commercial-in-confidence project lifecycle … 1-25_0.pdf · commercial-in-confidence project...

PROJECT NAME : ............................................................................................

Gate Review : eg Set-Up / Interim / Final ......................

of 2 REV 1.1 - 21/10/2008

REF DELIVERABLE FEL-1 FEL-2 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM /

BY WHEN1

Final for FEL-1 Final for FEL-2 Final for FEL-3 Final for FEL-4Prepared and signed off by Owner. Prepared and signed off by Owner. Prepared and signed off by Owner. Prepared and signed off by Owner.

Not Started Preliminary Final Draft Final

Not Started Preliminary Finalised Complete

Detailed Facilities Description Facilities Description Approved Scope of Work Frozen Scope of Work

Detailed description of process plant, utilities plants, services and infrastructure.

Approved detailed description of each facility area, utility plant, service, infrastructure and support facility.

Scope of Work for all supply and construction contract packages signed off by owner and approved for use.

Awarded contract packages include frozen Scopes of Work.

Preliminary Decided Complete N/A

PO Secure Filed PO Secure Filed PO Secure Filed In Place / Secure Filed See procedure. See procedure. See procedure. See procedure.

Preliminary Decided Complete N/A

Generic Basic ROI Developed Model Finalised N/AIncluding trade-offs.

Assumed / Decided Detailed FinalPreliminary


Not Started Preliminary Final Draft FinalEstablish baseline QA / QC programme with engineering and project management.

Draft QA / QC programme describing scope, procedures, plans, inspections, audits etc.

Produce final QA / QC programme.

Preliminary Decided Detailed FinalOrganisation chart; roles and responsibilities documented; Resource Plan for following phase.

Organisation chart; roles and responsibilities documented; Resource Plan for following phase.

Organisation chart; roles and responsibilities documented; Resource Plan for following phase.

Plan for Capital Projects employees engaged on Project

Preliminary Plan covering major identified hazards

Preliminary Plan, full table of contents

Plan Approved for Implementation

1.02 Project Execution Plans

Commercial-in-ConfidencePROJECT LIFECYCLE GUIDELINES - REV 1.1 21/10/2008

DELIVERABLES STATUS

EXECUTION PLANNING1.01 Owner

Requirements Specification

1.05 Scope of Capital Projects / JV Services

1.06 Capital Projects Services Contract / Commercial Agreement

1.03 Project Set-up

1.04 Scope of Facilities

1.10 Execution / Contracting Strategies

1.11 Quality Plan

1.07 JV / Alliance Relationships

1.08 Business Plan

Owner Interfaces1.09

1.12 Organisational Plan (HR)

1.13 Health and Safety Management Plan (Refer to Section 2 – Health and Safety)

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BY WHEN Not Started Draft Plan Prepared Draft Plan incorporated in EIA Plan Approved for Implementation

Framework Established Preliminary Final Complete

Legislative requirement understood and allowed for in cost estimates.

Major compliance issues allowed for in cost estimates.

Major compliance issues allowed for in cost estimates.

Permits issued (where required).

FEL-2 Work Plan Completed Draft Approved Finalised FinalisedDraft EMP based on approved Contracting and Procurement Plans. Budget aligned with EMP.

EMP at IFD status and aligned with IFC Contracting and Procurement Packaging Plans.

EMP at IFD status and aligned with IFC Contracting and Procurement Packaging Plans.



Started Preliminary Final Draft Final



Not Started Preliminary Final Draft FinalIncludes preliminary strategies and coding structures including Facility Breakdown Structure.

Organisation and methodologies defined. Coding structures (EWBS, FBS, PBS, Owner assets, commodities) defined.

Organisation and methodologies finalised. Coding structures (EWBS, FBS, PBS, Owner assets, commodities) finalised.


Detailed tracking of FEL-2 cost / schedule; trending of key decisions.

Detailed tracking of FEL-3 cost / schedule; trending of major design changes from FEL-2.

Full trending and change management against approved baseline from FEL-3.


Not Started Not Started Preliminary Final

Not Started Reviewed Reviewed Revisit

1.14 Environmental and Social Management Plan (Refer to Section 3 – Environment and Community Interface)

1.15 Compliance with Statutory Requirements

1.18 Contracting Plan (Refer to Section 19 - Procurement)

1.19 Labour Studies

1.16 Engineering Plan

1.17 Procurement Plan (Refer to Section 19 - Procurement)

1.24 Change Management Plan

1.20 Logistics Studies (Refer to Section 19 - Procurement)

1.21 Construction Plan (Refer to Section 20 – Construction Management)

1.23 Project Controls Plan

1.27 Lessons Learned from Previous Projects

1.25 Communications Plan

1.26 Project Close Out Plan

PROJECT NAME : ............................................................................................

Gate Review : eg Set-Up / Interim / Final

Page 1 of 2 REV 1.1 - 21/10/2008

REF DELIVERABLE FEL-1 FEL-2 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY WHEN

10Preliminary Preliminary Final FinalSufficient only to illustrate general site layout and drainage concepts. Founding options to be described in design criteria, based on preliminary geotechnical data. Assumptions must be documented. A basic indication of founding depth may be included in the preliminary mechanical model.

Facility general arrangement final. Civil concepts confirmed in principle. Drainage concepts confirmed in principle. Indicative loads used to eliminate some founding options, with better definition of founding depths and size of footings. Basic bill of materials available from specialist contractors e.g. piling contractors.

Facility general arrangement frozen. Civil concepts finalised. Drainage concepts finalised. Specific foundations identified for various load categories. Column grids fixed. Piling contracts issued for tender with a schedule for an early start on construction activities.

Facility general arrangement frozen. Civil concepts finalised. Drainage concepts finalised. Foundation sketches issued for construction.

Preliminary Preliminary Final FinalSufficient only to illustrate facility structural concepts.

Based on finalised general arrangement. Shown in models to provide support to equipment.

Facility general arrangement frozen. Structural concepts finalised and accepted. Access and egress revieweed by building certifier.

Facility general arrangement frozen. Structural concepts finalised and accepted. Access and egress reviewed by building certifier.

Preliminary Preliminary Final CompleteLegislative requirement understood and allowed for in cost estimates.

Building Certifier appointed and preliminary compliance review done. Major compliance issues allowed for in cost estimates.

Building layouts and access / egress accepted by Building Certifier.

Building layouts and access / egress accepted by Building Certifier. Building permits issued (where required).

Not Started Preliminary Finalised FinalisedUse Discipline Standard. Discipline standards

customised to be project-specific. Issued for approval.

Discipline standards customised to be project-specific. Issued for construction.

Preliminary Draft Final FrozenStructural Design criteria issued for internal use.

Issued for Owner Review and comments.

All structural design criteria defined and approved by Owner. Issued for use.

Structural design criteria frozen.

Not Started Preliminary In Progress FinalPreliminary foundation design prepared using indicative loads to define foundation types and preliminary sizes.

Piling designs for early works Issued for Construction. Preliminary designs for other works. Issued for Tender.

All foundation drawings Issued for Construction.

10.01 Foundation Concepts

10.02 Structural Concepts

STRUCTURES


DELIVERABLES STATUS

10.06 Foundation Design

10.05 Structural Design Criteria

10.03

10.04 Standard Specifications and Drawings

Compliance with Building Regulations (Where relevant)

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Not Started Preliminary In Progress Final

Sufficient only to illustrate protection concepts.

Indicative methods and technology concepts shown, sufficient to establish philosophy.

Confirm methods and technology. Design concepts issued for Tender.

Corrosion protection methods and design issued for construction.

Not Started Preliminary In Progress FinalPreliminary analysis undertaken using indicative loads to define primary member sizes.

Frame analysis progressed sufficiently to finalise primary member sizes for bulk steel purchase.

All structural frame analyses verified for certified loads and Issued for use.

Preliminary Preliminary In Progress FinalSufficient only to illustrate structural concepts.

Indicative sizes and structural concepts shown, sufficient to establish final facility layout.

Modelling in progress sufficient to finalise member lengths for bulk steel purchase and to confirm layout clearances.

Model Issued for Use and utilised for extraction of workshop drawings.

Not Started Not Started In Progress FinalSpecifications and standard drawings IFC detailed civil design in progress.

All drawings and specifications IFC.

Preliminary Preliminary Final FinalDefined sufficient to allow preliminary MTOs / BOQs and unit rates for estimating.

Defined sufficient to allow preliminary MTOs / BOQs and unit rates for estimating.

Architectural concepts finalised and Issued for Use. Draft instaqllation specifications prepared.

All drawings and specifications IFC.

Preliminary Preliminary Definitive Final

Estimated from facility layout using indicative sizes and dimensions. Allowance for tertiary steelwork and details factored.

Estimated from facility layout using preliminary sizes and dimensions Allowance for tertiary steelwork and details factored.

Quantities derived from models and factored for details. Estimated from preliminary details when not modelled.

Quantities and details derived from IFC models.

Not Started Not Started Not Started CompletedChecked against structural model and issued for construction.

Not Started Not Started Not Started Completed

10.09 Structural Modelling

10.10 Structural Detailed Design and Drawings

10.07 Corrosion Protection

10.08 Structural Design

10.11 Architectural Design

10.14 Rebar Detailing (Where applicable)

10.12 Materials Take-offs (MTOs / BOQs) / Bills of Quantities

10.13 Shop Drawings

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BY 11

Preliminary Preliminary Final Complete

Issued for approval and design. Issued for approval and design. Issued for design. Revised and re-issued (only if required).

Not Started Not Started Final Complete

Issued for design. Revised and re-issued (only if required).

Preliminary Preliminary Frozen Complete

Preliminary Mechanical Design Criteria internal issue only.

Issued for Owner approval. Issued for approval at start of FEL-3. Issued for Design.

Revised and re-issued (only if required).


All deliverables identified and issued for information.

All deliverables identified and issued for information.

All deliverables identified. Issued for estimate approval based on package / construction strategy.

Revised and re-issued (only if required).


Factored. Factored. Deliverables Based Estimate. Man hours associated to each deliverable from deliverables list and EWPs. Issued for approval.

Revised and re-issued (if required).

Preliminary Draft Advanced Complete

Equipment identified as per PFD and any other available data. Status (critical / non-critical) defined. Issued for information.

Major and minor equipment identified as per PFDs and other available data. Issued for information.

All equipment itemised as per PFDs, P&IDs and direct cost line item estimate. Issued for approval.

All equipment identified, technical data final and tagged to appropriate procurement packages and contracts. Vendor data included. Issue for design.

Not Started Preliminary Final Complete

Major EWPs defined based on WBS. Issued for information.

All packages defined according to procurement and construction strategy. Issued for use.

Issued for design.

Not Started Not Started Preliminary Complete

Preliminary version issued for approval.

Issued for fabrication / construction.


Based on available process data for preliminary sizing of major equipment items only as required for study. Internal review.

Based on available process data for preliminary sizing of major and minor equipment items as required for cost estimate. Internal review.

Issue for use status. Revise and re-issue for use (if required).

Not Started Not Started Preliminary Final and Complete

Preliminary calculations started based on PFD information available. Issue for internal review.

Checked and approved to issue for use status.

MECHANICAL


DELIVERABLES STATUS

11.03 Mechanical Design Criteria

11.04 Mechanical Deliverables List

11.01 Mechanical Work Plan

11.02 Mechanical Project Specific Procedures

11.08 Mechanical Standard Specifications

11.07 Mechanical EWPs

11.05 Mechanical Engineering Indirect Estimate

11.06 Mechanical Equipment List

11.09 Mechanical Equipment Calculations (Critical / Long Lead Equipment)

11.10 Mechanical Equipment Calculations (Non Critical Equipment)

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BY Not Started Preliminary Final Complete

Preliminary datasheets issued for comments.

Final Datasheets Issued for Tender. Issued for construction if vendor engineering is required.

Issued for fabrication or construction if awarded in FEL-4. Vendor data included once received.

Not Started Not Started Not Started CompleteIssued for fabrication or construction. Vendor data included once received.

Draft Advanced Final Complete

Draft of Major equipment specifications issued for budget quotations (based on available process data).

Preliminary major equipment specifications issued for budget quotations.

Final major equipment specifications Issued for Tender. Issued for fabrication / construction if vendor engineering is to be awarded.

Issued for fabrication or construction.

Not Started Not Started Complete Complete

Technical recommendation issued for approval.

Not Started Not Started Not Started CompleteIssued for tender. Issued for fabrication / construction.

Not Started Not Started Not Started Complete

Technical recommendation issued for approval.


Issued for tender and construction.

Preliminary Preliminary In Progress Complete

Preliminary version of equipment outline only issued for comments.

Issued for tender. Issued for fabrication / construction only if awarded in FEL-3.

Issued for fabrication / construction if awarded in FEL-4.


Issued for tender. Issued for fabrication / construction.

Conceptual Preliminary Final CompletePreliminary lengths, surfaces, volumes or weights based on facility / area general arrangements or equipment outline. Issue for estimate.

Preliminary lengths, surfaces, volumes or weights based on facility / area general arrangements. Issue for estimate.

Lengths, surfaces, volumes or weights based on facility / area general arrangements. Issued for tender. Issued for fabrication / construction only if awarded in FEL-3.

Final MTOs / BOQs Issued for fabrication, construction if awarded in FEL-4.

11.11 Equipment Data Sheets (Critical / Long Lead Equipment)

11.12

11.13 Equipment Specifications (Critical / Long Lead Equipment)

11.14 Technical Bid Evaluations (Critical / Long Lead Equipment)

Equipment Data Sheets (Non Critical Equipment)

11.16

11.17 Mechanical Installation Contracts

11.15 Equipment Specifications (Non Critical Equipment)

Technical Bid Evaluations (Non Critical Equipment)

Detailed Design / Fabrication Drawings (Critical / Long Lead Equipment - in house design)

Detail Design / Fabrication Drawings (Non Critical Equipment - in house design)

Material Take-Off's (Critical / Long Lead Equipment - in house design)

11.18

11.19

11.20

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BY Conceptual Preliminary Preliminary CompletePreliminary lengths, surfaces, volumes or weights based on facility / area general arrangements or factored. Issue for estimate.

Preliminary lengths, surfaces, volumes or weights based on facility / area general arrangements or factored. Issue for estimate.

Preliminary lengths, surfaces, volumes or weights based on facility / area general arrangements. Issued for budget quotations.

Final MTOs / BOQs Issued for tender, fabrication, construction.

Preliminary Preliminary Advanced Complete

Only major equipment modelled with conceptual data. Internal Review.

All equipment on Equipment List modelled. Status of equipment is "modelled and located" with preliminary data. Internal Review.

All equipment in equipment list modelled to status of "modeled, located and coordinated" at end of FEL-3. Major equipment is locked with Certified Vendor Data (if available). Approved by Owner.

All equipment locked, based on Certified Vendor Data. Design reviews complete and issued for Approval by Owner.

Not Started Preliminary Advanced Final

Preliminary demolition drawings issued for use.

Advanced demolition drawings issued for use.

Issued for construction.

Not Started Preliminary Advanced Final

Preliminary list issued for use. Advanced list issued for use. Final list issued for use.

Issue for Use Issue for Use Issue for Use Issue for UseIssue for comments / approval as required by the project.

Issue for comments / approval as required by the project.



