152 Lesson 4 Word

Create an Outline1. Click the Outline View button .

OR

On the View menu, select Outline. Alt + V, O

2. Select the line to format.

3. Do one of the following:

Click the Promote button .

Click the Demote button .

Click the Promote to Heading 1 button .

Click the Demote to Body Text button .

View Document PropertiesOn the File menu, select Properties. Alt + F, I

View the Word Count1. On the File menu, select Properties. Alt + F, I

2. Click the Statistics tab. . . . . . . . Ctrl + Tab

OR

1. On the View menu, select Toolbars, andthen select Word Count. . . . . . . . Alt + V, T

2. Click the Word Count Statistics drop downarrow to select a different statistic, ifnecessary.

3. Click the Recount button , if necessary.

Insert a Comment1. Click where you want to comment.

2. Click the Insert Comment button on theReviewing toolbar.

OR

On the Insert menu, click Comment. . . . . . . . . . . . . . . . . . Alt + I, M

3. Type a comment in the balloon.

Activate or Deactivate Track Changes1. Click the Track Changes button on the

Reviewing toolbar.

OR

On the Tools menu, click Track Changes. . . . . . . . . . . . . . Alt + T, T

OR

Double-click the TRK indicator on thestatus bar.

Open or Close the Reviewing Pane1. On the Reviewing toolbar, click Reviewing

Pane .

Review Comments and TrackedChanges in a Document1. Click Next on the Reviewing toolbar.

OR

Click Previous on the Reviewing toolbar.

2. Do one of the following:

Click Reject Change/Delete Comment .

Click the Reject Change/Delete Commentdrop-down arrow and select the desiredoption.

Click Accept Change .

Click the Accept Change drop-down arrowand select the desired option.

Edit a Comment1. Click in the comment balloon.

OR

Click the comment in the Reviewing pane.

2. Add, delete, edit, or format the text.

Merge Documents1. On the Tools menu, select Compare and

Merge Documents. . . . . . . . . . . Alt + T, D

2. Select a file to merge into the currentdocument.

3. Click Merge. . . . . . . . . . . . . . . . . . Alt + M

ORAlt + M

Click the Merge down arrow, and selectMerge into current document or Merge intonew document.

Collaborating with Others Lesson 4 153

Save a Document as a Web Page1. On the File menu, select Save as Web Page.

Alt + F, G

2. Select a folder in which to store the Webpage.

3. Type a name in the File name box. Alt + N

4. Click Change Title, if necessary. . . . Alt + C

5. Type a new page title and click OK.

6. Click Save. . . . . . . . . . . . . . . . . . . . Alt + S

Insert a Hyperlink1. Select the text to format as a hyperlink.

2. Click the Insert Hyperlink button on theStandard toolbar.

OR

On the Insert menu, select Hyperlink. Alt +I, I

3. Navigate to the location of the destinationfile or Web page.

4. Select the destination file or Web page.

5. Click OK. . . . . . . . . . . . . . . . . . . . . . Enter

Send a Document as E-mail1. On the File menu, select Send To, and then

select Mail Recipient. . . . . . . Alt + F, D, M

2. In the To box, enter the recipient’s e-mailaddress.

3. In the Introduction box, type a message.

4. Click the Send a Copy button .

Send a Document via E-mailfor Review1. On the File menu, select Send To, and then

select Mail Recipient (for Review). Alt + F,D, C

2. In the To box, enter the recipient’s e-mailaddress.

3. Click the Send button . . . . . . . . .

Preview a Document as a Web Page1. Open the document.

2. On the File menu, select Web PagePreview. . . . . . . . . . . . . . . . . . . . Alt + F, B

3. Close the browser window.

Insert a Date or Time Field1. Click where the field should be inserted.

2. On the Insert menu, select Field. Alt + I, F

3. In the Categories list, select Date and Time.Alt + C

4. In the Field names list, select the type offield to insert. . . . . . . . . . . . . . . . . . Alt + F

5. In the Date formats list, select a format.

6. Click OK.

OR . . . . . . . . . . . . . . . . . . . . . . . . . . Enter

1. On the Insert menu, select Date and Time.Alt + I, T

2. Select a format.

3. Select the Update Automatically check box.Alt + U

4. Click OK. . . . . . . . . . . . . . . . . . . . . . Enter

Update a Field1. Right-click the field.

2. Select Update Field. . . . . . . . . . . . . . . . . U

Display Field Codes1. Right-click the field.

2. Select Toggle Field Codes. . . . . . . . . . . . T

Edit a Field Code1. Right-click the field.

2. Click Edit Field. . . . . . . . . . . . . . . . . . . . E

3. Type your changes in the Date formats box.

4. Click OK. . . . . . . . . . . . . . . . . . . . . . Enter