Barnes visited with Soror Betty Coles in her assisted living facility.

o Soror Godboldt sat with family member during surgery for Soror Pat Bivins.

Bereavements:

o Omega-Omega for Soror Evelyn Hopkins was held March 22, 2017.

o Soror Sandra Chandler funeralized her nephew.

o Soror Gloria Lockley funeralized her uncle.

o Soror Ingrid Bethel funeralized her brother.

o Soror Deitra Demps mother was hospitalized.

o Soror Ingrid Fluellen funeralized her mother.

Follow-up Welfare Calls:

March Assignments: Bridgewater for Bethel, McKinney for Bivins, Barnes for G. Walker, and McQueen for Lockley.

Cluster – March 31st thru April 2nd; on the call attending from our committee: Pat Godboldt, Stacey Cox,

Mary McKinney, Felicia Bridgewater, and Bonita Drayton. The April 1st chapter meeting is not cancelled.

Budget – Submitted with a $1000 line item towards the prominent memorial for our founder. This ties in

to the letter below to Evergreen.

Winona Cargile Alexander – Letter to Evergreen – Again thanks to Bea Conner and Verdell Benefield

for their assistance in preparing the draft letter to Evergreen Cemetery dtd 2-28-17. Approval has been received from the 1st and 2nd VP and Legal. We still await direction from the president, Soror Tutt.

Election – Our own committee member Soror Monica Hardy is on the ballot as Chaplain for the next

sororal year. Please support her. She expressed that she continues to be prayerful.

Birthday – Soror Barnes reporting.

Greeting Cards Team: Mar-Drayton/Godboldt Apr-Mosal May-Bivins June-Chandler

Prayer Warriors – Continue to refer to the Wed word in addition to special notifications.

Winona Cargyle Alexander Gravesite Clean-up: Thank you Soror Durbin for March.

Apr-Caroline Daniels May-Marva McKinney June-Bea Conner/Vava Barton

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: __________________________________________________________ Revised July 16, 2011 SOR

Important Note: April and May Meeting Rescheduled:

April 20th meeting is rescheduled to Tuesday April 18th due to recognition at the City Council Meeting of

Sorors Veronica Tutt and Iola Rose on Tuesday April 20th. Telecom is @ 7:00 pm.

May 18th meeting is rescheduled to Tuesday May 16th because chair will be out of town.

Dial In: 1-857-232-0156; Conf Code: 662352

Actions Taken: Sent cards, checks, responded to prayer requests, visitations, gravesite cleanup, Omega-

Omega, etc.

Patricia Godboldt 3-22-2017

delta sigma theta sorority, inc. - constant...

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