city of colville municipal · pdf filetopic or problem statement: purchase of vac-con super...

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City of Colville Municipal Services 170 S. Oak, Colville, WA 99114

COLVILLE CITY COUNCIL AGENDA ITEM BRIEFING SHEET

Meeting Date: October 13, 2015 Contact: Eric Durpos, Municipal Services Administrator Jeff Long, Lead Mechanic/Fleet Manager

Topic or Problem Statement: Purchase of Vac-Con Super Sucker Truck Type of Briefing:

Information Only Discussion Only Decision Needed Background of Situation: The Water/Sewer Department would like to replace the 2007 Camel truck that was lost in the fire with a new Vac-Con Super Sucker Truck. We can purchase one from the Department of Enterprise Services (DES) off of the state bid. Goals and Objectives: i.e., CFP, Comprehensive Plan, Safety, etc. Per the fleet management guide, the 2007 Camel truck was scheduled for replacement in 2016 and was actually proposed in the 2015-2016 budget. There are used trucks of this nature on the market. Jeff and I believe it is in the City’s best interest to purchase new. These trucks see extreme duty, wear and tear, and all of the used machines on the market are well used and would need a full time mechanic for maintenance. For example, we have leased three different used models since the fire and every one of them has spent just as much time in the shop as working in the field. It’s time to upgrade and get work done in the field, not be saddled with high maintenance cost and down time. Evaluate Alternatives or Options/Consequences of Inaction: Refrain from purchasing truck from state bid. Continue trying to replace lost equipment with insurance proceeds we have. Insurance paid out $184,383.30 for replacement of the old truck. Funding Needed and Recommended Source (BARS #): NOTE: There is $239,541.00 in equipment reserve for this purchase. Insurance proceeds $ 184,383.30 W/S Equip Reserve $ 210,028.50 Bars # 401-000-000-508-80-00-05 Total purchase price $ 394,411.80

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Attachments: Specification Summary State Bid Break Down Vac-Con Photo Recommended Action with Justification: Approve purchase of Vac-Con Super Sucker Truck from Department of Enterprise Services (DES) from the state bid in the amount of $394,411.80

WSDOT Catch Basin Truck Contract 01912

Contract Holder: Enviro Clean Equipment Greshem, OR

Servicing Dealer Solid Waste Systems 6515 E Nixon Spokane Valley, WA 99213

Purchaser City of Colville Comments

Option content is subject to engineering approval.

Model Number - V 311E/1500 L H A -O

Main Information

Model 311E/1500 Blower High Volume Hydrostatic Drive Upgrade Boom 10' Aluminum Telescoping Boom with Pendant Control Station Hose Reel Front Mounted, Articulating to Driver Side (Std Pivot) Jet Rodder Hose 600' x 3/4" 3000 psi/7500 psi - 200' extra Water System 60 gpm/3000 psi Pump - 10-Cylinder WSG-1068 Gas Water Pump FMC Auxiliary Engine Deutz TCD 2012 174HP Tier 3

Other Items

Qty Description 1 Duetz Tier III 6 cyclinder Auxilary Engine 1 Long Handle Storage Along Debris Body (Location) 1 Cone Holder on Font of Truck (Location) 1 Cone Holder on Rear of Truck (Location) 1 Suction Tube Sections to have Camel Style Connections 2 Long Handle Storage Behind Cab for Shovels (Location) 1 Debris Body "Power Flush" System, 8 jets 1 Flush Out connection for rear door valve 1 6" Knife Valve with Center Post and Handle, in Lieu of the 5" Butterfly Valve (662-0125) 1 Heavy Reinforced Elbow "Wear Back" 1 A Flat Style Rear Door ilo Dome Style Door Including Hydraulic Opener will be Provided 1 Rear splash guard (4 - 8 O'clock) - tank mounted

1 Rubber pad on standard deflector 1 Winter Recirculating System for Rodder Hose 1 Winter Recirculating connection for low pressure circuit. 1 Winter Recirculating connection for high pressure circuit. 1 Air Purge System

1 1/4 turn ball valve water drain ( cannot choose both 2-1/2" gate valve and 1/4 turn ball valve, only choose one)

1 Variable Flow Valve (Valve Only ) - nozzles required 1 Automatic Power Guide (711-50627), includes electronic footage for either Omnibus or Non-Omnibus units.

