City of Colville Municipal Services170 S. Oak, Colville, WA 99114

COLVILLE CITY COUNCILAGENDA ITEM BRIEFING SHEET

Meeting Date: September 29, 2015

Contact: Eric Durpos, Municipal Services AdministratorJeff Long, Lead Mechanic/Fleet Manager

Topic or Problem Statement: Purchase of Vactor Truck

Type of Briefing:

I | Information Only I I Discussion Only [X] Decision Needed

Background of Situation:

The Water/Sewer Department would like to replace the 2007 Camel truck that was lost in the fire with anew Vactor Truck. We can purchase one from the Department of Enterprise Services (DBS) off of thestate bid.

Goals and Objectives: i.e., CFP, Comprehensive Plan, Safety, etc.

Per the fleet management guide, the 2007 Camel truck was scheduled for replacement in 2016 and wasactually proposed in the 2015-2016 budget. There are used trucks of this nature on the market. Jeff and Ibelieve it is in the City's best interest to purchase new. These trucks see extreme duty, wear and tear, andall of the used machines on the market are well used and would need a full time mechanic formaintenance. For example, we have leased three different used models since the fire and every one ofthem has spent just as much time in the shop as working in the field. It's time to upgrade and get workdone in the field, not be saddled with high maintenance cost and down time.

Evaluate Alternatives or Options/Consequences of Inaction:

Refrain from purchasing truck from state bid. Continue trying to replace lost equipment with insuranceproceeds we have. Insurance paid out $184,383.30 for replacement of the old truck.

Funding Needed and Recommended Source (BARS #);

NOTE: There is $239,541.00 in equipment reserve for this purchase.

Insurance proceeds $ 184,383.30W/S Equip Reserve $ 226.587.12 Bars # 401 -000-000-508-80-00-05

Total purchase price $410,970.42

Attachments:

N/A

Recommended Action with Justification;

Approve purchase of Vactor Truck from Department of Enterprise Services (DBS) from the state bid inthe amount of $410,970.42.

Page 1 of 1

Presents a Proposal Summary

of the

2100 Plus

Combination Single Engine Sewer Cleaner with Positive Displacement Vacuum System Mounted on a Heavy DutyTruck Chassis

for

Colville

170S. Oak Street

Colville, WA 99114

USA

Quote Number: 2015-12316 1 of 7

Randy WheelhouseTel: (509) 389-9529

List Summary

Order Qty Description11111111111111111111111111111111111111111111111

2100 Plus PD, 18" Vacuum, 10 yrd Debris, ComboAdditional Water, 1300 Gal Total (10 yrd)70 GPM/3000 PSI in lieu of 60 GPM/2000Aluminum FendersMud FlapsElectric/Hydraulic Four Way BoomColor Coded Sealed Electrical SystemRemote Pendant Control With 35' CordVansco Electronic PackageDouble Acting Hoist Cylinder2" Y-Strainer with 25' Fill HoseHandgun Assembly w/35' x 1/2" Hose w/Quick DisconnectsEx-Ten Steel Cylindrical Debris TankFlexible Hose GuideSuction Tube Storage - 4 Pipe1" Nozzle PipeFlat Rear Door w/Hydraulic LocksDual Stainless Steel Float Shut Off SystemSS Microstrainer Prior to BlowerDebris Body Vacuum Relief SystemDebris Deflector Plate60" Dump HeightAdditional Water Tank Sight GaugeLiquid Float Level Indicator3" Y-Strainer @ Water Pump w/3" Drain ValvePerformance Package1" Water Relief ValveMidship Handgun CouplingSide Mounted Water PumpHose Wind Guide (Dual Roller), ManualHose Footage Counter Front Side of Hose Reel - MechanicalHose Reel Manual Hyd Extend/RetractHose Reel Chain CoverHydraulic Extending 15", Rotating Hose Reel, 1" x 800' CapacityTachometer/Chassis Engine w/HourmeterWater Pump Hour MeterPTO Hour MeterTachometer & Hourmeter/BlowerCircuit BreakersLED Lights, Clearance, Back-up, Stop, Tail &TurnTow Hooks, FrontTow Hooks, RearElectronic Back-Up Alarm8" Vacuum Pipe PackageEmergency Flare KitFire Extinguisher 5 Lbs.Module Paint, DuPont Imron Elite - Wet on Wet