11.25

11.22 Mechanical Model

11.23 Mechanical Demolition Drawings

Reports (Project Specific)

Material Take-Off's (Non Critical Equipment - in house design)

11.24 Mechanical Tie-in List

11.21

PROJECT NAME : ............................................................................................

Gate Review : eg Set-Up / Interim / Final .........................

Page 1 of 3 REV 1.1 - 21/10/2008

REF DELIVERABLE FEL-1 FEL-2 FEL-4 PROJECT TEAM SELF ASSESSMENT

GATE REVIEW TEAM ASSESSMENT ACTION

12Draft Preliminary / Draft Frozen / IFD with holds Drafting assistance Process Block Flow Diagram (no intelligence).

System set-up. PFD Development. P&IDs - Major lines / equipment identified by Process (no intelligence P&IDs).

PFDs IFD. Major lines, valves, equipment and in-line items placed. P&IDs Frozen for Prelim. HAZOP. Intelligence used to generate lists. (ERS) Line and valve numbering systems determined. Equipment isolations identified. Piping material classes identified.

N/A Draft PreliminaryUse Discipline Standard. Documents reviewed internally

and issued to the Owner for Feasibility Study acceptance.

N/A Draft Preliminary

Use Discipline Standard (index only).

Key project specifications based on Discipline standards Issued for comment. Documents reviewed internally and Issued to the Owner for Feasibility Study acceptance.

N/A Draft DraftUse Discipline Standard (no data sheets).

Project-specific documents based on Discipline standards Issued for review. Material database set up - catalogue not populated.

N/A Draft DraftUse Discipline Standard. Project specific document

based on discipline standard. Issued for comment.

N/A Draft PreliminaryKey tie-in points registered only. Tie-in list extracted from P&IDs

information available from ERS.

N/A N/A Preliminary

Key time critical tie-in packs issued for review.

12.04 Piping Materials Classes

12.03 Piping Specifications / Data Sheets

12.02 Design Criteria

12.07 Piping Tie-in Design Packs

12.06 Piping Tie-in Schedule

12.05 Piping Standard Details

PIPINGDesign / ConstructionP&IDs Issued for Design (IFD) initially, Issued for Construction finally.

BY WHOM / BY WHEN

Project-specific Standard Details finalised. Approved and issued for design.

Final

FEL-3

12.01 Piping and Instrumentation Diagrams (P&IDs ' Process Flow Diagrams (PFDs))

Tie-in pack designs completed, reviewed, HAZOP performed and issued for construction.

Final

Tie-in schedules fully populated and issued for use.

Final

Final

Owner comments incorporated. Approved for design.

FinalOwner comments incorporated. Final documents reviewed and approved. 3D material catalogue populated. Issued for design.

Specifications and data sheets approved for design. Owner comments incorporated.


DELIVERABLES STATUS

Final

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GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY WHEN

FEL-3

N/A Preliminary Draft

Complete block models to reflect initial facility layout conceptuals.

Incorporate preliminary sizing and run major process lines.

N/A N/A DraftLine list reporting system set up to generate automatically from P&IDs. Information published from IFH (Issued for HAZOP) P&IDs. Information available from ERS. Critical lines identified.

N/A N/A DraftFormat of valve list and tagging system developed. Reporting system set up to generate automatically from P&IDs. Information published from IFH P&IDs. Information available from ERS.

N/A N/A DraftFormat of SP List and tagging system developed. Reporting system set up to generate automatically from P&IDs. Information published from IFH P&IDs. Information available from ERS.

N/A N/A DraftStress systems determined based on IFH P&IDs and specifications. Major critical pipelines and routes reviewed.

N/A Draft DraftExotic materials identified. Major pipelines and equipment

preliminary sizing completed. Materials selection confirmed.

N/A N/A Preliminary

System set-up. Project specific document based on discipline Standards issued for comment. Major loads Identified for Structural Design.

12.11 Piping Special Items List

12.12 Piping Stress Analysis

12.08 Piping Model

12.10 Manual Valve List

12.09 Piping Line List

12.13 Calculations (Line Sizing, Materials Selection, Pressure Equipment) (Includes specialist input / verification by others)

Pipe support details signed off and libraries completed. Issued for construction.

Final12.14 Piping Support Design

FinalLine and pressure equipment sizing confirmed based on actual process requirements and certified data.

Final

SP list finalised, approved and issued for design.

Line List fully populated with design data - pressures, temperatures, testing requirements, etc. Issued for Construction.

Final

Final

Valve list finalised, approved and issued for design.

Final

Critical line evaluation completed. Stress systems (packs) finalised. Detailed stress analysis of stress critical lines completed and issued for design. Stress critical ISOs reviewed and included in packs.

Incorporate vendor information / certified data. Finalise model. Clash verification. Model sign off. 2D extracts (when specified).

Final

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FEL-3

N/A Draft Draft

Basic MTO / BOQ of Major Valves and Exotic Materials.

Materials control system set-up. Initial MTO / BOQ to obtain Feasibility Quantities. Quantities based on data dump for modelled components and factored for components not modelled / identified.

N/A N/A Not StartedSystem set-up. ISOs Run to prove 3D system functional, data integrity and compliance with project requirements and drawing borders.

12.16 Piping Isometric Drawings Final ISOs Issued for

construction.

Final

12.15 Piping Commodity Material Take-Offs / Bills of Quantities (MTOs / BOQs) and Requisitions

Staged MTOs / BOQs for Requisition via materials control system. Supplier data received / QA verified.

Final

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13Outline Preliminary Frozen CompleteElectrical design criteria main items only.


All electrical design criteria defined and approved by the Owner. Issued for use.

Revised to show as required changes only.

Outline Preliminary Frozen Complete

Only major equipment identified.

Major and minor equipment identified as per PFDs and SLDs and included in direct cost estimate.

All equipment itemised as per PFDs, P&IDs, SLDs and direct cost line item estimate. Issued for use.

All equipment identified, technical data final and tagged to appropriate procurement packages and contracts. Vendor data used.

Not Started Preliminary Final Complete

Major EWPs defined based on WBS. Issued for information.


Issued for design.

Not Started Not Started Preliminary Complete

Preliminary version issued for approval.

Issued for fabrication / construction.

Not Started Preliminary Final CompletePreliminary datasheets issued for comments.

Final Datasheets Issued for Tender. Issued for construction if vendor engineering is required.


Not Started Not Started Not Started CompleteIssued for fabrication or construction. Vendor data included once received.

Draft Advanced Final CompleteDraft of major equipment specifications issued for budget quotations (based on available process data).


Final major equipment specifications Issued for Tender. Issued for fabrication / construction if vendor engineering is to be awarded.


Not Started Not Started Not Started CompleteIssued for Tender. Issued for fabrication / construction.

Not Started Not Started Complete CompleteTechnical recommendation issued for approval.

Not Started Not Started Not Started CompleteTechnical recommendation issued for approval.


Issued for tender and construction.

ELECTRICAL


DELIVERABLES STATUS

13.03 Electrical EWPs

13.04 Electrical Standard Specifications

13.01 Electrical Design Criteria

13.02 Electrical Equipment List

13.09 Technical Bid Evaluations (Critical / Long Lead Equipment)

13.08 Equipment Specifications (Non Critical Equipment)

13.05

13.06

13.07 Equipment Specifications (Critical / Long Lead Equipment)

Equipment Data Sheets (Critical / Long Lead Equipment)

Equipment Data Sheets (Non Critical Equipment)

Technical Bid Evaluations (Non Critical Equipment)

13.10

13.11 Electrical Installation Contracts

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Outline Preliminary Final for Major Equipment CompleteBased on available process data for preliminary sizing of major equipment items only as required for study.

Based on available process data for preliminary sizing of major and minor equipment items as required for cost estimate.

Checked and approved to IFU status for all major and long-lead time equipment.

Checked and approved for all equipment.

Outline Preliminary Frozen Complete

Include sources of supply, generation and main equipment required for HV distribution.

Include sources of supply, generation and main equipment required for HV and LV distribution.

All HV equipment itemised with details. Issued for Use. LV SLDs developed consistent with load lists.

Checked and approved for all equipment.

Outline Preliminary Firm CompleteHV overhead lines and cables identified with initial lengths. LV cables identified as total lengths by cable type for estimating.

HV and LV overhead line and cable schedules prepared based on SLDs and load lists.

HV and LV overhead line and cable schedules prepared based on SLDs and load lists.

HV and LV overhead line and cable schedules prepared based on SLDs and load lists. Issued for Tender.

Outline Preliminary Firm CompleteMain and minor loads identified. Minor loads may be at a summary level.

Main and minor loads identified. Consider growth allowance.

Main and minor loads identified. VSD requirements defined. Review growth allowance.

Main and minor loads identified. Certified vendor data included.

Not Started Preliminary Firm CompleteSchematic diagrams prepared for main HV and LV motor and drive types (final draft).

Typical (or Standard) schematic diagrams prepared for main HV and LV motor and drive types. Approved for Use. Issued for Tender.

Schematic diagrams prepared for main HV and LV motor and drive types. Issued for manufacture.

Not Started Not Started Not Started CompleteTermination diagrams prepared for main HV and LV motor and drive types. Issued for construction.

Outline Preliminary Firm Complete

General cable tray route. General cable tray route and sizes.

Electrical race ways, high and low voltage cables. Cable trays routes and sizes. Major routes only in 3D model.

Electrical race ways, high and low voltage cables. Cable trays routes and sizes. Issued for construction.

Outline Preliminary Firm CompleteMain underground system routes.

Complete definition of underground duct banks, for major and minor loads.

Complete definition of underground duct banks, for major and minor loads. Issued for construction.

Outline Preliminary Firm Final

Overhead lines, switchrooms, control rooms, Electrical Equipment Rooms, substations, main cable routes and major equipment located. Volumes reserved based on initial information with consideration of growth.

Overhead lines, switchrooms, substations, control rooms, Electrical Equipment Rooms, main cable routes and major / minor equipment located. Volumes reserved based on preliminary information with consideration of growth.

Overhead lines, switchrooms, control rooms, Electrical Equipment Rooms, substations, main cable routes and major / minor equipment located. Approved by Owner.

Overhead lines, switchrooms, control rooms, Electrical Equipment Rooms, substations, main cable routes and major / minor equipment located. Issued for Construction.

13.12 Electrical Calculations and Studies (Load flow, fault level, etc.)

13.13 Single Line Diagrams

13.16 Schematic Diagrams

13.17 Termination Diagrams

13.14 Cable Schedules and Overhead Lines

13.15 Connected Load List including Motor List

13.20 Electrical 3D Model and Layouts

13.18 Electrical Race Way and Cable Tray (Ladder)

13.19 Underground

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14Preliminary Detailed Final Final

Preliminary level of automation, operation and control principles defined.

Detailed document with input from the Owner's representative on the level of automation, operation and control principles.

Complete document with final information Issued for Use. Forms the basis for the detailed functional description.

Complete document with final information Issued for Use. Forms the basis for the detailed functional description.

Not Started Preliminary Detailed Final

Defines the process, operation and control, based on the input from Owner's representative.

Update of the preliminary version, adding information received from vendors. Issued for Owner Review.

Complete functional description that will be used for the PLC and DCS programming. Issued for Use.

Not Started Preliminary Detailed Final

Preliminary specification based on the preliminary I/O count. Provides budget price for the facility control system.

Detailed specification based on revised I/O count and detailed control system architecture. Issued for design.

Completed specification based on the final I/O count and the complete control system architecture. Issued for use.

Preliminary Detailed Final Final

Outline the overall architecture, showing the different networks and preliminary physical location and connectivity.

Sufficiently detailed to obtain budget quotes from control system suppliers. Reviewed and approved by Owner's team.

Document to select and order the control system equipment. Issued for use.

Document to select and order the control system equipment. Issued for use.

Not Started Preliminary Final / Preliminary FinalPreliminary specification for the long lead or exotic instruments, suitable for budget pricing.

Approved for Use for long lead time instruments. Preliminary for others.

All specifications Issued for use.


Preliminary cable schedule with sufficient details for preliminary MTO / BOQ for estimation.

Updated cable schedule including the information obtained from other disciplines. Used for estimated MTO / BOQ.

Detailed cable schedule derived from the centric databases, with final information from suppliers. Issued for construction.


Preliminary instrument list derived from the preliminary P&IDs.

Updated instrumentation list including the changes updated on the P&IDs.

Detailed instrument list derived from the approved and complete P&IDs. Issued for Construction.

Not Started Preliminary Final / Preliminary FinalApproved for Use for long lead time instruments. Preliminary for others.

All data sheets issued for use.

Not Started Preliminary Preliminary Final

Preliminary valve list based on preliminary P&IDs.

Updated valve list based on the updated P&IDs.

Detailed valve list derived from the approved and complete P&IDS. Issued for Use.


DELIVERABLES STATUS

14.02 Facility Functional Description

14.03 Package Facility Controls Specification

SYSTEMS AND PROCESS CONTROL14.01 Facility Control

Philosophy

14.06 Cable Schedule

14.07 Instrument List

14.04 Controls System Architecture

Instrument Specifications

14.05

14.08 Instrument Data Sheets

14.09 Control Valve List

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Not Started Not Started Not Started Final

Based on the functional description. Issued for Construction.


Preliminary hazardous area classification to be able to apply cost factor for the direct and indirect cost estimate.

Detailed document issued for use. Approved by Certified Auditor.


Defines the systems to be used, the architecture and the data to be monitored preliminary functional requirements.

Final functional requirements programmed PIMS.


Preliminary functional requirements definition and implementation plan. Defines the systems to be used, the architecture and the data to be monitored.

Final functional requirements definition and implementation plan. Programmed LIMS


Preliminary functional requirements definition and implementation plan. Defines the systems to be used, the architecture and the data to be monitored.

Final functional requirements definition and implementation plan. Programmed mining system.



Final functional requirements programmed system.



Final functional requirements. Integrated programmed systems between business and production.

14.10 DCS / PLC Programming

14.11 Hazardous Area Dossiers

14.16 Integration

14.12 Production Information Management System (PIMS)

14.13 Laboratory Information Management System (LIMS)

14.14 Mining System Integration

14.15 Other Systems

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15Preliminary PES Plan Proposed PES Plan PES Plan Finalised PES Plan Complete and

Issued for UseHigh-level concepts for delivery of project execution systems only.

Proposed Project Execution Systems plan developed incorporating ICT plan, and integrated into project concepts. Budget aligned with ICT plan.

PES plan developed including narrative, project systems matrix, project systems model, estimate and budget. 3Di and CAD execution plans in place. Aligned with PEP.

PES plan as per basic engineering phase updated for detailed engineering phase, including systems risk management plan and project systems closeout plan.

Preliminary ICT Plan Draft ICT Plan Approved ICT Plan Finalised ICT Plan CompleteDraft ICT plan approved and integrated into project concepts.

ICT plan finalised reflecting current and planned infrastructure and communications requirements to integrate with overall PES plan above.

ICT plan complete encompassing impact of project participants, locations, and execution strategies.

Not started Deliverables Register Prepared

Deliverables Handover Marix Developed

IQMP Complete and Approved for Use

Deliverables required for handover to basic engineering phase identified.

Handover matrix prepared identifying deliverables type and format for handover at completion of basic engineering and detailed engineering phases.

IQMP specifying data content, integrity, archival and retention criteria established. Handover matrix lists deliverables for Operations, agreed and approved by Owner.

