company size · web viewif the proposal involves more than one academic institution identify the...

INNOVATION PARTNERSHIP PROGRAMME

FULL PROPOSAL APPLICATION FORM – IP 2018 XXXX

Section 1 - Consortium Details............................................................................................2Section 2 - Project Summary...............................................................................................3Section 3 - Heads of Agreement..........................................................................................4Section 4 - Academic Profile................................................................................................8Section 5 - Project Work Plan............................................................................................10Section 6 - Project Cost Details.........................................................................................15Section 7 - Grant History of the Principal Investigator.......................................................21Section 8 - Company Agreement.......................................................................................22Section 9 - Equipment / Materials Quotations...................................................................23Correspondence & Submission..........................................................................................24

The Enterprise Ireland Innovation Partnership Programme is co-funded by the European Regional Development Fund (ERDF) under Ireland’s European Structural and Investment Funds Programmes 2014-2020.

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Section 1 - Consortium Details

Project Title: Title Here

Date Of Commencement Of Project:Duration of Project Grant Rate: Project Code:

X months X % IP 2018 XXXXConsortium Details: Lead Company: Lead Institution:

Official Company Name:Companies Registration Office (CRO) Number (check >>): Address:Principal Contact:Department:Telephone:Mobile:e-mail:Cash ContributionIn-Kind Contribution

Cost Category EI Contribution

Total Company Contribution

Total

Cash In-KindPersonnelEquipmentMaterialsTravel (Domestic)Travel (Int’l)Other CostsTotal Grant requested € € € €Percentage % % % 100%

When completing the table above please refer to the table below which shows the cash and in-kind contributions required from the COMPANY.

PLEASE CHECK THAT YOUR FIGURES/TOTALS ARE ACCURATE AND COMPLY WITH THE COMPANY CONTRIBUTION PERCENTAGES SHOWN BELOW BEFORE SUBMITTING.

Company Size

Type of Research Small Company

Medium Company

Large Company

Industrial Collaborative Research 20% cash 20% cash plus5% cash/in-kind

20% cash plus15% cash/in-kind

Experimental Collaborative Development


20% cash plus 30% cash/in-kind


Source: IPP Funding Guidelines available at www.enterprise-ireland.com/ippNote: Maximum project duration: 24 Months

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http://www.enterprise-ireland.com/ipp

http://www.cro.ie/search/CompanySearch.aspx

Section 2 - Project Summary

BackgroundBriefly outline how this proposal came about.

Problem / OpportunityBriefly define the problem/opportunity the project seeks to address.

Solution / ProductBriefly describe what the team hope to produce from the partnership.

NoveltyDefine the novel aspects of the work to be undertaken.

Project Objectives List the project objectives in the order they are expected to be realised.

Potential RisksOutline what risks to the project have been identified by the team. Describe how these risks will be managed.

Execution PlanDescribe how the technology will transition from the college to the company. Outline what integration activities are planned.

Potential Company BenefitsThis section should be completed in consultation with the company partner.Describe (in 2 or 3 bullet points) what potential benefits could be realised by the company partner should the project be completed successfully e.g. new product, new customer, competitive advantage, efficiency/cost saving.

Agency SupportThe Company is a client of: IDA Ireland Enterprise Ireland

Údarás na Gaeltachta Local Enterprise Office(LEO)

Name of Agency Contact:

Has the company informed their assigned agency contact that they wish to apply for funding support through the Innovation Partnership Programme?

Yes No

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Section 3 - Heads of AgreementAs part of the application process for Innovation Partnership funding, the collaborating parties must submit a signed Intellectual Property Heads of Agreement using the template below. This Heads of Agreement outlines the principal rights and obligations of each party in respect of Project Intellectual Property and also forms the basis for negotiating a collaborative research agreement between the parties.