2 Additional Pipe Rack(s), specify any requested locations in comments section, otherwise engineering will place in best available locations.

1 Lazy Susan Pipe Rack (Holds 5 Pipes) 1 (2) Roll out shelves for storage box behind cab 3 Long Handle Storage / PVC (2) mounted in storage box under shelf 2 Mirror Mounted LED Strobe Light with Limb Guard 1 LED 4 Strobes - (2) front bumper / (2) rear bumper 1 LED Arrow stick 1 Low Water Alarm with Light

.

1 Remote Control (Wireless): Boom, Vacuum Breaker, Throttle & Debris Body (includes Hi-Dump, if applicable). Does not include remote cable pendant controls for boom or hi dump.

1 50' Capacity Retractable Hand Gun Hose Reel

1 Hydroexcavation package includes: 50' retractable handgun hose reel wtih 50' of 1/2" high pressure hose, HP/Quick disconnect, heavy duty HP unloader valve, main control ball valve, 72â€�x1/2â€� Sch. 80 Lance w/Quick Dcn., Sngl. Fwd. Spray Nozzle, Horiz. Hand.

2 6' x 8" Aluminum Pipe Extension 800-0089 1 8" Adjustable Air Gap 1 Circular Operator Handle 711-0172 3 8" Quick Clamp, spare, 680-0015 2 Cone Storage Rack 1 Rear Mounted Tow Hooks 1 Auxiliary Engine Remote Oil Drain 1 Remote Boom Grease Zerk Assembly (Ground Level - includes water pump drive) 1 Remote Debris Tank Grease Assembly (Ground Level) 1 Automatic Lube Kit for Centrifugal Compressor 1 Aluminum Dual Roller Level Wind Guide, (in lieu of plastic) 1 3/4" x 15' Length Leader Hose 1 5' x 6" Aluminum Pipe 2 6" Quick Clamp 1 6" Adjustable Air Gap 1 Paint Module: DuPont Elite White N0006EX (white is standard unless otherwise specified) 1 Standard Striping Package - Blue 692-5204-02 1 Omnibus-2 Electronic Controller System-Color Monitor-Omnibus footage counter standard. 1 Auxiliary Engine Driven Hydraulics 1 Water Pump Remote Oil Drain 1 Built in Body Prop - Rear Boom Support Mounted 1 Centrifugal Compressor Quiet Silencer, Class 4, 304 Stainless Steel Construction, 14in x 40in with 8in discharge,

available 8-1-12 1 LED Boom Mounted Flood Lights 1 LED Rear Mounted Flood Lights 1 LED Flood Light - Water Pump Work Area Truck Chassis Information Pool Truck Chassis Model Freightliner 114SD 6x4 66000GVWR ISL370 3000RDS Pool Trucks are subject to availability.

Qty Description 1 Air seat, passenger 1 Chassis Parts Catalog 1 Chassis Operators Manual 1 Parts Manual on CD-Rom 1 Service Manual on CD-Rom 1 Remote Chassis Engine Start Switch

Sub Total $366,869.37

Sales Tax 7.9% $28,877.23

Total $394,411.80

Enviro-Clean Equipment, IncWSDOT Truck Catch Bain Cleaner Three Axle Truck

Contract 01912 Phone: 1-800-200-8480

WSDOT Contract 01912 1 of 7

Phil Davison Date: 8/11/2015QTY Description As of 8/29/12 Extended

1 Vac-Con V311SHAE/1,000 3-Axle Truck (Base Bid Price) $326,487.00 $326,487.00General Specifications *See bid specs for additional details*Vac-Con V311SHAE International 7600-6x411 yard debris body5" butterfly valve rear door 1,000 gallons of water capacity3-stage fan w/200" vacuum Hydrostatic drive for blower6' Aluminum telescoping boom w/ pendant control stationDeutz 174HP Tier III diesel Auxiliary engine(drives water pump)Giant 80gpm/2,500psi water pump10gpm/500psi handgun systemArticulating hose reel w/500' 2,500psi rodder hose

QTY REF # Options Included in State Bid (Items deduct at 75% List)1 Hose reel hand crank $600.00 $450.001 Ball valves on all hand gun circuits $200.00 $150.00

