college-wide partnerships: integrated planning. once upon a time…
TRANSCRIPT
College-wide Partnerships: Integrated Planning
Once upon a time…
There was a college…
Close to 10,000 students
Dedicated faculty, staff and administrators
A main campus and two centers
In a college town with a popular CSU
Near the ocean
And they lived happily ever after!
The End
However…2002 ACCJC Action Letter
“…deficiencies in planning…”
2008 Visit– 2009 LetterRecommendation 1: Mission Statement
Recommendation 2: Planning and Assessment
Recommendation 3: Student Learning Outcomes
Recommendation 4: Library and Learning Support Services
Recommendation 5: Human Resources
Recommendation 6: Technology Resources
Recommendation 7: Financial Planning and Stability
Recommendation 8: Board of Trustees Evaluation and Policies
Recommendation 9: Leadership and Governance
WARNING!
2009 Visit – 2010 LetterRecommendation 2: Planning and AssessmentRecommendation 6: Technology ResourcesRecommendation 7: Financial Planning and
StabilityRecommendation 8: Board of Trustees
Evaluation and PoliciesRecommendation 9: Leadership and
Governance Eligibility Requirement 5: Administrative
Capacity
PROBATION!
2010 Visit – 2011 LetterRecommendation 2: Planning and
AssessmentRecommendation 6: Technology
ResourcesRecommendation 7: Financial
Planning and StabilityEligibility Requirement 5:
Administrative Capacity
PROBATION!
2011 Visit – 2012 LetterRecommendation 2: Planning and
AssessmentRecommendation 6: Technology
ResourcesRecommendation 7: Financial
Planning and StabilityEligibility Requirement 19:
Institutional Planning and Evaluation
SHOW CAUSE!
SHOW CAUSE!
Why?
How?
“For the 3rd time (2008, 2010, 2011) visiting team reports and official communication from the Commission to the college noted non-compliance with Recommendation 2.”
From the Team Evaluation Report…
2002: 1st new planning model2002-04: Planning model on shelf2005: 2nd new planning model2005-09: Planning model mostly on shelf2009: 3rd new planning model2010: 4th new planning model2010-12: Implementation of planning model critiqued by ACCJC team
Which Planning Model?
Task 1:Deconstruct the Team Evaluation Report
To meet the standards, the team recommends that the college complete the strategic plan, institute an ongoing systematic evaluation process that communicates and clarifies the assessment tools used to measure the effectiveness of ongoing planning, program review, resource allocation processes, and student learning outcomes. (Standard I.B., I.B.3., I.B.4., I.B.6., I.B.7.)
Recommendation 2
“…planning efforts continue to be out of compliance with the standards on planning in the following ways:- Core principles are aspirational
statements rather than strategic goals;- Strategic plan was not informed by EMP;- Strategic plan did not identify time-
bound, measurable, realistic and specific objectives.”
From the Evaluation Report
Revisit and articulate the challenges facing the district in order to replace the Core Principles with more specific and therefore more effective institutional goals
Prepare an addendum to the San Luis Obispo County Community College District, Cuesta College Educational Master Plan 2011-2016 that would describe those challenges and the rationale for the institutional goals
Evaluate the 2010 Integrated Planning Model to ensure that all components of that model meet accreditation standards
Spring 2012 To-Do
Add planning components as needed to ensure that the district’s planning processes included a complete cycle of evaluation, integrated planning, resource allocation, implementation, and re-evaluation
Revise the integrated planning model to explain more clearly the links among the planning processes
Craft clear definitions of all planning processes and terms and collect those definitions in a single document
Spring 2012 To-Do
Establish timelines and process descriptions for each planning process in the 2012 Integrated Planning Model
Prepare a strategic plan progress report documenting progress on the activities identified in the San Luis Obispo County Community College District Strategic Plan 2010-13
Prepare a strategic plan to include objectives based on the new and improved institutional goals that are specific, measurable, attainable, realistic, and time-bound
Spring 2012 To-Do
Spring 2012 To-Do
Task 1:Assess the Integrated Planning Model
What’s missing?What’s working?What’s unclear?
Assess the Integrated Planning Model
An aspirational statement?
A planning-to-plan objective?
What does the report mean by…
Consensus on concepts Consensus on language
Task 1: Build A New Integrated Planning Model
An aspirational statement = based in brainstorming instead of data
A planning-to-plan objective versus specific actions
Can you identify these?
The report means …
Identify primary writer/trainerAppoint a brainstorming group Train brainstorming group Together identify
The function of the planning elementWho writes and who reviewsThe annual timeline
Task 1: Build a New Integrated
Planning Model
Brainstorming group = first readers Series of drafts to larger and larger
audienceVIOLA! An Integrated Planning
Manual!
Task 1: Build a New Integrated
Planning Model
Lots of Options!
Task 1: Build A New Integrated Planning Model
Each standing committeeFlex day presentationsTee shirts, water bottles
Task 1: Training on New Integrated
Planning Model
What comes first in your model?
Task 1: Implement the Planning
Model
What you have: An EMP with core principles
What you need: Goals that are data-based
Solution: EMP Addendum!
Task 1: Implement the Planning
Model
Gather data
Analyze data to identify challenges
Goals = statements of the College’s response to the challenges
Task 1: Implement the Planning
Model
What comes second in your model?
Task 1: Implement the Planning
Model
What you have: A strategic plan with planning-to-plan objectives
What you need: Measurable objectives
Solution: 1- Progress report to close out current strategic plan
2- New strategic plan with measurable objectives based on new Institutional Goals
Task 1: Implement the Planning
Model
Institutional Goal 2San Luis Obispo County Community College District will build a sustainable base of enrollment by effectively responding to the needs of its local service area.
Can you write an objective?
Task 1: Implement the Planning
Model
S = Specific M = Measurable A = Attainable R = Realistic T = Time-bound
Task 1: Implement the Planning
Model
Institutional Objective 2.1: Increase the capture rate of the local 24‐ 40 age cohort by 2% annually
Institutional Objective 2.2: Increase the local high school capture rate by 2% annually
Task 1: Implement the Planning
Model
Returning to our story…
2012 Visit – 2013 Letter
Recommendation 2: Planning and Assessment
Eligibility Requirement 19: Institutional Planning and Evaluation
WARNING!
2012 Visit – 2013 Letter
“The planning model that Cuesta College has implemented is a robust and comprehensive model. All the necessary components are in place such that if Cuesta College completes and sustains its planning cycle, it will be in compliance by the end of the 2012- 2013 academic year.”
2013 Visit – 2014 Letter
No Recommendations!
REAFFIRM!