HEADS OF AGREEMENT DATED [●] 2018 SETTING OUT THE PRINCIPAL IP TERMS OF THE COLLABORATION AGREEMENT TO BE PUT IN PLACE BETWEEN THE RPO AND THE COMPANY REGARDING [NAME OF THE PROJECT]

IntroductionThe Parties intend to enter into a Collaboration Agreement for the Project (defined below) upon Enterprise Ireland awarding funding for the performance of the Collaboration Agreement pursuant to the terms and conditions of the Enterprise Ireland Innovation Partnership Funding Programme. This Heads of Agreement ("HOA") is not legally binding. In this HOA the Parties set out the principal terms and conditions that relate to intellectual property created in the course of the Project.

The Company The Company will be defined as [name of company] a company incorporated in [●] under registration number [●], whose [principal place of business or registered office] is at [];

The RPO The RPO will be defined as [name of RPO] an academic institution incorporated under [statute in Ireland]], whose [principal address or registered office whose [principal address or registered office] is at [●];

Parties Parties will be defined as the Company and the RPO;Party Party will be defined as either the Company or the RPO;Project The Project will be defined as [description of Project]RPO's Lead Principal Investigator

The lead researcher of the RPO, who will lead the Project on behalf of the RPO, is [●].

Company's Principal Contact

The person within the Company, who will lead the Project on behalf of the Company, is [●].

Reporting Obligations

The Collaboration Agreement will record each Party's reporting obligations, including to [●] and [●].

IP IP will be defined as all patents, trademarks, service marks, drawings, utility models, design rights, business ideas, concepts, inventions, discoveries, breeders' rights, copyright (including the copyright in software in any code), database rights, computer programs, know-how, trade secrets and other confidential information, technology, business or trade names, goodwill and all other rights of a similar or corresponding nature in any part of the world, whether registered or not or capable of registration or not, and including all applications and the right to apply for any of the foregoing rights.

Materials Materials will be defined as any and all works of authorship and materials, including, without limitation, data, any functional, technical and/or performance specification, devices, machinery, samples, products, sensors and data derived therefrom, biological materials, software programmes, any other inanimate or animate matter, any and all reports, studies, data, diagrams, drawings, charts, specifications, and such other materials in whatever medium (including without limitation, written or printed, electronic or otherwise, computer discs, floppy discs, CDs, diskettes, tapes or other formats).

RPO's Background IP

The RPO's Background IP will be defined as any Intellectual Property or Materials (regardless of the form or medium in which they are disclosed or stored): (i) licensed to or owned by the RPO prior to the date of the Collaboration Agreement; or (ii) licensed to or created by the RPO independently of performance of the RPO’s obligations under the Collaboration Agreement.

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It will be acknowledged that RPO's Background IP includes [list specific RPO Background IP] and excludes Project IP. There will be a clear statement that ownership of the RPO's Background IP remains with the RPO.

Company's Background IP

The Company's Background IP will be defined as any Intellectual Property or Material (regardless of the form or medium in which they are disclosed or stored): (i) licensed to or owned by the Company prior to the date of the Collaboration Agreement; or (ii) licensed to or created by the Company independently of the performance of the Company’s obligations under the Collaboration Agreement. It will be acknowledged that it includes [list specific Company Background IP] and excludes Project IP.

There will be a clear statement that ownership of the Company's Background IP remains with the Company.

Background IP

Background IP will mean the Company's Background IP and/or the RPO's Background IP.

Cross Licence of Back-ground IP for use in Project

Each Party will grant the other Party a non-exclusive, royalty free licence to use the other Party's Background IP to perform its obligations in connection with the Project.

Cross Licence of Back-ground IP to commercialise Project IP

In the event that a Party’s Background IP is necessary to allow the other Party to use Project IP independently of the Project then a licence or licences to Background IP will be addressed in the Collaboration Agreement which will provide for the granting of any such licences on fair, reasonable and non-discriminatory terms, taking account of the contribution by each of the Parties to the Project and the Project IP.

Project IP Project IP shall mean any IP created by a Party, alone or jointly, whilst performing its obligations under the Collaboration Agreement during the course of the Project, excluding Background IP and any Non-Severable Improvement to any Significant Background.

Non-Severable Improvement

IP will constitute a "Non-Severable Improvement" where, at a minimum, the IP in question: (i) was created using Significant Background used in the Project; and (ii) cannot be used without infringing the Significant Background. In general, none of the following will constitute a "Non-Severable Improvement": data, know-how, research tools or other broadly enabling technologies.

