ClubRunner Connect. Collaborate. Communicate.

Club Presentation

Welcome to ClubRunner

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ClubRunner

What is ClubRunner?• ClubRunner is an award-winning collaboration tool for clubs that want to

effectively:

• Reach members

• Improve communication between members

• Better organize their club

• It is an online service comprised of powerful tools designed to:

• Maintain your club data

• Boost communications

• Organize events and volunteers

• Help your club run more efficiently and easily

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• Superior communication features

• Effortless web presence & availability of club information

• Effective club image & improved public relations

• Stronger membership growth and retention

• Centralized club reporting and administration

• Better handling of events and volunteers

• Increased data security

• Automatic transfer of information between districts and other clubs

What are the Key Benefits of ClubRunner?

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ClubRunner

• Website Manager

• Member Directory

• Message Center

• eBulletin

• Event Planner

• Committee Management

• Attendance Manager

• Dues & Billing• Photo Manager• Online Payment & E-Comm

erce• Custom Reports & Directori

es• Sponsorship Feature

What this Presentation CoversThe following features will be covered in this presentation:

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WebsiteManager• Maintaining effective web presence is one of the most challenging

tasks clubs face today.

- Other challenges include presentation, image handling, timely updates and the overall organization of a website.

• ClubRunner minimizes technical issues related to website presentation and maintenance by allowing you to focus on the actual contents of your site such as news, events, links, documents and photos.

• Also, the ability to edit the website is not limited to one person.

- Access can be granted to many contributing members, making it more current and interesting.

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Website ManagerAdministration

Maintaining the website is done through a secure login.

ClubRunner has seven levels of access so you can get more members involved while maintaining security levels for each area.

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Website ManagerPublic Home Page

Add club-specific links

Edit home page stories and news

Meeting information & map for visitors

Add upcomingspeakers,events, YouTube videos…

List executives & directors

…all without having to know HTML!

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Website ManagerAdding ContentTo add a story to the home page, any member who has been granted editor rights can log in, then type contents into the built-in editor.

Pictures are automatically resized and compressed for optimized downloading on the web

These options allow you to hide or show an article on the home page, stories archive, and eBulletin.

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Website ManagerImmediate Results

Contents appear immediately on the home page and eBulletin (if selected).

Images uploaded are converted into thumbnails which can be clicked to display in full size.

Links can be embedded within contents to take visitors to other websites or pages within your site.

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Website ManagerContentYou can easily add the following content to your website:

• Upcoming speakers

• Links to other websites

• Events calendar

• Photo albums

• Registration forms and flyers

• Custom site pages for committees and projects

• Private members only document storage for Word, Excel or PDF

• Sponsor advertisements to raise funds

• YouTube videos, RSS feeds, and links to social networking sites

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Member Directory

ClubRunner makes it easy to manage your member directory by:

• Maintaining your member database with photos

• Allowing each member update his or her own profile

• Printing or downloading an up-to-date photo directory

• Creating additional fields to track more information

• Sending automatically generated notices to RI to synchronize with their databases

• Easy conversion to Excel, Word and CSV

Member information is not available to the general public. ClubRunner stores your directory database safely in a password-protected members-only area of your site.

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Member DirectoryManaging MembershipClubRunner helps you manage your member photos, addresses, email address, phone numbers and more. Multiple membership types are also supported.

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Member DirectoryEasy maintenanceYour members can easily login and update their own profiles. No more excuses for out-of-date directories! Use the Update Request feature to prompt members to review their information and link into their profile if any updates are required.

Information is automatically

updated at the District and Zone level, including executives and

directors

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Member DirectoryPrintable Photo Directory

Printing the club directory is a breeze with ClubRunner. The directory is generated and formatted for you in Microsoft Word, PDF or ready to print by any member.

Each profile contains both standard contact

information, plus custom fields you can

define

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Member DirectoryRI ReportingSend updates automatically to Rotary International whenever an important data change occurs. This allows you to keep RI’s database more up to date with minimal data entry and replication of data.

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Member DirectoryMeeting ResponsibilitiesNeed to keep track of who does what? ClubRunner can help! Simply define your meeting roles and assign members. They will automatically get reminded every week.

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Member DirectoryFriends

Adding friends to your ClubRunner site is a great way to attract new members. Friends are non-members that can receive your eBulletins and event invitations. You can also add visitors, speakers, family members, co-workers and more!

Each member has the ability to add friends

This is a great way to keep prospective

members in the loop!

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Message CenterClubRunner simplifies the way club members communicate via email—whether it be within their club, to prospective members, club directors or special groups and committees.

In addition, email addresses are centralized. This means that if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others.

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Message CenterSince your site has all the club members’ email addresses, sending a broadcast message to all or selected members is easy.

