JOB DESCRIPTION

POST: Student Opportunities Co-ordinator

REF: tbc

DEPARTMENT: Careers, Placements and Student Opportunities

GRADE: Grade 4

REPORTING TO: Employer Engagement Partner

SUPERVISORY RESPONSIBILITY: Graduate Intern & Events LaunchPad Ambassadors

JOB PURPOSE:To assist the Employer Engagement Partner in delivering a professional and customer focused recruitment, on-boarding and resourcing service to employers in relation to the Student Internship Programme and in relation to any graduate recruitment projects. Generate employer leads to support the Employer Engagement Strategy and maximise the use of social media to ensure we attract the best candidates for employer in support of the University’s Strategy ‘Clear About Career’.

DUTIES AND RESPONSIBILITIES:

1. Deliver a high quality attraction, resourcing and on-boarding service, specifically focused on student internships. Identify new and innovative approaches that meet the individual needs of employers and ensure we attract and recruit the best candidates.

2. To lead on the design and implementation of a graduate programme which meets the needs of local employers, in particular SMEs, including induction and training. Provide guidance to employers relating to the job descriptions and ensure we attract and recruit the best students. Support employer to ensure compliance with the Disability Confident Employer framework in relation to recruitment activity.

3. Process the paperwork associated with contractual arrangements relating to the Student Internship Programme, such as letters of appointment and appropriate pre-employment checks, including pre-employment health questionnaire and right to work in the UK checks. Liaise with the Resourcing and Onboarding team to ensure paperwork is sufficient to meet regulations.

4. Carry out onboarding and induction with the students undertaking the Student Internship Programme, ensuring they understand their responsibilities while on the internship. Be a liaison between the employer and the intern during the internship.

5. To continue to enhance and develop our careers platform: LaunchPad Online, including the promotion of vacancies through social media, employer events and student interactions.

6. Lead on the development of an online recruitment system for Student Internships to ensure it is user-friendly and fit for the employer’s needs, liaising with Human Resources as necessary.

7. Ensure all activities are compliant with legislative requirements and external regulatory bodies, in particular relating to international recruitment and UK Visa and Immigration (UKVI).

8. Support the Employer Engagement Partner to undertake targeted outreach to proactively engage employers, in Yorkshire and regionally, with a range of events, services and activities.

9. Support the Employer Engagement Partner to develop innovative practices to engage employers who have not previously engaged with the university for a Careers, Placements and Student Opportunities perspective and raise awareness of our student and graduate talent pool.

10. Manage the University’s on-line and social media presence as it relates to student opportunities to ensure maximum impact and coverage. Ensure the website is engaging and appropriately targeted to ensure we attract candidates from diverse backgrounds.

11. Work collaboratively with the Careers Advisors to ensure that opportunities are promoted within curriculum development sessions and extra-curricular sessions also.

12. To take the lead on marketing employer related events, fairs and workshops to students to ensure maximum engagement from students.

13. Lead on the promotion of employer related events to ensure maximum engagement from employers e.g. Internship Launch, Employer Networking events.

14. Provide opportunities for celebrating the achievements of our students and graduates including the design and delivery of ways in which projects can be recognised by the University and employers. This may include where necessary an occasional evening event.

15. Work collaboratively with the Alumni team to highlight amazing case studies that can be used to promote the internships scheme and graduate destination.

16. To engage in the wider work of the Careers, Placements and Student Opportunities team. This will include involvement in Open Days and Visit Days on a rota basis, this will involve working occasional Saturdays where necessary.

17. Day to day supervisory responsibilities of the Student Opportunities Graduate Intern.

Pluso Any other duties as may reasonably be required.o Ensure that the highest standards of professional performance are maintainedo Promote equal opportunities in the work of the department to include a commitment to the

International Strategy of the Universityo Ensure compliance with relevant legislation and statutory codes of practice, as advisedo Participate in the arrangements for performance reviewo Ensure that professional skills are regularly updated through participation in training and

development activitieso Ensure all University policies are implemented within the remit of this post

HEALTH & SAFETY

Under the Health & Safety at Work Act 1974, whilst at work, members of staff must take reasonable care for their own health and safety and that of any other person who may be affected by their acts or omissions.

This is not a comprehensive definition of the post. Postholders are expected to undertake any work that comes with the remit of the post’s main objective. This job description will be kept under review and may be changed at any time subject to consultation with the postholder.

PERSON SPECIFICATION

POST TITLE: Student Opportunities Co-ordinatorSCHOOL/ DEPARTMENT: Career, Placement and Student Opportunities

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. REQUIREMENTSThe postholder must be able to demonstrate:

ESSENTIAL (E)DESIRABLE (D)

MEASURED BY:A Application formI InterviewT/P Test/Presentation

EDUCATION/TRAINING(Academic, vocational/professional and other training)

Educated to Degree Level E A/S

Relevant qualification in either HR, Recruitment or Careers D A

KNOWLEDGE & EXPERIENCE(e.g. report writing, office experience, Microsoft office)

Experience of working in an administrative role, preferably with experience of dealing with recruitment/on-boarding

E A/I

Knowledge and understanding of equal opportunities and diversity D A/I

Demonstrable experience of developing administrative systems and procedures E A/I

Knowledge of recent developments in employment legislation E A/I

Knowledge of Higher Education and experience of working with students E A/I

Current knowledge of the graduate labour market and recruitment practices. D A/I

Understanding of the issues affecting student employability and success in the context of higher education. E A/I

Ability to deliver innovative events to a wide range of students using a variety of different mediums E A/I/P

Successful experience of analysing and interpreting data to inform decision making. E

A/I

Experience of building positive and mutually beneficial relationships with employers or organisation

E I

D I

Experience of Line ManagementSKILLS/ATTRIBUTES(e.g. communication, interpersonal, decision-making, problem-solving, team player, reliable)Highly proficient in the use of MS Office (Word & Excel) and databases. E A

Excellent communication skills with the ability to engage effectively with a range of stakeholders both verbally and in writing E I

Ability to understand and translate policies/procedures into practice E I

Excellent team player with the ability to work without direct supervision. E A/I

Ability to use social media in a professional setting to promote events, opportunities and engage employers E A/I

Excellent organisational ability including proven ability to manage conflicting priorities and working to deadlines E I

Ability to demonstrate appropriate experience of dealing with confidential data E I

Service orientated and customer focused E I

Committed to continuous professional development E A

Excellent critical thinking/troubleshooting/problem solving skills E I

Passion for engaging with technology to further develop the service E I

BEHAVIOURSBehaviours will be tested at interview against the Contribution Framework (available on the recruitment web site under Our Culture & Values - Values & Principles) www.yorksj.ac.uk/values-and-principles

Leading myself and others

Delivering a great service

Taking a professional approach

Working together as a team

E

E

E

E

I

I

I

I

SPECIAL FEATURES(e.g. Travel, DBS)A current valid driving licence would be an advantage

The role will involve working some weekend and evening work with prior notice