Debris body "Power Flush" system, 8 jets $1,587.00 $0.00Flushout connection for rear door valve $426.00 $0.00Hydraulic rear door opener, removes door grabber $3,090.00 $0.00Heavy reinforced elbow "Wear Back" $905.00 $0.00Industrial style rear door ilo standard door $4,435.00 $0.00

1 Rear splash guard (3-9 O'clock) rear tank mounted $1,710.00 $1,282.501 Rear hand gun connection $245.00 $183.751 front bumper hand gun connection (2) $285.00 $213.75

2-1/2" water drain gate valve assembly $239.00 $0.001 Folding pipe rack rear door $2,376.00 $1,782.001 Strobe light front mounted with limb guard (2) $589.00 $441.751 Strobe light rear mounted (2) $589.00 $441.751 Hand held spot light with 50' retractable cord $862.00 $646.501 Additional hand light connection $97.00 $72.75

Boom mounted flood lights $476.00 $0.00Low water alarm with light $414.00 $0.00

1 Water pump over pressure warning light $300.00 $225.0050' capacity retractable hand gun hose reel $1,677.00 $0.008" adjustable air gap $351.00 $0.00

1 Circular operator handle (2) $217.00 $162.751 8" flange to 6" sleeve adapter $154.00 $115.501 Pinch roller for automatic level wind $1,741.00 $1,305.751 Aluminum storm nozzle 1"-80gpm $374.00 $280.50

Customer:Contact Name:

City of Colville - Tier III Diesel Auxiliary Engine Custom BuildJeff Long170 S Oak StreetColville, WA 99114509-525-4700

Address:City/State/Zip:

Phone/Fax #:Sales Rep:


Contract 01912 Phone: 1-800-200-8480


1 1-1/4" x 10' leader hose $219.00 $164.251 6" quick clamp $42.00 $31.501 6" adjustable air gap $350.00 $262.501 Vac-Con manual, CD (2) $160.00 $120.00

Aux engine start stop switch and throttle control $500.00 $0.00$0.00$0.00

Total Deduction ($8,332.50)QTY REF # Vac-Con options to Add & Deduct included in bid specs

1 Deduct WSDOT radio installation ($500.00) ($500.00)1 Wireless controls for boom $3,800.00 $3,800.001 Add 300 gallons of water capacity $4,395.00 $4,395.00

Deduct Rodding water system ($12,000.00) $0.00Hose reel shield $1,375.00 $0.00Overweight debris-warning system with light & alarm $558.00 $0.00Deduct diagnostic software for Allison ($1,450.00) $0.00Deduct diagnostic software for NAV engine ($2,200) $0.00Vac-Con Options to Add at list price or deduct at 75% $7,695.00

QTY REF # Vacuum System OptionsStandard fixed boom ($7,463.00) $0.00

1 10' Aluminum Telescoping Boom $3,738.00 $3,738.006' Aluminum Telescoping boom w/10" inlet $5,409.00 $0.0010' Aluminum Telescoping boom w/10" inlet $9,149.00 $0.00

1 High volume hydrostatic drive upgrade $1,592.00 $1,592.00Hose Reel OptionsPassenger side pivot for Articulating hose reel $0.00 $0.00800' capacity hose reel $2,854.00 $0.00Front mounted swivel hose reel $3,112.00 $0.00Hose reel pivoting shield $2,265.00 $0.00Hose reel cage $951.00 $0.00

1 Automatic level wind guide $4,901.00 $4,901.00Electro Magnet for outrigger leg $3,981.00 $0.00Water systems30 gpm/3000psi pump ($7,715.00) $0.0060 gpm/2000psi pump ($7,715.00) $0.0065gpm/2000psi pump ($7,715.00) $0.0060gpm/2500psi pump ($4,802.00) $0.0050gpm/3000psi pump ($4,802.00) $0.0080gpm/2000psi pump ($4,802.00) $0.00

1 60gpm/3000psi pump $0 $0.0065gpm/3000psi pump $0 $0.0080gpm/3000psi pump $3,637.00 $0.00120gpm/2000psi pump $7,972.00 $0.00Water System Options

