COLOUR FIESTA

DATE: 19 23 NOVEMBER 2014

VENUE: VILLAGE 5

ORGANIZED BY:

V5 STUDENT REPRESENTATIVESUNIVERSITI TEKNOLOGI PETRONAS

Table of Contents

1.0 Introduction

2.0 Objectives

3.0 Organizers

4.0 General Information of the Program

5.0 Tentative

6.0 Activities 7.0 Budget

8.0 Secretariat

9.0 Organizers Responsibilities

10.0 Conclusion

11.0 Attachments

1.0 Introduction

The Village 5 Sudent Representative of Universiti Teknologi PETRONAS are organizing Colour Fiesta for the September 2014 semester. The V5SR Colour Fiesta program is an internal event for all UTP students to create an event that would be done anually and be a symbol event for Village 5. This event is held to stimulate integrity between different ethnicities in Malaysia as well as students from abroad as international students in Village 5 would also be involved. Besides that, it is also to provide new infrastructure to further enhance the image of Village 5 and to promote the multitude of facilities situated in Village 5. Other than that, this program would provide an alternative for students to achieve relaxation and also to add some social activities in their lives.If this program is done correctly, all the participants will strengthen bonds and gain trust with one another. The participants will also have awareness about the facilities available in Village 5. Furthermore, the participants can have safe and controlled environment in entertainment and relaxation activities. The participants will also get their chances to show their talents in painting and sports. Besides, we also hope this program provides a second purpose which is to strengthen the bonds between V5SR members themselves. This is because they will have to work side by side for future events. To conclude, this event is very important for the internal and external structure of V5SR and we hope that it will be approved.

2.0 Objectives

The objectives of this event are: .1. To create a High Impact Program to promote V5SR.2. To promote the multitude of facilities and services V5 have to offer.3. To add infrastructure in the form of decoration to enhance the image of Village 5.4. As a platform for the V5SR members and fellows to get know each other and strengthen the foundation that bonds the members.5. To gain income for V5SR members.6. To nurture sportsmanship among UTP students as part of thier soft skills.

7. To teach students the importance between academic and physical activities.

3.0 Organizer

Village 5 Student Representative (V5SR)

3.1 Job Scope HIGH COMMITEE

Project Manager Head of the project. To conduct the whole project and manage the high committees and executive commitees. To inform and manage the job scope of each commitee. To lead all desicion and actions taken upon the project.

Assistant Project Manager Helps in the general flow of the project. Helps in gathering the material for the project.

Secretary To provide the whole documentation of the project. To help the Project Manager and upon realizing the project.

Treasurer Helps in controlling whole budget for the overall project. Handles the flow of money throughout the event, as well as the fees posed on the booths.

4.0 General Information of the Program

4.1Program NameColour Fiesta

4.2AdvisorMr Irwan Shah AP Dr Mohd NaufalPn Mashitah binti Sabdin

4.3Date19-23 November 2014

4.4VenueVillage 5 and UTP area

4.5ParticipationsAll students of Universiti Teknologi PETRONAS

5.0 Tentative of Colour Fiesta

TENTATIVE PROGRAMMEColour Fiesta2014General Tentative

17-18 November 2014

- Pre event for Street Art and Decorations at Village 5

- Sports Tournament

19-21 November 2014

4.00 pm 8.00 pm : Vendors at V5

9.00 pm 12.00 a.m : Sports Tournament

All Day : Colour Burst Competition

22 November 2014

7.30 am 12.00 pm : Rainbow Run

4.00 pm 8.00 pm : Siesta Fiesta

All Day : Colour Burst Competition

`23 November 2014

8.00 am 3.00 pm : Treasure Hunt

4.00 pm 8.00 pm : Siesta Fiesta

All Day : Colour Burst Competition

26 November 2014

-Closing Ceremony and Prize Giving

6.0 List of Activities

The activities that will be conducted during Colour Fiesta are :1. Colour Fiesta Decoration

Decorations such as the umbrella canopy and street art which would be a permanent addition to the decoration and infrastructure of Village 5. 2. Street Art Competition Students would be given the chance to express their creativity by doing street arts and mural all throughout Village 5. Contestant will submit their designs to be analyzed by the committee and Residential Office representative to ensure it would be appropriate and in theme with the event. They would then be allowed to continue with their design after the approval.

3. Siesta Fiesta

An event for students to engage in relaxing activities besides bringing the crowd to Village 5 to further promote the facilities in Village 5. Activities involved is kite flying, giant bubble, lanterns and vendors would be called to sell snacks and drinks. There would also be mini games organized by the Colour Fiesta comitee.

4. Rainbow Run

A marathon held following the theme of colors. Participants will be thrown dyed flour in each checkpoint. Winners would be given medals and certificate.

5. SportsTournament

Basketball,frisbee, ping pong and carom tournament. The sports tournament would be start two days in advance.

6. Treasure Hunt

Treasure hunt held inside UTP. Based on the theme of colours. 4-5 checkpoints are to be placed throughout UTP with challenges in relations with information in Village 5.

7. Colour Burst Competition

Students have to take pitcures based on colours assigned for each of the day. Submission will be done through social media to help promote the event. 30 pitcures would be shortlisted under meeting of committee and the final winner would be chosen under the advice of experts.

