data management accountability conference february 17, 2010 traci blount, section chief, web...
TRANSCRIPT
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Data Management
Accountability Conference
February 17, 2010
Traci Blount, Section Chief, Web Services & Publications
Kayla Mathis, Policy and Planning Analyst
Karl Pond, Enterprise Data Manager
Gary Williamson, Director of Accountability Operations
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• What happens to LEA and School Data?– Federal Reporting by Program– State Reporting (SBE)– Ad Hoc Reports and Request– Limited Analysis
• Program• Staff• Finance• Student
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• CCD – Common Core of Data
• EDEN – Educational Data Exchange Network
• CSPR – Consolidated State Performance Report (NCLB)
• OSEP SPP (APR) – Office of Special Education Programs State Performance Plan (Annual Performance Report) (NCLB)
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• CEDARS - NC Common Education Data Analysis and Reporting System
• SIF – Schools Interoperability Framework
• MDM – Master Data Management
• School Report Card
• UID- Unique Identifier for Students and Staff
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NC Common Education Data Analysis and Reporting System
(CEDARS)
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CEDARS Components
Program information (CECAS, Title I, etc.)
Unique ID System (UID)
Ensures that relevant source systems have properly matched students and staff with unique IDs
Data Transfer
Data Repositories
• Matches based on UID
• Checks to ensure quality
• Stores data over time
• Organized into domains based on type of data
Data Access
Financial systems
Teacher licensure(LIC/SAL)
School data managers
ABC
Teachers
Students
Testing Data (Assessment)
Student information (NCWISE)
Source Systems
State,federal
ABC
• Common location for data access (‘info library’)
• Different views based on type of user
• “Data Dictionary”
Standard reports
Query tools
Federal submissions(e.g. EDEN)
LEAs, schools
Other access,(e.g. online portal)
LDSData
marts
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• Master Data Management– Common Standards– Common Definitions– One Authoritative Source– Data Quality
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Objectives
Reduction of Effort for Schools/LEAs/SEA
Higher Quality Data
More Accurate Data
Timely Data
Consistent Data Definitions
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State Longitudinal Data System (SLDS):
• A data governance mechanism that ensures enterprise-wide coordination (including master data management) of data collection, management, and use
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State Longitudinal Data System (SLDS):
• A statewide unique ID (UID) system for students and staff that enables linking of different types of data across collections and over time
• A longitudinal data store (LDS), along with analytical tools and reports, that enables analysis of trends and relationships
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Data Management Group (DMG)
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What is the DMG?
• Official NCDPI oversight body for data
• Charged with responsibility for and authority to set policy and resolve issues concerning data collection, management and use (See DMG Governance)
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Purpose of DMG• Enables the NCDPI to meet the responsibility of
providing accurate and timely data
– Approves data collections
– Coordinates conflicting data collections
– Supports the agency objective of having authoritative data collection systems
– Establishes comprehensive, enterprise data management guidelines, standards, and policies
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Group Diverse Representation
• Facilitated and coordinated by Karl Pond, Enterprise Data Manager, and other NCDPI Policy & Strategic Planning (PSP) Division staff (Tom Field, Kayla Mathis, Lauren Furer, Patrick Dougherty)
• Members include:
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DMG Policies• Approved policies fall within the
following categories:
– Data Quality
– Data Security
– Communication
– Information and Needs Analysis
– Research Facilitation
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Data Quality Policies• DMG-2008-001-DQ: Authoritative Data Elements
• DMG-2008-002-DQ: Conducting Data Audits
• DMG-2008-003-DQ: Data Audit/Data Profiling
• DMG-2008-004-DQ: Data Validation Process
• DMG-2008-005-DQ: Implementing the Data Validation Process
• DMG-2009-001-DQ: New Data Elements or Changes to Existing Data Elements
• DMG-2009-002-DQ: Metadata Repository
• DMG-2009-003-DQ: Master Data Calendar
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Research Facilitation Policies
• DMG-2009-001-RR: Sharing Data with Researchers– Memorandum of Agreement Template
• DMG-2009-002-RR: Requests for Personally Identifiable Information
• DMG-2009-003-RR: Employees Working with Data– Employee Confidentiality Agreement
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Planned InitiativesData Manager Certification Program
• Currently in the Discussion/Development Stage
• Different Levels of Certification based on Roles and Responsibilities
• Will bring a more consistent approach to data submissions to the SEA level
• Increase the Quality of Data submitted
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DMG Website Location
Click the Data & Statistics link on agency home page
Or
http://www.ncpublicschools.org/data/management/
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Questions and Answers