Not Started Draft PES Procedures PES Procedures Finalised PES Procedures Complete and Issued for Use

Basic procedures prepared for project systems standards.

Project systems procedures finalised for IT, security, and communications. Preliminary CAD administration procedures adopted.

Overall project systems procedures agreed, approved and subject to audit by all project participants.

Not Started Philosophy Preliminary Site IT Plan Site IT Plan Complete and Issued for Use

Philosophy for Information and communications technology requirements at site.

ICT requirements at site established with conceptual planning for delivery completed, and preliminary budget.

Final site IT plan and budget issued and approved for use.

Not Started Not Started DRP Issued for Use DRP Complete and Approved for Use

Basic DRP prepared to mitigate risk if project housed in separate project office.

DRP encompasses systems for all project participants, locations and information. Aligned with project business continuity plan. Approved by all participants.

15.05 Site IT Plan

15.06 ICT Disaster Recovery Plan (DRP)

15.02 Project Information and Communications Technology (ICT) Plan

15.03 Project Information Quality Management Plan (IQMP)

15.04 Project Systems Procedures

PROJECT EXECUTION SYSTEMS

Commercial-in-ConfidencePROJECT LIFECYCLE GUIDELINES REV 1.1 21/10/2008

DELIVERABLES STATUS

15.01 Project Execution Systems (PES) Plan

PROJECT NAME : ............................................................................................




FEL-2 - Workstream RMP FEL-4 - Workstream RMP

Workstream RMP in place including risk management activities for project risk, deliverables, resourcing and responsibilities for FEL-2. Include reference to relevant Hazard Studies.

Implementation of Workstream RMP upgraded from FEL-3. Include reference to relevant Hazard Studies.

FEL-2 - Risk Register FEL-4 - Risk RegisterDevelop agreed risk break-down structure and capture newly identified risk issues.

Ensure the processes are in place to: - Conduct regular monthly reviews of data held in Risk Register, ensuring content of Risk Register is current and any newly identified risks are documented• Monitor risk response actions and report progress monthly.

FEL-2 - Risk Response Actions

FEL-4 - Risk Response Actions

Determine the ability of project to influence (reduce the impact of) significant identified risks

As for FEL-3.

FEL-2 - Cost Risk Analysis FEL-4 - Cost Risk Analysis

Produce pre-mitigated quantitative risk assessment based on information held in project risk register.

As for FEL-3, but also ensure processes are in place for reporting monthly spend against contingency and FFC to Project Manager.

FEL-2 - Cost Uncertainty FEL-4 - Cost UncertaintyDetermine uncertainty around project cost values.Conduct quantitative analysis on established cost uncertainty values.

As for FEL-3

FEL-2 - Schedule Risk Analysis


Conduct a basic pre-mitigated analysis using either Pertmaster or best, most-likely and worst case schedules to assess schedule contingency.

As for FEL-3.

FEL-2

16.00 RISK Delivery Risk

16.01 Workstream Risk Management Plan (RMP) Workstream refers to the Transnet grouping of related projects, typically into Corridors. Hence the Workstream RMP is a common plan for all the projects in the Workstream/Corridor

FEL-1 Workstream RMP

16.04

16.03

FEL-3 - Workstream RMP

Formal Workstream RMP not required at this stage.

Implementation of Workstream RMP typically upgraded from FEL-2. Include reference to relevant Hazard Studies.

FEL-3 - Cost Risk Analysis

16.02 FEL-1 Risk Register FEL-3 - Risk RegisterCapture major or high level risk issues, including the project, process and materials involved, and their pre-mitigated qualitative impact assessments in the project Risk Register.

Upgrade FEL-2 Risk Register using new information and detail, especially for the key risks.Review risk register regularly throughout life-cycle phase.Fully populate register including post-mitigated risk impact assessment fields (with quantitative data), task and risk owners and task due dates.

Project Risk and Opportunity Register (Note: Risks typically identified in facilitated workshops)

Cost Uncertainty FEL-1 - Cost Uncertainty

Risk Response Actions

FEL-1 - Risk Response Actions FEL-3 - Risk Response Actions

Not typically required at this stage. Develop risk responses for all identified risks and assign risk and task owners.Assign risk response due dates for each identified risk response.

Produce pre-mitigated qualitative risk profile using the data in the risk register.

Produce pre-mitigated and post-mitigated quantitative risk assessment based on information held in the project risk register.

Schedule Risk Analysis(SRA = Schedule Risk Analysis completed using Pertmaster)

Cost Risk Analysis

16.06 FEL-1 - Schedule Risk Analysis

FEL-1 - Cost Risk Analysis

16.05 FEL-3 - Cost UncertaintyNot typically required at this stage. Review cost model to re-assess

uncertainty values and conduct quantitative analysis on updated data.


Not typically required at this stage. Conduct thorough pre-mitigated and post-mitigated Schedule Risk Analyses.Determine recommended pre-mitigated schedule contingency.

Commercial-in-ConfidencePROJECT LIFECYCLE GUIDELINES

DELIVERABLES STATUS

PROJECT NAME : ............................................................................................




FEL-2

16.07 Monitoring, Review and Reporting

Detail monitoring, review and reporting requirements will be detailed in the Project Execution PlanReview of project risks and Risk Responses as part of the Project Gate-Review Process.

PROJECT NAME : ............................................................................................




FEL-2

FEL-1 - Value Management FEL-3 - Value Management FEL-4 - Value Management

Not typically required at this stage.

Value Management completed and project basis upgraded.

N/A

FEL-1 - Value Engineering FEL-3 - Value Engineering FEL-4 - Value Engineering

Not typically required at this stage.

Value Engineering to be undertaken to assist the project as required.

Value Engineering to be undertaken to assist the project as required.

Risk Training Risk Training Risk Training

FEL-1 - Hazard Study 3 FEL-3 - Hazard Study 3 FEL-4 - Hazard Study 3N/A

FEL-1 - Hazard Study 4 FEL-3 - Hazard Study 4 FEL-4 - Hazard Study 4

Hazard Study 3 (Completed in the FEL-3 or FEL-4 phase (also referred to as a Preliminary Hazard Analysis)).

Hazard Study 4

Operational Risk

16.10 Project Risk Management Training and External Audits

Risk TrainingTraining will occur to familiarise the project team with the selected project risk management system and the techniques to be employedto enable them to effectively achieve the objectives of the project and Project Risk Management Plan (PRMP). External audits will becompleted in accordance with the Project Quality Plan (PQP).

Value Management typically not required at this stage, high level decision analysis used to address strategic and or business cases to select option for FEL-3.

16.30 FEL-2 - Hazard Study 4

16.20N/AFEL-2 - Hazard Study 3

Construction Safety Risk

The purpose of the hazard study shall be to review thedesign and / or procedures to identify any hazards orobstacles to operability of the facility that could arise. This isdone through a systematic and careful consideration ofdeviations that may occur from the design intent asrepresented by the firm engineering drawings and the outlineoperating procedures. The study may also provide anopportunity to consider potential quality and maintenanceissues. The Hazard and Operability (HAZOP) Studytechnique is recommended for completion of theserequirements. Deliverables will include records of theHAZOP meetings and supporting documents, an updatedHazard Register including the recommended actions and risklevels and evidence of incorporation of all actions arisingfrom the study.

16.09 Value Engineering (Value engineering is that part of value management which considers specific aspects of the design, construction, operation and management to identify unnecessary costs)

FEL-2 - Value Engineering

Value Engineering to be undertaken if required by the project to assist with the solution decision process.

16.08 Value Management (Value management is about enhancing value and not about cutting cost, although this may be aby-product)

FEL-2 - Value Management

PROJECT NAME : ............................................................................................




FEL-2

N/A Completed towards the end of the design phase and prior to construction, the intention is to identify all construction hazards and establish how these will be managed. The study output is a Construction Hazard Report and updated Hazard Register.Construction hazards identified in the study will be detailed in the study report and will be detailed in the project Construction Safety Register.The construction hazards detailed in Hazard Study 4 will be submitted with tender documents.

If a low level of engineering was completed before proceeding to FEL-4, a follow-up Hazard Study 4 should be conducted early in this phase.

(Construction Hazard / Safety Study)

Not applicable unless the project is undertaking early site enabling works.

PROJECT NAME : ............................................................................................




FEL-2

FEL-1 - Hazard Study 5 FEL-3 - Hazard Study 5 FEL-4 - Hazard Study 5N/A N/A This gate review check is to

ensure that the processes are in place to address these requirements during the phase. This study is carried out prior to hand-over of the facility to the Commissioning Manager and is used to identify the commissioning hazards. It is intended to check that the facility has been built as designed and to check that all Risk Register actions from Hazard Study 3 and 4 and functional safety elements have been properly implemented on the facility and are functioning correctly. The study also checks that any changes have been adequately risk assessed. There is also a check of operating instructions and emergency procedures to ensure they comply with the requirements identified during previous Hazard Studies.

Commissioning Health and Safety Hazard Study16.40 Hazard Study 5

(Completed prior to the start of commissioning) (Commissioning Hazard Study)

FEL-2 - Hazard Study 5N/A

PROJECT NAME : ............................................................................................


Page 1 of 2 REV 1.1 - 21/10/2008


17Level 1 Level 2 Level 3 Detailed Level 3 Schedule

Summary bar chart based on previous projects and conceptual departmental schedules. Identifies key milestones and decision points.

Critical Path schedule based on initial level 3 schedules from each department. Supported by a conceptual plan to inform the schedule.

Master Schedule build as critical path network from detailed departmental schedules. Also identifies all external interfaces.

Master Schedule build as critical path network from detailed departmental schedules. Also identifies all external interfaces.

Detail for FEL-2 Activities Only

Detail for FEL-3 Activities Only

Level 3 Detail Level 3 and 4 Detail

Based on Experience / actual schedule of similar projects.

All key activities and interdependences (including critical vendor data) identified and incorporated into schedule. May include key resources if these are potentially critical.

Detailed planning / schedule to enable the reliable delivery of the project. Will include key resources and reconciliation to staffing plan. All critical dependencies identified.

Level 4 during Set-up. Detailed planning / schedule to enable the reliable delivery of the project. Will include key resources and reconciliation to staffing plan. All critical dependencies identified.

Long Lead Items All Key Packages All Packages Level 3 DetailProcurement cycle of long lead items based on procurement strategies and previous projects incorporated into Master schedule. May also reflect initial discussions with key technology suppliers.

Procurement cycle of all key packages included (possibly at a summary level). Other activities included at a summary level. Key dependencies identified.

Procurement cycle of all packages included (possibly at a summary level). Preliminary Procurement Schedule Status Report (PSSR) available Key dependencies identified.

Level 3 schedule identifies all key procurement activities and interfaces with other departments. Supported by PSSR.

Level 1 Level 2 Level 3 Level 3 and 4 DetailIncorporated in Master Schedule. Major disciplines as bar chart based on historical data - typically inside and outside process plant battery limits. May include simple resource loading based on historical estimates.

All key areas planned including summary resources and indirects. Durations based on FEL-3 estimated hours.

Critical path network covering all field activities including overall project resource requirements and all interdependencies. Durations and resources aligned with estimate. Production rates analysed at detail and summary level. Level 4 by contractors.

Critical path network covering all field activities including overall project resource requirements and all interdependencies. Detailed schedules for construction in progress - typically prepared by contractors where awarded.

Conceptual Preliminary Level 2 Level 3 DetailIncorporated in Master Schedule. One or two activities only based on historical experience adjusted for the project context.

All areas addressed. Overall durations based on historical experience. Preliminary resource profiles based on FEL-3 hours.

All areas addressed. Overall durations based on historical experience. Preliminary resource profiles based on FEL-3 hours.

Sufficient detail to establish reliable durations, resource requirements and interface dependencies.

Not Started Preliminary Level 2 DetailedIncorporated in Master Schedule. High level review of likely tie-in windows versus incremental start-up requirements.

Facility tie-in windows identified, key design, materials and resources scheduled.

Full material lists, resource requirements, facility interfaces and strategies detailed.

SCHEDULE


DELIVERABLES STATUS

17.03 Procurement Schedule

17.04 Construction Schedule

17.01 Project Master Schedule

17.02 Engineering Schedule

17.05 Commissioning and Start-up Schedule

17.06 Tie-in Schedule (Brownfields only)

PROJECT NAME : ............................................................................................


Page 2 of 2 REV 1.1 - 21/10/2008


Not Started Complete Completed CompletedFull schedule range analysis based on risk register and project risk workshop.

Full Monte Carlo or equivalent schedule range analysis based on risk register and project risk workshop.

Full schedule range analysis based on risk register and project risk workshop.

Summary Summary Detailed DetailedKey issues included in overall project write-up.

Lists all assumptions and describes critical assumptions. Lists key risks and opportunities and how they are identified in the schedule.

Describes all assumptions and schedule influences. Outlines identified risks and opportunities and how they are addressed in the schedule.

Describes all assumptions and schedule influences. Outlines identified risks and opportunities and how they are addressed in the schedule.

17.07 Quantitative Risk Profiling

17.08 Schedule Basis Description

PROJECT NAME : ............................................................................................


Page 1 of 2 REV 1.1 - 21/10/2008


18Level 1 Level 2 Level 3 Level 4

Factored Estimate based on facility capacity, similar projects, or estimate of major equipment. Estimate by 1st level of FBS. This estimate should be prepared with estimating support.

Estimate based on preliminary bid for major equipment, C/S/A rough estimate, electrical and controls factored based on mechanical cost. Estimate by 2nd level of FBS. Prepared by senior estimators familiar with industry.

Detailed estimate by facility and Commodity based on award price (or fix price bid) for all major equipment, civil, structural, and mechanical design well underway. The estimate is based on detailed quantity takeoff, labour rate and productivity finalised based on labour source, indirect cost estimated in details. Prepared by the estimating team. Approved estimate will be converted to original budget for cost control activities.

Detailed estimate by facility, Commodity, package based on award price for all major equipment, civil, structural, and other disciplines design activities are well advanced. Actual labour cost and productivity will be used. The estimate will be a major cost forecast lead by the cost engineer with estimator support for re-estimate of uncommitted work. Prepared by FBS, CBS, PBS with detailed estimate items.

Level 1 Level 2 Level 3 Level 4

Preliminary Draft Final FinalGeneric. Generic. Signed off and approved. Cost control major forecast

review and evaluation.

Preliminary Draft Final Final

Preliminary text with basic assumptions.

Detailed text with major assumptions, exclusions, inclusions and qualifications.

Detailed text with key assumptions, exclusions, inclusions and qualifications.

Cost control forecast report for a major cost reforecast.

Preliminary Draft Calculated Actual

No Estimate of man hours for factored estimate.

Market Evaluation, Union agreement, trade specific. Preliminary evaluation of labour source, hourly rate, and productivity.

Market Evaluation, Union agreement, trade specific. Have final agreement on labour source, hourly rate, productivity, housing, and rotation. Local labour laws must be fully understood.

Use actual labour cost and productivity based on early work completed on site preparation, civil, structural work.

Preliminary Preliminary Preliminary ActualNo Estimate of man hours for factored estimate.

Preliminary Market Survey. Detailed market survey, study, and agreement with local union and contractors.


Not Started Preliminary Preliminary CalculatedFactored costs. Preliminary Market Survey. Detailed study regarding

equipment rental cost and input from local contractors.