1 Winter Recirculating system $844.00 $844.001 Winter Recirculating for hose reel and low pressure hand gun $739.00 $739.001 Winter Recirculating for hose reel and high pressure hand gun $739.00 $739.00


Contract 01912 Phone: 1-800-200-8480


Artic winter recirculating system $1,061.00 $0.001 Air Purge system $684.00 $684.00

Drivers side hand gun connection $245.00 $0.00Pre-Tank water filter (in-line) $285.00 $0.00Pre-Tank water filter (Y-type) $285.00 $0.00

1 1/4 turn ball valve in lieu of supplied valve $133.00 $133.00Automatic continuous fill system $1,790.00 $0.00Folding spray bar assembly with in cab controls $3,086.00 $0.00

1 Variable flow valve $351.00 $351.00100' capacity handgun hose reel in lieu of 50' reel $1,270.00 $0.00

1 3/4" X 15' Leader Hose $330.00 $330.00pulsation feature for water pump $2,939.00 $0.00Lateral cleaning Kit w/150' hose, dolly style $2,604.00 $0.00Lateral cleaning kit w/200' hose pemanently mounted $4,811.00 $0.00Lateral cleaning kit w/400' hose permanently mounted $6,018.00 $0.00

1 Hydro-Excavation package $4,847.00 $4,847.00Street flusher, 450 gpm $27,315.00 $0.00Hot water diesel fired boiler $21,025.00 $0.00

1 Auxiliary engine driven hydraulics $3,778.00 $3,778.001 Water pummp remote oil drain $220.00 $220.00

Water System AccessoriesHandgun assembly, low pressure $253.00 $0.00Handgun bracket assembly $57.00 $0.00Water cooler rack $250.00 $0.001,200,000 BTU diesel fired boiler $19,062.00 $0.00410,000 BTU diesel fired boiler $16,195.00 $0.00Cam-locks for water fill hose $195.00 $0.00Cam-locks for rear drain hose $275.00 $0.00Additional water tank sight guage $150.00 $0.0072"x1/2" Stainless steel lance $670.00 $0.0048"x1/2" stainless steel lance $650.00 $0.00Jet Rodder Hose

1 Change STD jetter hose to 3000 PSI 3/4" and add additional 100' $364.00 $364.00Debris Body Optionswater & debris tanks tied together $1,870.00 $0.006" Knife valve, lower rear door mounted w/cam-lock $1,647.00 $0.00

1 6" Knife valve in lieu of 5" butterfly valve $599.00 $599.008" Knife valve , lower rear door mounted $1,783.00 $0.006" knife valve, front drivers side mounted $1,986.00 $0.00Debris Tank inspection hatch, 8" w/steps & handles $629.00 $0.00Rear, Hydraulic pump off system, 200gpm $5,783.00 $0.00Rear, Hydraulic pump off system, 350gpm $7,708.00 $0.00Rear, Hydraulic pump off system, 400gpm $7,708.00 $0.00Rear, Hydraulic pump off system, 450gpm $10,408.00 $0.00Rear, Hydraulic pump off system, 575gpm $10,408.00 $0.00Gravity drain system plumbed to mid passenger side $1,539.00 $0.00front gate valve, for use w/ gravity drain $297.00 $0.00


Contract 01912 Phone: 1-800-200-8480


High dump option $16,926.00 $0.00Ceramic coating in debris tank $5,068.00 $0.00

1 Rear splash guard (4-8 O'clock) $1,552.00 $1,552.00Rear splash guard diamond plate $3,020.00 $0.00Water tank side panels, Diamond plate $1,393.00 $0.00Vacuum enhancer, air actuated $3,982.00 $0.00Vibrator, electric $3,459.00 $0.00Wear plate, swing style $844.00 $0.00

1 Rubber pad on deflector $415.00 $415.001 Built in body prop $773.00 $773.00

Electrical OptionsInspector cam camera system w/ DVR recorder $26,750.00 $0.00On screen footage for inspector cam $1,504.00 $0.00Push cable reel assembly w150' of cable $3,344.00 $0.00Low water alarm $340.00 $0.00

1 Low water alarm with light $414.00 $414.00Body load limit alarm, level indicator $558.00 $0.00Front axle load limit alarm $755.00 $0.00Rear axle load limit alarm $755.00 $0.00Auxiliary engine kill switch $107.00 $0.006-way pendant control station $417.00 $0.00Grounding cable with screw clamp & 25' of cable $416.00 $0.00Back up Camera w/monitor, rear view $2,991.00 $0.00

