Dallas Partner Meeting

August 7, 2012

• We want to thank Rachel Felts for her assistance with ePAR. She not only helped us by working with the system, she also offered some great suggestions for improvements.

• Thanks to Rebecca McFaul for participating in the video about the new PCard Guide.

Kudos to you…

Solution Center Updates

Email Handling of BSC, Training, Payments, and Purchasing inboxes now being completed by Customer Care Experts (Solution Center)

If nothing happens, you likely need java installed or updated.Contact your local IT Support.

You will most likely receive this security warning. Choose No

You may be prompted to enter EUID & Password.If so give it a try. If it doesn’t work, put UNT\ in frontof your EUID. If that still doesn’t work, note the screen shot of the error and send to bsc_is_team@untsystem.edu.

Double click the document you wish to view. A viewer will open with the selected document. Even if there are no documents available, the webnow window will open and indicate “No documents found.” Remember that documents attached to the requisition are visible in EIS. Click the requisition icon on the lifecycle, then the requisition schedule and distribution hyperlink, and then any paperclip icons on the line.

Double click the document you wish to view. A viewer will open with the selected document. Even if there are no documents available, the webnow window will open and indicate “No documents found.” Remember that documents attached to the requisition are visible in EIS. Click the requisition icon on the lifecycle, then the requisition schedule and distribution hyperlink, and then any paperclip icons on the line.

Payment Updates

Year End Deadlines for Payments• 08/27/2012 AP FY 13 opens

• 09/04/2012 Travel vouchers must be received for FY 12 processing.

• 09/07/2012 AP FY 12 closes

• 09/08/2012 PO Roll

• 09/10/2012 Last day for journals

Purchasing Updates

Year End Reminders for ePro Coordinators

• We will begin closing PO’s prior to PO Roll at the end of the year. Collaborative effort between departments, Purchasing, BSC IS Team, and campus Controller Offices.

• Department identified need for PO close, use PO Change Request from BSC website. Once closed, no further activity allowed on that PO.

• Q&A

• Question: Are the Payments deadlines on the BSC website?• Answer: No, but they will be in the BSC Solution that will come out

today.

• Question: I have a meeting after the 22nd and we want to provide food. What do I do? We want to use FY12 funds.

• Answer: You can go ahead and do a Requisition on FY12 funds if the vendor will work with you. Talk to your buyer and they will help you. If you use your Pcard it will post in FY13.

• Question: We also have a grant and a meeting on the 28th and are providing food.

• Answer: If you work with your buyer, they can work something out for you if you enter a REQ.

• .

• Q&A, continued

• Question: We pay mileage for student teachers but we would like to pay them mileage from their home, not headquarters, because we hire people in the area (ex. Rowlett) and they don’t actually work from UNT at Dallas.

• Answer: They should put that their travel was from home and indicate on the voucher that traveling from home is a cost savings compared to

traveling from headquarters.