Significant Background

The Company's Background IP used in the Project will constitute "Significant Background" where: (i) it is the subject of a granted patent; and/or (ii) the Project substantially relies on this Company's Background IP and without it the Project would be difficult or impossible to carry out. For the avoidance of doubt, the following will not constitute "Significant Background": data, know-how.

Ownership of Project IP

The RPO shall own all Project IP, except to the extent that it is a Non-Severable Improvement to the Company's Background IP, in which case the Company may request ownership of that Non-Severable Improvement on fair value terms to be agreed with the RPO, subject overall to State Aid, technology transfer and other legal or government policy considerations.

Licence to Project IP

The Collaboration Agreement shall contain an agreed time-limited option for the Company to negotiate a grant of a licence from the RPO to use Project IP, having regard to the indicative conditions below.

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Indicative Conditions for Licence to the Company to use the Project IP

Any licence to the Company of Project IP from the RPO shall be on fair commercial terms, subject overall to State Aid, technology transfer and other legal or government policy considerations, and shall include the following key terms and conditions:Type of licence Exclusive/Non-Exclusive/SoleField of UseExclusivity in Field of Use? Yes/NoTerritoryExclusivity in Territory? Yes/NoUpfront fee? Yes/NoMilestone payment(s)? Yes/NoRoyalty payment(s)? Yes/NoReimbursement of IP protection and enforcement costs for Project IP?

Yes/No

RPO Termination Rights (other than for Company’ material breach or insolvency)Start date of the licenceDuration of the licenceOther Key Terms

Reservation of RPO Rights

The RPO shall have a perpetual royalty-free right to use the Project IP for research and teaching purposes.

Publication The RPO shall have the right to publish results from the Project provided the RPO complies with its confidentiality and other obligations in the Collaboration Agreement. The Company shall have the right to review RPO materials connected with the Project prior to publication and can reasonably object to publication, for example where publication would disclose Confidential Information or Company Background IP.

Warranties Each Party shall warrant that: (i) it has full capacity and authority to enter into the Collaboration Agreement; and (ii) no proceedings, claim or complaint has been received by that Party from any third party or competent authority in relation to its Background IP on the date the Collaboration Agreement is entered into.

Disclaimers Except as expressly stated in the Collaboration Agreement, any work, material, results, data, RPO Background IP and/or Project IP provided by the RPO to the Company under the Collaboration Agreement will be provided on an "as is" basis, with no guarantee, representation or warranty, express or implied including (but not limited to) any assurance of accuracy, completeness, performance, merchantability, fitness for a particular purpose, commercial utility or non-infringement of any third party right (including (but not limited to) any IP). The RPO shall not be liable to the Company for any loss or liability arising in connection with any modification or development of the Project IP and/or the Background IP by the Company or any of its licensees.

Counterparts This HOA may be executed in any number of counterparts (whether original or facsimile) and upon execution and exchange of all such counterparts by the Parties each counterpart shall be deemed to be an original of this HOA.

Variation No variation of this HOA shall be effective unless it is in writing and signed by an authorised representative of each of the Parties.

Governing Law and Jurisdiction

This HOA, the negotiations between the parties in connection with the Collaboration Agreement and all disputes and claims arising out of or in connection with either of these agreements shall be governed by and construed in accordance with the laws of Ireland. The parties agree that the courts of Ireland shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with this HOA and the Collaboration Agreement.

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This HOA has been executed on the dates set out below:

Signature…………………………… Signature……………………………[Insert name of Signatory] [Insert name of Signatory]

an authorised signatory for an authorised signatory for[Insert full name of the RPO] [Insert full name of the Company]

Date of signing: Date of signing:

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Section 4 - Academic Profile

4.1 Track Record of Principle Investigator

Give an overview of the academic partner’s expertise and track record in this technical area.

4.2 Commercial & Exploitation Opportunities

Outline what further research and commercialisation opportunities may open up to the college if this project is successfully completed.