1 Omnibus-2 electronic controller system -color monitor $3,121.00 $3,121.001 Omnibus footage counter $1,417.00 $1,417.001 Omnibus hydrostatic electronic engagement $1,061.00 $1,061.001 Back-up alarm $223.00 $223.00

Additional cameras for Back-up camera system $200.00 $0.00Lighting OptionsMirror mount, each- mount only $292.00 $0.00LED strobe, rear mounted $783.00 $0.00LED strobe, front mounted $783.00 $0.00

1 LED 4 strobe- (2) front bumper/ (2) rear bumper $1,617.00 $1,617.00LED Arrowboard $2,112.00 $0.00Arrowstick $1,306.00 $0.00

1 LED Arrowstick $2,112.00 $2,112.00Arrowboard, DOT, WANCO $5,533.00 $0.00Flashing light bar (4-lights) $558.00 $0.00Hand held spot light $370.00 $0.00

1 Rear mounted spot lights LED $476.00 $476.001 Flood light water pump work area LED $254.00 $254.00

Flood light Auxiliary engine work area $254.00 $0.00Flood light level wind guide LED $254.00 $0.00limb guard for flood light-each $77.00 $0.00Revolving light each $117.00 $0.00ICC-LED lighting package $1,293.00 $0.00Misc Machine Options


Contract 01912 Phone: 1-800-200-8480


Ceramic coated elbow ilo standard elbow $877.00 $0.00Hydraulic power tool option, front bumper mounted $2,767.00 $0.00Hydraulic power tool option, rear mounted $3,168.00 $0.00

3 Long handle storage/PVC $411.00 $1,233.00Digital electronic footage counter $3,161.00 $0.00offset manhole roller $311.00 $0.00grate lifting hook $363.00 $0.00

1 Rear mounted tow hooks $288.00 $288.001 Centrifugal compressor quiet package $2,985.00 $2,985.001 Auxiliary engine remote oil drain $226.00 $226.001 Remote boom grease zerk assembly $1,952.00 $1,952.001 Remote debris tank grease assembly $2,106.00 $2,106.00

Grease assembly articulating hose reel $901.00 $0.001 Automatic lube kit for centrifugal compressor $2,262.00 $2,262.00

Hydraulic system temperature gauge $263.00 $0.00Vacuum gauge front bumper location behind reel $458.00 $0.00Dual roller level wind guide $148.00 $0.00Aluminum single roller level wind guide $369.00 $0.00

1 Aluminum dual roller level wind guide $554.00 $554.002 6' X 8" Aluminum Pipe Extention $261.00 $522.00

John Deere Aux engine in lieu of Deutz $1,750.00 $0.00Air Weigh digital scale system $7,500.00 $0.008" tube clamps $31.00 $0.00Pipe Storage Racks

2 Additional pipe rack(s) $152.00 $304.00Vertical pipe rack (holds 3 pipes) $457.00 $0.00

1 Lazy Susan pipe rack (4-pipes 6 cyl Aux engine) $2,022.00 $2,022.00Lazy Susan Pipe rack (5-pipes 4 cyl Aux engine) $2,271.00 $0.00Folding pipe rack driver side $2,376.00 $0.00folding pipe rack curbside $2,376.00 $0.00Additional side steps $86.00 $0.00Tool Storage Boxes16x42x48 steel storage box (drivers side behind cab) 950.00$ $0.00Aluminum storage box behind cab in lieu of standard steel $2,240.00 $0.00

1 (2) Roll out shelves for storage box behind cab $1,306.00 $1,306.00Dry Decking- behind cab storage box $435.00 $0.00Swedge ToolsHydraulic swage kit $2,384.00 $0.00Manual swage Kit $1,562.00 $0.001" swage end $62.00 $0.003/4" swage end $58.00 $0.00

Total Additions and Deductions $68,444.00Pool Chassis

1 Deduct International 7600 included in state contract ($118,335.13) ($118,335.13)Subject to Availability:Tandam Axle models