18.01 Capital Cost Estimate

18.02 Operating Cost Estimate

COST ESTIMATE


DELIVERABLES STATUS

18.06 Productivity

18.05 Labour Rate

18.03 Estimate Plan

18.04 Estimate Basis

18.07 Construction Equipment

PROJECT NAME : ............................................................................................


Page 2 of 2 REV 1.1 - 21/10/2008


Not Started Draft Detailed CalculatedPercentage of Direct Cost. Prelim Strategy, rough logistics

exercise, location, rates.Strategy, logistics exercise, location, rates.

Forecast based on actuals to date and market trends.

Not Started Preliminary Calculated Calculated

Percentage of Direct Cost. Preliminary man-hour evaluation using Market Rates.

Deliverables-based calculation for engineering; preliminary staffing plan for balance; applying actual rates for the location nominated to perform implementation.

Detailed evaluation of the EPCM hours required to complete the work and the cost based on the EPCM contractual rate. Expenses and other cost forecasted based on actual incurred to-date.

Not Started Draft Final Draft CalculatedPercentage of Direct Cost. Percentage of Direct Cost. By Owner. By Owner.

Not Started Preliminary Preliminary Calculated

Percentage of Direct Cost. Percentage of Direct Cost. Detail evaluation verified against detailed checklists, historical benchmarks.


Not Started Preliminary Preliminary Calculated

Percentage of Direct Cost. Percentage of Direct Cost. Historical benchmarks and / or preliminary detail evaluation.


Not Started Allowance Calculated CalculatedTaken into consideration in factoring the estimate by adjusting the base.

Allowance based on cost estimate and project duration.

Based on expected yearly escalation, project schedule and cash flow projection.

Based on expected yearly escalation, project schedule and cash flow projection for remaining uncommitted work.

Allowance Allowance Calculated Calculated

Allowance of 20-50%. Allowance of 15 - 20%. Detailed contingency analysis based on statistical simulation model. Anticipate 10 -15%.

Detailed contingency analysis based on statistical simulation model. Anticipate less than 10%.

Not Started Allowance Calculated Calculated

N/A. Excluded from the estimate. Allowance based on different currencies used in the estimate, cash flow, projected changes in exchange rate.

Allowance based on different currencies used in the estimate, cash flow, projected changes in exchange rate.

Not Started Allowance Calculated Calculated

Allowance in estimate based on regulation.

Allowance in estimate based on regulation.

Calculated based on actual country regulations and application of taxes for the project.

Detailed forecast of taxes on uncommitted items taking into consideration any refund as per the country regulations.

Not Started Allowance Calculated CalculatedPrepare list of risk items not part of cost estimate.

Prepare list of risk items not part of cost estimate. Allowance for risk management and mitigation.

Prepare list of risk items not part of cost estimate. Probabilistic cost allowance for risk reserve to be identified and Owner advised to carry required fund.

Prepare list of risk items not part of cost estimate. Probabilistic cost allowance for risk reserve to be identified and Owner advised to carry required fund.

18.10 Owner's Costs

18.09 EPCM

18.08 Freight

18.14 Contingency

18.13 Escalation

18.11 Temporary Facilities

18.12 Balance of Indirects (Also Refer to 18.08 - Freight)

18.17 Project Risk

18.15 FOREX

18.16 Taxes

PROJECT NAME : ............................................................................................


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REF DELIVERABLE FEL-1 FEL-2 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY

WHEN19

Strategic Plan Draft Plan Baseline Plan Updated Plan

Preliminary Study Final Study N/A N/AInput to Concept Procurement and Contract Plan.

Input to Draft Procurement and Contract Plan.

N/A Final Study N/A N/AInput to Draft Procurement and Contract Plan.

Concept Plan Draft Plan Baseline Plan Updated Plan



Not Started Draft Plan Baseline Plan Updated Plan

Preliminary Study Detailed Study Baseline Plan Updated Plan

Not Started Not Started Baseline Plan Updated Plan


Not Started Draft Plan Baseline Plan Updated Plan


Not Started Draft Baseline Updated Corporate Standards.

19.01 Procurement Objectives

19.02 Market and Supplier Study


DELIVERABLES STATUS

PROCUREMENT

19.05 Package List

19.06 Contract List

19.03 Contract Type Definition

19.04 Procurement and Contract Plan

19.09 Expediting Plan

19.10 Supplier Quality Plan

19.07 Package Dictionary

19.08 Transport and Logistics Plan

19.13 Procedures, Templates Reports, T&Cs and Tools

19.11 Material Management Plan

19.12 Organisation and Staffing Plan

PROJECT NAME : ............................................................................................


Page 2 of 2 REV 1.1 - 21/10/2008


WHENDraft Advanced Final CompleteDraft T&Cs issued with draft specifications for critical / long lead equipment for budget quotations.

Preliminary T&Cs issued with major equipment specifications for critical / long lead equipment for budget quotations.

Final documentation Issued for Tender for critical / long lead equipment. Issued for fabrication / construction if vendor engineering is to be awarded. Bids received, evaluated (technical, commercial, contractual) and vendors selected / recommended. Where two-part orders are required, orders placed for engineering / vendor data.

Issued for Fabrication or Construction.

19.14 Enquiry Documentation

PROJECT NAME : ............................................................................................


Page 1 of 2


2.00Cultural Value Cultural Value Cultural Value Cultural Value* Project Manager leads safety on the Project

* Project Manager leads safety on the Project

* Project Manager leads safety on the Project

* Project Manager leads safety on the Project.

* Project Team has safety as a primary cultural value




Major Hazards Identified Design for Safety Criteria Approved

Issued for Use Issued for Use

Design for Safety criteria established; refer to Capital Projects procedures.

Refer to Capital Projects procedures.



Not Started Preliminary Plan covering major identified hazards

Preliminary Plan, full table of contents

Plan Approved for Implementation

Identify country laws and regulations on Health and Safety; manning levels established, indirects costed; refer to Capital Projects procedures.

List of required standards, procedures, guidelines, forms, checklists, training programs, inductions, presentations; refer to Capital Projects procedures. These should include the applicable medical surveillance requirements.

Health and Safety Management Plan with supporting documents and programs approved for implementation; meets procedure requirements. These should include the applicable medical surveillance requirements.

Hazards identified; plan in place




Principal Applicable H&S Legislation Identified

Principle H&S Legislative Requirements included in Study

Full Table of Contents Complete

Copies of major legislation available; refer to Capital Projects procedures.

Copies of major codes of practice, standards and guidelines obtained; refer to Capital Projects procedures.

Legal Register; refer to Capital Projects procedures.

Not Started Preliminary Meeting Conducted

Full Session Conducted All requirements included in H&S Management Plan

Refer to applicable procedures.

Not Started Not Started Contracting Strategy Determined

Estaqblished and Documented


General and special Conditions of Contract, Contractor Manual, site rules.

HEALTH AND SAFETY

Commercial-in-Confidence

DELIVERABLES STATUSPROJECT LIFECYCLE GUIDELINES

2.03 Health and Safety Management Plan and Supporting Documentation

2.04 Health and Safety Management Plan for Capital Projects personnel engaged on the Project

2.01 Project Safety Leadership

2.02 Design for Safety Plan and Procedures

Refer to applicable procedures.

2.05 Legal Register

2.06 Owner Alignment Meeting

2.07 Health and Safety Contractual Requirements

PROJECT NAME : ............................................................................................


Page 2 of 2


Concept Report Draft Design - for Preferred Option

Frozen design - at end of FEL-3

N/A

Fire Protection Concept report, including preliminary fire hazard study and compliance with regulation and Fire Standards + Owner / Insurance requirements. Defining FP scope definition and engineering work plan. Input into project schedule and cost estimate.

Fire Protection Concept Report, with additional Data. Fire Protection Design Criteria. General supply calculation (Fire ring main and users). Fire Protection Equipment list and PFD (Draft).

Same as Engineering deliverables, design criteria, specifications, hydraulic calculations, PI&D, layout for Fire Protection systems IFD.

Scope Defined FEL-2 - Preliminary HAC FEL-3 - HAC finalised based on Design Scope

Final

HAC scope definition and Regulation and Standard requirement for the project. Area by area summary of potential Hazardous area classifications.

Preliminary HAC, including process and equipment study for classification of all lines on P&ID. Initial zoning shown on model / drawings on an area by area basis.

Design Criteria, specificaitons and Drawings IFD (Layout inputs). Detailed classification of all lines on P&ID. Z Zoning transnferred to and shown on model / drawings. Issued for Design.

Zoning shown on final model / drawings and all non compliances corrected. Issued for Use.

N/A Preliminary Final Final

Level 1 SIL completed using P&IDs, PFD, and model. Action items documented, corrective action completed and documented.

Level 2 SIL completed using P&IDs, PFD, model. Action items documented, corrective action completed and documented. Issued for use.

Level 2 SIL completed using P&IDs, PFD, model. Action items documented, corrective actions completed and documented. Issued for Use.

Progressive Progressive Progressive Progressive

The Technical Risk Registers shall be reviewed on a regular basis, as per the Project Risk Management Plan (PRMP). Any high-leveltechnical risks will be elevated to the Project Risk Register for management team review. Technical Risk Management performance(i.e. completion of HAZOP's, verification of actions, etc...) shall be reported per the requirements of the PRMP. Internal audits shallalso be performed to review the risk management process and its inputs and outputs. Analysis of the successes and failures ofTechnical Risk Management shall be documented as part of the continuous improvement process.

2.12 Technical Risk Management Training and External Audits

Training will occur to familiarise the engineering team with the selected technical risk management system and the techniques to beemployed to enable them to effectively achieve the objectives of the Technical Risk part of the Project Risk Management Plan(PRMP). External audits will be completed in accordance with the Project Quality Plan (PQP).

2.11 Monitoring, Review and Reporting (As per the Project Risk Management)

Detail monitoring, review and reporting requirements will be detailed in the Study or Project Execution Plan

2.09 Hazardous Area Classification (HAC)

2.10 SIL (Safety Integrity Level) Analysis*

Note: For HAZAN and HAZOP Studies see Risk Management

2.08 Fire Protection

PROJECT NAME : ............................................................................................


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REF FEL-2 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY

WHEN20

Conceptual Preliminary Final Draft Final

Provide high-level constructability assumptions.

Provide inputs to plot plan development, to contracting plan and to material management plan, identify and issue constructability studies.

Implement constructability program, plan and log. Identify major constructability issues.

Maintain constructability log, provide input and review to the detailed design process, implement all approved constructability initiatives.

Refer to Section 21 – Modularisation / Pre-assembly





In conjunction with Engineering and based on the execution sequence, develop a preliminary CWP list and associated EWPs.

Develop final CWP list, provide input to package dictionary definition (Refer to section 17.07), review and approve EWP schedule based on construction priorities.

Set up and maintain field work package file for each CWP.


Draft construction methodology and sequencing, pre-fab possibility, contracting strategy (Also refer to Section 2.08) and site organisation.

Identify site organisation and role, logistic (including site access and transport), site facilities and services (camp, concrete supply, pre-fab shops, laydown areas, electrical power, water supply), IR, community issues and HSEC strategy / policy.

Complete CEP in conjunction with all other construction management activities. Identify early works, define material management strategy, complete mobilisation checklist and schedule, define mechanical completion et handover strategy.

Refer to Section 17 - Schedule

Refer to Section 17 - Schedule Refer to Section 17 - Schedule Refer to Section 17 - Schedule

Not Started Not Started Preliminary Final DraftDraft procedures regarding construction management; QA / QC, project control, administration.

Final construction management procedures including task definition of all construction personnel, as agreed with Owner and project management.

Not Started Preliminary Final Draft FinalIdentify the structure of the construction site management showing number of areas, engineering - QA / QC, project control, safety, IR, services and relation between them.

Produce a staff-line organisation chart showing all positions with names in key roles.

Produce a staff-line organisation chart showing all positions with names for most positions.


DELIVERABLES STATUS

CONSTRUCTION MANAGEMENT20.01 Constructability

(Also refer to Section 23 – Value Improving Processes)

20.02 Modularisation / Pre-Assembly

DELIVERABLE

20.05 Construction Schedule

20.06 Construction Procedures

20.03 Construction Work Packages (CWP)

20.04 Construction Execution Plan (CEP)

20.07 Site Organisation Chart

PROJECT NAME : ............................................................................................


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REF FEL-2 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY

WHEN

DELIVERABLE


Identify major indirect cost items (construction camp, major transportation facilities, etc.), issue construction indirects cost estimate based on historical data.

Establish and estimate all indirect cost items based on quotations for major cost items.

Final estimate of all indirect cost items.

Not Started Preliminary Final Draft FinalIdentify country laws and regulations on Health, Safety and Environment, identify Owner specific requirements.

Draft the project Health, Safety and environmental policy and HSEC plan.

Produce the project Health, Safety and environmental policy and HSEC plan.

Not Started Preliminary Final Draft FinalIssue IR strategy and management plan based on meetings with local workforce -unions representatives. Revise IR strategy and plan established during concept study (see execution planning) based on preliminary understandings.

Draft the Project Labour Agreement (PLA) which will define all aspect related to industrial relations (hourly rates, local empowerment, settlement of dispute, camp regulations, transportation of local labour, induction program, recruitment and training, no poaching, security).

Final draft of the Project Labour Agreement (PLA) agreed with labour representatives, Owner and project management.

Not Started Preliminary Final Draft FinalAssist the Owner (Stakeholders) in meeting with local communities to present the project and capture their expectations and objectives, including local empowerment and land compensation. Also Refer to section 4.06.

Introduce preliminary findings, conclusions and agreements from the meetings with local communities, into contracts and PLA.

Introduce in supply / construction contracts final conclusions and agreements between Owner and local communities.


Not Started Not Started Preliminary Final Draft

Establish a preliminary training plan based on past experience for similar project.

Produce a detailed training plan.

20.09

20.10

HSEC Management Plan (Also refer to Section 2 – Health and Safety)

Industrial Relations (Also refer to Section 1.19 - Labour Studies)

20.08 Construction Indirects

20.13 Labour Training Plan

20.11

20.12 QA / QC Programme

Community Relations (Also refer to Section 3 - Environmental and Community Interface)

PROJECT NAME : ............................................................................................


Page 1 of 2 REV 1.1 - 21/10/2008


WHEN21






Not Started Not Started Final Draft Final



Not Started Conceptual Preliminary Final



Heavy lift and heavy haul contract bids. Ready to be placed.



Conceptual Conceptual Preliminary Final

Conceptual Preliminary Final Draft FinalModule list fully defined.



21.01 Define Module Concept (i.e. define maximum envelope)


DELIVERABLES STATUS

MODULARISATION / PRE-ASSEMBLY

21.04 Module Transport Routing Ocean / River / Rail / Road

21.03 Module Yard / Vendor Pre-qualification by Zones

21.02 Layout for Modules (i.e. access, egress)

21.07 Module Schedule (Delivery and Set Sequence)

21.06 Module Contract Management (Module Yard, Sea and Land Transport)

21.05 Module Contract Strategy (Unit Price, Lump Sum, T&M)

21.10 Module Specifications

21.09 Module Procedures

21.08 Module Execution Plan

21.13 Sea Transport Plans (Including selection of vessel class, type)

21.12 Land Transport Plans

21.11 Heavy Lift Plans and Studies

21.16 Module General Arrangement Drawings

21.15 Module List, Weight and COG

21.14 Sea Transport Execution Plans (Stow plans, sea fastening, ballast plans)

21.17 Module Estimating

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WHEN Conceptual Preliminary Final Draft Final


Conceptual Preliminary Final Draft FinalBattery limits clearly indicated on P&IDs. Incorporate module no. In Equipment list.