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4.3 Curriculum Vitae of Principal Investigator

(Maximum one page)

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Section 5 - Project Work Plan

5.1 What are the Key Technical Challenges in the Project?

Key Technical Challenge 1

BOX 1


BOX 2


BOX 3


BOX 4


BOX 5

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5.2 Description of Work Plan

Introduction This section should contain a detailed description of the proposed work. This section should not be more than five pages in length.

5.2.1Detailed Technical Description

The TASK IDENTIFIER below and proceeding headings should be copied pasted and completed for each task to be carried out in the project.

GUIDE: Project Management tasks (report writing, hiring of staff etc) are not to be included.

TASK IDENTIFIER 1:

TASK TITLE:

TASK OWNER:

TASK TEAM MEMBERS / % OF TIME ON TASK: [E.G. LEAD RESEARCHER 1 (45%)]

TASK OBJECTIVE:

DESCRIBE IN DETAIL HOW THE TASK WILL BE COMPLETED:

DURATION

TASK IDENTIFIER 2:

TASK TITLE:

TASK OWNER:


TASK OBJECTIVE:


DURATION

TASK IDENTIFIER 3:

TASK TITLE:

TASK OWNER:


TASK OBJECTIVE:


DURATION

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5.3 Interim Deliverables

Use bullet points to outline what deliverables and/or milestone that are expected to be achieved by the project mid-term.

These deliverables should appear in your Interim Progress Report, to be submitted to Enterprise Ireland at the project half-way point.

Detail Here

5.4 Team structure & Members of the Management Team

List the names of the college(s) and the company personnel involved. Where appropriate, give their position title and their role & responsibility within the team. If the

Principal Investigator or any member of the academic team has a dual role or business interest in the company, please clearly define.

Team Member Position Title Role & Responsibility

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http://www.enterprise-ireland.com/en/Process/Higher-Education-Institutes/Innovation-Partnership-IP-Forms-and-Templates.html

5.5 Project Administration

Identify the person responsible for the overall project administration including timely submission of the Technical Reports and Financial Reports

If the proposal involves more than one academic institution identify the person responsible for the project administration within each academic institution.

Team Member Institution

5.6 Time Schedule & Location of Project Management Meetings to be Held

Identify the month and location for scheduled meetings at which partners are expected to attend.

Month Location

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5.7 Milestones and Deliverables

TASK NUMBER

TASK TITLE MILESTONE/ DELIVERABLE

DELIVERABLE DESCRIPTION

TASK LEADER(NO.)

TASK PARTNERS

(NO.)123456789

101112131415

5.8 Gantt Chart

Use the month based Gantt chart below to illustrate the time period to be spent on each task.

Task

No.Month Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24123456789

101112131415

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Section 6 - Project Cost Details Introduction This section requires you to describe the project cost details proposed to successfully complete

your project. Before commencing each section please review the lists of eligible and ineligible expenses applied

to this programme.

SUMMARY OF PROJECT COSTSCost Category EI

ContributionCompany

ContributionTotal

Project Costs Cash Cash In-Kind EI + Company Contributions

PersonnelEquipmentMaterialsTravel (Domestic)Travel (Int’l)Sub-Contract Other CostsTotal Costs € € € €Percentages % % % 100%

When completing the table above please refer to the table below which shows the cash and in-kind contributions required from the COMPANY.

PLEASE CHECK THAT YOUR FIGURES/TOTALS ARE ACCURATE AND COMPLY WITH THE COMPANY CONTRIBUTION PERCENTAGES SHOWN BELOW BEFORE SUBMITTING.

Company Size

Type of Research Small Company

Medium Company

Large Company

Industrial Collaborative Research 20% cash 20% cash plus5% cash/in-kind


Experimental Collaborative Development


20% cash plus 30% cash/in-kind


Source: IPP Funding Guidelines available at www.enterprise-ireland.com/ipp

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6.1 Personnel Costs – CollegeGUIDE

Admissible Costs Inadmissible CostsSalary for college staffPost-grads hired by the college

Interview Expenses; Recruitment CostsRelocation Costs; Redundancy Costs; Salary for Company Staff; Post grads in employment of the company; Consultant Salaries; Salary for PI holding a permanent post

NOTICE re: PENSION REQUESTSEmployer pension payments will only be made where a Revenue or Government approved scheme is in place at the Institute. Consequently:

University based applicants may apply pension costs. Institute of Technology applicants must check with their relevant Finance Office before

inserting pension costs.