Contract 01912 Phone: 1-800-200-8480


2012 7400 6x4 Maxx 315hp/3000 RDS 60,000 GVWR 85,200.00$ $0.002012 7400 6x4 Maxx 315hp/3000 RDS 60,000 GVWR 181CA 89,100.00$ $0.002012 7500 6x4 Maxx 350hp/3000 RDS 60,000 GVWR 191CA 92,300.00$ $0.002012 7600 6x4 Maxx 410hp/10 SPD 66,000 GVWR 102,100.00$ $0.002012 7600 6x4 Maxx 410hp/4500 RDS 66,000 GVWR 115,500.00$ $0.002013 114SD 6x4 ISC 350hp/3000 RDS 60,000 GVWR 88,500.00$ $0.002013 114SD 6x4 ISL 370hp/3000 RDS 60,000 GVWR 90,800.00$ $0.00

1 2015 114SD 6x4 ISL 370hp/3000 RDS 66,000 GVWR 93,500.00$ $93,500.002013 114SD 6x4 DD13 450hp/FRO-15210C 10SPD 66,000 GVWR 96,900.00$ $0.002013 114SD 6x4 DD13 410hp/4500 RDS 66,000 GVWR 109,200.00$ $0.00Single Axle Models2013 Freightliner 4x2 350hp/3000 RDS 43,000 GVWR 79,500.00$ $0.002013 7400 4x2 MAXX 315hp/3000 RDS 43,000 GVWR 81,190.00$ $0.00Pool Chassis AdditionsAir dryer-Bendix AD-9 1,307.00$ $0.00Air dryer-Bendix AD-IP 1,867.00$ $0.00Air horn 907.00$ $0.00Air restriction gauge, dash mounted 587.00$ $0.00

1 Air seat, passenger 1,105.00$ $1,105.002-man passenger seat 1,115.00$ $0.00Block heater 721.00$ $0.00Heated motorized mirrors 2,506.00$ $0.00Silicone hoses 604.00$ $0.00front mud flaps 114.00$ $0.00Transmission temperature gauge 1,173.00$ $0.00

1 Chassis parts catalog 427.00$ $427.001 Chassis operators manual 54.00$ $54.001 Parts Manual on CD-ROM 427.00$ $427.001 Service Manual on CD-ROM 427.00$ $427.00

Wheel simulators 2,133.00$ $0.00Daytime running lights (Freightliner Only) 427.00$ $0.00

1 Remote chassis Engine start switch 2,666.00$ $2,666.00Extended WarrentiesDeutz 2012/4-Cylinder 4 years/5,500 hrs Aux engine 2,640.00$ $0.00Deutz 2012/4-Cylinder 5 years/6,500 hrs Aux engine 4,554.00$ $0.00Allison Series 3000 5-year/unlimited milage 1,553.00$ $0.00Alison Series 4500 5-year/unlimited milage 1,863.00$ $0.00IH 7400 ESC: 36 mo./100,000 miles 3,105.00$ $0.00IH 7400 ESC: 60 mo./100,000 miles 4,606.00$ $0.00John Deere Aux engine 3 years/4000 hrs extended warranty 1,398.00$ $0.00John Deere Aux engine 4 years/5000 hrs exteded warranty 1,708.00$ $0.00John Deere Aux engine 5 years/5000 hrs exteded warranty 1,863.00$ $0.00*** See Bid for additional chassis warranties***Total Chassis Additions and Deducts ($19,729.13)TOTAL REVISED PRICE $366,869.37

$326,487.00Vac-Con V311SHAE Base Price


Contract 01912 Phone: 1-800-200-8480


($8,332.50)$68,444.00

($19,729.13)$366,869.37

Customer Signature of Approval Date

Sales Rep Signature of Approval Date

TOTAL DEDUCTIONS (Options included in State Contract)TOTAL OPTION ADDITIONS AND DEDUCTIONS TOTAL CHASSIS ADDITIONS AND DEDUCTIONSTOTAL REVISED PRICE

Contract pricing valid thru 10/29/15, contigent upon annual price review per State Contract

If non stock chassis is ordered delivery is 3 months after receipt of chassis at VacCon, Inc

Delivery time frame per contract is 180 - 240 days after receipt of order

city of colville municipal · pdf filetopic or problem statement: purchase of vac-con super...

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