Not Started Conceptual Preliminary FinalIssue FAT plan for modules.

Not Started Conceptual Final Draft Final


Conceptual Conceptual Preliminary Final


21.19 Module Design Criteria (i.e. Sea Acceleration, Sea and Land Transport)

21.18 Module vs. Stick Built Trade-off Studies

21.22 Module Preparation for Sea Transport

21.21 Module Risk Study

21.20 Module Engineering Design

21.25 Module Model Envelope Frozen

21.24 Module Warranty Inspections

21.23 Module Yard Organisation Chart and Staff Plan

21.28 Module Hook-up

21.27 Module Staging and Temporary Earthworks

21.26 Module Insurance Programme

REV 1.1 - 21/10/2008


22Not Started Preliminary Final Draft Final

COMMISSIONING22.01 Commissioning / Start-up

Plan


DELIVERABLES STATUS

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Page 1 of 2 REV 1.1 - 21/10/2008


WHEN23

Outline Complete Complete






Refer to Section 4 – Sustainable Development Design



Refer to Section 2 - Health and Safety

Refer to Section 2 Health and Safety

Refer to Section 2 - Health and Safety

Not Started Preliminary Complete

Refer to Section 16 - Risk Refer to Section 16 - Risk Refer to Section 16 - Risk

Outline Final Draft Complete


DELIVERABLES STATUS

Aim: To address Risk Management - both qualitatively and quantitatively - during the FEL phases in order to meet the Owner'sObjectives. Refer Section 14 of these Guidelines.

23.10 Risk Management

23.11 Predictive Maintenance Aim: To develop a strategy (and incorporate the necessity facilities into the facility design) for maintaining assets based on

evaluating the remaining serviceable life of the asset and affecting restoration prior to failure.

Aim: To consistently produce facility designs that are safe to construct, operate and maintain.

23.09 Designing for Start-up Designing for Start-up is a rigorous process of aligning engineering, procurement and construction work practices to segment the

project into effective modules or areas that are convenient and safe to isolate and fully commission. The purpose of design-for-start-up practice is to minimise commissioning effort by completing and turning over modules or areas to the commissioning team fortheir activities as early in the project schedule as possible to resource level commissioning personnel and provide ample time forcommissioning. Vertical start-ups are facilitated via this process.

23.08 Designing for Safety

Aim: To design the facility to operate consistently at peak output, minimising the need for redundant capacity; requires a cleararticulation of capacity needs and the evaluation of the maximum capacity of each equipment item.

23.06 Design-to-Capacity (Fit-for-purpose design)

23.07 Sustainable Development

Aim: To address Sustainability during the FEL phases in order to meet the Owner's Corporate Sustainability Objectives.

Aim: To identify the facility, process and equipment options that achieve the most economical use of energy; employ technologiesor materials of construction to optimise energy usage; make use of thermal or fuel waste streams to generate energy or reducethermal or fuel requirement via recycling.

23.05 Waste Minimisation Aim: An analysis of process streams on a stream-by-stream basis to reduce or eliminate each non-useful stream. Focus will be on

prevention, recycle / reuse, reduction and treatment. End-of-pipe treatment of waste stream is to be avoided.

23.04 Energy Optimisation

VALUE IMPROVING PROCESSESTechnology Selection Aim: To ensure that the technology chosen is the most competitive available technology; focuses on evaluation and selection of

technology that is appropriate for the project and is a viable solution for the business need.

23.01

23.03 Process Reliability Modelling Aim: Computer simulation of the facility's processes to provide estimates of the time the facility is available to deliver output (on-

stream, on-line or uptime), the annual output, equipment availability and storage use. Operational factors such as quality, yield,operational transitions, maintenance practices, capacity, safety and environmental issues are addressed.

23.02 Process Simplification Aim: To reduce capital and / or operating costs by reduction of process steps / process complexity; a disciplined analytical facilitated

session to examine the project’s overall manufacturing process and facilities to identify non-revenue producing and non-valueadding processes or process steps.

PROJECT NAME : ............................................................................................


Page 2 of 2 REV 1.1 - 21/10/2008


WHEN Not Started Full PVA Complete

Outline Frozen Complete

Outline Frozen Complete

Not Started Preliminary Complete

Not Started In Use In Use

Level 1 Level 3 Level 4

Aim: To ensure that the cost of a facility is not increased by the application of codes, standards and specifications that exceeds theactual needs of the specific facility.

23.15

23.14 Customised Standards and SpecificationsFacility Spares

Aim: To develop a strategy and plan for spare parts acquisition and availability during the design phase to (1) assist in themanagement of facility lifecycle; (2) minimise spare part cost via standardising systems and components in all areas of the facilityand; (3) developing vendor relationships to minimise purchase and storage while maintaining availability.

Sources: These VIPs have been drawn from multiple industry sources.

Aim: Application of the most appropriate and latest version of design tools to facilitate facility design and improve facilityconstruction and operation. State-of-the-art design technologies and tools are intended to add value to the implementation designby (1) being data-centric (single input of data); (2) promote and maintain a high level of design productivity and; (3) reduceinefficient or ineffective designs.

23.17Aim: Constructability Reviews by competent and experienced construction professionals during several phases of project

development. Constructability is intended to (1) provide guidance to design and construction documents to ensure that the facility isfundamentally constructible (2) utilise significant degrees of modularisation, (3) maximising pre-assembly, (4) mitigating field workvia construction technology or modern work practices; (5) reduce overall costs; (6) maximise fabrication and shop assembly effortand minimise associated field time (particularly critical when facilities are constructed utilising unskilled labour in remote areas); (7)reduce duration of field implementation.

23.16 Design Tools

Constructability Reviews (Refer to Section 20.01 – Constructability)

Aim: To achieve the business investment at lowest total cost, consistent with required levels of quality and performance (i.e. valuefor money). Aimed at eliminating facility / equipment / systems that do not add value to meeting business objectives; a structuredand team-based analysis process used to generate and evaluate concepts and design alternatives which satisfy the requiredfunctionality at the lowest life cycle cost.

23.13 StandardisationAim: To apply proven engineering and process standards and specifications that will allow us to make use of a broad spectrum ofproven manufacturing methods and vendors negating the need for managing changes on-the-run.

23.12 Value Engineering - Project Value Analysis (PVA)

PROJECT NAME : ............................................................................................


Page 1 of 4 REV 1.1 - 21/10/2008


BY WHEN24

Defined Defined Defined Defined

Project goals, objectives, and expectations and metrics specified in Owner Requirements Specification, and / or Study Execution Plan to level required for conduct of FEL-2.

Requirements document updated during FEL-2.

Project goals, objectives, and expectations and metrics specified in an Owner Requirements Specification, referenced by the PEP, or in the PEP itself.

Requirements document updated during FEL-4.

Study outcomes have been reviewed and meet the detail, or intent, of the Project Objectives. Completeness and correctness: endorsed by Owner, Project Sponsor, PM, PQM.



Outcomes to date have been reviewed and meet the detail, or intent, of the Project Objectives.

Draft Preliminary Final - ready to deploy to FEL-4 Revised as Required

Quality Outcome and Plan for FEL-1 defined in Owner Requirements Spec and FEL-1 Work plan.

Quality Plan developed for FEL-3 Activity - (may be part of FEL-3 Execution Plan - aim 5 pages for major project).

Quality Management Plan developed (stand alone QMP or integrated in PEP) for FEL-4 covering:

Quality Plan developed for FEL-2 Activity - (may be part of FEL-2 Execution Plan - aim for 2 pages for major project).

Management System Requirements

- Register of Standards and Procedures for project- Project reviews and audits - Quality Team QA / QC Roles and Activity- Project Deliverable QA- Project Deliverable QC- NCR Management- Specialist works - Quality Performance Tracking

Completeness and correctness: endorsed by PQM and PM.



Finalised for Phase Finalised for Phase Finalised for Phase Finalised for PhaseQuality: define and approve structure and format, assess compliance. Other disciplines, create, implement, review and maintain.

Quality: define and approve structure and format, assess compliance. Other disciplines, create, implement, review and maintain.



Approved procedures at end of setup.




24.02

Plan audited and updated as required.

Quality (Execution) Management Plan

24.03 Management System and Procedures


DELIVERABLES STATUS

QUALITY24.01 Project Objectives

PROJECT NAME : ............................................................................................


Page 2 of 4 REV 1.1 - 21/10/2008


BY WHENPreliminary Preliminary Finalised at end of FEL-3 Set-up Finalised at end of FEL-4 Set-up

Factored estimate for QA / QC activity for FEL-2 to 4 required.

Factored estimate for FEL-3 to 4 required.

Project QA / QC Manplan for FEL-4 exists in the PEP or QMP and the Plan is matched to the Quality Dept. Scope of Work and project schedule.

Project QA / QC team in place. Resource capacity and competence matches the workload.

Man-plan developed for the Quality Management Plan and QA / QC activity required during FEL-2.

Man-plan developed for the Quality Management Plan for and the QA / QC activity required during FEL-3.

Position Description exists for each role and positions are shown on the Project Organisation Chart.

Actual vs. Planned performance acceptable.

Project estimate for FEL-4 includes the required QA / QC activity and man-hour estimate.




Finalised at end of FEL-1 Finalised at end of FEL-2 Final - ready to deploy to FEL-4 Live

FEL-1 Reviews planned and conducted.

FEL-2 Reviews completed. FEL-3 Project Reviews completed.

QM Planning for FEL-2 specifies the project review program (in the project schedule) for:

QM Planning for FEL-3 specifies the project review program (in the project schedule) for:

QMP for FEL-4 specifies the project review program (in the project schedule) for:

- PMR Review - PMR Review - PMR Review- Design Reviews (single and multi disc)

- Design Reviews (single and multi disc)

- Design Reviews (single and multi disc),

- Safety - Safety - Safety- Project Team and Peer Reviews

- Project Team and Peer Reviews - Project Team and Peer Reviews

- Owner Reviews - Owner Reviews - Project Value Analysis (PVA)- Gate Review - Gate Review - Owner Reviews- Audit Programme - Audit Programme - Gate Review (if additional req.)and Risk and Risk - Audit Programme

and Risk- 3CDi-CAE Milestone - 2D / 3Di-CAE Milestone- Vendor Quality - Vendor Quality- Conformance to Eng Process - Conformance to Eng Process- Process - Process- Deliverables - Deliverables- Practice Areas - Practice Areas

- Constructability

Finalised for Phase Finalised for Phase Finalised for Phase Finalised Evidence as appropriate for: Evidence as appropriate for: Evidence as appropriate for: Evidence of:

- Compliance with Transnet processes understood



- Audit plan for implementation, scheduling of assessments, conducting follow up's and doing trend analysis

- QIRs Reported Status and severity

- QIRs Reported Status and severity - QIRs status and severity

and watch list items and watch list items and watch list items

Plan updated as required by Project Manager / Project Quality Manager.

24.06

24.04 Quality Manplan and Resources

Project QA / QC Function Performance

24.05 Project Review Programme

PROJECT NAME : ............................................................................................


Page 3 of 4 REV 1.1 - 21/10/2008


BY WHENFinalised for Phase Finalised for Phase Finalised for Phase Finalised for Phase

Registers In place Registers In place As Per FEL-3.- QIR / NCR (Op / pend / Close / Sev)

- QIR / NCR (Op / pend / Close / Sev)

(ref. PMR rprt) (ref. PMR rprt)- Audit and Review Performance - Audit and Review Performance

- Action Register - Action Register- Satisfaction (Owner and Team) - Satisfaction (Owner and Team)

- Continuous Improvement - Continuous Improvement- Training - Training- Management Reviews - Management Reviews

Enhancements identified. Enhancements identified. Enhancements identified.Preventative and corrective actions.

Preventative and corrective actions.

Preventative and corrective actions. Preventative and corrective actions.

Finalised for Phase Finalised for Phase Finalised for Phase OperatingInputs to study reports as requested

Reporting active: Reporting active - monthly (or other approved) reports. Plan in place for FEL-4 for:

Monthly (or other approved) reports as Per FEL-3.

KPIs. - Achievements - Owner Interface- Issues / challenges - Adherence / Compliance- QIR / NCR (status and severity) - Waivers and Concessions

- Audit Performance - FAT, SAT, data books- Look ahead - KPIs (refer Continuous

Improvement Section)- Look ahead - next Period- Achievements- Issues / Challenges - QIR / NCR (status and severity)- Audit PerformanceQuality Risks included in Project Risk Assessment

Monthly project report input. Monthly project report input. Monthly project report input. Monthly project report input.

Finalised for Phase Finalised for Phase Finalised for Phase Finalised for Phase

Evidence of as appropriate: Evidence of as appropriate: Evidence as appropriate of:- Pre-qualification / approved suppliers list

- Pre-qualification / approved Consultants & Specialists lists

- Pre-qualification / approved Consultants & Specialists lists

- Pre-tender adjudication - Pre-tender adjudication - Pre-tender adjudication- Pre-contract adjudication - Pre-contract adjudication - Pre-contract adjudication- Contract adjudication - Contract adjudication - Contract adjudication- Kick-off (verification of contract rules, etc)

- Kick-off (verification of contract rules,etc)

- Kick-off (verification of contract rules,etc)

- PQPs, checklists, organogram, compliance to ISO Standards, Procedures, index of specs, design documentation

- PQPs, checklists, organogram, compliance to ISO, Standards, Procedures, index of specs, design documentation

- PQPs, checklists, organogram, compliance to ISO, Standards, Procedures, index of specs, design documentation (from designcriteria to design engineer's certification / phased and as-built)

Input into Procurement adjudication report.



Consultants / Specialists Quality Requirements

FEL-1 Conceptual procurement and contract strategy to address these items as appropriate.

24.08 Quality Performance Periodic Report

24.09

24.07 Continuous Improvement

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Page 4 of 4 REV 1.1 - 21/10/2008


BY WHENFinalised for Phase Pre-Qualification Preliminary Finalised

Evidence as appropriate for: Evidence as appropriate for: Evidence as appropriate for:

- Pre-qualification / approved suppliers (Major Long Lead Equipment Only) list

Pre-qualification / approved suppliers list.

- Pre-qualification / approved suppliers list

- Pre-tender adjudication, - Pre-tender adjudication- Draft specs - main quality - Pre-contract adjudicationrequirements for suppliers - Contract adjudicationestablished, - Kick-off (verification of contract

rules,etc)Strategy and plan in Place for inspection requirements during FEL-4 (criticality based).

- PQPs, QCPs, CVs, checklists, organogram, compliance to ISO, Standards, Procedures, index of specs, index of forms and templates, lines of communications, FAT, SAT, site construction (when applicable), data books, manuals (operating, training, maintenance, lubrication, etc)

Critical (Long Lead) Contracts: - ITPs- Pre-qualification / approved suppliers list

- Inspection Programmes and Expediting Progress Reports

- Pre-tender adjudication- Pre-contract adjudication

- Contract adjudicationInput into Procurement adjudication report.