7.0 Budget (Approximate)

7.1 INFRASTRUCTURE (Decoration and Street Art)

No.ItemQuantity Cost per Unit(RM)Total Cost (RM)

1Umbrella200102000

3.String Lights30 300

4.Spotlights20--

5.Decorations (Confetti, Ballons,Color Strings)250

6.Paint1050500

7.Brush1010100

Approximate Total Cost3150

7.2 SPORTS TOURNAMENT

No.DetailsQuantityCost per Unit (RM)Total Cost (RM)

Basketball

1.Referee3150

2.First Aid, PA System---

3.Scoreboard and Balls---

Frisbee

1.Frisbee425100

Ping Pong

1.Bat425100

2.Ball10220

3.Net23060

Carrom

1.Buah Carrom31030

2.Powder2510

Logistics

1.Certificate(All)50(each game)2400

2.Prizes (Medal, Hamper)4(each game)100400

3.Food And Drinks4(each game)100400

Approximate Total Cost1670

7.3 RAINBOW RUN No.DetailsQuantityCost per Unit (RM)Total Cost(RM)

1.T Shirt5015750

2.Colour Powder506300

3.Loom Bracelet700-300

Logistics

1.Mineral Water and Food300

2.Certificate702140

3.Medals2110210

4.PA System---

5.Table, chairs, tents---

Approximate Total Cost2000

*50 contestants

7.4 TREASURE HUNT

No.DetailsQuantityCost per Unit(RM)Total Cost(RM)

1.Game Setup5 checkpoints100 per checpoint500

2.Food and Water300

3.Prizes 370 per hamper210

4.Certificate502100

Approximate Total Cost1110

7.5 SIESTA FIESTA

No.DetailsQuantityCost per Unit (RM)Total Cost(RM)

1.Kite2010200

2.Twister Board Game360180

3.Tents1050 (rent)500

4.Tables40--

5.Chairs40--

6.Paper lantern705350

7.Mini Games 550250

8.Plastic Bags10770

9.PA System1--

Approximate Total Cost1500

7.6 IT AND MEDIA

NoDetailsQuantitiyCost per Unit (RM)Total Cost (RM)

1.Name tag and landyard4010400

2.Comitee Shirt40301200

3.Banner450200

Approximate Total Cost1800

7.7 TOTAL EXPENSES FOR COLOUR FIESTA

No CatagoriesTotal Cost(RM)Total Income(RM)

1Infrastructure(Decoration and Street Art 3150-

2Sports Tournament 1670200

3Rainbow Run 2000300

4Treasure Hunt 1110100

5Siesta Fiesta 1500400

6IT Media1800800

TOTALRM 11 230RM 1800

*Income from fees and rents

7.8 INCOME PROJECTION

NoDetails Total

1.Residential Village ManagementRM 8430

2.IncomeRM 1800

3.External SponsorshipRM 1000

Total RM 11 230

8.0 SecretariatADVISOREN IRWAN SHAHAP DR MOHD NAUFALPN MASHITAH BINTI SABDIN

SUPERVISORAHMAD TAUFIQ HAKIMI BIN ABDUL HALIM

PROJECT MANAGERABDUL AZIM BIN AKBAR ALI

ASSISTANT PROJECT MANAGERAMIRAH FARZANA BINTI HASHIM

SECRETARYNORLIAFARHANA BINTI ABDUL KADIR

TREASURERMIOR AHMAD SYAKIR BIN MIOR KASIM

9.0 Organizers Responsibilities

. The organizer will be responsible in constructing the event as well as managing its flow and to supervise the participants involved. The organizer also will be responsible upon the documentations of all documents for the event after the event has ended.

10.0 Conclusion

The Colour Fiesta is aimed to introduce the traditional culture and lifestyle of Malaysians to the students. It is also hoped to be the best event in promoting the V5SR organization and events among UTP students and embark their participations to the organized activities. The organizing committees of this event is in great hope to get the full support and endorsement from the univeristy as this project will give both mutual benefits to the committee members as well as the society of Universiti Teknologi PETRONAS. The endorsement and approval by the university are expected with most welcomed appreciation from V5SR committe.

Prepared by, Endorsed by,. ...(ABDUL AZIM BIN AKBAR ALI) ( EN IRWAN SHAH )Project Manager, Advisor,Colour Fiesta, Village 5 Student Representative,Village 5 Student Representative, Universiti Teknologi PETRONAS.Universiti Teknologi PETRONAS.

11.0 AttachmentsProposed Area for Umbrella Canopy

Figure 1 Walkway between V5 cafe and futsal court

Figure 2 Space beside V5 cafe

Figure 3 Beside V5 Mart

Figure 4 Clearing area at the centre of V5 Cafe

Proposed Area for Street Art placement

Figure 5 Village 5 signboard

Figure 6 Behind V5 cafe sinks, opposite to motorcycle parking

Figure 7 Wall beside Cafe Sayang

Figure 8 Wall behind Cafe Sayang

Figure 9 Wall of Generator Room

Figure 10 Behind sink, Centre of V5 Cafe

Figure 11 Back of male toilet

Figure 12 Front wall of male toilet

Figure 13 Beside Residential Office

Figure 14 In front of V5SR meeting Room