Club executives and directors can also

broadcast messages to selected executives in all or selected clubs within the district with just one

click.

email

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Message CenterYou can also create as many custom distribution lists as you wish.

Messages arrive individually, personalized with the member’s name and club along with the sender, so they are not interpreted as spam.

Custom Distribution lists are great for:

• Board of Directors• Committees• Projects

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eBulletinThe eBulletin is a great way to boost public relations, club image and membership growth and retention.

Create a professional email newsletter quickly by incorporating contents such as stories, news, speakers and events from the website.

ClubRunner’s bulletins are displayed within the body of the email itself, not as an attachment or a link. Readers will more likely begin reading the newsletter right away.

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eBulletin

Upcoming speakers automatically appear

from website

Each event appears as a link back to

event page

Bulletin name is customizable

Welcome greeting is personalized for each member and friend

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eBulletinReminders

The club bulletin goes beyond mere reporting. It is a personalized reminder system for each member which automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more.

Commitment Reminders:• Event registrations• Volunteer signups• Meeting responsibilities• New member tasks

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Event PlannerOrganizing and promoting your club’s events has never been easier. ClubRunner helps you with these event planning functions:

• Posting an event page

• Email Invitations

• Online Registrations

• Volunteer Management

• Communication

• Requesting help

• Printing guest lists and name tags

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Event PlannerEmail InvitationsClubRunner helps promote your event by sending email invitations. Members need only to click on the “Register Online” link and enter their password.

If your district is on CR:Send email invitations to other club presidents along with a sign-up sheet of their members. They can even book themselves directly on your site! Even if your district is not on ClubRunner, you can communicate with clubs that are.

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Online RegistrationAfter supplying their password, members can register themselves, as well as any guests.

Event Planner

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Members get a confirmation email

after registration

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Registration ReportsEvent Planner

• The event chair can print reports indicating who has registered, declined or is undecided, alphabetically or grouped by club.

• Guests are listed next to the Rotarian who registered them.

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Event PlannerEvents Communication

Need to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already.

You can use the same form to send a

“Thank You” message to

attendees after the event has occurred!

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Event PlannerPrint Name Tags

Name tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you!

Name tags are generated in a Microsoft Word format and are

ready to print.

Just click “View” then print!

Choose from 2 formats: Badges (for use in sleeves)or Stickers

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Volunteer Management

Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and sign-up sheets.

Issue reminders and emails easily to all relevant parties.

“Within minutes I had an online signup sheet, emailed the entire membership, and starting getting volunteers! Thank-you ClubRunner!” - Brenda M.

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Volunteer ManagementTask Management

The first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just email the invites!

Once this is done, email invitations are sent to all members with one click!

If the District is on CR, the captain can email invitations

to other clubs as well!

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Volunteer ManagementAdding a volunteer

Members can register themselves, or can be registered by any club executive.

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Volunteer ManagementVolunteering Online

Members can view a sign-up sheet on the site to see all the available slots. They can then book themselves for one or many of the slots.

Unlike other sign-up methods, no two

members can accidentally sign up for

the same slot!

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Volunteer ManagementVolunteers Needed

The event chair can always find out the number of volunteers needed for an event through a task summary report.

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Volunteer ManagementDuring the event

On the day of the event, the event chair can print reports of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers and their contact info, or an overview of the entire schedule.

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Volunteer ManagementCommunicate with volunteers

Before the event, the chair can send a quick reminder to all volunteers. Just type the message and click send. ClubRunner takes care of the rest, including a personalized footer reminding the member of their scheduled tasks!

This is a great tool to use after the event to thank the volunteers

for all their help!

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Committees Module Specify your club committees, the corresponding chairs, their members and contact details.

Allow all members to view your club’s

organization chart and its members, by year.

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Committees Module Committees (Enhanced Add-On)

Optionally subscribe to the Committees Enhanced Version, which allows you to further create areas where your committees can work together.

Create subcommittees, post

documents, and email your committee

members.

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Attendance ManagerKeeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended.

ClubRunner will calculate members’ Year-to-Date percentages, meeting percentages, as well as monthly reports.

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Attendance ManagerHow it works

ClubRunner generates a ready-to-print attendance list.

You can then take it to your club meeting to check off members who attended.

Later, enter the data into ClubRunner.

Or better yet, inquire about

our barcode reader add-on.

Simply scan each member’s

badge then connect!

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Attendance ManagerView members’ attendance

You can view a list of your members’ and their Year-to-Date attendance percentage.

Multiple leave of absences can be added for members to make reporting more accurate

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Attendance ManagerView meeting statistics

You can also view a list of your meetings and the attendance percentage per meeting.