Finalised at end of FEL-1 Set-up

Finalised at end of FEL-2 Set-up Finalised at end of FEL-3 Set-up Finalised at end of FEL-4 Set-up

Risks associated with: Risks associated with: Risks associated with: Risks associated with:- Management procedures - Management procedures - Management procedures - Management procedures- Discipline interfaces - Discipline interfaces - Discipline interfaces - Discipline interfaces- Tools - Tools - Tools - Tools- Owner Interfaces - Owner Interfaces - Owner Interfaces - Owner InterfacesIdentified and documented in the risk register.

Identified and documented in the risk register.



Finalised for Phase Finalised for Phase Finalised for Phase Revised as Required0-0.75% of phase fees (Estimate to be confirmed)

0-1% of phase fees (Estimate to be confirmed)

0.5-2.5% of phase fees (Estimate to be confirmed)

0.5-2.5% of phase fees (Estimate to be confirmed)

Approval: endorsed by PQM and PM




24.12 Budget Man Hours

24.10 Supplier / Contractor Quality Requirements

FEL-1 Conceptual procurement and contract strategy to address these items as appropriate.

Strategy and plan in place for inspection requirements during FEL-3 (criticality based).

24.11 Establish Quality Requirements and Risks

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Page 1 of 2 REV 1.1 - 21/10/2008


25Defined by Owner by Phase End Defined by Owner by Phase End Finalised at Phase End by the

OwnerValidated and Finalise at Phase Start

Support concept defined. Typical aspects:

OR objectives and goals documented into the ORS, inclusive of:

- Operating environment - Key design criteria

- Natural infrastructure - Operational support requirements

- Physical infrastructure - Ramp –up and production build –up requirements

- Political environment

- Legal system

- Bulk utilities

OR risks defined. OR risks defined. OR risks defined.

Defined by Phase End Defined by Phase End Finalised at Phase End Validate, Finalise and Execute at Phase Start

Skills gap analysis conducted. HR business processes defined. Recruitment plan.

Preliminary resource histogram for ramp-up and operations.

Recruitment plan with build up histogram finalised.

Training plan.

Technical and non-technical operating skills defined.

Retention strategy.

Training plan finalised – type, materials, facilities, location, resources, etc.

Key succession plan.

Organisational structure. HR business processes.

Defined by Phase End Defined by Phase End Validation at Phase Start, Finalised at Phase End

Validate, Finalise and Execute at Phase Start

Level of automation. System objectives and functionality defined.

System objectives and functionality defined.

Technology strategy. Materials handling system Materials handling systemOperating life of plant clearly defined. Operational support system. Operational support system.

Equipment failure characteristics. Equipment failure characteristics System capacities, utilisation and redundancies

Maintenance strategy and support requirements

Maintenance strategy and support requirementsOperating owners technical standards & specifications known and understoodOwners equipment standardisation policy defined and understood.

25.01

- Human capacity & competencies

OPERATIONAL READINESS

System capacities, utilisation and availabilities.

Defined.

Technical standards & specifications

Redundancy of operating systems processes and specific production parameters understood.

Operating concepts explored (Insourcing vs. outsourcing, maintenance approach).

25.03 OR Design Influences (Design Effectiveness)

25.02

Operating skills profile, competence levels and availabilities defined.

Input FEL 3 OR design criteria into the technical design.

OR Human Resource Plan (Inc. Training)

HR Strategy – recruitment, training, conditions of employment.


DELIVERABLES STATUS

OR Business Requirements Project Owners OR team are fully

conversant with OR requirements.OR business objectives, goals and requirements are validated and documented in the ORS.

Hierarchal system breakdown structure and context diagram defined.

- Operating life cycle (years)

PROJECT NAME : ............................................................................................


Page 2 of 2 REV 1.1 - 21/10/2008


Defined by Owner by Phase End Define and Develop by Phase End Validate and Define by Phase End Validate, Finalise and Execute

Business Readiness Strategies: Finalise the Business Readiness t t i- Human Resources - Human Resources

- Financial - Financial- Admin & Business - Admin & Business

- IT - IT- Operational Support - Operational support

- Etc - EtcRamp up production plan. Ramp up production plan.Short, medium and long term production plans.

Short, medium and long term production plans.Managerial performance criteria and measures.Business processes.Maintenance management system.

Operational and support systems. Operational and support systems.

Develop and Cost by Phase End Develop and Cost by Phase End Develop and Cost by Phase End Validate, Finalise and Execute at Phase Start

Operational Readiness work plan for FEL 2. (Level 1)

Operational Readiness work plan for FEL 3. (Level 2)

Operational Readiness PEP for FEL 4. (Level 3)

Validate and execute the OR FEL 4 PEP. (Level 3) Key OR milestones defined and included in the master implementation schedule.

Defined by Phase End Defined by Phase End Defined by Phase End Validate, Finalise and Execute at Phase Start

Operational readiness project management structure with resources defined / appointed.

Operational readiness project management structure with resources defined / appointed.

Operational readiness project team structure defined and persons appointed. OR Accountablilies & Responsibilities. OR KPSs * KPIs. OR reporting and commnication structure.

OR Accountabilities & Responsibilities OR Accountabilities & Responsibilities OR Accountabilities & Responsibilities. OR KPAs & KPIs.OR reporting and communication structure.

OR KPAs & KPIs. OR KPAs & KPIs.

25.05

25.06

Operational readiness aspects are included into the business case.

OR Operational Preparedness

OR Executive Planning

OR Assurance

Change management process.

Execution of the FEL 3 Gate Review requirements.

Policies and procedures.

25.04

Refer to section 25.01, “Operational Readiness Business Requirements”.

Maintenance management.

PROJECT NAME : ............................................................................................


Page 1 of 2

REF DELIVERABLE FEL-1 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY WHEN

3Preliminary Final Complete

Preliminary identification of environmental aspects and impacts that would result in environmental design requirements and criteria.

Environmental design requirements and criteria finalized and incorporated into project designs (construction drawings, layouts, equipment lists, etc) and included in EIA reports.

Environmental design requirements and criteria incorporated into detail design, procedures, etc.

Owner provided data, published data

Complete Routine Monitoring

Owner provided data, published data where available.

Baseline data complete to feed into EIA process. Monitoring Plan in terms of project implementation complete and incorporated into the Draft EMP. These activities might extend into FEL-4.

Routine environmental and social monitoring during construction.

Screening of NEMA regulations to establish aurhoization requirements

Environmental Authorization Final

Fatal flaws analysis of all ooptions

Either Basic Assessment or full EIA process (Scoping and EIA) in draft form (if required), including stakeholder engagement (incorporated in public participation process). These activities might extend into FEL-4 (expecially the Assessment phase of the EIA and the compilation of the Draft EMP).

Record of decision received prior to construction.

Not started Identification of risks and requirements

Draft Approved for Implementation

Environmental Management Plans in draft form. This might extend into FEL-4.

Plans submitted and approved with Environmental authorization (if required). Specific Record of Decision conditions included in Final EMP.

Not started Submissions and Government Liaison

Manage Requirements

Preparation for submissions. Review schedule for applications and include in project program.

Permits received,. Inclusion of permit conditions into final EMP.

3.06 Social Risk Preliminary Plan Implemented Plan Actioned Plan

If social and political risk is significant then 3.06 should be included.

Stakeholder Engagement Plan (if sensitivities identified and more required than from 3.03).

Implement Stakeholder Engagement Plan.

Stakeholder engagement actions.

Political and social risk mitigation strategy.

Sustainable socio-economic development.

Local workforce and employment planning.

Influx management strategy. Local workforce employment and training. Resettlement and relacation strategy.

Resettlement and relocation.

FEL-2

Commercial-in-ConfidencePROJECT LIFECYCLE GUIDELINES

DELIVERABLES STATUS

Baseline Data Collection (Climatic data, hydrology, hydrogeology, geochemistry, flora, fauna, marine data)

Environmental and Community Interface3.01 Environmental

Design CriteriaFinal

Initial list of environmental design requirements and criteria.

3.04 Environmental Management Plans Country laws and regulations

identified.

3.02 Requirements Defined

Definition of baseline data required for EIA and environmental design criteria. Identification of monitoring requirements as part of specialist investigations in the EIA process.

3.03 Environmental Authorization

Preparation for Environmental Authorization

Development of an activity / aspects / impacts register or an Environmental Risk Assessment (ERA), as welll as ensure inclusion of environmental risks into the Project Risk Register. Define the environmental authorization process required

3.05 Permitting Identification of permitting requirements additional to 3.03

Identification of additional environmental authorizations required. Develop schedule for applications and include in project program.

Social and political "Hot Button" / Risk Review

PROJECT NAME : ............................................................................................


Page 2 of 2

REF DELIVERABLE FEL-1 FEL-3 FEL-4 PROJECT TEAM SELF ASSESSMENT GATE REVIEW TEAM ASSESSMENT ACTION BY WHOM / BY WHEN

FEL-2

Land compensation. Social KPIs and monitoring and reporting strategy.

Equator principles assessment. Equator principles assessment. Equator principles assessment.

Sustainability Option Analysis

Feasibility Evaluation

Preliminary (high level) screening study and indentification of project activities, environmental aspects and impacts.

Preliminary Options Analysis comparing cost and social / environmental impacts.

Track project footprint against established benchmarks, KPIs and objectives.

Report on achievement of project objectives and KPIs. Calculate final projct footprint.

Research Client Sustainability Objectives and incorporate into project through relevant project objectives, KPI's and design criteria, ensure team alignment.

Ensure environmental screening and sustainability analysis incorporated into project preferred option.

Ensure environmental screening and sustainability analysis incorporated into project design options.

Ensure environmental screening and sustainability analysis incorporated into project detailed design options.

Identify any suitable project benchmarks to track project through lifecycle.

Comparitive project ecological footprint of all options.

Refine the project ecological footprint.

Update opportunities and hazards register, conduct a more indepth workshop / discussion session.

Update opportunities and hazards register and develop oppportunities and mitigations.

Implement opportunities and mitigations.

Conduct a workshop / discussion session to identify any sustainability opportunities and hazards, incorporate into project risk register.

3.07 Screening and Project Sustainability

Screening

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4Objectives Outlined Objectives Frozen Frozen FrozenPreliminary project sustainability objectives have been identified and agreed to by the Owner. Most likely qualitative.

Project sustainability objectives are refined and agreed to by the Owner. Where applicable they are quantified. Objectives are Issued for Design.

No change- updated only for major scope changes in the project. Any changes to sustainability objectives be signed off by the Owner.

No change- updated only for major scope changes in the project. Any changes to sustainability objectives be signed off by the Owner.

Benchmarks Short Listed Benchmarks Identified Benchmarks Complete Frozen

Several benchmark facilities / processes are short listed for comparison with the project on a sustainability basis. Ballpark data is collated on benchmarks.

Actual benchmark facilities / process have been finalised and general data has been obtained.

Detailed benchmark data has been obtained.

Progress is reported against the benchmarks as the design develops.

Concept SD KPIs Preliminary SD KPIs Final SD KPIs Frozen

Conceptual KPIs have been prepared that measure progress toward the Sustainability objectives and are comparable to the benchmark projects / processes. Qualitative only at this stage (refer to Capital Projects procedure).

The KPIs have been refined to be specific to the agreed sustainability objectives and capable of measuring quantitative progress towards these targets with reference to the benchmarks (refer to Capital Projects procedure).

The KPIs are updated against the final benchmarks and progress towards the sustainability objectives is reported (refer to Capital Projects procedure).

Progress toward the Sustainability objectives is reported via the use of the KPIs and comparison with the benchmarks (refer to Capital Projects procedure).

Conceptual Risk Register Risk Register Complete Risk Register Updated Frozen

Implement conceptual SOHO workshop to identify broad sustainability risks and opportunities. Establish register of sustainability risks and opportunities within Project Risk Register.

Implement primary SOHO workshop to identify sustainability Risks and opportunities. Update Risk Register with sustainability risks and opportunities.

Implement auxiliary SOHO workshop to update sustainability risks in response to design changes and iterations. Update Risk Register with risks and opportunities.

Only implement SOHO workshop if substantial design changes have occurred.

Key Stakeholders Aligned Key Team Leaders Aligned Design Team Aligned Frozen

Undertake sustainability alignment workshop to establish a common understanding amongst key project stakeholders of what sustainability means to the project.

Undertake sustainability alignment workshop for team leaders to establish a common understanding of sustainability objectives.

Undertake sustainability alignment workshops with key design team members to establish a common understanding of how to realise sustainability opportunities and avoid risks.

No further workshops are required unless there is significant changes in the team or unless the Owner wishes to align their workforce.

Concept Register Established

Register Updated Register Updated Register Finalised

Use the SOHO Opportunity Register to implement sustainability design features. Establish concept register of implemented ideas.

Refine the register by further use of the SOHO Opportunity Register. Ensure sustainability design features also mitigate / eliminate sustainability risks.

Refine the register by further use of the SOHO Opportunity Register. Ensure sustainability design features also mitigate / eliminate sustainability risks.

Finalise the register throughout this stage to create a document that promotes the sustainability benefits of the completed project.

4.05 Team Sustainability Alignment

4.06 Sustainability Design Decisions Register

4.02 Project Sustainability Benchmarks

4.03 Project Sustainability KPIs

4.04 Sustainability Risks and Opportunities Register

Commercial-in-ConfidnecePROJECT LIFECYCLE GUIDELINES - REV 1.1 21/10/2008

4.01 Project Sustainability Objectives

DELIVERABLES STATUS

SUSTAINABLE DEVELOPMENT DESIGN - Incorporation of Sustainability Objectives

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Page 2 of 2 REV 1.1 - 21/10/2008


Concept Options Analysis Preliminary Options Analysis Feasibility Options Analysis Optimisation

Prepare comparison of competing conceptual project options to compare cost and social / ecological impacts simultaneously.

Prepare comparison of competing Pre-Feasibility project options to compare cost and social / ecological impacts simultaneously.

Prepare comparison of competing Pre-Feasibility project / process options to compare cost and social / ecological impacts simultaneously.

Prepare comparison of competing process options to compare cost and social / ecological impacts simultaneously.

Concept Design Basis Preliminary Design Criteria Detailed SD Design Driteria Frozen

Sustainability requirements to meet the project objectives are included in the design basis.

Sustainability requirements to meet the project objectives are included in the Design criteria.

Sustainability requirements to meet the project objectives are included in the Design criteria to a level to permit preparation of technical specifications and inclusion of sustainability items in procurement.

Design criteria are only updated in response to significant project changes.

Concept Footprint Preliminary Footprint Footprint Frozen

Use LCA tools to estimate conceptual project/s footprint impacts. Accuracy will be low (+/- 75%). Prepare Concept Footprint Certificate.

Refine the project footprint using LCA tools. Accuracy improved to +/-50%. Prepare Preliminary Footprint Certificate.

Undertake lifecycle assessment using LCA tools. Provide detailed Footprint Certificate.

Update footprint in response to design changes.

Not Started Not Started Pre-qualify Vendors Pre-qualify Vendors

Use Vendor-Check to pre-qualify potential vendors. Deliver list of pre-qualified vendors.

Use Vendor-Check to continue to pre-qualify potential vendors. Finalise list of pre-qualified vendors.

4.09 Project Footprint

4.10 Sustainable Procurement

4.07 Sustainability Alternatives Analysis

Sustainability Engineering Design Criteria

4.08

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5Draft Final Draft Frozen (IFU) FrozenFeed defined based on preliminary samples, Owner process requirements defined, products defined, battery limits defined.