Quote Number: 2015-12316 2 of 7

1111111111111111111111111111111111111

1

Debris Body WashoutDebris Body Load Limit Alarm functionally tied to Debris Body Vacuum Relief6" Rear Door Knife Valve w/Camloc, 3:00 positionCentrifugal Separators (Cyclones)Folding Pipe Rack, CurbsideFolding Pipe Rack, StreetsideRear Door Splash ShieldLube ManifoldPlastic Lube Chart, included with Lube ManifoldLow Water Light w/Alarm and Water Pump Flow IndicatorAir Purge180 deg. 10ft Telescoping BoomFront Joystick Boom ControlBoom Hose Storage, PostBellypack Wireless Controls, including hose reel controlsRotatable Boom Inlet Hose, Telescoping BoomJet Rodder Water System AccumulatorHydro Excavation Kit/Retract Reel w/50' Hose and Nozzle600' x 1" Aeroquip Sewer Hose 3000 PSI in lieu of STDHose Wind Guide (Dual Roller), Auto, Non-Indexing with Pinch RollerHandgun Hose Reel w/Spring RetractHydraulic Tank Shutoff ValvesRodder Pump Drain ValvesWashington State DOT Legal Front Hose ReelHydraulic Oil Temp AlarmRear Directional Control, Signal Master LED Arrow Stick, 8 LightsDOT 3 Lighting Package, 6 Federal Signal Strobe LightsWorklights (2), LED, Telescoping BoomHose Reel Wrapped for Delivery48w x 22h x 24d Curbside ToolboxPartial Toolbox, Behind Cab - 17w x 30h x 48dToolbox, Driver Side Chassis Frame, 60w x 24h x 24dVactor 2100 Plus Body Decal, SilverVactor/Guzzler Logos - AppliedVactor Standard Manual and USB Version - 1 + DealerChassis Modifications ChargesVactor Supplied Chassis, Tandem Axle, 2016 Freightliner 114SD SFA 6x4, 370 HP,Auto, 66,000 GVWR, 2013 EmissionsFreight Charges

Chassis Source -Vactor SuppliedModule Paint MatchCab - NoModule Paint Color - BlueModule Paint Color Code - N4636Cab Color - WhiteCab Color Code -

Quote Number: 2015-12316 3 of 7

Door Stripe Color - NoneCertified Unit Weight Required? - No

Chassis Note: None

Budgetary Price: $374,290.00

Price valid for 30 Days from date of 9/20/2015

Quote Number: 2015-12316 4 of 7

PROPOSAL DATE: 9/20/2015QUOTE NUMBER: 2015-12316Price List Date: 1/1/2015PO NUMBER:QTY: Customer Initials:

PAYMENT TERMS:

PROPOSAL NOTES:

1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unitorder will requires a new signed proposal.

2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved byVactor Manufacturing prior to submittal of customer purchase order

3. All prices quoted are in US Dollars unless otherwise noted.

SIGNED BY:

Date:

Quote Number: 2015-12316 5 of 7

LIMITED WARRANTY

Limited Warranty. Each machine manufactured by VACTOR/GUZZLER MANUFACTURING (or, "the Company") iswarranted against defects in material and workmanship for a period of 12 months, provided the machine is usedin a normal and reasonable manner and in accordance with all operating instructions. In addition, certainmachines and components of certain machines have extended warranties as set forth below. If sold to an enduser, the applicable warranty period commences from the date of delivery to the end user. If used for rentalpurposes, the applicable warranty period commences from the date the machine is first made available for rentalby the Company or its representative. This limited warranty may be enforced by any subsequent transfereeduring the warranty period. This limited warranty is the sole and exclusive warranty given by the Company.

STANDARD EXTENDED WARRANTIES (Total Warranty Duration)2100 Series, HXX, Series and Jetters 10 years against water tank leakage due to corrosion.

nonMettalic water tanks are covered for 5 yrs against any factorydefect in material or workmanship.

2100 Series and HXX only 5 years against leakage of debris tank, centrifugal compressor orhousing due to rust-through.

2100 Series and Jetters 2 years - VactorRodder Pump on all unit serial numbers startingwith 13##V#####.

Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to berepaired or replaced, as the Company may elect, any part or parts of such machine that the Company'sexamination discloses to be defective in material or factory workmanship. Repairs or replacements are to bemade at the selling Vactor/Guzzler distributor's location or at other locations approved by the Company. In lieuof repair or replacement, the Company may elect, at its sole discretion, to refund the purchase price of anyproduct deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party makinga valid warranty claim.This Limited Warranty shall not apply to (and the Company shall not be responsible for):1. Major components or trade accessories that have a separate warranty from their original manufacturer, suchas, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries.2. Normal adjustments and maintenance services.3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses, gaskets.4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by theCompany.5. Repairs, modifications or alterations without the express written consent of the Company, which in theCompany's sole judgment, have adversely affected the machine's stability, operation or reliability as originallydesigned and manufactured.6. Items subject to misuse, negligence, accident or improper maintenance.*I\IOTE* The use in the product of any part other than parts approved by the Company may invalidate thiswarranty. The Company reserves the right to determine, in its sole discretion, if the use of non-approved partsoperates to invalidate the warranty. Nothing contained in this warranty shall make the Company liable for loss,injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine.THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUTLIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALLOF WHICH ARE DISCLAIMED.This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of theCompany. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental orconsequential damages, including, but not limited to, loss of use or lost profits. The Company makes norepresentation that the machine has the capacity to perform any functions other than as contained in theCompany's written literature, catalogs or specifications accompanying delivery of the machine. No person oraffiliated company representative is authorized to alter the terms of this warranty, to give any other warrantiesor to assume any other liability on behalf of the Company in connection with the sale, servicing or repair of anymachine manufactured by the Company, Any legal action based hereon must be commenced within eighteen(18) months of the event or facts giving rise to such action.The Company reserves the right to make design changes or improvements in its products without imposing anyobligation upon itself to change or improve previously manufactured products.

Quote Number: 2015-12316 6 of 7

VACTOR/GUZZLER MANUFACTURING

1621 S. Illinois StreetStreator, IL 61364

Quote Mumber: 2015-12316 7 of 7