NOTICE re: SALARY SCALESThe Irish Universities Association (IUA) Researcher Salary Scales have been adopted as guidelines in the Innovation Partnership Programme. They take cognisance of national wage and pension developments in the context of the public sector. Please refer to them when completing the personnel section of Innovation Partnership Application forms. Researcher Salary Scales >>

Position,(Name orNew Hire)

IUA(L_ Pt._)

Annual Salary Rate

ePRSI10.85%

ePension

20%

Full Time Equivalent (Months)

Total Cost

Total Salary Cost € NOTE: Applicant colleges and institutions are required to consider equality issues in line with the Equality Authority’s guidelines when applying for funding.Justification: Define the roles and responsibilities of each staff member:

Insert referenced college salary sales for each position

6.2 Materials CostsGUIDE

Admissible Costs Inadmissible CostsComponents General phone charges

Parts / Mother Boards Provision of work spaceConsumables Books (maximum of €1,500)

Computers / Laptops / Printers/ Ink Cartridges / Paper

Description of Material Item Item Cost (If applicable) Cost (€)

Total €

Justification:

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http://www.iua.ie/wp-content/uploads/2013/09/RevisedResearcherSalaryScales-01-July-2013.xls

6.3 Travel Costs

6.3.1 College Travel to the Company/Work Site

GUIDEAdmissible Costs Inadmissible Costs

College travel to the Company site Company Travel CostsNational Conference Participation Market Research ActivitiesCollege travel to the Company site Travel to EI sites

Company Travel to CollegeNon-essential meetings that can be done

by Teleconference

College Travel to the Company Site DetailNumbers Travelling to MeetingAverage Transport Cost per meeting €Average Accommodation Costs per meeting €Average Subsistence Cost per meeting €Average Cost per Meeting €Total Number of Meetings Total College/Company Meeting Costs €

Justification:Detail what activities will occur at the company site and why this meeting cannot be completed over the phone.

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6.3.2 College Travel to Key Events (National & International)

SPECIAL NOTICE Due to budget constraints, funding for travel has been cut to a minimum. Please remove any travel that is not core to the successful outcome of the project. Travel must be limited to one person per trip. Company partners will be asked to formally support travel requests. All travel requests now have to be justified in detail and will be rejected if insufficient justification

for the trip is offered.

GUIDE Use the ‘copy’ and ‘paste’ function to inert further Key Event tables and accompanying

Justification Table as required

Admissible Costs Inadmissible CostsOverseas Conference Participation Company Travel Costs

Per Diem Costs (College Rate) Market Research ActivitiesAccommodation for the duration of the

conferenceAccommodation costs outside

Conference datesTransfer Costs (Taxi to from Airport) Subsistence Costs during Transit

More than one academic travelling abroad Hotel Costs above Rec. College Rate

Key Event 1 DetailName of Key Event LocationEvent URLDuration of Stay (nights)

CostsRegistration Fee (per person) €Travel Costs (Air, Road, Rail) €Hotel Cost (per day) €Other Costs €Total Estimated Cost per Person €Number of People TravellingNo. of Annual visits to Conference over project life

Total €

Justification:Detail what activities the visiting academic intends to complete at this key event and justify why each trip is vital to the success of the project.

Table 6.3.1 Summary of Travel CostsGUIDE: Add Up your total travel costs here

Travel Item Cost (€)College visits to Company/Work SiteKey Event Participation (National)Key Event Participation (International)

Total €

6.4 Capital (Equipment) Costs

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NOTE: Capital equipment must be purchased and owned by the Institute.