Feed defined based on representative samples, feed variability defined, Owner process requirements defined, products defined, battery limits defined.

Feed defined based on representative samples, feed variability defined based on variability samples, Owner process requirements defined, products defined, battery limits defined.

No change. Any change must be executed and reviewed in accordance with the preceding criteria and will result in additional time and hours.

Draft Final Draft Frozen (IFU) FrozenBased on facility data from similar operations. May be included in Process Design Criteria or as separate document.

Based on an analysis of facility data from similar operations.

Based on an analysis of facility data from similar operations for each process stage.


Draft Final Draft Frozen (IFD) FrozenBased on preliminary test work for unproven process steps and literature data for proven process steps.

Based on pilot plant test work using credible feed samples for unproven process steps, literature and facility data for proven process steps.

Based on demonstration facility test work for unproven process steps and continuous pilot, literature and facility data for proven process steps.


Draft Frozen (IFD) Frozen Frozen

Primary process steps and utility plants shown for all options.

Primary process steps and utility plants shown for all options. Recommended flowsheet option identified.


Draft Final Draft Frozen (IFD) Frozen

All significant equipment and streams shown for process plant. Major equipment service and utility requirements defined for all options.

All significant equipment and streams shown for process plant. All utility plants and services defined including main equipment, battery limits. Preliminary vendor PFDs included. Technology selection complete.

All equipment and streams shown for process plant. All equipment and streams shown for utility plants and services including vendor PFDs for package plant.


N/A Draft Frozen / IFD with holds Frozen (IFC)Initial specification and sizing of major lines, major manual valves, instruments and control valves shown, some minor lines shown.

Issued for Design - All lines specified and sized. Manual and control valves, instruments, DCS links, basic control loops, isolations, SP items, PSVs shown.

IFC. No change to connectivity without re-HAZOP. Piping detail added including vessel trim, flanges, reducers, layout driven drains and instrument air, water and seal water networks.

5.04 Block Flow Diagram

5.05 Process Flow Diagrams

5.06 Piping and Instrument Diagram


DELIVERABLES STATUS

Process Design Criteria (unit process definition and eqipment sizing criteria)

Process Design Basis (Basic inputs that define the requirements for the process plant design)

Facility Capacity Analysis (Operating factor = availability + utilisation + effectiveness. Design factor = catch-up + operating envelope)

PROCESS5.01

5.02

5.03

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Preliminary Draft Frozen (IFD) FrozenProcess Equipment Design Basis (PEDB) per process area. Spreadsheet defining key sizing data for all major pieces of process equipment.

PEDB per process area. All input data, calculation workings and output data defined for each piece of major process equipment in Area sufficient for pricing. Preliminary sizing for minor equipment.

Individual process calculation including all input data, calculation workings and output data defining each piece of process equipment. Included all process data for procurement of that equipment.


Preliminary Draft Frozen (IFD) Frozen

Preliminary list of major process equipment and equipment sizes for each process option.

List of all process equipment and equipment sizes for each process option.

List of all process equipment and equipment sizes.


Draft Frozen (IFD) N/A N/A

Primary process steps and potential alternatives described.

Primary process steps and utility plants described in detail including reasons for selection over alternatives.

Included in Functional Description.

Included in Functional Description.

N/A Draft Final Draft (IFD) Frozen (IFC)Not required. Comments included in process decryption.

Preliminary control requirements defined. Start-up, operation, and shut-down discussed.

All control requirements defined. Start-up, operation, and shut-down defined, process and operational content frozen. Issued for design.

No change to Process Content - Instrumentation. Control content to be approved by process. Issued for construction.

Draft Final Draft Frozen (IFD) Frozen

Preliminary calculation for each process option defining nominal data for all major streams.

Detailed calculation for each process option defining nominal data for all major streams.

Detailed calculation defining all streams for each operating scenario, including vendor equipment data.

No Change - any change must be executed and reviewed in accordance with the preceding criteria and will result in additional time and hours.

Draft Final Draft Frozen (IFD) FrozenOperating data for all primary streams on PFD for each process option.

Operating and design data for all significant streams on PFD for each process option.

Operating, minimum, maximum and design data for all process streams on PFDs including flow, % solids, solids / gas / liquid composition, density, temperature, pressure, viscosity, conductivity etc.


Process Description

5.11 Mass and Energy Balance

5.12 Stream Table (Process data assigned to streams on PFDs)

5.10

5.07 Process Equipment Calculation

5.08 Process Equipment List

5.09

Functional Description (Multi discipline - Process and Control)

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N/A Draft Final Draft Frozen (IFD)Assignment of stream number to all major process line numbers on P&ID, preliminary process line sizing.

Assignment of stream number to all process line numbers on P&ID, process line sizing.

Operating, minimum, maximum and design data for all process streams on P&IDs including flow, % solids, solids / gas / liquid composition, density, temperature, pressure, viscosity, conductivity etc.

N/A Draft Final Draft Frozen (IFU)

Area by area summary of potential hazardous area classifications.

Initial classification of all lines on P&ID. Initial zoning shown on model / drawings on an area by area basis.

Detailed classification of all lines on P&ID. Zoning transferred to and shown on model / drawings.

5.14 Hazardous Area Assessment

Process Line List (Process data assigned to lines on P&IDs)

5.13

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6Preliminary Approved Frozen Final

Preferred plant, utilities and infrastructure location from Plant Location Trade-off Study.

Approved and frozen location for facility, utilities and infrastructure.

Location of all facilities on IFD Site Plot Plan. Includes primary and secondary plant, utilities and facilities.

Location of all facilities on IFC Site Plot Plan and IFC Area Arrangement Drawings.

Conceptual Preliminary Frozen Detailed

Plot Plan IFD Detailed design complete and Plot Plan IFC.

Area Arrangements approved by Owner's operations and maintenance team.

Area Arrangements IFC.

Preliminary Preliminary Frozen Frozen

Preliminary Layout Design Criteria internal issue only (list of concepts for layout purposes).

Issued for Owner Review and comments. Include critical equipment list that [potentially] has significant impact on spacing or plant access. Local codes and standards to be included and issued at start of FEL-2.

Layout design criteria defined and approved by Owner. Critical equipment list is fully defined at start of FEL-3. Issued for Approval and Design at start of FEL-3.

Revise and re-issue (if required).

Preliminary Draft Final Frozen

Port Design Criteria internal issue only. Based on PIANC published criteria. Based on generalised or published criteria.

Issued for Owner Review and comments. Basic desktop computer simulation for channel widths etc. Wave, Sediment transfer, Coastal erosion and accretion studies undertaken.

All port layout design criteria defined and approved by Owner and Marine Authority. Layout proven by active ship simulation. Wave, Ship motion, Sediment transfer and Coastal erosion and accretion studies completed. Issued for use.

Issued for use.

Conceptual Preliminary Frozen Detailed

Major equipment arranged as typical of other facilities.

Undertake a variety of options and define preferred option depicting all major equipment and centreline distances.

Major Equipment Location Layout Reviewed, Include Pipe racks, Major cable runs, Access ways, Buildings, Structures, and Major Pipe Runs. Issue for design.

Incorporate Vendor Certified Data, safety Hazop and Review Comments incorporated. Issued for construction.

LAYOUT


DELIVERABLES STATUS

Sufficient only to illustrate general site layout and drainage concepts.

All primary plant and facility footprints based on approved Area layouts. Service and access corridors approved.

6.03 Layout Design Criteria

6.01 Facility Locations / Site Selection

6.02 Site Plot Plan

6.04 Port Layout Design Criteria

6.05 Facility Layout

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Preliminary Preliminary Advanced Final

Basic layout started. Major equipment shown sufficient to define overall building volumes and location on site. Several options studied. Issue for approval.

Layout is further refined. Equipment for major or critical process streams shown and are preliminary in size and location. Sufficient information included to define main floors, egress, accessibility, crane locations and major piping / ducting / cable runs. Issued for approval. Options are still considered.

General Arrangements are approved by Owner for detail engineering. Primary and secondary equipment depicted in outline with centreline distances frozen. Based on vendor data for primary equipment and engineer-selected data for secondary equipment. Critical and leading dimensions shown on drawings. Issued for Design.

General Arrangements refined based on Certified Vendor Data. Issued for Construction.


Preliminary detailed arrangements of critical areas only issued for Owner approval.

Issued for construction.6.07 Detailed General

Arrangements

6.06 Facility / Area General Arrangements

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7Major Impacts Identified Major Impacts Defined Property Impacts Finalised Property Impacts Finalised

Major impacts identified on significant land use areas (e.g. National Parks).

Extent of impacts defined to enable consultation to commence.

Extent of property impacts finalised.

No further property impacts identified.

Preliminary Site Geotechnical Data

Indicative Site Geotechnical Data

Definitive Geotechnical Data Definitive Geotechnical Data

Based on limited site geotechnical investigation - few boreholes and surface test pits.

Geotechnical Report based on site-wide initial borehole drilling and surface test pits. Initial lab tests completed.

Foundation design data based on location-specific boreholes for critical structures. All lab tests completed.

Foundation design data based on location-specific boreholes for critical structures. All lab tests completed.

Preliminary Draft Final Frozen

Civil Design Criteria internal issue only.


All civil design criteria defined and approved by Owner. Issued for use.

All Civil design criteria defined and approved by Owner. Issued for use.

Public Domain Data Preliminary Site Data Detailed Site Data Detailed Site DataData based on public domain information, usually large scale maps for topography, regional data for seismic and climatic.

* Site-specific topographical data with levels ± 1 m. * Prelim seismic study * Site-specific climatic data

* Site-specific topographical data with levels ± 0.3 m. * Definitive seismic study * Site-specific climatic data

* Site-specific topographical data with levels ± 0.3 m. * Definitive seismic study * Site-specific climatic data

Conceptual Detailed Detailed DetailedTopographical data imported from published information.

Topographical data imported from detailed survey.

Topographic data imported from detailed survey.

Topographic data imported from detailed survey.

Public Domain Data Preliminary Site Data Detailed Site Data Detailed Site DataData based on public domain information, usually regional data.

Preliminary seismic study. Definitive seismic study. Definitive seismic study.

Public Domain Data Preliminary Data Detailed Design IFR Detailed Design IFCInformation in public domain from previous work.

Sufficient to illustrate specific site layout and flooding concepts. Flooding philosophy captured in design criteria.

Detailed design completed for Owner Review.

Detailed design completed and issued for construction.

Public Domain Data Preliminary Detailed Detailed

Data based on public domain information, usually large scale maps for topography, land use, etc.

Sufficient to illustrate specific site layout concepts. Land use, significant environmental constraints identified.

Models imported into GIS to identify conflicts, property impacts, land use, etc.

Updated models / consultation imported into GIS to identify conflicts, property impacts, land use, etc.

Conceptual Preliminary Detailed Detailed

Sufficient only to illustrate general site layout and drainage concepts.

Sufficient to illustrate specific site layout and drainage concepts.



CIVIL7.01 Property Impacts

7.02 Geotechnical Data

7.03 Civil Design Criteria

7.04 Site Conditions

7.07 Hydrology (Flooding)

7.05 Digital Terrain Model

7.06 Seismic Data

7.08 Information Management (GIS)

7.09 Bulk Earthworks / Drainage Design


DELIVERABLES STATUS

PROJECT NAME : ............................................................................................


Page 2 of 3 REV 1.1 - 21/10/2008


Not Started Preliminary Detailed Detailed

Sufficient to illustrate specific site layout and drainage concepts. Earthworks / drainage philosophy captured in design criteria.



Not Started Not Started Preliminary Detailed

The design criteria to capture the high level approach towards paving e.g. concrete vs. asphalt.

Concepts checked against general arrangement drawings and mechanical model. Draft specifications prepared.

Concepts and draft specifications issued for comments. Lifecycle analysis done.


Not Started Not Started Preliminary Detailed

Issued for comments. Specifications approved and issued for construction.

Preliminary Preliminary Definitive FinalEstimated from facility layout using indicative sizes and dimensions.

Estimated from facility layout using indicative sizes and dimensions.

Quantities derived from models.

Quantities and details derived from IFC models.

Preliminary Preliminary Detailed FinalProposed sourcing philosophy documented.

Sourcing philosophy issued for review and comments.

Sourcing philosophy approved and issued for use.

Action the approved philosophy.

Preliminary Preliminary Detailed FinalReview existing waste management plans. Proposed disposal methods described in design criteria.

Proposed disposal methods issued for review and comments.

Draft waste management plan in place. Approved waste disposal infrastructure included in basic engineering models.

Detailed designs of infrastructure and approved waste management plans.

Preliminary Preliminary Detailed FinalAccess philosophy described in design criteria.

Access philosophy issued for review and comments.

Philosophy approved at start of FEL-3, and incorporated in basic engineering models.


Preliminary Preliminary Detailed FinalBulk water supply methods described in design criteria.

Bulk water supply methods issued for review and comments. Concept drawings received from vendors.

Approved, detailed philosophy. Detailed vendor information incorporated in basic engineering models.


Preliminary Preliminary Detailed FinalPort infrastructure requirements described in the design criteria.

Port infrastructure requirements issued for review and comments.

Approved infrastructure shown on basic engineering models and GA's.


Preliminary Final Detailed Final

Philosophy described in design criteria.

Philosophy issued for Owner review and comments.

Approved philosophy. Relevant infrastructure included in basic engineering models and GAs.

Relevant items issued for construction.

Water Supply (Dams; desalination; piping; treatment)

Ports (Refer to Section 8 – Ports and Marine)

7.11 Pavement Design

7.10

7.15

7.16

7.17

7.18

Waste Disposal - Solid, Liquid, Industrial (Slag, tailings, waste rock, ash, sewers, etc)

7.19 People / Material / Traffic Flow

Infrastructure Plans (Road access; utility corridors)

7.14 Material Sourcing (Where materials are to be found / sourced; availability; delivery logistics and costs issues)

7.12 Standard Specifications

7.13 Material Take-offs / Bills of Quantities (What materials needed; quantities)

Detailed Earthworks / Drainage Design

PROJECT NAME : ............................................................................................


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Preliminary Preliminary Detailed Final

Philosophy described in design criteria.

Philosophy issued for review and comments.



7.20 Transportation / Storage of Consumables, Products

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8Preliminary Site Geotechnical Data

Indicative Site Geotechnical Data

Definitive Geotechnical Data

Final

Based on limited site geotechnical investigation - few boreholes and surface test pits.

Basic geotechnical report based on initial site-wide borehole drilling and surface test pits to infill major gaps in existing data (if necessary). Initial lab tests completed.

Foundation design data based on location-specific boreholes and geotech data for critical structures and major reclamations, cuts and fills. All lab tests completed, factual and initial interpretative reports received. Stability checks completed based on available data.

Foundation design data based on location-specific boreholes for ALL structures. All lab tests completed and final interpretative report received. All structures reflect known data and interpretative report. Stability checks reconfirmed based on final geotech data.

Public Domain Data Preliminary Site Data Detailed Site Data FinalData based on public domain information, usually large scale maps for topography, wave climates, regional data for seismic and climatic.

Site-specific topographical data with levels ± 1 m. Major hard features and services located. Generalised yet Site-specific climatic and wave data.

