CTO My SelfStudy

Application Overview

Sep 25, 2005

What is CTO My SelfStudy?

• My SelfStudy application is designed to support Management and Employees of CTO organization in requesting, approving, tracking and reporting on self study days

• Application is built on K2.Net workflow which is a MSFT-recommended “human workflow” solution

• Application consists of three major areas:– New Request initiation form– K2 Worklist– History/Report view

• Email notifications are sent to Requestor and Manger on the event of an application status change (Submitted, Approved, Rejected, Filed)

IT Requirements• Add k2 and k2.genesyslab.com to

Trusted Sites (Tools, Internet Option, Security, Trusted Sites)

• Enable Win authentication (Tools, Internet Option, Advanced, check “Enable Integrate Windows Authentication (requires restart)” box, restart the browser, not a computer)

Workflow

Main scenarios

• Request – Approval – Repot• Request – Reject

• Request – Recall

• Request – Approval – Reinstate - Approval• Request – Approval – Reinstate – Reject – Report

Initiate a New SelfStudy request

Email notification goes to the Requestor and to the Manager informing of submitted request

Request shall be Approved by Manager

1. Email notification goes to Requestor informing that request has been approved 2. In Request History view, status changed to Approved 3. Email notification “Self Study Report” goes to Requestor

Email notification “Submit a Report” to Manager

Report Submitted by Requestor

In Request History view, status changed to Filed

Recall Submitted Request (request has not been approved by Manager yet)

Email notification to Manager regarding Recall

Recall in Manager’s Workspace

Email to Requestor confirming Recall

In Requestor’s Workspace status changed to Recalled

Reinstate Request (after Manager approved Request)

Once Reinstate approved by Manager, email notification goes to Requestor

If Manager Rejected reinstate, Requestor will be asked to submit a Report

History, Manager’s view

Export to Excel

Support Path

Help Desk is the only point of contact for MSS users