GUIDE Admissible Costs Inadmissible Costs

Equipment Relevant to the Project (within reason) Basic Lab Equipment (Contact EI)Computers / Laptops (within reason) Lab Fit Outs

Laptops for follow-up projects

All items listed should be fully detailed inclusive of VAT where appropriate.Please affix commercial quotations from the suppliers on items over €1,500 at the end of this application form.

Description of Capital Item Item Cost(If applicable) Cost (€)

Total €

Have you affixed soft copied quotes into Section 9 of this document?

YES NO

Justification: (what the equipment will be used for):

GUIDE: Items costing more than €1500 will need a quote, specification sheet and a technical justification.

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6.5 Sub- Contract Costs

Description of Capital Item Item Cost(If applicable) Cost (€)

Total €

Justification:

6.6 Other non-pay Costs

Description of Capital Item Item Cost (If applicable) Cost (€)

Total €

Justification:

Inadmissible Costs Printing / Binding / Publishing Costs College Courses (excluding specific technical

training – contact EI)Other Office Management Costs Consultancy Costs >10% of Total Project CostCompany Technology Reports Patent Costs

Company Market Research

GUIDE: Enterprise Ireland will pay an overhead of 30% to the college on the grant it has paid to a project (excluding capital equipment costs). This can be used for office management costs.

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6.7 In-Kind Contributions

GUIDE Admissible Costs Inadmissible Costs

Block allocations of company technical resources to the college to complete

technical activities (equipment installation/training)

Company staff attending project review meetings at the college or company managerial staff performing project management activities

Downtime on pilot lines, test facilities etc. at the company site where the

company signs over time to the college staff to use the equipment.

Weekly contributions of company staff time that amount to <5% of working week

Purchases of materials 10% of total project cost to be assigned to the

collegeCommercial call out rates for any company staff

involved. Purchases of equipment to be located

permanently at the college. The equipment must have strategic value

to the college from a capability perspective.

Purchases of materials >10% of total project cost unless in special cases (certain Clinical Trial

programmes etc)

PersonnelJob Title Justification

Full Time Equivalent

(Months)In-KindCost (€)

Total €

CapitalEquipment Name Justification Quantity & Unit of

MeasureIn Kind

Cost (€)

Total €

MaterialsDescribe Justification Quantity & Unit of

MeasureIn Kind

Cost (€)

Total €

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Section 7 - Grant History of the Principal Investigator

IMPORTANT Ensure that all Enterprise Ireland Funding is listed and clearly marked. Please clearly mark any previous Innovation Partnership Projects. Only approved grants should be included in this list.

Grant Scheme Reference

Number

Project Title

Start Date

FinishDate

GrantTotal

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Section 8 - Company Agreement

Important Note: This agreement can be submitted to the Enterprise Ireland Contracts Unit once the project has been approved for funding.

SAMPLE AGREEMENT BETWEEN COMPANY AND COLLEGE(TO BE SUBMITTED ON COMPANY HEADED NOTEPAPER)

Ã (PLEASE REPEAT THIS LETTER OF AGREEMENT FOR EVERY PARTNER COMPANY)

AGREEMENT This is to certify an Agreement between [College Name] and [Company Representative's Name and Position], [Company Name] for the following project title:

Project Title: [Name]

The Industry Partner in support of the Project has agreed to pay to the Designated Institution the following amounts at the times set out below:

1) € on or before

2) € on or before 3) € on or before 4) € on or before

*The Industry Partner has also agreed to an In-Kind Contribution to [College Name] of €

Signed by:

_____________________Company RepresentativePosition in Company

Date:

_____________________

*Note: If the company's contribution is in the form of cash only, please delete the sentence.

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Section 9 - Equipment / Materials Quotations

Paste/affix quotations for all individual items costing above €1,500.

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Correspondence /Assistance

For further information or assistance please contact:

Forms to:Maureen FoxContracts UnitEnterprise IrelandEast Point Business Park, Dublin 3

Tel: 01 727 2543Fax: 01 727 [email protected]

General Enquiries to:Declan McGee

Tel: 01 727 [email protected] CantwellTel: 01 727 [email protected]

Copies of this document may be downloaded from: www.enterprise-ireland.com/ipp

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