Site-specific topographical data with levels ± 0.3 m. Major hard features and services located. Land ownership and leases identified. Site-specific climatic and wave data.

Site-specific topographical data with levels ± 0.1 m. All hard features and services located in detail. Land ownership and leases identified. Site-specific climatic and wave data.

Conceptual Preliminary Site Data Detailed Final

Topographical data imported from published information.

Topographical data imported from general area survey.

Topographic data imported from detailed site survey.

Issued for use.

Seismic Data Public Domain Data Preliminary Site Data Detailed Site Data Final

(If relevant) Data based on public domain information, usually regional data.

Preliminary seismic study. Definitive seismic study. Issued for use.

Preliminary Draft Final FrozenDesign vessel criteria internal issue only. Based on general industry published criteria.

Industry analysis to confirm Design Vessel size range. Issued for Client Review and comments. Input into Terminal Logistics, Channel and Port Layout. Cargo parcel sizes and dwell times estimated.

Design Vessel design criteria defined and approved by Client and Marine Authority. Berthing loads determined. Cargo parcel sizes and dwell times based on actual data or ORS.

Issued for use.

Preliminary Draft Final FrozenPort Design Criteria internal issue only. Based on PIANC published criteria.

Issued for Client Review and comments. Basic desktop assessment for channel widths etc. Wave, Sediment transfer and Coastal erosion and accretion studies commenced.

Layout proven by active Navigation simulation. Wave, Ship motion, Port queuing, Sediment transfer, Coastal erosion and accretion studies completed. All port layout design criteria defined and approved by Client and Marine Authority.

Approved by all Stakeholders. Issued for use.


DELIVERABLES STATUS

8.03 Digital Terrain Model and Bathymetry

8.06 Port Layout Design Criteria

8.05 Design Vessel Criteria

8.04

PORTS AND MARINE8.01 Geotechnical Data


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Conceptual Preliminary Detailed FinalTerminal Logistics Design Criteria internal issue only. Based on general published criteria or prorata from other terminals.

Issued for Client Review and comments. Basic desktop assessment for cargo throughputs, equipment usage, road and rail GA schematics etc.

Layout & equipment selection proven by active Terminal & Cargo simulation. Stress tested for various high low cases and different equipment choices. All Terminal layout & equipment design criteria defined and approved by Client. Issued for budget pricing.

Terminal Layout, facilities & equipment fully sized and specified. Issued for use.

Conceptual Preliminary Detailed FinalSufficient only to illustrate general site layout and dredging and reclamation concepts. Basic quantities estimated.

Reclamation, Disposal, Borrow and Dredging philosophy captured in design criteria.

Reclamation settlement design and methodology completed. Reclamation, Return Water, Borrow, Dredging and Disposal strategies developed. Dredging, filling, borrow and disposal permits and licences under consideration. Detailed MTO for all materials. Issued for budget pricing.

Detailed design completed and issued for use. MTO reconfirmed. Dredging, filling, borrow and disposal licences obtained. Issued for use. Site works on based on approved permits and licences.

Conceptual Preliminary Detailed FinalGeneral Wharf and Port infrastructure requirements described in the design criteria.

Wharf and Port infrastructure options and layouts issued for review and comments. Basis of Design Report completed. Berthing options considered for various vessel sizes. Deck loadings identified.

Approved infrastructure shown on engineering models and GA's. All layout and design criteria defined and approved by Client and Marine Authority. Berthing and mooring line studies complete. Deck live and dead loadings confirmed. Concrete envelopes & % reo, salient / unique detials, wharf hardware, piles, run-off controls and corrosion protection detailed. Detailed MTO for all above materials. Berth services to GA level. Issued budget pricing.

Detailed design completed. MTO reconfirmed. Issued for use.

Conceptual Preliminary Detailed Final

Proprata design criteria to capture the high level approach towards paving and revetment.

Concepts checked against general arrangement drawings and port layout model.

Revetments checked for stability, scour and erosion. Scour protection design commenced. Basic pavement, services and drainage sizing design complete. Detailed MTO for all materials. Issued for budget pricing.

Detailed revetment and scour protection design completed. Pavement, services and drainage design finalised. MTO reconfirmed. Issued for use.

Not Started Not Started Preliminary DetailedTypical generic specifications available.

Specifications approved and issued for construction.

8.09 Wharves, Jetties and other Marine Infrastructure (Bouys, beacons, spars, light houses, etc.) (Also refer to Section 10 - Structures)

8.10 Revetment and Pavement Design

8.07 Terminal Layout and Logistics Modelling

8.08 Bulk Reclamation / Dredging / Fill and Borrow Design

8.11 Standard Specifications

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Preliminary Preliminary Definitive Final

Estimated from port and infrastructure layout using indicative volumes and dimensions.

Estimated from port and infrastructure layout using indicative volumes and dimensions.

Quantities derived from drawings.

Quantities and details derived from IF drawings.

Preliminary Preliminary Detailed FinalProposed sourcing philosophy documented.

General sourcing philosophy issued for review and comments.

Sourcing philosophy approved and issued for use. Long supply items (pile, dredge, equipment) identified and under discussion.

Action the approved philosophy.

Preliminary Preliminary Detailed FinalReview existing waste management plans. Proposed disposal methods described in design criteria.

Proposed disposal methods issued for review and comments.

Draft waste management plan in place. Approved waste disposal infrastructure included in engineering plans. Necessary permits and licences under consideration.

Detailed designs of infrastructure and approved waste management plans based on approved permits and licences.

Preliminary Preliminary Detailed FinalAccess philosophy described in design criteria.

Access and supply philosophy issued for review and comments.

Preliminary Design Layouts issued to Client and Stakeholders for comment. Issued for budget pricing.

Detail Design complete. MTO reconfirmed. Issued for use

Preliminary Preliminary Detailed FinalPhilosophy described in design criteria.




Preliminary Preliminary Detailed FinalPhilosophy described in design criteria.




8.13 Material Sourcing (Where materials to be found / sourced; availability; delivery logistics and costs)

8.14 Dredge and Infrastructure Spoil Disposal (Waste concrete, off cuts, rock, water, sediment, etc.)

8.12 Material Take-offs / Bills of Quantities (Materials selections; quantities)

8.17 Transportation / Storage of Consumables, Products

8.15 Other Infrastructure (warehouses, bunkers, rail easements, road and utility corridors, access control, public access)

8.16 People / Material / Traffic Flow

PROJECT NAME : ............................................................................................


FEL-1 FEL-2 FEL-3 FEL-4 ACTION

99.01

Conceptual Preliminary Detailed FinalisedDetermine conceptual train consists options based on rolling stock options, (loading, off loading, running times etc) High level performance specifications defined.

Perform static modelling on selected options to determine performance criteria, refine turnaround times, develop high level train service and schedule.

Selected option detailed simulations to finalise operating criteria. Train length and make up confirmed.

Performance criteria finalised and signed off. RSR Application for Permit.

Conceptual Preliminary DetailedEvaluate current infrastructure capacity, produce status quo rail capacity report, develop capacity gap analysis per option. Define options to bridge the capacity gap.

Refine capacity models with static modelling and validate capacity drivers at more accurate level, develop capacity solutions to align closer to required capacity,

Dynamic simulation on selected option.

Operational capacity finalised, design criteria signed off, performance criteria signed off.

9.02 Rolling Stock:Conceptual Preliminary Detailed FinalisedEvaluate locomotive technology scenarios, determine traction options for train configurations, determine fleet size,

Refine turnaround times based on service deign and operational requirements, determine fleet size, determine availibility and possible sourcing options.

Confirmation of traction option based on turn around requirements and operational constraints.

Locomotive numbers and type fixed, design criteria signed off, performance criteria signed off.

Conceptual Preliminary Detailed FinalisedEvaluate suitable wagon technology scenarios, determine wagon type to be utilised, axle load, determine conceptual fleet size.

Refine turnaround times based on service deign and operational requirements, determine fleet size, determine availibility and possible sourcing options.

Confirmation of wagon type and source based on turn around requirements and operational constraints.

Locomotive numbers and type fixed, design criteria signed off, performance criteria signed off.

9.03Conceptual Preliminary Detailed FinalisedChoice of technology, concept design, high level design criteria.

Prelim simulation report on selected options, concept layouts, major items identified, long lead time items identified, extent of electrification determined.

Detailed simulations on selected option, preliminary layouts with GA's confirmed, long lead items confirmed, extent of electrification confirmed.

Design criteria signed off, GA's signed off, scope confirmed and signed off.

Conceptual Preliminary Detailed FinalisedUtility capacity analysed, options identified for power supply.

Preliminary simulation, power supply utility informed of possible demand.

Detailed simulations, utilities informed and preliminary quotes obtained, EIA process activated.

Detailed EIA confirmed, utility involved in demand and confirmed, design criteria signed off.

9.04Conceptual Preliminary Detailed FinalOperational requirements defined, choice of technology, options identified.

Prioritise options, high level performance spec developed, operational procedure developed

Train control option selected, design criteria confirmed, performance specifications signed off.

Performance spec issued for detailed engineering, RSR.

Conceptual Preliminary Detailed FinalisedRequirements defined, options identified. Prioritise options, high level

performance spec developed, operational procedure developed.

Option selected, design criteria signed off.

Performance spec issued for detailed engineering, RSR.

Commercial-in-Confidence

DELIVERABLES STATUS

PROJECT LIFECYCLE GUIDELINES - REV 1.1 21/10/2008

RAIL

GATE REVIEW TEAM ASSESSMENTPROJECT TEAM SELF ASSESSMENTREF DELIVERABLE BY WHOM / BY WHEN

Condition Monitoring

Operations:Service Design

Rail Operational Capacity

Power Supply

Locomotives

Wagons

Traction:

Train Control Systems:

OHTE

Signalling

PROJECT NAME : ............................................................................................


FEL-1 FEL-2 FEL-3 FEL-4 ACTIONGATE REVIEW TEAM ASSESSMENTPROJECT TEAM SELF ASSESSMENTREF DELIVERABLE BY WHOM / BY WHEN

9.05Conceptual Preliminary Detailed FinalisedConceptual option layouts based on public domain information. Scale 1:50000 or as per public domain information available, grades assumed.

Preliminary layouts to sufficient scale to illustrate layout with gradients, yard layout with number of tracks, loop lengths, maintenance facilities.

Layout of preferred option to detail as per detailed topographical survey (100mm+ accuracy), long sections developed with earthworks to be calculated in detail.

Layout finalised with "issued for construction" drawings.

Conceptual Preliminary Detailed FinalisedNumber and type of structures identified General layouts developed for

options in general.General layouts for specific option developed, type of structure confirmed with confirmed loading conditions.

Detailed construction drawings based on drilling and detailed geotechnical investigations.

Public Domain Data Preliminary Detailed Detailed General site-specific topographical data.

Site-specific topographical data with levels < 0.1 m.

Oustanding specific surveys as identified during FEL 3

Definitive seismic study.

General site-specific climatic data.

Site-specific climatic data.

Conceptual Preliminary Detailed FinalisedSite conditions are assumed from available data.

Localised test pitting with samples.

Detailed geotechnical investigation, test pitting centre line say every 250m, drilling at bridge locations, borrow pit investigation.

Public Domain Preliminary Detailed FinalData based on public domain information, usually large scale maps.

Specific site survey not commissioned, localised spot surveys to ensure workability.

Site-specific topographical data to 100mm accuracy with tie in levels to <100mm accuracy, full topo with benchmarks.

Conceptual Preliminary Detailed FinalTopographical data imported from published information.

Topographical data imported from preliminary survey, usually 1:50000 scale.

Topographic data imported from detailed survey, detailed catchment area calculations with floodline calculations.

Issued for use.

Conceptual Preliminary Detailed FinalAs previous FEL

Not Started Preliminary Final CompleteMajor EWPs defined based on WBS. Issued for information.


Issued for design.

Preliminary Preliminary Final CompleteBased on available data for preliminary sizing for internal review.

Based on available data for preliminary sizing of major and minor equipment items as required for cost estimate. Internal review.

Preliminary calculations started based on information available. Issue for internal review.

Checked and approved to issue for use status.

Engineering Work Packages (EWPs)

9.12

Locations identified based on public domain information, usually large scale maps for topography, regional data for seismic and climatic.

9.11 Engineering Design Criteria

9.10

9.08 Survey

Hydrological

Structures

Civil Design:Layout

9.07 Geotechnical

Legal

9.09


PROJECT NAME : ............................................................................................


FEL-1 FEL-2 FEL-3 FEL-4 ACTIONGATE REVIEW TEAM ASSESSMENTPROJECT TEAM SELF ASSESSMENTREF DELIVERABLE BY WHOM / BY WHEN

Not Started Not Started In Progress CompleteTechnical recommendations issued for Long-lead items only. Bid criteria established.

Technical recommendation issued for approval for all other packages.

Conceptual Preliminary In Progress FinalConcept layouts with assumed geotechnical info, unit package based on historical data rates.

Preliminary layouts with assumed geotechnical info, general layouts.

Detailed geotechnical info, preliminary designs and GA's complete, approved by operating authority.

Detailed design completed and issued for tender / construction.

Preliminary Draft Advanced CompleteEquipment identified as per available data. Status (critical / non-critical) defined. Issued for information.

Major and minor equipment identified as per available data. Issued for information.

All equipment itemised per direct cost line item estimate. Issued for approval.

All equipment identified, technical data final and tagged to appropriate procurement packages and contracts. Vendor data included. Issued for design / construction.

Not Started Preliminary In Progress CompleteEstablish requirements and standards. Preliminary designs issued for

comments.Only if required, final designs issued for budgetary quotations. Issued for fabrication / construction only if awarded in FEL-3.

Issued for fabrication / construction if awarded in FEL-4. Issued for tender. Issued for fabrication / construction.

Preliminary Draft Final FrozenChoice of signalling dependent on system (independent, part of bigger, number of trains, operating authority).

Issued for Owner Review and comments, submitted to RSR for process activation..

Train operations and movements defined and approved by operating authority, submitted to RSR.

Issued for use. Issued to RSR for permit application.

Draft Advanced Final CompleteDraft of major equipment specifications issued for budget quotations (based on available process data).


Final major equipment specifications issued for budgetary quotations. Issued for fabrication / design if vendor engineering is to be awarded.


Not Started Preliminary Final CompletePreliminary datasheets issued for comments.

Final Datasheets issued for budgetary quotations. Issued for construction if vendor engineering is required.


Historical Data Single Budget Quotes / Historical Data

Multiple Budget Quotes / Tenders

Tenders

Estimated from conceptual layout using historical data and experience from similar works.

Estimated from preliminary infrastructure layout, using indicative volumes and dimensions and historical data rates.

Quantities derived from prelim drawings. Estimated using latest available rates.

Quantities and details derived from IFC drawings.

Conceptual Preliminary Detailed FinalBased on unit rates utilized from recent studies conducted.

More detailed design costing estimates and possible quotes received from suppliers.

Formal quotations received for each discipline.

Tender prices as received from tenderers.



9.19 Dominant Source for Cost Estimate

9.21 Design for Safety Plan and Procedures

9.20 Material Sourcing (Refer to section 19 - Procurement)

Standard Specifications

Technical Bid Evaluations

9.18 Detailed Design / Fabrication Drawings

9.14 Equipment Calculations

9.16 Structural Design

9.13

9.17 Equipment List

9.15