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Attendance ManagerView attendance for all meetings

If you need to view a members’ attendance in more depth, you can view all meetings within a date range.

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Attendance ManagerMake-ups

Make-ups are easily taken care of in ClubRunner.

Simply select the member’s name, and the meeting that was missed. Optionally, a small description can be added.

This will update the club and member’s attendance reports

accordingly.

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AttendanceManagerReporting to District

ClubRunner automatically calculates the data you need to send to your district every month.

If your district is online with ClubRunner, then the reporting gets easier – with just the click of a button!

“Our club’s secretary finds the attendance module easy to use. Truly a marvelous product backed by sterling service.” - Randy M.

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Dues & BillingGenerate invoices and email or print them to members with ease with ClubRunner’s Dues & Billing module.

Create unlimited items, and specify recipients’ quantities and prices.

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Dues & BillingPrint your invoices or email personalized bills to your members with one click.

Each member’s bill automatically includes their items and total

balance due.

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Photo Manager

• Uploading and sharing photos has never been this easy• No need to handle image resizing or compression• Categorize your photos in a series of journals

– Custom captions– Navigation Panels

• Display photos on homepage

"A picture is worth a thousand words".

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Online Payment & eCommerce• Allows for online payments by integrating credit card

payments safely and securely into your site• Already integrated with the Dues & Billing Module and

MyEventRunner™– Choose when and where to allow payments– Use the Virtual Terminal

• All funds are deposited into your bank account immediately

• Generate reports linking payment transactions to members and events

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Showcase your club’s sponsors while earning fundraising revenue from your website!

ClubRunner allows your club to sell ad links for your website and upload them directly. This is a great opportunity to raise funds from your website.

Sponsorship Feature

You get total control!Your club keeps 100% of the

revenue! You set your own rates and policies!

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What About Security?You can rest assured that your data is secure and private as ClubRunner is equipped with:

• Unique login names and passwords for each member

• Multi-level access rights for members

• Firewall and anti-virus protection

• Protection features for private information that is not meant for the public

• Backups of your website and membership information automatically made every four hours

• Features that help maintain the privacy of email addresses

• Public Messaging tools that allow for anonymous contacts

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TestimonialsDon’t take our word for it! Read all about what current users are saying about ClubRunner.

Click here to read them all!(Internet connection required)

“ClubRunner is nothing

short of phenomenal!”Robert N. (Islip, NY)

“ClubRunner is making my life so much easier as

Club President.”George R. (Peterborough, ON)

“ClubRunner gets the information and tools right to our member’s

fingertips. Communication is easier

than before. It is a big time saver – flexible and

easy to use yet powerful.”Justin R. (St. Martin)

"ClubRunner is fantastic... we struggled for years to get "on-line"

and what you have engineered makes it so easy for us to

communicate with members as well as with our local community.

Well done!" Bob A. (North Delta, BC)

“Just wanted to let you know how much our club likes

ClubRunner. It has revolutionized the way that we attract prospects

and communicate with current members. Since we launched the

website, every weekly speaker and every guest has mentioned that our website is really good.

Thanks to ClubRunner!”Scott L. (Boston, MA)

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Visit Live SitesVisit some live ClubRunner sites! (Internet connection required)

www.bostonrotary.org (Boston, MA)www.erierotary.org (Erie, PA)www.nyrotary.org (New York, NY)www.augustarotary.org (Augusta, ME)www.sonomavalleyrotary.org (Sonoma Valley, CA)www.greenwoodrotary.com (Greenwood, SC)www.clubrunner.ca/geelongeast (Geelong, Australia)www.clubrunner.ca/edmontonstrathcona (Edmonton, AB)www.rotary7080.org/citycentre (Mississauga, ON)

Click here to view more

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ClubRunner

Affordable Pricing

Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove, add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to change.

Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk storage, backups, and automatic integration with districts and other clubs. Setup includes loading your member data from electronic format.

Every subscription comes with a 30-day full money back guarantee.

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AwardsClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April 2003.

This award is presented by Microsoft to one software application across the country, that makes a lasting impact on the community and is beneficial to its recipients.

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What’s Next?

Subscribing is quick and easy.

Just complete our order form at www.clubrunner.ca/order and your site will be ready within a week!

Need a closer look? Take advantage of our 30-day free trial. This gives you access to the full version of ClubRunner. Sign up at www.clubrunner.ca/trial for your free trial. Any contents added during your trial period will carry over into your site once you sign up.

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Contact UsFor more information, or to set up ClubRunner for your club or district, please call 1-877-4MY-CLUB, or email us at salesinquiry@clubrunner.ca.

Visit us at www.myclubrunner.com to find out more!

© 2010 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess makes no warranties, express or implied, in this summary. ClubRunner is a registered trademark of Doxess.

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