civicweb meeting management
TRANSCRIPT
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CivicwebPaperless
Meeting Management solution
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iCompass provides CivicWeb, the leading
Solutions for cloud-based Meeting, Records and Content Management for City Clerks who are swamped with never-ending tasks related to managing their meeting process, records administration and tracking responsibilities.
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Civicweb Example
• District of Squamish
• District of Squamish public documents online
• Shuswap Nation Tribal Council
• Shuswap Nation Tribal Council
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iCompass Meeting
Management
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Cost/Benefit Analysis
Old School Way
Paper cost $3,000
Copier cost $7,000
Secretarial $10,000
$20,000
Green Paperless Way
Subscription $4,000
Paper cost $1,000
Secretarial $5,000
$10,000
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Implementation Cost
Full Meeting Mgmt Sol.
Ipad x 15 @ 729 $10,935
Initial Cost $9,000
$19,935
AgendaNotes + FilePro
Ipad x 15 @ 729 $10,935
Initial Cost $5,000
$15,935
Annual Cost = $4,000 Annual Cost = $2,000
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Strategic Focus
Summary
WIFN
Council Term 2012-2014
Source Document: Brad Brownlee report
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KEY PERFORMANCE AREA #1
STOP THE BLEEDING
KEY PERFORMANCE INDICATORS
• Initiate monthly variance reports for all Band and program activities.
• Responsibility — DOO (assess the merits of hiring a comptroller)
• Time Frame — Immediate and on-going
• Analysis and Report on all current Band initiatives
• Responsibility — DOO
• Time Frame — Completed by August 15, 2012
• Assess benefits of central finance and assess current financial
procedures
• Responsibility — Council with Department Heads
• Time Frame — End of August 2012
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KEY PERFORMANCE AREA #2
COMMUNICATIONS PLAN
• KEY PERFORMANCE INDICATORS
• Develop a comprehensive community communications plan
• Responsibility — Chief and Council (Brad to provide template
has a guide.
• Time Frame — Go live in 6 months
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KEY PERFORMANCE AREA #3
MANAGEMENT REVIEW
• KEY PERFORMANCE INDICATORS
• Undertake a comprehensive management review resulting is a more
effective management structure by evaluating current resources,
efficiencies, management styles, internal lateral communications,
organizational culture, and salary grids.
• Responsibility — Chief and Council with 3rd party assistance.
• Time Frame — Begin immediately for completion by the end of
September, 2012.
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KEY PERFORMANCE AREA #4 POLICY REVIEW OF HR AND
FINANCE
• KEY PERFORMANCE INDICATORS
• Establish an Ad Hoc committee of Council to undertake a complete
review of current HR and Finance Policies.
• Responsibility — Councilors A. Jacobs, M. Nahdee, V. Waboose
• Time Frame — immediate with findings and recommendations
respond back to Council as soon as possible.
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KEY PERFORMANCE AREA #5
HIGH SPEED INTERNET
• KEY PERFORMANCE INDICATORS
• Complete an analysis of the state of affairs concerning current
broadband and connectivity initiatives
• Determine desired outcomes and associated solutions
• Assess Go/No Go relationship with STARS.
• Cost effective and reliable broadband services accessible to all
Band services and community members.
• Responsibility — DOO reporting back to Council
• Time Frame — Implementation completed by the end of
C0uncil’s current term of office.